Resolution 119A-2016A
1
2
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
MONROE COUNTY, FLORIDA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. 119 -2016 (Ej,
A RESOLUTION AMENDING RESOLUTION NO. 387 -2014, THE
PERMITTING FEE SCHEDULE; ADDING ADMINISTRATIVE APPEALS
AND AMENDING VARIANCES TO FLOODPLAIN MANAGEMENT;
ELIMINATING FEES FOR THE FIRST FAILED INSPECTION PER
INSPECTION CODE; CLARIFYING TEMPORARY USE FEES;
DELAYING THE ANNUAL CPI ADJUSTMENT TO FEES TO OCTOBER
1, 2018; AND PROVIDING FOR AN IMPLEMENTATION DATE
WHEREAS the County protects life and safety through review of construction
plans and inspection of construction work as provided by the Florida Building Code; and
WHEREAS these services provided by the County are engaged at the discretion
of applicants and for the benefit of applicants; and
WHEREAS the Monroe County Board of County Commissioners wish to provide
the citizens of the County with the best possible service in the most cost effective and
reasonable manner; and
WHEREAS the Board finds that it would be in the best interests of the public to
charge costs for services, thereby placing the burden of such costs directly upon those
parties deriving the benefit from such services; and
WHEREAS the updated fee schedules prepared by the Building Department for
providing these services include the estimated direct costs associated with the review
and processing of applications for permits issued by the County as shown in Exhibit 1
and Exhibit 2; and
WHEREAS the Board heard testimony and evidence presented as to the
appropriate fee schedule.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA:
Section 1. Pursuant to Monroe County Code, the following building permit fees were
developed by Maximus as shown in Exhibit 3 and are hereby established:
(All applicable fees within this Fee Schedule are subject to Florida Permit
Surcharge Program Fees as per F.S. 553.721 and F.S. 468.631.)
(A) BUILDING PERMIT APPLICATION FEES:
1. Upon submission of application:
a. Valuation -based permit jobs valued at $5,000 or more require fifty percent
(50 %) of the building permit fee due, with remaining balance of building
Pagel of 8
48
49
50
51
52
53
54
55 (B)
56
permit fee plus one hundred percent (100 %) of planning, environmental,
and /or fire fee as applicable due at issuance.
b. Permit jobs valued at less than $5,000 require one hundred percent
(100 %) of the fee due.
2. Job value will be based upon the submitted, legitimate contract price or
ICC /Construction Costs Valuation manuals.
RESIDENTIAL BUILDING PERMIT FEES:
1. Sewer Lateral and Grinder Pump (Electric) Permits
$70.00
associated with Sewer Lateral Permits (fee includes
plumbing, electric, code compliance fee, education fee,
technology and document processing fee, DBPR and
DEO fees and is exempt from PRP fees, although PRP
review may be required
57
58
59
60
2. For all other residential construction projects valued at less than $5,000, fees
for construction shall be based on the flat rates below.
Building Permits
Building Planning Environmental Fire Total
under $5,000
Residential $155.00 $5.00 $11.00 - $171.00
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
3. For residential construction projects valued at $5,000 or more, fees for
construction shall be based on the rates below and the applicant shall only be
assessed the fees for those disciplines which are deemed necessary for code
compliance. In the event a particular discipline review is not required for code
compliance, the applicant shall not be assessed the rate of that particular
discipline. For example, in the event only a Building review is deemed
necessary to ensure a particular application complies with Monroe County
Code, the applicant shall not be assessed the fee for Planning and
Environmental.
a. A project whose value exceeds the lowest value band shall be priced
based on value in band 1 times rate for band 1 plus the value in the next
highest band times the rate for that higher band.
b. Building DepaFtment fees shall be applied as follows:
i. The rate table below itemizes the maximum Building Oepa*neRt
fee, which includes all 5 building discipline reviews (Structural,
Electrical, Mechanical, Plumbing, and Flood disciplines).
ii. If no Building disciplines are involved in reviewing the permit, the
permit will be charged 25% of the maximum Building Depa neRt
fee for processing and application costs.
iii. If less than 5 building disciplines are involved, the permit will be
charged an additional 15% of the maximum Building D epa +. eR t
Page 2 of 8
83
fee (over the 25% for processing and application costs) for each of
84
the Building disciplines involved in reviewing the permit.
