Ordinance 038-1988
Monroe County
Administrative Services
ORDINANCE NO. 038-1988
AN ORDINANCE OF THE BOARD OF COUNTY COMMIS-
SIONERS OF MONROE COUNTY, FLORIDA, CREATING
AND ESTABLISHING THE MONROE COUNTY PERSONNEL
POLICIES AND PROCEDURES REVIEW BOARD;
PROVIDING FOR THE PURPOSE THEREFOR; PROVID-
ING FOR PROCEDURES; ESTABLISHING QUALIFICA-
TIONS FOR MEMBERSHIP; PROVIDING FOR THE
ELECTION OF OFFICERS AND SETTING FORTH THEIR
DUTIES; PROVIDING FOR MEETINGS; PROVIDING FOR
SEVERABILITY; PROVIDING FOR THE REPEAL OF ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH; PROVIDING FOR INCLUSION IN THE
MONROE COUNTY CODE; AND PROVIDING FOR AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, as follows:
Section 1. CREATION/PURPOSE.
There is hereby created and established the Monroe County
Personnel Policies and Procedures Review Board.
It is the purpose of the Monroe County Board of County
Commissioners and the County Administrator to create and
establish this advisory board to review any and all proposed
changes to the Monroe County Personnel Policies and Procedures
prior to presentation to the Monroe County Board of County
Commissioners for approval, and to assure that all appropriate
employees of Monroe County are made aware of any such proposed
changes.
Section 2. PROCEDURES.
Proposed changes to the Monroe County Policies and
Procedures may be submitted in writing to any member of the
review board by any employee of the County at any time. Board
members will then submit the proposed changes to the Chair-
person, who will review said changes with the Director of
Administrative Services and a meeting of the review board will be
called if appropriate.
Subsequent to the meeting of the review board, the Chair-
on will present a draft of the proposed changes that have
by a majority of the board members to the County
Administrator for review. If the County Administrator rejects
any proposed changes, said changes will be returned to the review
board for reconsideration. If the review board and the County
Administrator cannot agree on the proposed changes, the final
decision will be that of the Monroe County Board of County
Commissioners.
Any proposed changes/amendments to the Monroe County
Personnel Policies and Procedures manual will be handled as
provided for in this section and will ultimately be reviewed by
the Monroe County Board of County Commissioners and, if approved,
adopted by Resolution.
Section 3. MEMBERSHIP.
The Monroe County Personnel Policies and Procedures Review
Board will consist of seven (7) members as follows:
1, Three (3) members of the Employees Relations Committee;
2. One (1) Supervisor providing direct on-line supervision
(such as an Operator Foreman, Maintenance Foreman, etc.);
3. One (1) representative of middle management (such as a
Section Coordinator, Project Director, etc.);
4. The Director of Administrative Services; and
5. One (1) Assistant County Administrator.
The membership of the review board shall be selected in the
following manner:
1. The three (3) members of the Employee Relations
Committee (ERC) will be elected by a majority of the general
membership of the ERC, not to include any supervisory personnel.
2. The direct on-line Supervisor will be chosen by draw at
a meeting of the ERC, after each Department Head has submitted
one name for nomination.
.
3. The representative of Middle Management will be chosen
by draw at a meeting of the ERC, after each Department Head has
submitted one name for nomination.
4. The Director of Administrative Services will be the
employee holding that title at the time of each meeting of the
review board.
5. The Assistant County Administrator will be appointed by
the County Administrator.
2
All members will serve for
replaced or reaffirmed every two
above.
Any member may be removed from the review board by a
majority vote of the board members.
Section 4. ELECTION OF OFFICERS AND DUTIES.
A Chairperson will be elected by a majority of the board
members at the first meeting of said board.
