Item C09M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
y
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
May 17, 2017
Agenda Item Number: C.9
Agenda Item Summary #2911
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200
none
AGENDA ITEM WORDING: Approval of Jacobs Project Management Co.'s Task Order No.
12/15 -07 for the Marathon Airport Exfiltration Trench and Pond Modification PSO# 7 in the amount
of $130,284.00 to be funded by FDOT Grant #AQE35 (80 %), and Marathon Operating Fund 403
(20 %). The proposed modification is to reduce the west pond size to free up land for aviation related
development.
ITEM BACKGROUND: FDOT maintains two (2) dry retention ponds at Marathon Airport that
treat runoff from Overseas Highway (US I) located at the west and east end of the Airport. Jacobs
recommended reducing the west pond size, along with the installation of a new exfiltration trench
that will serve as outfall location for storm water runoff.
PREVIOUS RELEVANT BOCC ACTION:
Approval of FDOT Grant #AQE35 Supplemental #4 at the November 17, 2015 BOCC meeting,
agenda item #F -4. BOCC approval of Master Agreement with Jacobs Project Management at the
February 15, 2017 meeting, agenda item #C -9.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
PSO 1215 -07 Jacobs
FINANCIAL IMPACT:
Effective Date: upon execution
Expiration Date: Services will cease by 547 days.
Total Dollar Value of Contract: $130,284.00
Total Cost to County: N/A
Current Year Portion:
Budgeted: Yes
Source of Funds: FDOT Grant AQE35(80 %) MTH Airport Operating Fund 403 (20 %).
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: N/A If yes, amount:
Grant: 403 - 63585 - 530490 -GAMD 71- 530310
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto
Completed
04/20/2017 3:58 PM
Donald DeGraw
Completed
04/24/2017 10:22 AM
Pedro Mercado
Completed
04/24/2017 11:03 AM
Budget and Finance
Completed
04/24/2017 4:32 PM
Maria Slavik
Completed
04/24/2017 4:34 PM
Kathy Peters
Completed
04/25/2017 10:15 AM
Board of County Commissioners
Pending
05/17/2017 9:00 AM
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This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The
Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized — MTH Exfiftration Trench and Pond Modification
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of -.,- 6 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of $ 130,284.00
N/A Other (Describe);
Services may commence on Execution
Services will cease by 547 dsv
Other
(SEAL)
ATTEST: KEVIN MADOK, CLERK
CONSULTANT:
�itness_���
File" MSTR APS - Monroe County
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
1Z
Mayor/Chairman
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Exhibit A — Scope of Work (12115-07)
Monroe County
The Florida Keys Marathon International Airport
SCOPE OF WORK
ARTICLE A — DATA COLLECTION
Services for Article A will be provided under a lump sum basis.
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ARTICLE B — 5 0% Design
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County: 2 copies of the 50% plans (1 full size; 1 half size), an outline of the
technical specifications, and the Preliminary Engineer's Report with cost
estimate.
Services for Article B will be provided under a lump sum basis.
ARTICLE A — 90% Design
The 901® design package will be based on the 50% design submittal package. Additional tasks
necessary to develop 90% construction drawings will be completed as follows:
8. Jacobs will finalize the stormwater modeling calculations, the size of the reduced west pond,
and the length of exfiltration trench required.
9. Submit the 90% review package to FD OT and the permit application package to SFWMD
and incorporate any comments or feedback in the next design submittal.
10. Conduct and in-house QA/QC review. The in-house QA/QC check will involve an
experienced independent individual, depending on each discipline, to conduct a
comprehensive check on all documents to be submitted (i.e. plans, specifications,
estimates, etc.). Time will be required for engineers and CARD technicians to correct items
listed under the in-house QA/QC review.
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% Deslan Deliverables
Services for Article C will be provided under a lump sum basis.
ARTICLE D — Final Design
The final design package will be based on the 90% design submittal package. Additional tasks
necessary to develop final construction drawings will be completed as follows:
1. Finalize the technical specifications.
2. Finalize County 'front-end' specifications in the Project Manual
3. Finalize the Engineer's Report
4. Finalize the Cost Estimate
5. Finalize the construction drawings:
6. used on the information obtained in Article C, Jacobs will finalize the stormwater modeling
calculations and finalize the size of the reduced west pond and the length of exfiltration
trench required.