85
�r
PROJECT VALUE Permit Cost per $1,000 Project Value
Band
From
To
Building
Planning
Environmental
Fire
Total
1
$5,000
$99,999
$31.20
$6.70
$7.43
$0.00
$45.34
2
$100,000
$299,999
$13.48
$3.87
$3.62
$0.00
$20.96
3
$300,000
$999,999
$9.48
$2.35
$1.97
$0.00
$13.81
4
$1,000,000
+
$8.13
$2.44
$0.72
$0.00
$11.29
86
87
4. For residential projects which require plan review by the Fire Dep artmeRt
88
including, but not limited to, modular homes and community developments, the
89
fees in Section JC) shall apply.
90
91
(C)
COMMERCIAL BUILDING PERMIT FEES:
92
93
1. For commercial construction projects valued at less than $5,000, fees for
94
construction shall be based on the flat rates below.
95
96
97 2. For commercial construction projects valued at $5,000 or more, fees for
98 construction shall be based on the rates below and the applicant shall only be
99 assessed the fees for those disciplines which are deemed necessary for code
100 compliance. In the event a particular discipline review is not required for code
101 compliance, the applicant shall not be assessed the rate of that particular
102 discipline. For example, in the event only a Building Division review is deemed
103 necessary to ensure a particular application complies with Monroe County
104 Code, the applicant shall not be assessed the fee for Planning Division and
105 Environmental Division.
106 a. A project whose value exceeds the lowest value band shall be priced
107 based on value in band 1 times rate for band 1 plus the value in the next
108 highest band times the rate for that higher band.
109 b. Building Department fees shall be applied as follows:
110 i. The rate table below itemizes the maximum Building Department
111 fee, which includes all 5 building discipline reviews (Structural,
112 Electrical, Mechanical, Plumbing, and Flood disciplines).
113 ii. If no Building disciplines are involved in reviewing the permit, the
114 permit will be charged 25% of the maximum Building department
115 fee for processing and application costs.
116 iii. If less than 5 building disciplines are involved, the permit will be
117 charged an additional 15% of the maximum Building
Page 3 of 8
118
$11.00
2. Education:
fee (over the 25% for processing and application costs) for each of
119
b. Building - All Other Permits (per discipline per permit)
$2.00
the Building disciplines
involved in reviewing the permit.
d. Planning
120
e. Fire (Commercial Only)
$10.00
Requirements
Application Fee
plus Hearing
,... .. .. ,
v. ...:...
AR
a. plus RequiFed Adve4ising
PROJECT VALUE
Permit Cost per $1,000 Project Value
Appeals (Administrative) Regarding Floodplain
$1,500.00
Band
From
To
Building
Planning
Environmental
Fire
Total
6.
1
$5,000
$99,999
$31.20
$6.70
$7.43
$2.56
$47.90
2
$100,000
$299,999
$13.48
$3.87
$3.62
$7.66
$28.62
3
$300,000
$999,999
$9.48
$2.35
$1.97
5.66
$19.45
4
$1,000,000
+
$8.13
$2.44
$0.72
4.66
$15.95
121
122
(D)
ADDITIONAL FEES APPLIED TO ALL BUILDING PERMITS:
123
1. Code Compliance - Contractor Investigation
$11.00
2. Education:
a. Building - New Residential or Commercial
$25.00
b. Building - All Other Permits (per discipline per permit)
$2.00
c. Environmental
$10.00
d. Planning
$10.00
e. Fire (Commercial Only)
$10.00
124
125 (E) FLOODPLAIN MANAGEMENT FEES:
126
1.
Flood Certificate of Compliance
$300.00
2.
Flood proofing Inspection
$100.00
3.
Flood Sale Inspection/Transfer of Ownership
$170.00
4.
€food Variance to the Floodplain Management
$1,500.00
Requirements
Application Fee
plus Hearing
Fees*
a. plus RequiFed Adve4ising
$�48A
5.