The Chairperson's duties shall include the following:
1. Appoint a Vice-Chairperson/Secretary; and
2. Chair all meetings according to Roberts Rules of Order.
The Vice-Chairperson/Secretary's duties shall include the
following:
1. Record the minutes of the board meetings;
2. Distribute all appropriate material to board members;
3. Prepare board meeting agendas;
4. Assist the Chairperson with board matters; and
5. Chair board meetings in the absence of the Chairperson.
Section 5. MEETINGS.
The meetings of the Monroe County Personnel Policies and
Procedures Review Board will be called by the Director of
Administrative Services at least twice a year, in February and
August, to review the Monroe County Personnel Policies and
Procedures Manual and proposed changes thereto.
A special meeting may be requested by any three (3) concur-
ring members of the review board and/or called by the Director of
Administrative Services at any time a change to the Personnel
Policies and Procedures needs to be promptly made.
Five (5) members will constitute a quorum.
All meetings shall be public and shall have at least three
(3) days published notice in a newspaper of general circulation
in the County.
Section 6. SEVERABILITY.
two (2) years and will be
years in the manner s ta ted
If any section, subsection, sentence, clause or provision of
this ordinance is held invalid, the remainder of this ordinance
shall not be affected by such invalidity.
3
Section 7. REPEAL OF CONFLICTING ORDINANCES.
All ordinances or parts of ordinances in conflict with this
ordinance are hereby repealed to the extent of any such conflict.
Section 8. INCLUSION IN THE MONROE COUNTY CODE.
The provisions of this ordinance shall be incorporated into
the Monroe County Code as an addition or amendment thereto and
shall be appropriately numbered to conform with the uniform
numbering system of the Code.
Section 9. EFFECTIVE DATE.
This ordinance shall take effect immediately upon receipt of
official notice from the Office of the Secretary of State of the
State of Florida that this ordinance has been filed with said
office.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the J'f/;~ day of
~tt I ~
, 1988.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By.e~~.?
. "May r a~rman
(SEAL)
Attest:DANNY L. 17"OL1:T^GT.".,
""- J.J...l~.l.. ~.:..:., Clerk
#L /(v?'7Jf)L
FILED WITH SECRETARY OF STATE:
'J"~5" 8'i'
,
EFFECTIVE DATE:
n,oPfWVED AS TO FO,.;r/
11ND LEGAL SUFFICIt~r\'C".
'/
,\)
4
NOTICE OF INTENTION TO CONSIDER
ADOPTION OF COUNTY ORDINANCE
NOTICE IS HEREBY GIVEN TO WHOM IT MAY CONCERN that on
Tuesday, July 19, 1988 at 3:00 P.M. at the Elks Club, Tavernier,
Monroe County, Florida, the Board of County Commissioners of
Monroe County, Florida, intends to consider the adoption of the
following County ordinance:
ORD INANCE NO.
-1988
AN ORDINANCE OF THE BOARD OF COUNTY COMMIS-
S lONERS OF MONROE COUNTY, FLORIDA, CREATING
AND ESTABLISHING THE MONROE COUNTY PERSONNEL
POLICIES AND PROCEDURES REVIEW BOARD;
PROVIDING FOR THE PURPOSE THEREFOR; PROVID-
ING FOR PROCEDURES; ESTABLISHING QUALIFICA-
TIONS FOR MEMBERSHIP; PROVIDING FOR THE
ELECTION OF OFFICERS AND SETTING FORTH THEIR
DUTIES; PROVIDING FOR MEETINGS; PROVIDING FOR
SEVERABILITY; PROVIDING FOR THE REPEAL OF ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH; PROVIDING FOR INCLUSION IN THE
MONROE COUNTY CODE; AND PROVIDING FOR AN
EFFECTIVE DATE.
Pursuant to Section 286.0105, Florida Statutes, notice is
given that if a person decided to appeal any decision made by the
Board with respect to any matter considered at such hearings or
meetings, he will need a record of the proceedings, and that, for
such purpose, he may need to ensure that a verbatim record of the
proceedings is made, which record includes the testimony and
evidence upon which the appeal is to be based.
