Resolution 181-2015RESOLUTION NO. 181 - 2015
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA,
APPROVING A NEW MANAGERIAL STRUCTURE OF
THE COUNTY AND ADOPTION OF A NEW TABLE OF
ORGANIZATION; AUTHORIZING STAFF TO REVIEW
ALL ORDINANCES, RESOLUTIONS, POLICIES, AND
OTHER DOCUMENTS FOR THE PURPOSE OF
UPDATING THOSE DOCUMENTS TO REFLECT THE
NOMENCLATURE USED IN THE NEW TABLE OF
ORGANIZATION; AND AUTHORIZING STAFF AND ALL
INTERESTED PARTIES TO INTERPRET ALL
ORDINANCES, RESOLUTIONS, POLICIES, FORMS,
CONTRACTS, AND OTHER DOCUMENTS TO REFLECT
THE TITLES AND NOMENCLATURE USED IN THE NEW
TABLE OF ORGANIZATION UNTIL SUCH TIME AS THE
EXISTING ORDINANCES, RESOLUTIONS, POLICIES,
CONTRACTS, FORMS, AND OTHER INTERNAL
DOCUMENTS CAN BE UPDATED; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, in recent months the County has undergone a series of personnel changes
and retirements; and
WHEREAS, Section 125.74(1)0), Florida Statutes, and Section 2 -58(a) of the Monroe
County Code of Ordinances provides that the County Administrator has the authority to:
"[o]rganize the work of county departments, subject to an administrative code developed by the
administrator and adopted by the board, and review the departments, administration, and
operation of the county and make recommendations pertaining thereto for reorganization by the
board"; and
WHEREAS, in the interest of streamlining operations within the County, the County
Administrator has revamped the structure of County Government and eliminated the titles and
positions of Deputy County Administrator, Division Directors, and Public Works Director; and
WHEREAS, the County Administrator has also created two Assistant County
Administrator positions; and
WHEREAS, on June 9, 2015 the County Administrator modified the organizational and
managerial structure of the County to reflect not only these changes in titles and positions but
also in the organizational and managerial structure of the County in a new Table of Organization;
and
WHEREAS, the new Table of Organization is attached hereto as Exhibit A, and
incorporated by reference herein; and
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WHEREAS, the changes reflected in the attached Table of Organization shall allow the
County to move forward in a more efficient manner; and
WHEREAS, the elimination of the titles and positions of Deputy County Administrator,
Division Directors, and Public Works Director may necessitate changes to the Monroe County
Code of Ordinances, uncodified ordinances, resolutions, policies, and contracts; and
WHEREAS, the addition of the title and position of Assistant County Administrator may
necessitate changes in the Monroe County Code, uncodified ordinances, resolutions, policies,
and contracts; and
WHEREAS, the terms "division" and "director" appear in the Monroe County Code of
Ordinances over 200 times including nine (9) references to the specific term "Division
Director "; and
WHEREAS, the Monroe County Code of Ordinances needs to be thoroughly reviewed
so appropriate edits can be made to reflect the nomenclature utilized in the new Table of
Organization; and
WHEREAS, the County is party to countless contracts some of which may make
reference to specific titles and positions that have been eliminated under the new Table of
Organization; and
WHEREAS, this comprehensive review and subsequent ordinances changes will take
months to fully complete; and
WHEREAS, in the interim, the Board finds it necessary and in the public's interest to
interpret its existing code, ordinances, resolutions, policies, and contracts to reflect the new titles
in the Table of Organization;
NOW THEREFORE, BE IT RESOLVED by the Monroe County Board of County
Commissioners:
SECTION 1: Recitals. Each "WHEREAS" clause set forth herein is ratified and
incorporated by reference herein.
SECTION 2: Monroe County Board of County Commissioners Action. The Monroe
County Board of County Commissioners adopts and approves the Table of Organization
(Organizational Chart) attached hereto as Exhibit A., nunc pro tunc to June 9, 2015.
SECTION 3 : Authorization. The Monroe County Board of County Commissioners
authorizes staff and all other interested parties to interpret all existing codes, ordinances,
resolutions, policies, forms, contracts, and other internal documents in a manner that substitutes
the nomenclature in the new Table of Organization - including titles, positions, and department
names - to reflect the authority of the newly created positions in a manner that is consistent with
the intent of policies and contracts adopted under prior organizational charts.
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SECTION 4 : Direction to staff. Staff is directed to conduct a comprehensive review of
the County Code, uncodified ordinances, resolutions, forms, and policies, and to prepare such
ordinances and resolutions as are necessary to reflect the language changes made necessary by
the new organizational chart. Staff is further directed to update all forms, policies, and other
internal documents to reflect the nomenclature in the new Table of Organization and the
interpretations authorized by this resolution.
SECTION 5: Interpretation of contracts. To the extent permitted by the Article I, §
10 of the United States Constitution and Article I, § 10 of the Florida Constitution, all uses of the
terms "Division ", "Deputy County Administrator ", "Division Director ", and "Public Works
Director" in current contracts shall be construed to reflect the appropriate subordinate unit(s) of
County government and/or the titles set forth in the new Table of Organization.
SECTION 6: Disputes as to Interpretations. The Senior Director of Planning and
Environmental Resources, or her designee, shall have the authority to resolve all disputes and/or
questions regarding interpretations authorized by this resolution of the Comprehensive Plan,
Land Development Code, the boundaries of the official land use district map and future land use
map; as well as Article II, Chapter 17 of the Monroe County Code of Ordinances. The County
Attorney, or his designee, shall have the authority to resolve all other disputes and/or questions
regarding interpretations authorized by this resolution. Such interpretations shall be the final
administrative action of the County.