Appeals (Administrative) Regarding Floodplain
$1,500.00
Management Provisions
Application Fee
plus Hearing
Fees*
6.
*Hearing Fees. Applicant shall pay half the cost of the hourly rate ($71 /hour),
travel and expenses of any hearing officer. The County is currently charged
$142.00 per hour by Department of Administrative Hearings (DOAH). If the
fee charged to the County is increased, the charge will chanqe
Proportionately. An estimated amount of one -half of the hearing officer costs
as determined by the County Attorney ( i n i t i a l l y 10 hours - $710 t o
be paid prior to processing the application)shall be deposited
by the applicant along with the application fee, and shall be returned to the
applicant if unused. If the hearing is less than 10 hours a refund will be made.
Page 4 of 8
It is more than 10 hours, the remaining fee due, must be paid prior to permit
issuance.
127
128 (F) PLANNING AND ENVIRONMENTAL RESOURCES FEES:
129
1. Research, minimum fee per hour or fraction thereof T $50.00
130
131 (G) MISCELLANEOUS FEES:
132
1. Administrative Appeal of Building Official
$1,500.00
a. plus Required Advertising
$245.00
2. After Hours Inspections (per hour, two hour minimum)
$75.00
3. Certificate of Occupancy - Residential
$100.00
4. Certificate of Occupancy - Commercial
$200.00
5. Certificate of Completion - Residential or Commercial
$100.00
6. Change Contractor
$75.00
7. Contractor Registration
$50.00
8. Copies
a. Approved Plan Set Reproduction and other copies
larger than 14 inches by 8 Y2 inches
$5.00 per page
b. Other copies not more than 14 inches by 8 Y2 inches
Use legislated fee
per page (per FS
119.07(4)(a)1.
and 2.
c. Copies requiring more than 15 minutes of staff time
Actual labor cost
(per FS 119.07
4 a 3. d
9. Excavation: Borrow Pits, Canals, Etc.
$500.00 annually
10. Extensions
a. Legislative
$0.90 No Fee
b. Monroe County 180 Day Extension
$250.00
11. Hurricane Shutters (valued less than $2,500)
No Fee
12. Invasive Exotic Vegetation Removal (10 or fewer stems)
No Fee
13. Notice to Proceed
$976.00
14. Permit Investigations related to closing open /expired permit on a real estate
number /parcel ID
a. Investigation concluding that permit has passed all
required inspections, including those where County
did not close permit after inspection(s
No Fee
b. Investigation requiring review by Building Official,
Plans Examiners and /or Inspectors, minimum fee per
real estate number parcel ID up to 1 hour staff time
$50.00
i. Each additional Hour of staff time or fraction
thereof, per real estate number /parcel ID
$50.00
c. Permit Investigations not related to closing open /
$50.00
Page 5 of 8
expired permit on a real estate number / parcel ID ,
minimum fee per hour or fraction thereof
15. Permit Referral Process (sent to Fish and Wildlife
$600.00
Service ) — may affect determination
16. Qenspest� - First Fe -i speGti failed inspection (per
$50.00 No Fee
inspection code
17. Reinspection - Each subsequent failed reinspection (per
$100.00
inspection code
18. Reopen permit (per discipline)
$50.00
19. Replacement Permit Card
$25.00
20. ROGO /NROGO Revision — Completely New Structure
Valuation -based
(including a revision submitted after receiving a
(Section B or C,
ROGO /NROGO allocation) - Required to submit new
with applicable
permit application and plans with approved ROGO
items from D
allocation from previously submitted permit application but
and /or G)
no new ROGO application would be required if deadlines
are met
21. ROGO /NROGO Revision — Minor revisions to Structure
$50.00 per
based on building code requirement changes from time
applicable
permit was originally applied for and time building code
discipline, not to
was amended, prior to permit issuance, with new code
exceed $500
requirements, with no footprint or square foot change
22. ROGO /NROGO Revision — Major revisions to structure
$1
with footprint or square footage increase
23. Non -ROGO /Non -NROGO Revisions
$10.00 per plan
page due at time
of rzesubmittal
24. Temporary Construction Trailer
$200.00 per trailer
25. Temporary Use/ Temporary Tent
$50.00 permit fee
and an additional
$50 per tent
26. Transfer of Permit Upon Change of Ownership
1 $200.00
27. Work commencing before permit issuance
100% penalty
above the
applicable
valuation -based
fee or flat fee for
the work, plus
code check
compliance fees
28. Private Provider Administrative Fee
$125.00
133
134 Section 2. Fee schedules are provided for applicant convenience, but County staff
135 shall be responsible for confirming the facts of each application and the
136 amount of fees due.