Copies of the above-referenced ordinance are available for
review at the various public libraries in Monroe County, Florida.
DATED at Key West, Florida, this 2nd day of June, A.D. 1988.
DANNY L. KOLHAGE
Clerk of the Circuit Court
of Monroe County, Florida
and ex officio Clerk of the
Board of County Commissioners
of Monroe County, Florida
(SEAL)
PROOF OF PUBLICATION
BOX 1197, TAVERNIER, FL. 33070
STATE OF FLORIDA
COUNTY OF MONROE
Before the undersigned authGrity personally appeared
, who on oath, says that he is
of THE REPORTER, a weekly newspaper published at Tavernier, Monroe County, Florida;
that the attached copy of advertisement, being a LEGAL NOTICE
DAGNY WOLFF
EDITOR & PUBLISHER
IN THE MATTER OF NOTICE OF INTENTION TO CONSIDER
in the Court, was published in said
newspaper in the issues of 6-9 & 16.,..88
Affiant further says that the said REPORTER is a
newspaper published at Tavernier, in said Monroe County,
Florida, and that the said newspaper has heretofore been
continuously published in the said Monroe County, Florida,
each week (on Thursday), and has been entered as second
class mail matter at the Post Office in Tavernier, in said
County of Monroe, Florida, for a period of one year next
preceding the first publication of the attached copy of
advertisement; and affiant further says that he has neither
paid nor promised any firm, person, or corporation any
discount, rebate, commission or refund for the purpose of
securing this said advertisement for publication in the
said newspa er.
SWORN TO
23RD
SEAL
DAY
MY COMMISSION
"- NOTARY pueLIC STATE OF FLORIDA
EXPIRES~l \"u~I'lI'!:}lBU DH'. APR. 2,1'-'01
BONDED THRU GENERAL INS. ~ND.
•
NOTICE OF INTENTION TO CONSIDER
• ADOPTION OF COUNTY ORDINANCE
NOTICE IS HEREBY GIVEN TO WHOM IT MAY CONCERN that on
Tuesday,July 19,1988 at 3:00 P.M.at the Elks Club,Tavernier,Monroe County,
Florida,the Board of County Commissioners of Monroe County,Florida,intends to
consider the adoption of the following County ordinance:
ORDINANCE NO. -1988
AN NTY COMMISSIONERS OF
MONROE NCOUCNTY E OF FLORIDA,THE AC RD OF U
CREATING AND ESTABLISHING THE
MONROE COUNTY PERSONNEL POLICIES,AND PROCEDURES REVIEW
BOARD;PROVIDING FOR THE PURPOSE THEREFOR;PROVIDING FOR
PROCEDURES; ESTABLISHING.QUALIFICATIONS FOR MEMBERSHIP;'
PROVIDING FOR THE ELECTION OF OFFICERS AND SETTING FORTH
THEIR DUTIES; PROVIDING FOR MEETINGS; PROVIDING FOR
•
SEVERABILITY;PROVIDING FOR THE REPEAL OF'ALLORDINANCES
OR PTS OF ORDINANCES IN CONFLICT HEWITH; FOR
ICLUS ON IN THE MONROE COUNTY CODE AND PROVIDINGING FOR AN
EFFECTIVE DATE.
Pursuant to Section 286.0105,Florida Statutes,notice is given that if a person
decided to appeal any decision made by the:loard with respect to any matter
considered at such hearings or meetings,he wilt need a record of the proceedings,
and that,for such purpose,he may need to ensure that a verbatim record of the
proceedings is made,which record includes the testimony and evidence upon which
the appeal is to be based.
Copies of the above-referenced ordinance are available for review at the various
public libraries in Monroe County,Florida.
DATED at Key West,Florida,this 2nd day of June,A.D.1988.
