Item C26M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District 1
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
May 17, 2017
Agenda Item Number: C26
Agenda Item Summary #2932
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
N/A
AGENDA ITEM WORDING: Approval of Utility Payment Agreement between Monroe County
BOCC /Social Services and the Florida Keys Electric Cooperative for the agreement period of
04/17/2017 through 04/17/2022 in order to provide energy payments directly to the Utility on behalf
of eligible Low Income Home Energy Assistance Program ( LIHEAP) customers.
ITEM BACKGROUND: The Department of Economic Opportunity (DEO) administers the
Federally funded LIHEAP sub grant agreement, which allows Monroe County Social Services to
provide assistance to eligible low income households in order to assist in meeting the costs of home
cooling and heating. Part of the DEO agreement requires that Monroe County Social Services
maintain written Utility Payment Agreements with home energy suppliers.
PREVIOUS RELEVANT BOCC ACTION: Approval of Utility Payment Agreement with the
Florida Keys Electric Cooperative on 04/18/2012 by the BOCC.
CONTRACT /AGREEMENT CHANGES:
None
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FKEC Vendor Agreement 05 -02 -17
FKEC Vendor Agreement BACKUP 5 -2 -17
FINANCIAL IMPACT:
Effective Date: 04/17/2017
Expiration Date: 04/17/2022
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI: No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
REVIEWED BY:
Sheryl Graham
Completed
04/26/2017 2:27 PM
Pedro Mercado
Completed
04/26/2017 3:43 PM
Budget and Finance
Completed
04/28/2017 9:40 AM
Maria Slavik
Completed
04/28/2017 9:50 AM
Kathy Peters
Completed
05/01/2017 10:57 AM
Board of County Commissioners
Pending
05/17/2017 9:00 AM
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSISTANCE, PROGRAM
VENDOR PAYMENT AGREEMENT
WITH
FLORIDA KEYS ELECTRIC COOPERATIVE
THIS AGREEMENT is made and entered into this - - day of L 91 l' , 2017, by and
Between Monroe County, hereinafter referred to as ( "County") a political subdivision of the State of
Florida whose address is 1100 Simonton Street, Key West Florida, 33040 on behalf of its Social Services
Department, and Florida Keys Electric Cooperative (FKEC), whose address is 91630 Overseas Highway
Tavernier, Florida, hereinafter referred to as ("'Vendor ").
WHEREAS, County has entered into a low- income home energy assistance program (LIHEAP) federally
funded sub grant agreement with the State of Florida, Department of Economic Opportunity (DEO),
( "LIHEAP Agreement "); and
WHEREAS, the LIHEAP administered by Monroe County Board of County Commissioners, Social
Services Department, provides funding to assist low income County Residents ( "consumers ") with
payment of their energy costs; and
WHEREAS, Vendor provides energy to low income consumers; and
WHEREAS, County agrees to pay Vendor funds from LIHEAP to assist low income consumers with
payment of their energy bills; and
WHEREAS, Vendor agrees to accept the funds from LIHEAP to assist low income consumers with
payment of their energy bills; NOW, THEREFORE,
In consideration of the covenants and conditions herein and for other good and valuable consideration,
each to the other, receipt of which is hereby acknowledged by all parties, County an d Vendor hereby
agree as follows:
Vendor's Responsibilities and Duties:
The Vendor agrees to:
1) Accept the LIHEAP funds from County's LIHEAP office as either full or partial payment of
energy bills for eligible low income consumers.
2) Charge eligible low income consumers, through Vendor's normal billing process, the actual
unpaid difference between the vendor payment made through the program and the actual
remaining unpaid cost of the home energy.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM
VENDOR PAYMENT AGREEMENT
WITH
FLORIDA KEYS ELECTRIC COOPERATIVE
3) Eligible consumers receiving assistance under this program will not be treated adversely because
of receipt of this assistance.
4) Eligible consumers, on whose behalf a vendor payment is received, either in cost of goods
supplied or in the services provided, will not be discriminated against.
5) Adhere to and abide by the rules, regulations and guidelines of the LIHEAP program.
b) Notify County's LIHEAP office of any County payments not received by Vendor, for whatever
reason, after the thirty (30) day notice of intent to pay has expired and furnish a copy of the
payment guarantee.
7) Agree to not terminate services after notification from Monroe County Social Services
that payment of an eligible recipient's utility bill will be made from LIHEAP funds.
County Responsibilities and Duties:
The County agrees to:
l) Determine the eligibility of energy customers to participate in the LIHEAP program.
2) Provide LIHEAP funds to either partially or fully satisfy payment of energy bills for eligible low
income consumers.
3) Render payments to Vendor within thirty (30) days of County providing Vendor with notice of
intent to pay. Payment to Vendor shall be made to:
Name: Florida Keys Electric Cooperative
Address: 91630 Overseas Highway
PO Box: PO Box 377
City/state/ zip: Tavernier, Florida 33070 -0377
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM
VENDOR PAYMENT AGREEMENT
WITH
FLORIDA KEYS ELECTRIC COOPERATIVE
G) Provide Vendor with a resolution of guaranteed payments within five (5) working days of
notification from Vendor of any payments not received within the thirty (30) day notice of intent
to pay.
