Resolution 049-2017RESOLUTION NO. 049 - 2017
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA APPROVING AND
ESTABLISHING THE 2017 WELLNESS PROGRAM; REPEALING
PRIOR RESOLUTION NOS. 369 -2011 AND 147 -2013; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, beginning in 2015, the contract between Blue Cross Blue Shield of Florida
( "Florida Blue ") and the County, whereby Florida Blue serves as the third party administrator for
the County's self - insured health insurance plan ( "Plan ") has provided that Florida Blue will
contribute an annual amount toward the County's wellness - related initiatives and activities,
consisting of $100,000 at execution of the agreement, $75,000 on each of January 1, 2016 and
January 1, 2017, with additional contributions of $50,000 on each of January 1, 2018 and January
1, 2019 (subject to a rebate of $150,000 if the County terminates the agreement prior to January 1,
2020); and
WHEREAS, currently, the balance of funds contributed by Florida Blue toward wellness
programs stands at approximately $273,770 ( "Wellness Fund "); and
WHEREAS, the County has received the results from the personal health assessments
completed by the fall 2015 health fair participants, and the results indicate that the top four at -risk
areas for participants are diabetes, hypertension, cancer and obesity; and
WHEREAS, it is in the best interests of Plan participants and the plan that Monroe County
adopt a coordinated program designed to improve and promote the health of its Plan participants
through early assessments, intervention, education, information, and incentives, particularly
targeted against the top four at -risk areas for health fair participants; and
below.
WHEREAS, the County desires to use the Wellness Fund on the activities described
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA that:
In calendar year 2017, the Monroe County Wellness Program shall consist of the following
items, which shall be paid for from the Wellness Funds contributed by Florida Blue
pursuant to its contract with Monroe County. All such purchases must be finalized within
calendar year 2017. If the Wellness Funds are being used to reimburse the employee or
health plan participant, the request for reimbursement must be submitted no later than
January 10, 2018.
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Recurring Events:
a. Community Organized Event Reimbursement: All employees covered under the
County's health insurance plan are eligible to be reimbursed their registration fees
in an amount not to exceed one hundred dollars ($100.00) annually upon
presentation of proof that the individual has registered for and has completed
community organized foot, bicycle, and swimming races that take place in the
Florida Keys, including but not limited to triathlons, run /walkathons, and
bikeathons. Said requests for reimbursement shall be handled on a "first come first
served" basis, up to a maximum cumulative expenditure of five thousand dollars
($5,000.00). All request for reimbursements must be submitted to the Employee
Benefits Department no later than January 10, 2018.
b. "Lunch and Learn ": The County's Benefits office will schedule education "lunch
and learn" activities throughout the Florida Keys. Staff will purchase healthy food
items for consumption by covered health plan participants who attend and complete
scheduled activities. The maximum cumulative expenditure of Wellness Funds
under this resolution shall not exceed thirteen dollars ($13.00) per individual per
meeting, up to a maximum cumulative expenditure for all Lunch and Learn events
of five thousand dollars ($5,000.00).
c. Exercise Classes: Wellness Funds will be used to provide free exercise classes for
individuals covered under the County's health insurance plan. The classes will
consist of different types of exercise, including but not limited to Yoga, Zumba and
Pilates. These classes will be held at various County buildings with outside
instructors. Wellness Funds will be used to compensate the instructors and
purchase supplies. The maximum cumulative expenditure for Wellness Funds used
on all Exercise Classes during CY 2017 shall be twenty thousand dollars
($20,000.00).