DANNY L.KOLHAGE
Clerk of the Circuit Court
of Monroe County,Florida
and ex officio Clerk of the
• Board of County Commissioners
of Monroe County,'Florida
Published:6/9&6/16/88
The Reporter
Tavernier,FL 33070 - - -
I •
. PROOF OF PUBLICATION
THE FLORIDA KEYS KEYNOTER
Published Weekly
MARATHON, MONROE COUNTY, FLORIDA
STATE OF FLORIDA )
COUNTY OF MONROE
•
Before the undersigned authority personally appeared CHARLOTTE SIKORA , who on oath, says
that he is SALES MANAGER
of The FLORIDA KEYS KEYNOTER, a weekly newspaper published at Marathon, in
•
Monroe County, Florida; that the attached copy of advertisement, being a Notice of Intention
IN THE MATTER OF Adoption of Ordinance re County Personnel- Review Board
in the
Court, was published in said
newspaper in the issues of June 1 5 , 22 , 1988
•
Affiant further says that the said FLORIDA KEYS KEYNOTER is a newspaper published at Mara- { NOTICE of INTENTION
TO.GONSIDE-R-AaePsto.N
thon, in said Monroe County, Florida, and that the said newspaper has heretofore been continuously „ (__COUNTY ORDINANCE/
NOTICE IS HEREBY GIVEN
TO WHOM IT MAY CON-
published in said Monroe County, Florida, each week (on Thursday)and has been entered as second 19 1988 at3:00 M.dine Elks
Club, Tavernier, Monroe
County, Florida,,the Board of
class mail matter at the post office in Marathon, in said Monroe County, Florida, fo •
ra period of one County Commissioners of Monroe County, Florida, in-1
tends to consider the adoption
ear next precedingthe first of the following county ordi-
Y publication of the attached copy of advertisement; and affiant further nance:
ORDINANCE NO-1988
says that he has neither paid nor promised any person,firm,or corporation any discount, rebate, coin- AN •ORDINANCE OF THE
BOARD OF COUNTY COM- ,
MISSIONERS OF MONROE
COUNTY, FLORIDA, CRE-
mission or refund for the purpose of securing this advertisement for publication in the said newspaper. ATING AND•ESTABLISHING ,
THE MONROE COUNTY
• PERSONNEL POLICIES AND ,
PROCEDURES REVIEW .
BOARD; PROVIDING FOR •
,
THE PURPOSE THEREFOR
PROVIDING FOR PROCE-
�A _.4�4G%C/vC./ I DURES• ESTABLISHING
QUALIFICATIONS
MEMBERSHIP' PROVIDING
(SEAL) '! •
OFFICERS
ANDSETTING
FORTH THEIR DUTIES;
OF
PROVIDING FOR MEET-
- _ •� - { INGS'PROVIDING FOR SEV-
,/�2 ERAf3ILITY' PROVIDING
Y = SW ORN TU''AN,D_SiLBSCRIBED BEFORE ME THIS L-. ( �i ORDINANCEREPEAL
OR PART ALL,
^ A. 19 V ORDINANCES IN CONFLICT
DAY OF /l�i/.�%L>° I HEREWITH' PROVIDING
FOR INCLf1SION IN THE
MONROE COUNTY CODE;
- AND PROVIDING FOR. AN
" ` �� � �• I �I EFFECTIVE DATE.
Pursuant to Sectionic285.0ew-
Florida Statutes,
ROTARY PUBLIC STATE'OF FLORIDA en app that if a person dmided to
that any decisisp made by
NY COMMISSION EXP. DEC.28,1991. • I the Board with respect to any
matter considered at such
BONDED THRU GENERAL INS. UND, hearings or meetings, he will
need a record of the proceed-
ings, andthat,need such
pose,
that a verbatim record of the
which
pcoedincs is mede,,
•
record includes the testimony
•
and evidence upon which the
appeal is to be based.
Copies of the above-referenced
• ordinance are available for re-
view at the various public li-
braries in Monroe County,
Florida.
DATED at Key West, Florida,
this 2nd day of June,A.D.1988.