7. Conduct and in-house QA1QC review. The in-house QA/ QC check will involve an
experienced independent individual, depending on each discipline, to conduct a
comprehensive check on all documents to be submitted (i.e. plans, specifi cations,
estimates, etc.). Time will be required for engineers and CARD technicians to correct items
listed under the in-house QA/ QC review.
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Final Desian Deliverables
Services for Article D will be provided under a lump sum basis.
Article E — Bid Phase Services
Upon completion of the construction documents and at the request of the Airport, Jacobs will
prepare the project documents for bidding. Jacobs will perform bidding support services, the
following terms will apply
A. The County appoints Jacobs as its Agent, and Jacobs accepts such
appointment to perform bid/procurement services on the County's behalf
in connection with the project.
B. Such services shall be performed under the County's direction and in
accordance to such forms, terms and conditions, or modifications or
revisions to same as the County may in its sole discretion at any time
instruct Jacobs to use. All services shall be carded out in accordance
with the procedures mutually agreed upon by the County and Jacobs.
E. The County shall hold Jacobs and its employees harmless from any
claims, suits or liabilities arising out of any breach or other failure of
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performance by any contractor, vendor or supplier under any contract or
purchase order issued by Jacobs hereunder.
The following tasks will be performed as part of the bid phase services
1. Coordinate with the County Purchasing Department and the Airport to advertise for
bids and provide electronic copies of the bid documents to the County.
2. Prepare for and attend a project pre-bid conference
3. Prepare responses to address requests for information from prospective bidders
4. Prepare and coordinate the issuing of two (2) addenda with the County purchasing
department and revise bid documents as necessary for the addenda.
5. Review bids for responsiveness and prepare a bid tabulation
6. Prepare an award recommendation letter based on review of the bid information
submitted and available funding.
7. Prepare conformed contract documents.
8. Prepare construction contract.
• The design will be in accordance with the most current FAA-AIP Advisory Circular listing
dated February 11, 2015.
• REP and ALOE permits are not required based on the current scope of the project.
• Services not included in our scope of work include, but are not limited to, the following:
- Construction phase services (Construction phase services will be
included as part of a separate purchase order.)
- Escort services for the surveyor and geotechnical consultant
- Special services not listed above.
- Other services not described in our scope of work.
PROJECT SCHEDULE:
The tentative complete project schedule is as follows:
Item 2uration lendar Do a
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Article A - Data Collection 30
Article B - 50% Design 60
Article C - 90% Design 60
Article D - Final Design 30
Article E - Bidding To be coordinated with County Purchasing Department
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Monroe County
Airport:
The Florida Keys Marathon International Airport
Project:
Wiltration Trench and Pond Modifications (12115-07)
mallawimm"
BASIC SERVICES
Hours
Fee
Article A: Data Collection
32
$
32,515
Article B: 50% Design
296
$
40,493
Article C: 90% Design
310
$
35,938
Article D: Final Design
76
$
8,048
Article E: Bidding Phase Services 88 $ 13,290
120 $ �0,284
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Monroe County
The Florida Keys Marathon International Airport
Ritfiltration Trench and Pond Modifications (12115-07)
JOB HOUR AND FEE ESTIMATE
lask
juirtgaididdithyd,
Subconsultants
S 27,321
Expenses
Tierra (Gesitechnical Subconsaftanth
S 10,480
S 32,515
Avirom (Survey Subsonsultann:
S 16,841
Total Subconsultants:
S 27,321
11firr
_q_
_Kyp ens
I
Rental Car (2 visit @ S65/voin
S 130
1
Gas for Car Rental On-Site —
$ 80
I
Airfare (5650 round trip per person)
S I,400.00
1
LodgingfMcals Per Since (5304
S 304.00
Rep roductiorefMisc.
S -
Total Expenses
S 1,914,00
TOTAL PAVROLL
S 3,280
Subconsultants
S 27,321
Expenses
_L 1,114
Lump SumFecTotal
S 32,515
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JACOBS ENGINEERING GROUP
Airport:
Project;
Monroe County
The Florida Keys Marathon International Airport
Ilrefiftrallon Trench and Pond Modifications (12115-07)
—traw
carw onew
sr. PrOL,
Sr.
r-ird
Sr CADD
VVORK IGZH
z
Tab
Pleaded
TOTAL
I
Develop Outline ofTextuacal Specifications
4
4
2
Dswclop the Engineers Report to 50% completion.
