The URL can be used to link to this page

Item C30M C ounty of f Monroe ELj » °o � BOARD OF COUNTY COMMISSIONERS /� r i � �� Mayor George Neugent, District 2 The Florida. Ke Se y I Mayor Pro Tern David Rice, District 4 Danny L. Kolhage, District I Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting May 17, 2017 Agenda Item Number: C.30 Agenda Item Summary #2945 BULK ITEM: Yes DEPARTMENT: Project Management/ Facilities TIME APPROXIMATE: STAFF CONTACT: Ann Mytnik (305) 292 -4439 N/A AGENDA ITEM WORDING: Receipt of monthly change orders for the month of April reviewed by the County Administrator /Assistant Administrator. ITEM BACKGROUND: There were three (3) change orders considered and approved by the County Administrator /Assistant Administrator for the period beginning 04/01/17 and ending 04/30/17 for a total of $83,934.53. There were no change order requests denied. PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027 -1998 was adopted in order to provide that the County Administrator may approve separate, non - cumulative change orders for construction projects and professional service contracts in amounts not to exceed $50,000 (as amended per Ordinance No. 024 - 2015), or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report of all change orders considered by the County Administrator. CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: N/A DOCUMENTATION: Change Orders April FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Grant: County Match: Insurance Required: Additional Details: If yes, amount: N/A REVIEWED BY: Doug Sposito Patricia Eables Kathy Peters Board of County Commissioners Completed Completed Completed Pending 04/28/2017 8:41 AM 04/28/2017 9:21 AM 05/01/2017 11:08 AM 05/17/2017 9:00 AM FE Hs I Nil r "I 0 I 0 adP 0 L) LO CL U) IDN 0 4) CD r_ m L) r_ 4) E 0 w m CL 6 , 6 m E CL 3: 0 f3 9A Fu ' o CL r 3 uj Lu Lu ul z 0 0 E 0 m 2: 0 E tU a) 0 ce Lu Ln Im m ar 0 ( u 3 E Z co m Ln -q m 0 q 0 rl� PlIz, a 'A ko " " Aft. 0 M m A= CA ro cu E E E 0 V) 2 '2 CL E V) e m u N u Hs I Nil r "I 0 I 0 adP 0 L) LO CL U) IDN 0 4) CD r_ m L) r_ 4) E 0 w MoNRoE CouNTY ENGmEmNG CONTRACT CHANGE ORDER . , ; V . . • : Z= The original Contract Sum ...... ........ .... ..... ................... ... .$2,969,5112�25 Net change by previously authorized Change Orders ... ..$726,253 85 The Contract Sum prior to this Change Order was ........ ............ ... $3,695,766 10 The Contract Sum will be chan-ge by this Change Order . .... ..... . $61,23038 The new Contract Sum including this Change Order is . $3,756,996 48 The Contract Time will be increased by ............ . ..... ..... ................ .... ......... 15 days The date of Substantial Completion as of the date of this Change Order is - - . . . . 8/10/17 YAT977MRWwr It % I g as slated for in the original bid items. The method oi repair has been approved by the Engineer of Record (EOR) and the cost of $61,230 38 to perform the repair has been approved by the Construction Engineering and Inspection (CEI) consultant. The contract time has increased 15 days in order to perform this work. PARSONS BRINC ERHCFF ICTIMUMMM ON, If EM =- n. r. aT Parsons Brinckerhoff has reviewed the contractor's submittals and concurs with the proposed change order amount of r W ., ` a • Keith Duke Y • . i ?._•'.. cc Pomsit Chakkaphak P E 1 0 � AOL 0 February 14, 2017 3M.RMIRFOITM Project Administrator M01 Overseas Highway Marathon, FL 33050 Pile 1 -1 of the North Fender System has been discovered to have a full fracture in the pile at the mudline. Thi current scope of the Contract only addresses fender pile repairs at or above the waterline. Conditions for this pile are different and require an alternate repair procedure not included in the current contract. We further request an additional 15 days be added to the Contract Time for the project. Please see attached price breakdown and documentation to support this request. HM= Martin Emmrich COURIVY HOME OFFICE SOUTHEAST REGIOR 16 WASHINGTON STREET 1001 THIRD AVENUE WEST POST OFFICE BOX 977 SUITE 300 CAMBRIDGE, MARYLAND 21613 BRADENTON, FLORIDA 34205 410 228 8100 FAX 410 228.8589 941 744 5500 FAX 941 744 9880 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION WORK ORDER 011�11_1 r . Supplemental Agreement No.