5) Provide Vendor with the rules, regulations and guidelines of the LIHEAP program, and
specifically those outlined in the LIHEAP sub grant agreement, between Monroe County Board
of County Commissioners and The State of Florida, Department of Economic Opportunity,
(DEO).
6) Agree to pay only energy related elements of an eligible recipient's utility bill. In no
instance may water, sewerage or other non- energy related charges be paid expect if
required by the vendor to meet the requirements of resolving the crisis. Any additional
charges of this nature are the responsibility of the client. When the benefit paid by the
Monroe County Social Services on behalf of the eligible recipient does not pay the
complete charges owed, the eligible recipient will be solely responsible for the
remaining balance.
Terms of Agreement:
The term of this A reement shall be for five (5) years beginning on +t__2017 and
terminating on 202L.However, this agreement can be terminated by either party
at any time, with or w hout cause, upon no less than fifteen (15) days notice in writing to the
other party. This Agreement may also be terminated by the County Administrator upon such
notice as the County Administrator deems appropriate under the circumstances in the event the
County Administrator determines that termination is necessary to protect the public health or
safety.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM
VENDOR PAYMENT AGREEMENT
WITH
FLORIDA KEYS ELECTRIC COOPERATIVE
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first
written above in four (4) counterparts, each of which shall, without proof or accounting for the other
counterparts, be deemed an original contract.
(SEAL)
Attest: KEVIN MADOK, CLERK
By:
Deputy Clerk
Date:
RECIPIENT
(SEAL)
Attest/Wit ses
By:
Name Printed:
4 / 6 ��l
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor /Chairperson
VENDOR
Florida Keys Elect oopr 've
Title:
Telephone: 3Ct� - !J5 a a42
By: (It Fax: D -
Name Printed: , ��f �,J this day of jCIL .2017
3/30/17 mskw
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DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE. Jone 20, 2012
TO. Kim Wilkes Wean, Sr. Grants Coordinator
Social Services Department
FROM. Vainela G. Hancoc&c
At the April 18, 2012, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Item C7 a Vendor Agreement between Monroe County
Social Services and Florida Keys Electric Cooperative for the Low Income Home Energy
Assistance Program (LIHEAM.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you
have any questions, please feel free to contact my office.
cc: County Attorney w/o document
Finance
File
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIFERW
VENDOR PAYMENT AGREEMENT
InIffm
LOW INCOME HOME ENERGY ASSISTANCE PROSRAM
THIS AGREEMENT is made and entered into this 11rX day of 2012, by and Between
WHEREAS, County has entered into a low-income home energy assistance program (LIHEAM federally
funded sub grant agreement with the State of Florida, Department of Economic Opportunity (DE O),
("LIHEAP Agreement"); and
WHEREAS, the LIHEAP administered by Monroe County Board of County Commissioners, Social Services
Department, provides funding to assist low income County Residents ("consumers") with payment of
In consideration of the covenants and conditions herein and for other good and valuable consideration
each to the other, receipt of which is hereby acknowledged by all parties, County an d Vendor hereby
agree as follows:
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Vendor's Responsibilities and Duties.
The Vendor agrees to:
1) Accept the LIHEAP funds from County's LIHEAP office as either full or partial payment of energy
bills for eligible low income consumers.
2) Charge eligible low income consumers, through Vendor's normal billing process, the actual
unpaid difference between the vendor payment made through the program and the actual
remaining unpaid cost of the home energy.
3) Eligible consumers receiving assistance under this program will not be treated adversely
because of receipt of this assistance.
4) Eligible consumers, on whose behalf a vendor payment is received, either in cost of goods
supplied or in the services provided, will not be discriminated against.
5) Adhere to and abide by the rules, regulations and guidelines of the LIHEAP program.
6) Notify County's LIHEAP office of any County payments not received by Vendor, for whatever
reason, after the thirty (3 0) day notice of intent to pay has expired and furnish a copy of the
payment guarantee.
7) Agree to not terminate services after notification from Monroe County Social Services
that payment of an eligible recipient's utility bill will be made from LIHEAP funds.
County Responsibilities and Duties.
The County agrees to:
1) Determine the eligibility of energy customers to participate in the LIHEAP program.
2) Provide LINEAR funds to either partially or fully satisfy payment of energy bills for eligible low
income consumers.
3) Render payments to Vendor within thirty (30) days of County providing Vendor with notice of
intent to pay. Payment to Vendor shall be made to:
Name: Florida Keys Electric Cooperative
Address: -SA Highway
PO Box: PO Box 377
City/State/Zip: Tavernier, Florida 33070-0377
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4) Provide Vendor with a resolution of guaranteed payments within five (5) working days of
notification from Vendor of any payments not received within the thirty (30) day notice of
MEMUMM
5) Provide Vendor with the rules, regulations and guidelines of the LIHEAP program, and
specifically those outlined in the LIHEAP sub grant agreement, between Monroe County Board
of County Commissioners and The State of Florida, Department of Community Affairs, DCA<
remaining balance.
Terms of Agreement:
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first
written above in four (4) counterparts, each of which shall, without proof or accounting for the other
Attest: DANNY L. KOLHAGE, CLERK
By:
MMMUM
Date:
Mayor/Chairperson
Florida Keys El erne
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Telephone:
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Name Printed:
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Mayor/Chairperson
Florida Keys El erne
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Telephone:
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