4
4
3
Dclop the following press:
ct, Cover and Sheet led= (1)
2
2
4
b, Orders Nous, (1)
2
2
4
c. Fuson Lateral (1)
2
2
4
d. Part 77 Canna urs and Safety Details (2)
4
4
e, Phasing and Erosion Control (1)
8
4
12
E gaining Condition and groom, Control (1)
2
2
4
& Soil Russian (1)
2
2
4
h, Geometry Plan - Won Pond (1)
8
8
16
1, Geometry Plan - KOfiferman Tessich (1)
8
8
16
f. Drainage Plans (2)
8
8
16
4
Perform stonsoustar modeling calculations for pond and
24
all
72
fit kin amock,
5
Prep= color of magnitude construction rest calimms,
8
16
24
6
Conduct In-Houre, QAjQC trod us.
4
8
12
24
7
Coordinate and dishimix, place and specifications
4
4
Outline (50%)
9
Meet with FOOT to —a— 50% submittal package
8
8
16
9
Attend one (1) peseapploadmis meeting with the
8
g
16
SFWMD,
10
Man with Am port to review 50% mucked package.
8
8
16
I I
Address 50% design comments
8,
16
24
3
TOTAL PAYROLL a 34,454
Eat es —L.—SX,
Lump Sam Pan, Tonal a 40,493
!Nds J E12 —M3
- a—
L9,10 Action Car (3 visit @ $651vint) $ 195
8,9,10 Gas for Car Rental On-Site - $ 120
8,9,10 Lo4ngladems Per Dim (3 visits @ S304/vish Par
arms for 2 peopic) S 1,824
8,9,10 Addete, (3 visits Ala $6501visit Par person for 2 Frank) 5 3,900
Total Espouses: S 6,039
"fl"C1TAI. FEE 40 d43
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JACOBS ENGINEERING GROUP
Mannoo County
AhEWC
The Fladda, Rays Marathon International Ai
Project:
Esfiftraflon Trench and Pond IB iii o (9214 7)
POTALPAYROLL S 33,938
E.Pma S 2,
LuuA Swn Fee Taal S 35,938
IN S
tl
SFWMD F Fm Sk
Two Expawos S
TOTAL E 35 938
wo
sorvoL
Sr.
Pr ect
UCADDI
I
Develop the 90% Technical Specifications
8
16
4
28
2
Incorporate the Cmm1y'fiont- eod'spoctF.7ons in o
the Pmjent Manual
16
16
3
Develop the Enpneces Report to 9W. complaioo.
B
12
B
28
4
Develop mmtncuon cost aumne to 90%
compledon.
4
16
20
S
Develop and submit a Construction Safety and
Phasing Plan (CSPP) to FAA
8
24
32
6
Develop and submit a 7460 Form and exhibit to FAA
4
4
8
7
Develop the following plans:
&
Cover and Shea Index (1)
2
2
0.
Notes and Summary of Quantities (I)
4
4
c.
Project Layout (1)
2
2
d.
Part 77 Contours and Safety Details (2)
4
4
e,
Phasing and Erosion Coonol (I)
8
4
12
4
E mung Combines and Survey Control (1)
0
&
Sod Borings (1)
0
Is.
Geometry Plan - West Pond (1)
2
4
8
14
L
Geometry Plan - Exfdtrauon Trench (1)
2
4
8
14
J.
Grading Plan - Wert Pond (1)
2
4
6
k
Grading Plan - Exfihm wn Track (1)
2
4
L
Drainage Plans (2)
4
4
m.
Cross Sections - West Pond (3)
4
8
12
o.
Drainage Details (2)
4
8
12
a
Erosion Control Details (2)
2
4
4
to
8
Finalias: smmnvmer modeling cakulmiom far pond
and ex6ltotion trench.
16
24
40
9
Conduct in -Home QAIQC review.