* C• #3 Work Order No." Fin Proj. ID NA Contract No. - N2M!W DESCRIPTION OF WORK: Pile 1-1 of the North Fender System has been discovered to have a full fracture in the pile at the mudline. The curreffi, sco e o the Contract gile splice repair is for s2lices at or above the waterline. Conditions for this gile are different and REASON: Pile 1-1 of the North Fender (which is a battered pile) was slated for spall repair in the original contract documents, however its condition was determined to warrant splicing during the initial survey of the fender system. While performing fmt below the mudline. Water depth at this location is approximately 13'. This break runs the perimeter of the pile consists of an approximately 4"-6" void. Revised Plan Sheet Nos. NA Granted time due to delays to controlling items of work shown on approved work schedule: 0 days TOTAL COST • WORK: $61,23038-00 Premium Cost': $0.00 Amount to be paid from Lump Sum Contingency S.A. • Pay Item shown above: $0.00 0 111111111111111111111111 Q14 *N/A when funding by contingency pay item "Number Work Orders on a Contingency Pay item sequentially beginning with 01, 02, 03, etc. :- beginning with 01, 02, 03, etc, [] Costs negotiated work sheets documenting negotiated costs and basis for costs attached. OR [E Costs based on actual costs plus mark-ups as shown in above referenced Contingency Supplemental Agreement; work sheets itemizing costs attached. - Lela 42111115 al 3sl= �M • � 0 raTil 1: FT, IT 07 W MIIIIIIIIIIII 1 Premium Cost is defined as additional cost which would not have been incurred if the work described herein had been included in the original contract 2 Attach reasons justifying FHWA participation 9TATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 700-010-80 CO NSTRUCTION • • - 0 as as x 04 CL Ua �a 0 QJ CD C m U C as E 43 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 700-010-60 CONSTRUCTION WORK ORDER • 1U111 Supplemental Agreement No.*CO#3 Work Order No.** Fin Proj, ID Contract No. F.A.P. No 431917-1-3801 Road No. Card Sound Road CR#905A Contractor Coastal Gunite Construction Company DESCRIPTION OF WORK (continued): %MHEIM Fin'�roj. ID F.A.P No. Contractor REASON (contmuedY 10MOIJ014: W. 117-M • [*.M INIAW W ammm I 0 as 0 as x LO CL as E L) w ENTITLEMENT ANALYSI 4 31917-1- 3801 In response, solutions were discussed and the repair procedure aproved by the Engineer of Record would be an underwater splice of the pile. The contract for pile splices in the contract are for above water splices. Under water splice required additional equipment and materials to com ' �' t 1 t •` .14'4 4 t ♦ t_ t';, 1 • • ' i I Posit Chakkaphak, P.E. Date 3/13/17 Sr. Project Engineer Parson Brinckerhoff ENGINEER'S ESTIMATE 431917-1-3801 I 0 (D 0 x LO CL 0 0 0 C m C 0) E 0 w Pornsit Chakkgphak, P.E. Date 3/13/17 Sr. Project Engineer Parson Brinckerhoff MEE MEE=' I 0 (D 0 x LO CL 0 0 0 C m C 0) E 0 w Pornsit Chakkgphak, P.E. Date 3/13/17 Sr. Project Engineer Parson Brinckerhoff Coastal Gunite Construction Company 1001 Third Avenue West, Suite 300 Bradenton, FL 34205 O: Services Department I 100 Simonton Street Key West, Flo6do 33•40 (941) 744-5500 Fax (941) 744-9980 [COMMM 'Project Name: Logged: Card Sound Bridge Repair :Submitted By: — Date: September 16, 2016 Dwg/Spec No /RevisiorOXWUSect No Kyle Restly BI-27 to 28 le I -I of the North Fender (which is a battered pile) was stated for spall repair in the original contract documents, however its , ndition was determined to warrant splicing during the initial survey of the fender system. I While performing disassembly and demolition activities on the pile, it was discovered that there is a break in the pile approximatety two feet below the mudline. Water depth at this location is approximately 13'. It appears that the break was previously discovered, as there was a "hill" of debris around this pile. This break runs the perimeter of the pile consists of an approximatelv V-V void. current scope of pile splice repair is for splices at or above the waterline. Conditions for this pile are different and would ire a different repair procedure, advise on the desired course of action. F-I Splice F7 Spl N Cluster *10 F11 ❑D ❑ 3 Cluster #11 ❑ F 2 ❑ Cluster *12 ❑ Cluster #13 [ 7,2 E ME -- - - - - - - - - - - - - - - - - - I 0 (D 0 L) LO CL 0 0 CD r- m L) r- 4) E L) w I 0 as as x LO CL U) 0 4) CD r_ m L) r_ as E 0 w � i ry•�e.. w ' s ti ,! � �" + � r�K�Ta� •''�' "r .