d. Annual Health & Wellness Fair: Each year, Monroe County Benefits office
coordinates the Monroe County Health & Wellness Fair. The fair is presented in
three (3) locations (Upper, Middle and Lower Keys /Key West). Any active
employees and their covered dependents over age 18, retirees and their covered
dependents over age 18 may attend. In 2015, 335 employees attended the Annual
Health Fair; an additional 32 employees filled out the on -line preventive health
assessment. The Annual Health & Wellness Fair is a wonderful opportunity to
obtain basic diagnostic tests at no cost, as well as to obtain a flu vaccine and
information about the County's health plan vendors. Wellness Funds will be used
to purchase prizes that promote healthy living (i.e., bicycles, Fit Bits, Smoothie
Makers) for participants who attend one of the Health & Wellness Fairs and
complete their Passport to Wellness. There will also be a cost for the use of the
facilities where the Health & Wellness Fairs will be held in the lower, middle and
upper keys and Wellness Funds will be used for that purpose. The maximum
cumulative expenditure for Wellness Funds used on the Annual Health & Wellness
Fair shall be fifteen thousand dollars ($15,000.00).
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Health Designs, Inc./ Wellness Consultant: Wellness Funds will also be
used to pay for a consultant with expertise in health benefits, to serve as a Wellness
Champion. The consultant shall serve as an extension of Monroe County Benefits
staff and shall be an advocate to explain features of the Monroe County Wellness
program, provide Wellness topic presentations, and provide health and benefit
information to employees of the BOCC and the constitutional officers who are
members of the Monroe County health plan. The consultant will be visiting at least
42 locations at which the employees are employed, in Upper, Middle and Lower
Keys, on at least a quarterly basis. In calendar year 2017, approximately $20,693
in Wellness Funds will be spent on Health Designs.
Purchases of Goods:
Gym Equipment: The Monroe County Sheriffs Office has proposed that the
County pay thirty -five thousand, two hundred sixty -nine dollars and fifty -four cents
($35,269.54) to purchase additional gym equipment for the Plantation Key gym. In
return, all employees and retirees of Monroe County Board of County
Commissioners ( "BOCC "), Monroe County Land Authority, and the constitutional
officers (Property Appraiser, Supervisor of Elections, Clerk of Court, Tax
Collector, and Sheriff) who are participants in the Monroe County health plan
( "Employees and Retirees ") will have access to the Sheriffs gyms in all three
locations (Key West, Marathon, and Plantation Key). The Sheriff will purchase
and have ownership of the equipment. The agreement with the Sheriff will be
finalized in a separate agreement.
g. Sit -Stand Desktop Workstations: Over 80 BOCC employees have expressed an
interest in a Sit -Stand Desktop Workstation. Studies have shown that spending
more of your day standing could reduce the risk of obesity, diabetes, cardiovascular
disease and cancer. These are top health risks among our plan participants.
Wellness Funds shall be used to make a purchase of up to one hundred (100)
Workfit -TL sit -stand desktop workstations and up to one hundred (100) active
mats. The maximum cumulative expenditure of Wellness Fund to be used on this
equipment shall be fifty thousand dollars ($50,000.00).
2. Resolution Nos. 269 -2011 and 147 -2013 are inconsistent with this resolution and are
hereby repealed.
3. This resolution shall take effect upon adoption.
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PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 15th day of March, 2017.
BOARD OF COUNTY COMMISSIONERS
=1N%ADOK, Clerk OF MONROE COUNTY, FLORIDA
B B �C< �
Deputy Clerk Mayor
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MONROE (;OUNTN' ATTORNEY
AP RO'J A TO O
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CjYNTHIA L. HALL
ASSISTANT aUNT`i AT ORNEY
Date
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Mayor George Neugent
Yes
4.,
Mayor Pro Tern David Rice
Yes
:y
Commissioner Danny Kolhage
Yes
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Commissioner Heather Carruthers
Yes
Commissioner Sylvia Murphy
Yes
BOARD OF COUNTY COMMISSIONERS
=1N%ADOK, Clerk OF MONROE COUNTY, FLORIDA
B B �C< �
Deputy Clerk Mayor
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MONROE (;OUNTN' ATTORNEY
AP RO'J A TO O
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CjYNTHIA L. HALL
ASSISTANT aUNT`i AT ORNEY
Date
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