Item C19M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District 1
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
May 17, 2017
Agenda Item Number: C.19
Agenda Item Summary #2912
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
N/A
AGENDA ITEM WORDING: Approval of Utility Payment Agreement between Monroe County
BOCC /Social Services and the Utility Board of the City of Key West, d /b /a Keys Energy Services
for the agreement period of 04/17/2017 through 04/16/2019 in order to provide energy payments
directly to the Utility on behalf of eligible Low Income Home Energy Assistance Program
( LIHEAP) customers.
ITEM BACKGROUND: The Department of Economic Opportunity (DEO) administers the
Federally funded LIHEAP sub grant agreement, which allows Monroe County Social Services to
provide assistance to eligible low income households in order to assist in meet the costs of home
cooling and heating. Part of the DEO agreement requires that Monroe County Social Services
maintain written Utility Payment Agreements with home energy suppliers.
PREVIOUS RELEVANT BOCC ACTION: Approval of Utility Payment Agreement with the
Utility Board of the City of Key West, d /b /a/ Key Energy Services on 04/15/2015 by the BOCC.
CONTRACT /AGREEMENT CHANGES:
None
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
KES vendor agreement BACKUP 05 -02 -17
2017 KES Agreement 05 -02 -17
FINANCIAL IMPACT:
Effective Date: 04/17/2017
Expiration Date: 04/16/2019
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI: No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
REVIEWED BY:
Sheryl Graham
Completed
04/20/2017 3:44 PM
Pedro Mercado
Completed
04/20/2017 4:49 PM
Budget and Finance
Completed
04/21/2017 11:28 AM
Maria Slavik
Completed
04/21/2017 11:30 AM
Kathy Peters
Completed
04/21/2017 11:46 AM
Board of County Commissioners
Pending
05/17/2017 9:00 AM
The undersigned home energy supplier hereby agrees to the following conditions in order to
receive utility payments from the Low Income Home Energy Assistance Program (LIHEAP):
Utility to resolve the crisis.
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9, The Utility understands that when the LIHEAP benefit amount does not pay for the
complete charges owed by the customer, that the customer is responsible for the
remaining balance owed.
10. The Utility agrees to assist the Recipient in verifying the LIHEAP customer's account
information. Subject to the Utility's privacy requirements, the Utility agrees to provide
the Recipient with the following detailed customer account information: (1) current
amount owed, (2) due date/disconnect dates and (3) amount necessary to resolve the
crisis situation.
11, The Recipient agrees to provide a purchase order or payment transmittal sheet, which is a
binding commitment to pay, to the Utility within 10 days from the date of the Recipient's
promise to pay. The Recipient shall provide payment to the Utility within 30 days from
the issuance of the purchase order or payment transmittal sheet.
12. This Utility agreement will be signed by Recipient and Utility upper level management
with authority to enter into such commitments.
11 If a LIHEAP payment to the Utility cannot be applied to a customer's account, the funds
will be returned to the Recipient.
RECIPIENT UTILITY
MONROE COUNTY BOARD OF COUNTY UTILITY BOARD OF THE CITY OF KEY
COMMISSIONERS WEST, FL
P, 0. BOX 6100
KEY WEST, FLORIDA 33040
BY:
(gignature)
BY:
(Signatury
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(Date)'
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Title Mover
Date:
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM
UTILITY PAYMENT AGREEMENT
WITH
UTILITY BOARD OF THE CITY OF KEY WEST, FL D /B /A KEYS ENERGY SERVICES.
F.O. BOX 6100
KEY WEST, FLORIDA 33040
(305) 295 -1020
FAX: (305) 295 -1034
The undersigned home energy supplier hereby agrees to the following conditions in order to
receive utility payments from the Low Income Home Energy Assistance Program (LIHEAP):
1. This agreement will begin on (APRIL 17.20171 and will end on (APRIL 16.2019) The
agreement will be reviewed/renewed no later than (MARCH 31, 2019).
2. The Recipient agrees to provide the Utility with a list of names and contact information
for all agency personnel authorized to commit LIHEAP funds. The Utility will only
accept payment commitment from authorized Recipient personnel. Changes
(additions /deletions) to the authorized personnel list must be approved in writing by an
authorized Recipient representative.
3. The Utility agrees to provide the Recipient with a list of names and contact information
of all Utility representatives authorized to resolve the LIHEAP eligible customer's energy
payment crisis.
4. The Recipient agrees to provide energy payments directly to the Utility on behalf of the
LIHEAP eligible customer.
5. The Utility assures that no customer receiving LIHEAP assistance will be treated
adversely because of such assistance under applicable provisions of state law or public
regulatory requirements.
6. The Utility receiving direct payments on behalf of a customer agrees that the eligible
customer wilt not to be treated differently than any other KEYS customer, either in the
cost of goods supplied or the services provided.
7. The Utility understands that only energy related elements of a utility bill are to be paid
with LIHEAP funds. No water or sewage charges may be paid except if required by the
Utility to resolve the crisis.
8. The Utility understands that only direct costs of energy related elements of a utility bill
are allowed. No charges that result from illegal activities such as bad checks or meter
tampering will be paid with LIHEAP funds. The Utility is aware that such charges are
the responsibility of the customer and it is the Recipient's responsibility to identify such
charges and exclude them from their payment to the Utility.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSITANCE PROGRAM
UTILITY PAYMENT AGREEMENT
WITH
UTILITY BOARD OF THE CITY OF KEY WEST, FL D /B /A KEYS ENERGY SERVICES.
9. The Utility understands that when the LIHEAP benefit amount does not pay for the
complete charges owed by the customer, that the customer is responsible for the
remaining balance owed.
10. The Utility agrees to assist the Recipient in verifying the LIHEAP customer's account
information. Subject to the Utility's privacy requirements, the Utility agrees to provide
the Recipient with the following detailed customer account information: (1) current
amount owed, (2) due date /disconnect dates and (3) amount necessary to resolve the
crisis situation.
11. The Recipient agrees to provide a purchase order or payment transmittal sheet, which is a
binding commitment to pay, to the Utility within 10 days from the date of the Recipient's
promise to pay. The Recipient shall provide payment to the Utility within 30 days from
the issuance of the purchase order or payment transmittal sheet.
12. This Utility agreement will be signed by Recipient and Utility upper level management
with authority to enter into such commitments.
13. If a LIHEAP payment to the Utility cannot be applied to a customer's account, the funds
will be returned to the Recipient.
RECIPIENT
MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS
BY:
(Signature)
UTILITY
UTILITY BOARD OF THE CITY OF
KEY WEST, FL
P.O. BOX 6100
KEY WEST, FLORIDA 33040
' (Signature)
AC .Erin n AA rvit n i d- r
(Name A Title)
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(Date)
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