137
Page 6 of 8
Section 3. All applications for permits shall pay the amount confirmed by the County
prior to and as a condition of issuance of the permit.
Section 4. Termination of the related construction work prior to completion shall not
entitle the applicant to a refund of fees paid.
Section 5. Projects of an infrequent or unusual nature that are not otherwise
addressed in this resolution shall be subject to an estimate of permit fees
by County staff as needed.
Section 6. The fees established in this resolution shall be applicable through
September 30, 2016 2018 Thereafter, annually, beginning October 1 of
each following year, they shall be adjusted by the percentage change in
the CPI from the previous year. Every four to five years, the County will
adjust fees based on the most current appropriations applicable to provide
development approval services as conditions merit.
Section 7. Resolution No. 062 387 -2014 is hereby rescinded.
Section 8. The staff is hereby directed to retroactively implement the decreased fire
fees on all permits issued on or after October 1, 2014. Any application
submitted prior to October 1, 2014 whose application fees exceed the total
permit fees due shall not be refunded.
Section 9. The staff is hereby directed to discount building, planning, environmental,
and fire fees [found above in Section (B) 3.] by 35% as follows for permit
applications submitted prior to October 1, 2014 , whose job value is
greater than or equal to $5,000, until 12/31/15. All other required permit
fees shall be applied (e.g. contractor investigation, education, and Florida
Surcharge.) The Growth Management Director is authorized to issue
refunds to applicants that paid in full between 10/1/14 and 12/31/15.
Those refunds shall be reported to the Board of County Commission
during 2016.
Section 10. The staff is hereby directed to implement these fees on all applications
submitted beginning daRuaFy 1, 2215 September 1, 2016
Section 11. The Clerk of the Court is hereby directed to forward one (1) certified copy
of this Resolution to the DivisieR of GpevAh Management Buildin
Department
Page 7 of 8
186
187
188
189
190
191
192
193
194
19..,
Mayor Heather Carruthers
Yes
Mayor Pro Tern George Neugent
Yes
Commissioner Danny L. Kolhage
Yes
Commissioner David Rice
Yes
Commissioner Sylvia Murphy
Yes
BOARD OF COUNTY COMMISSIONERS OF MONROE 9(QUPW, FLORIDA
BY:
o r
May Het
r Carruthers
MONROE COUNTY ATTORNEY
APPROVED AS TO FO\
PETER MORRIS
ASSISTANT C UNTY ATTORNEY
Date:
3
N
°—
z�
rn
(n
G
C
o r
cs
O C':
N
70
Page 8 of 8
PASSED and ADOPTED at a special meeting of the Board of County Commissioners
of Monroe County, Florida held on the 24th day of May, 2016.