• • DA Clerk o theO Ciirr.Circuit
Court of Monroe
• County,Florida and
ex officio Clerk of the
Board of County
Commissioners of
Monroe County,Florida
Publish:June
Keynoter
Form 3800,Jun 1985 ,, 038�
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y •SENDER: Complete items 1 and 2 when additional services are desired, and complete items 3
and 4.
Put your address in the "RETURN TO" Space on the reverse side. Failure to do this wlll'prevent'cbis '
card from being returned to you. The return receipt fee will provide you the name of the person
delivered to and the date of delivery. For additional fees the following services are available. Consult
postmaster for fees and check box(es)for additional service(s) requested.
1. ❑ Show to whom delivered,date,and addressee's address. 2. ❑ Restricted Delivery i
t(Extra charge)1' t(Extra charge)t r
3. Article Addressed to: 4. Article Number
LA'- (ILO vfl, aA\E.F `12_al -0-1 -(4:P0,-.
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�DQ� LA�� ( -�er'tifled 0 COD
CPsLIrP.\-\NSSEE 0 Express Mail '
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� • \ Always obtain signature of addressee
or agent and DATE DELIVERED.
i 5. Signature—Addressee 8. Addressee's Address(ONLY if ;
X requested and fee paid) '
i
6. Signature—Agent....."42:77 cs....7......_ ')
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7. Date of Delivery
JUL 2 1988
PS Form 3811, Mar.1987 * U.S.G.P.O.1987-178-268 DOMESTIC RETURN RECEIPT %•
THE KEY WEST CITIZEN
Published Daily
Key West, Monroe County, Florida 33040
STATE OF FLORIDA)
COUNTY OF MONROE) SSe
Before the undersigned authority personally appeared.............
R.E. Harrison , who on oath says that he IS ..................
Advertising Manager
of the Key West Citizen, a. daily newspaper
published at Key West in Monroe County, Florida; that the attacbed
copy of advertisement, being a
Legal Notice
in the matter of
~ :r~fu) -to ttJD(?+ OrJi-
n OJ) Q - ve v1 -[0 b 0 C\ r Ct
was published in said newspaper in the issues of
Affiant further says that the said The Key West Citizen is a
newspaper published at Key West, in said Monroe County, Florida, and
that the said newspaper has heretofore been continuously publi~hed in
said Monroe County, Florida, each day (except Saturdays) and has been
entered as second class mail matter at the Post Office in Key West,
in said Monroe County, Florida, for a period of one year next pre-
ceeding the first publication of the attached copy of advertisement;
~ and affiant further says that he has neither paid nor promised any
person, firm or corporation any discount, rebate, commission or refund
for the purpose of securing this advertisement for publication in the
said newspaper.
~91l~l(qW
-- -,
qLiAMAn-.~
NOTARY PUBLIC STATE OF FLORIDA
MY COM~ISSION EXP JULY 27,1991
BONDED THRU GENeRAL INS. UNO.
I.
(SEAL)
SWORN AND SUBSCRIBED before me this ~ day of
(~'i!J ~ COMMISSION EXPIRES:
NOTARY PUBLIC
•
, NOTICE OF INTENTION TO CON-
SIDER ADOPTION OF COUNTY
ORDINANCE
NOTICE IS HEREBY-'GIVEN TO'
WHOM IT MAY-CONCERN thet on
Tuesday,July 19, 1988,at 3:00 P.M. '
at the Elks Club, Tavernier, Monroe
County, Florida, intends to consider ,
the adoption of the following County
' ordinance:
ORDINANCE NO. -1988
AN ORDINANCE OF THE BOARD
OF COUNTY COMMISSIONERS OF ,
MONROE COUNTY, FLORIDA,
CREATING AND ESTABLISHING ,
THE MONROE COUNTY PERSON-
NEL POLICIES AND PROCEDURES
REVIEW BOARD; PROVIDING FOR
THE PURPOSE THEREFOR; PRO-
' VIDING FOR PROCEDURES; ES-
TABLISHING QUALIFICATIONS
FOR MEMBERSHIP; PROVIDING
FOR THE ELECTION OF OFFI-
CERS AND SETTING FORTH
THEIR DUTIES; PROVIDING FOR
MEETINGS;PROVIDING FOR SEV-
ERABILITY; PROVIDING FOR THE
REPEAL OF ALL ORDINANCES OR
PARTS OF ORDINANCES IN CON-
, FLICT HEREWITH; PROVIDING
FOR INCLUSION IN THE MONROE
COUNTY CODE; AND PROVIDING,
, AN EFFECTIVE DATE.