SECTION 7: Effective Date. This Resolution shall become effective upon adoption
nunc pro tunc to June 9, 2015 and shall continue to be in full force and effect until rescinded by
subsequent resolution of this Board or rendered moot by subsequent action(s) of the Board.
PASSED AND ADOPTED BY THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA at a regular meeting of said Board held on the 15th of
July, 2015.
MayorDanny L. Kolhage Yes
Mayor pro tem Heather Carruthers Yes
Commissioner George Neugent Yes
Commissioner David Rice Yes
Commissioner Sylvia J. Murphy Yes
BOARD OF COUNTY COMMISSIONERS
HEAVILIN, CLERK OF MONROE COUNTY, FLORIDA
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By:
5uty Clerk Mayor Danny L. Kolhage
G
MONROE COUNTY ATTORNEY
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Page 3 of 3 ROBERT B. WNCiER, JR.
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EXHIBIT A.
TO RESOLUTION NO. 181 — 2015
AdMIk
Interoffice Memorandum
Date: June 9, 2015
Subject: New Table of Organization
From: Roman Gastesi, County Administrator
To: Teresa Aguiar, Alicia Betancourt, Tina Boan, George Brentnali, Chief Callahan, Judy
Clarke, Don DeGraw, Sheryl Graham, Rhonda Haag, Christine Hurley, Ed Koconis,
Norma Kula, Alexis Leto, Beth Leto, Kevin Madok, Wes Maltby, Cynthia McPherson,
Roy Sanchez, Mayte Santamaria, Doug Sposito, Lisa Tennyson, Will Thompson,
Kevin Wilson
Cc: Bob Shillinger, Katherine Peters, BOCC, Clerk of Court
Change is inevitable, and how each individual and organization responds to it defines its strength and
resiliency. With the recent retirements of Dent and Debbie, and the upcoming departure of Connie — it is
time to modify our organizational and managerial structure. You are receiving this e-mail because you
are one of the leaders of Monroe County government and have accepted the responsibility of leading us
into the future — thank you!
Attached is a new Table of Organization (Organizational Chart). The chart demonstrates the County's
new structure and reporting order. In the interest of streamlining operations, the County will no longer
have a Deputy County Administrator, Division Directors or a Public Works Director. We are
eliminating those layers of our operations, and added two (2) Assistant County Administrators to which
I have appointed Christine Hurley and Kevin Wilson. I'm confident this new structure will allow us to
continue moving Monroe County in the right direction. These changes will also result in an annual
decrease of over $200,000 in managerial oversight costs.
All Department Heads and Managers (shown on the attached plan) should plan on attending Senior
Management Team meetings (previously known as Division Director Meetings) on most Thursday
mornings beginning at 9:30 am (Schedule attached). The meetings will now be called the Senior
Management Team meeting. Order of business will include a "whip around" discussion of each
department's recent activities for the first hour or so and then the normal discussion of the BOCC
agenda items. Some of you may or may not need to attend the discussion of agenda items. Your County
Administrator or Assistant County Administrator will make that decision and discuss it with you.
Attendance via PolyCom is encouraged - currently PolyCom systems are available in Key Largo,
Marathon, and Key West.
The legal department will be handling all BOCC agenda item submittals, publishing of the BOCC
agendas, etc. beginning with agenda item submittals due June 30, 2015. Please submit your items to
Katherine Peters.
Lindsey Ballard will be replacing Connie, therefore the monthly accomplishments for compilation of the
County Administrator's Report to the BOCC, should be sent to Lindsey Ballard.
Further, if you have not already done so, please make sure you fill out, sign and process the attached
"Monroe County Purchasing Authorization Form." Department Heads are authorized to sign up to
$5,000. Once this form is processed, the County Administrator's office will no longer need to approve
purchases for less than $5000. Tina Boan is working on an amendment to the Purchasing Authority to
reflect the new organizational chart that will be reviewed and approved by the BOCC. Once that is
completed, purchasing limits may be increased for Department Heads.
A PwdWihvAarfiw*
Parcdsing Aud wity a defined as sipsatnre venfiaum of onsoal aov 104 fa receipt of the
a lip sed goods or seivrces for payment by Purchase Order. Audit Slip. of other fiscal doaaleilts.
Uness sperificany aubmaed by ordinance. an contracts, ho wem tided — Udeal andnm of
Agieement, Apeement, Memoramdna of Undastan ft. Comract etc. — shin be approved by
the Hoard of County Commissioners.
t. in older to ensure proper fiscal control. purchasing authority shall be tainted to the
Couay Adoalistrator. Deputy County AAsun stmoL Ptssh =* Dutclor. Division
Directors. and Department DirMor. less a dose w is approved and asdmzed by the
Counq Admimstraw at Deputy County Administrator The County Administrator and
Deputy County Administrator shall have authority to sips regoests to pusdnce up to
549,999.99_ The purchasing Datum and Divism Di rum shalt sign oQou an pumli e
11 . and shat have andwity to sign purchase orders up to SUS.000 without the
Admmessrata a Deputy Admimsaator siptatures.
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I look forward to a smooth transition and appreciate your cooperation. Please do not hesitate to contact
me if you have any questions, thoughts, etc.
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