Exhibit 1- FY 2013 Growth Management Budget / Expenditures Included in Cost Calculations
Per BoCC direction on February 19, 2014, legal and one -time expenses are to be excluded from calculations of cost
of Growth Management services for the purposes of developing permitting fees
Expenditures included in
505 Planning Department
All Expenditures
cost calculations
500 Growth Management Administration
50001 Growth Management Administration
$
24,000
$ -
530310 Professional Services
$
82,000
$
530318 Legal Fees
$
340,000
$
530330 Court Reporter Services
$
10,000
$
530400 Travel & Per Diem
$
14,000
$
530410 Phone & Postage /Freight
$
2,400
$
530451 Risk Management Charges
$
9,075
$
530510 Office Supplies
$
500
$
530520 Operating Supplies
$
1,200
$
530540 Books, Publications, Subscriptions, E $
15,000
$
560640 Capital Outlay- Equipment
$
-
$
50001 Growth Management Administration
$
474,175
$
505 Planning Department
50500 Planning Department
530340 Other Contractual Services
$
24,000
$ -
530400 Travel & Per Diem
$
5,000
$ 5,000
530409 Vehicle Maintenance Charges
$
10,192
$ 10,192
530410 Phone & Postage /Freight
$
30,000
$ 30,000
530440 Rentals & Leases
$
30,000
$ 30,000
530451 Risk Management Charges
$
19,114
$ 19,114
530460 Repair & Maintenance
$
500
$ 500
530470 Printing & Binding
$
1,000
$ 1,000
530498 Advertising
$
25,000
$ 25,000
530510 Office Supplies
$
15,000
$ 15,000
530520 Operating Supplies
$
2,000
$ 2,000
530521 Gasoline
$
3,000
$ 3,000
530528 Internal Fuel
$
6,000
$ 6,000
530540 Books, Publications, Subscriptions,
E $
3,000
$ 3,000
560640 Capital Outlay-Equipment
$
-
$ -
560641 Capital Outlay- Vehicles
$
56,000
$ -
50500 Planning Department
$
229,806
$ 149,806
Exhibit 1- FY 2013 Growth Management Budget / Expenditures Included in Cost Calculations
Per BoCC direction on February 19, 2014, legal and one -time expenses are to be excluded from calculations of cost
of Growth Management services for the purposes of developing permitting fees
Expenditures included in
525 Building Department
All Expenditures
cost calculations
520 Environmental Resources
25,000
$ 25,000
530310 Professional Services
$
520000 Environmental Resources
$
5,000
$
5,000
530340 Other Contractual Services
$
150,000
$
-
530400 Travel & Per Diem
$
100
$
100
530409 Vehicle Maintenance Charges
$
7,100
$
7,100
530410 Phone & Postage /Freight
$
1,000
$
1,000
530451 Risk Management Charges
$
7,251
$
7,251
530470 Printing & Binding
$
70
$
70
530510 Office Supplies
$
1,000
$
1,000
530521 Gasoline
$
1,000
$
1,000
530528 Internal Fuel
$
4,000
$
4,000
560640 Capital Outlay- Equipment
$
1,800
$
1,800
560641 Capital Outlay-Vehicles
$
-
$
-
52000 Environmental Resources
$
173,321
$
23,321
525 Building Department
510140 Overtime
52501 Building Department- Education
25,000
$ 25,000
530310 Professional Services
$
530400 Travel & Per Diem
$
5,000
$
5,000
530510 Office Supplies
$
2,500
$
2,500
530520 Operating Supplies
$
3,000
$
3,000
530540 Books, Publications, Subscriptions, E $
12,900
$
12,900
560640 Capital Outlay- Equipment
$
-
$
-
560641 Capital Outlay- Vehicles
$
-
$
-
51501 Building Department- Education
$
23,400
$
23,400
52502 Building Department
510140 Overtime
$
25,000
$ 25,000
530310 Professional Services
$
7,500
$ 7,500
530318 Legal Fees
$
12,000
$ -
530340 Other Contractual Services
$
12,500
$ 12,500
530400 Travel & Per Diem
$
1,000
$ 1,000
530401 Board Travel
$
300
$ 300
530409 Vehicle Maintenance Charges
$
35,277
$ 35,277
530410 Phone & Postage /Freight
$
15,000
$ 15,000
530440 Rentals & Leases
$
5,000
$ 5,000
530451 Risk Management Charges
$
35,488
$ 35,488
530460 Repair & Maintenance
$
4,000
$ 4,000
530470 Printing & Binding
$
3,000
$ 3,000
530498 Advertising
$
800
$ 800
530499 Commissions & Fees
$
52,000
$ 52,000
530510 Office Supplies
$
15,000
$ 15,000
530520 Operating Supplies
$
450
$ 450
530521 Gasoline
$