Pursuant to Section 286.0105, Flor-
ida Statutes, notice is given that if a,
person decided to appeal any deci-
sion made by the Board with respect
to any matter considered at such'
hearings or meetings, he will need a'
record of the proceedings, and that,
for such purpose,he may need to en-'
sure that a verbatim record of the
proceedings is made, which record.
includes the testimony and evidence'
upon which the appeal is to be
based.
Copies of the above-referenced ordi- ,
nance are available for review at the
various public libraries in Monroe
.County,Florida.- -
i DATED at Key West, Florida, this '
2nd day of June,A.D.1988.
DANNY L.KOLHAGE Clerk of the ,
Circuit Court of Monroe County,Flor-
ida and ex officio Clerk of the Board
of County Commissioners of Monroe
County,Florida
`June 9,16,1988 -
, -,
J)annp 1L. I{olbagt
BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 743-9036
CLERK OF THE CIRCUIT COURT
, MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 294-4641
BRANCH OFFICE
P.O. BOX 379
PLANTATION KEY, FLORIDA 33070
TEL. (3051 852-9253
July 25, 1988
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
~ ,2.q 8I~ '=:><=1Z-
Mrs. Liz Cloud, Chief
Bureau of Administrative Code and Laws
Department of State
The Capitol
Tallahassee, Florida 32301
Dear Mrs. Cloud:
Enclosed please find a certified copy of Ordinance
No. 038-1988 creating and establishing the Monroe County
Personnel Policies and Procedures Review Board; etc.
This Ordinance was adopted by the Monroe County
Board of County Commissioners at a Regular Meeting in formal
session on July 19, 1988.
Please file for record.
Very truly yours,
Danny L. Kolhage
Clerk of the Circuit Court
and ex officio Clerk to the
Board ~ co~nty Commissioners
BY:~ .
Rosalie L. C
Deputy Clerk
cc: Municipal Code Corp.
Mayor Eugene Lytton
Commissioner William Freeman
Commissioner Jerry Hernandez
Commissioner Michael Puto
Commissioner John Stormont
County Attorney
County Administrator
Asst. Co. Admin.-Management Services
File
-
FLORIDA DEPARTMENT OF STATE
Jim Smith
. Secretary of State
DIVISION OF ELECTIONS
Room 1802, The Capitol
Tallahassee, Florida 32399-0250
(904) 488-8427
July 27, 1988
Honorable Danny L, Ko1hage
clerk of the Circuit Court
Monroe CQunty Courthouse
500 Whitehead Street
Key West, Florida 33040
Attention: Rosalie L, Connolly, Deputy Clerk
this
Dear Mr. Ko1hage:
Pursuant to the provisions
will acknowledge:
1. Receipt of letter/s of
and certified copy/ies
County Ordinance(s)
of Section 125.66, Florida Statutes,
July 25, 1988
of Monroe
No, 88-36 and No. 88-38
2. Receipt of
relative to:
County Ordinance(s)
(a)
which we have numbered
(b)
which we have numbered
3. We have filed ~/these ordinances in this office
on July 27, 1988.
4. The original/duplicate copy/ies showing the filing date
is/are being returned for your records.
Si~ ~~
Liz Cloud, Chief
Bureau of Administrative Code
LC /mb