8
4
12
10
Coordinate and distribute plans and specificts ons
undme (90%)
4
4
11
Formally "'bout 100%renm package to FDOT and
SFWMD and address any c000azats (assume 1 RAI
6om SFWMD
4
8
4
16
_
TOTAL HOURS
RATE —
PAYROLL ESTIMATE
— 0
S -
0
S 1'1.00
S
78
3 IY1.011
S I 1 466
20
S 112.00
124
3 93.00
0
S
S 101.00
S 54.00
S b 38
5 240
S 11 32
_76.00
S -
S 484
S 216
POTALPAYROLL S 33,938
E.Pma S 2,
LuuA Swn Fee Taal S 35,938
IN S
tl
SFWMD F Fm Sk
Two Expawos S
TOTAL E 35 938
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JACOBS ENGINEERING GROUP
Monroe County
Airport:
The Florida Keys Marathon International Airport
Project.
Erdiftration Trench and Pond Modifications (12115-07)
I
Finalize the Technical Specifications
2
4
4
10
Finalize the County , frunt-and , specifications in to the
4
4
9
Project Manual
3
Finalize the Premiums Report
4
4
4
Finalize the construction cost arairmuc,
4
4
5
Develop the following plans:
0
a. Cover and Sheet Index (1)
It. Notes and Summary al'Quantities (1)
2
4
4
10
c. Pieti [Layout(1)
0
it. Part 77 Contours and Safety Details (2)
0
a. Phasing and Erosion Control (1)
0
E Existing Conditions and Survey Control (1)
0
a. Soil Borings (1)
0
Is, Geometry Plan - West Pond (1)
4
2
6
Is. Geometry Plan - Explication Trench (1)
4
2
6
L Commit Plan -W t Pond (1)
2
2
4
J. Grading Plan - Pollination Torch (1)
2
2
4
it, Drainage Plans (2)
2
2
4
L Cross Sections - West Fund (3)
0
an. Drainage Details (2)
0
a. Portion Control Cosmic (2)
0
6
Finalize suremwaser modeling calculations for pond
4
4
and fit lion trench.
7
Conduct In-House QA/QC resims.
81
4
121
TOTAL PAY BOLL s 8,049
Expenses S
Lump Sum Fee Total $7-8,048
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JACOBS ENGINEERING GROUP
A'Am. V. t$iAA;.. Ph... Cn.,.rn
MMMEMM
The Florida Keys Marathon International Airport
Earfiftration Trench and Pond Modifications (12115-07)
JOB HOUR AND FEE ESTIMATE
om
TOTAL PAYROLL
sr. Goal
11,282
Ta k ExnaSGA
5r
1,5 Printing Bid Documents
ISO _
0
So
Em&—
T
C erred
TOTAL
1
Prepare documents forbidding
Airfare (1 visit @ S650tviot for two
2
2
2 People)
S 1,300.00
4
Attend Pre-Bid Conference
8
2
B
2 S104/visit for two people)
S 608.00
Expenses
16
3
Prepare and Respond to Bidders
-
- 4
-
- 4
Total Expenses:
4
2
14
Questions
TC2TAL E
S
13,290
4
4
4
Issue necessary addendum and
2
4
8
2
24
directives to bidders (Assume 2)
Review bids for responsiveness and
2
5
prepare bid tabulation
2
4
Prepare Award Recommendation
6
Letter
2
2
7
Prepare conformed contract drawings
2
2
8
2
4
22
4
8
Prepare Construction Contract
2
4
2
8
TOTAL HO_ UR_ S_
0
20
12
_ _ 14
22
6
12
14
88
_ _ _ _
RATE
_
_
S _ 1
t i S _14
S _1_1
S 93. 0_0
$ 76.00
5 101.00
5 W.00
_
PAYROLL ESTIMATE
S -
S 3.480
1.764
S 1.568
5 2.046
5 456
S 1112
S 756
11,282
om
TOTAL PAYROLL
S
11,282
Ta k ExnaSGA
1,5 Printing Bid Documents
1,5 PI -1 sets tin S50/set
S 50.00
I,5 Specifications - 1 act @n' 550/set)
S 50.00
Airfare (1 visit @ S650tviot for two
2 People)
S 1,300.00
Lodging/Mods Per Di (I visit rr
2 S104/visit for two people)
S 608.00
Expenses
S
2,008
Lump Sum Fee Total
S
13190
Total Expenses:
$ 2,008.00
TC2TAL E
S
13,290
om