10,000
$ 10,000
530528 Internal Fuel
$
25,000
$ 25,000
530540 Books, Publications, Subscriptions,
Ei $
1,000
$ 1,000
560640 CapitalOutlay- Equipment
$
180,900
$ -
560641 Capital Outlay - Vehicles
$
32,000
$ 32,000
52501 Building Department
$
473,215
$ 280,315
Exhibit 1- FY 2013 Growth Management Budget / Expenditures Included in Cost Calculations
Per BoCC direction on February 19, 2014, legal and one -time expenses are to be excluded from calculations of cost
of Growth Management services for the purposes of developing permitting fees
Expenditures included in
All Expenditures cost calculations
140 Fire Marshal
14000 Fire Marshal
530316 Medical Services
$
1,140
$
1,140
530400 Travel & Per Diem
$
2,940
$
2,940
530409 Vehicle Maintenance Charges
$
7,757
$
7,757
530410 Phone & Postage /Freight
$
7,494
$
7,494
530451 Risk Management Charges
$
7,319
$
7,319
530460 Repair & Maintenance
$
700
$
700
530462 Vehicle Maintenance Charges
$
500
$
500
530470 Printing & Binding
$
500
$
500
530510 Office Supplies
$
800
$
800
530520 Operating Supplies
$
1,600
$
1,600
530521 Gasoline
$
400
$
400
530528 Internal Fuel
$
8,500
$
8,500
530540 Books, Publications, Subscriptions,
Ei $
5,755
$
5,755
560640 Capital Outlay- Equipment
$
-
$
-
560641 Capital Outlay- Vehicles
$
-
$
-
14000 Fire Marshal
$
45,405
$
45,405
TOTALS $ 1,419,322 $ 522,247
Exhibit 2-Allocation of Budgeted Costs to Permit-Related Activities
SALARY♦ GM
Fund Last Name Title BENEFIT Admin Building Planning Environ Fire
Operating Operating Operating Operating
TIME Salary Cost TIME Salary Cost TIME Salary Cost TIME Salary Cost
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation
Cost Centers ACCT NUMBERS 50001 52501+52502 50500 520000 14000
INCLUDED OPERATING EXPENSE 2013 $0 $303,715 $149,806 $23,321 $45,405
FIRE
148 Callahan Chief $160,361 0.15 $24,054
148 Leoanrd Asst Fire Marshal $95,907 0.85 $81,521
148 Napoli Admin Assist. $51,400 0.5 $25,700
148 Zavalney Prevention Captian $112,687 0.65 $73,247
$420,355 2.15
$0 $0 $0 So $0 $0 53.75% $204,522 $24,405
GM ADMIN
148 Hurley,AICP Director $142,198 0.05 $7,110 0.1 $14,220 0.05 7,110
148 Terzanos Executive Assistant $75,240 0 $0 0.1 $7,524 0.1 7,524
$217,438 0.05 0.2 0.15
2.50% $7,110 $0 10.00% $21,744 $0 7.50% $14,634 $0 $0 $0
PLANNING
148 Bauman Planner $59,923 1 $59,923 0 $0
148 Biel Sr Planner $65,888 1 $65,888 0 $0
148 Coyle Planner $57,556 1 $57,556 0 $0
148 Creech Planning Coordinator $55,523 0 $0 0 $0
148 Flinn Planner $57,556 1 $57,556 0 $0
148 Haberman Principal Current Planner $87,744 0.3 $26,323 0 $0
148 Harvey Comp Plan Manager $87,744 0 $0 0 $0
148 Jones Sr Administrator $90,506 0 $0 0 $0
148 Maison Administrative Assistant $51,400 0.2 $10,280 0.2 $10,280
148 Santamaria Assistant Director $93,658 0.1 $9,366 0.1 $9,366
148 Scanlon Staff Assistant $45,874 0.1 $4,587 0.1 $4,587
148 Schemper Comp Planner $63,236 0 $0 0 $0
148 Schwab Plan.&Environ.Resources Dir. $124,972 0.2 $24,994 0.2 $24,994
148 Stankiewicz ROGO $69,851 0.6 $41,911 0 $0
$1,011,431 5.5 0.6
$0 $0 39.29% $358,384 $58,852 4.29% $49,228 $6,420 $0 $0
ENVIRONMENTAL RESOURCES
148 DaSilva Biologist $63,605 0 1 $63,605
148 Douma Biologist $61,061 0 1 $61,061
148 McHargue Sr.Biologist $75,705 0 1 $75,705
148 Oritz Supervisor/Planner $71,554 0.5 $35,777 0.5 $35,777
148 Roberts Sr Administrator $87,744 0 0.7 $61,421
148 Vaseris Biologist $71,128 0 1 $71,128
$430,797 0.5 5.2
$0 $0 8.33% $35,777 $1,943 86.67% $368,697 $20,212 $0 $0
Page 1 of 2
Exhibit 2 -Allocation of Budgeted Costs to Permit-Related Activities
SALARY+ GM
Fund Last Name Title BENEFIT Admin Building Planning Environ Fire
Operating Operating Operating Operating
TIME Salary Cost TIME Salary Cost TIME Salary Cost TIME Salary Cost
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation '
BUILDING Y.r 7* y c '''a ' ' 4 V ..Vs ik 'M'C, F x ':g ^re n .`' ,-.
180 A.Smith,Jr. Sr Director/Building Official $109,070 1 $109,070 0 0
180 Acker Plans Examiner/Inspector $76,656 1 $76,656 0 0
180 Antetomaso CSR I $59,279 0 $0 0.5 $29,640 0.5 $29,640
180 Arsenault Plans Examiner/Inspector $78,371 1 $78,371 0 0
180 Bender CSR II $62,796 1 $62,796 0 0
180 Bowden Plans Examiner/Inspector $77,685 1 $77,685 0 0
180 Carroll Administrative Assistant $53,460 1 $53,460 0 0
180 Corcocoran Floodplain Mgmt $69,604 1 $69,604 0 0
180 Goetzman Sr.Coordinator $72,709 1 $72,709 0 0
180 Kasprzak Plans Examiner/Inspector $82,725 1 $82,725 0 0
180 Kostic Plans Examiner/Inspector $86,320 1 $86,320 0 0
180 Lofberg Administrative Assistant $57,940 1 $57,940 0 0
180 Maldonado CSR I $55,523 1 $55,523 0 0
180 McGilvra CSR I $55,523 1 $55,523 0 0
180 Partington CSR I $59,279 1 $59,279 0 0
180 Phinney Plans Examiner/Inspector $68,531 1 $68,531 0 0
180 Pleasant Application Analyst $93,709 1 $93,709 0 0
180 Ramirez CSR I $59,476 1 $59,476 0 0
180 Sebben CSR II $61,994 1 $61,994 0 0
180 Sellers Plans Examiner/Inspector $79,978 1 $79,978 0 0
180 Sullivan Plans Examiner/Inspector $80,431 1 $80,431 0 0
180 Tucker Permitting Administrator $72,054 1 $72,054 0 0
180 Tugwell Plans Examiner/Inspector $79,787 1 $79,787 0 0
180 Willaims CSR I $55,523 1 $55,523 0 0
180 Wingate Floodplain Mgmt $76,820 1 $76,820 0 0
180 Mayan Customer Service $64,407 1 $64,407 0 0
180 Vacant Customer Service $55,523 1 $55,523 0 0
180 Herron Electrical Inspector $64,450 1 $64,450 0 0
$1,969,623 27 0.5 0.5
96.43% $1,910,344 $292,868 1.79% $29,640 $5,423 1.79% $29,640 $5,423 $0 $0
Direct Direct Direct Direct
Direct Salary Operating Direct Salary Operating Direct Salary Operating Direct Salary Operating
TOTAL PERMIT-RELATED COSTS(NO INDIRECT,ONE-TIME,OR LEGAL EXPENSES) $1,917,454 $292,868 $445,545 $66,219 $462,198 $32,055 $204,522 $24,405
Page 2 of 2
Exhibit 3 — Description of MAXIMUS Fee Analysis Methodology
This document describes the process undertaken between Monroe County and MAXIMUS Consulting,
Inc. to determine the actual costs of providing permit - related services. Monroe County used the
information from this process to determine prices for those services, which have been incorporated into
the updated fee schedule.
Step 1: Collection of Relevant Costs
• The Growth Management FY 2013 budget serves as a starting point for the costs we included in
our analysis. Per the direction of the Board of County Commissioners on February 19, 2014,
indirect, legal, and one -time expenditures from FY 2013 were excluded, as indicated in Exhibit 1.
• The County reviewed its staff roster to identify which employees participated in permit - related
services and to what extent. The results of that review, shown in Exhibit 2, detail the Growth
Management costs that are included in our analysis. The percentage of time spent on permit -
related activities is multiplied by annual salaries and benefits to first determine labor costs. Then
the percentage of permit - related effort within each division is multiplied times the other direct
costs from Exhibit 1. The totals provide the cost of permit - related services for both labor and
other direct expenses.
Step 2: Collection of Time Data
• We obtained data on how staff spent their time on permit - related activities in order to allocate
costs to those activities. This data collection was done in two stages:
• First, MAXIMUS interviewed Growth Management staff to obtain first -hand accounts of
the work performed and the time required for all steps required to issue permits.
• Second, staff completed time sheets over a four -week time period, detailing how their
time was spent in increments of 15 minutes.
• MAXIMUS used a combination of these two data sets to calculate the time required to provide
each permit or permit - related administrative activity. Time sheet data was the primary source
used for calculations of time spent in each activity. Given that not all activities occurred within
the time sheet period, or that some of them occurred in quantities too small to provide an
accurate assessment of time spent, staff estimates were used as a supplement when time sheet
data was insufficient.
Step 3: Allocation of Costs to Activities
• The new fee schedule employs two pricing methods: 1) flat fees for administrative and
miscellaneous activities, as well as for residential and commercial projects with less than $5,000
of contract value, and 2) valuation -based fees for residential and commercial projects with a
contract value of $5,000 or more. The calculation of the costs for these services employed a
two -step process.
1) Flat Fee Costs: We based the costs for flat fee services on the time data collected in step
two. These times per activity were multiplied by an average staff hourly rate and a
percentage charge for applicable department administrative support to obtain a cost per
activity. This was done separately for each department and added at the end for a total cost
for each service across Growth Management.
2) Valuation -Based Fee Costs: We also based the costs for valuation -based services on Step 2's
time data, but the process was different than for flat fees:
a. First, the County and MAXIMUS developed four value bands to create a tiered
system of calculating valuation -based permit costs. These bands were designed to
recognize that while projects of increasing cost and complexity require increasing
amounts of work, that increase is not linear. Having four value bands allows the
County to charge four separate rates and to more accurately tie the costs of services
to the parts of the permitting process where those costs occur.
b. Second, the staff interviews and time sheet data collection included these value
bands, and obtained information on how staff spent their time working on projects
of varying contract values.
c. Third, FY 2012 permits were examined to calculate the contract value of permit
issued, and divided that value into the four bands. These values were divided by
$1,000 so that the final rates would be in increments of price per $1,000 of contract
value.
d. Fourth, total costs for the flat fee services mentioned above were removed from the
overall cost pool, leaving only the costs associated with projects with a contract
value of $5,000 or above. These total costs were then associated with the four
bands as indicated by staff time data. For instance, Building data showed that 73%
of staff time was spent working on permit values from $5,000 to $99,999, so 73% of
the Building costs that were not flat fee permit related were allocated to Band 1.
e. Fifth, the costs for each band were divided by the contract values that fell into each
band. This created a calculation of the cost of services for each $1,000 of contract
value within the bands.
f. Sixth, for the Building Department only, an adjustment to those rates was applied to
account for the fact that some permits do not require the review of all Building
disciplines. Growth Management decided to adjust the Building rates based on the
number of disciplines involved, as described in (B)3.b. and (C)2.b. To maintain full
cost recovery of Building costs, the rates were adjusted so that charging incremental
portions of the rates would still recoup all costs associated with Building
Department effort.
The results of these calculations were analyzed by Growth Management, and were weighed against
previous direction from the Board of County Commissioners on previously agreed to prices for
Growth Management services. The final results are reflected in the current fee resolution