•.�i. � Vic. � Y 1 I le* yp so. f -- rl ol.. .•t z Y T I N 4q imp 'Ad lZ cmtal GUW(e Comtrt►cM Comuan d WORK ORDER PROJECT n0 GA6aa Bear - DATE(5) PERFORMED [ORAORATE q�F7CE' REWONAL QM 18 Washloglon Strom 1001 Sid Ave Walt Combndge, MD 2181] Suds 41D.228-DIDD Sndamon, FL 34205 041-744-SBW COASTAL JOB 0 1819 won l ag LAWA compErmn1ON ln.W6 +far Yup Labor 1730% j4.lTl � r■�nrrxa 1 4 Markup Equq Ma 111 la GG Suhlayl 96ewNarxMi 9:0- - w�traerora 70% t1Y C0 morw m. WjU4 send pox S&W 24 Ong r - r- �rn-�r��;•r•�� tstt�■ ■�ri �w��a��tta ..rL. LAWA compErmn1ON Rr�corrrllA "Qflg smow law ln.W6 +far Yup Labor 1730% j4.lTl � r■�nrrxa 1 4 Markup Equq Ma 111 la GG Suhlayl 96ewNarxMi 9:0- - w�traerora 70% t1Y C0 morw m. WjU4 send pox S&W 24 Ong t o r- �rn-�r��;•r•�� tstt�■ ■�ri �w��a��tta Rr�corrrllA "Qflg smow law ln.W6 +far Yup Labor 1730% j4.lTl � r■�nrrxa 1 4 Markup Equq Ma 111 la GG Suhlayl 96ewNarxMi 9:0- - w�traerora 70% t1Y C0 morw m. WjU4 send pox S&W 24 Ong Rr�corrrllA "Qflg smow law ln.W6 +far Yup Labor 1730% j4.lTl $Uwefal EVaq, M.W.W. 1 4 Markup Equq Ma 17 60% 111 la GG Suhlayl 96ewNarxMi 9:0- - w�traerora 70% t1Y C0 BWtalar WjU4 send pox S&W 24 MANP R 10 E.un.t. aP 0� Oa Reatave _ Pd qa.l x Cw F m. t C t1eMl q F ra Z K� Kyay �Hl1 Cenu. 1 Caxa.nd Rem Fam LL! OR C0MPE RIAT30N YAI V — a 0uxel.l L.id SS ]q wlrh,p L.U01 tr sox lrt S1A10[.I Eq*. M-A 05 is µvkw fqw M.Wn.b 1170% rS 1 pp N= .rb" 101E 514Mtw 6 !] Oond 100% � YAI V — a 0uxel.l L.id SS ]q wlrh,p L.U01 tr sox lrt S1A10[.I Eq*. M-A 05 is µvkw fqw M.Wn.b 1170% rS 1 pp s muNr Subcw*&LW. .rb" 101E 514Mtw 6 !] Oond 100% � Attached is a proposed Change Order #3 Coastal Gunite Construction Co., Card Sound Bridge Repair Project, for a time extension of 15 days. The Contract Sum will be increased by $61,230.38. The date of Substantial Completion as of the date of this Change Order therefore, is August 10, 2017. Ise 8�eryl Graham Acting County Administrator &-etU rabaM PriAt Name 0 k . . , to i If. =., I: :r air DIRECTOR PROJECT MANAGEMENT: MR Fffix ril = I � � • Try L ♦ Mipm W Change Order was not included in the original contract specifications. Yes 0 No If Yes, explanation: Contractor Will remove and replace the g ear reducer, fan assembly with the busWing and Sureflex couder on both Chill Water cooling Towers. 23= 1111 mill !12= V Project architect approves the change order. Yes Z No 9 11 lim iI 0=9 =8 11 F !1 11 Ili 11 111 S I 0 as 0 as L) Lr) Igm, 5e0TeChP%.oinc6 OF THE FLORIDA KEYS 41�,' f f k �;- �0-. , Attn: Dan Beniley Replace the gear reducer, fan assembly 2.1 with bushing and Sureflex Coupler I Is @ 21303 $21,303.00 2.2 Superintendent 8 hr @ 40 $320.00 Subtotal $21,623.00 Overhead & Profit 5% $1,081.15 TOTPAL $2; ' — 0-ip�j manufacturer's specifications and completed in a substantial workmanlike manner for the sum of- Twenty Two Thousand, Seven Hundred Four and 15/100 Dollars ................. $22,704.15 Payment in full upon completion. Any alteration or deviation from above speccations involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tomado and other necessary insurance upon above work. Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH, INC. Note - This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to & the work specified. Payment will be made as outlined above, 4 1= LM. T.E.M. Environmental & f le Aechanical Servi as, Corp. Re: Stock Island Jail HVAC Improvements 320/2017 Remove & Replace housing, gears and fans for Cooling Towers COR-1605-01 I it 010= 0 MITIMM-15-7 *z2» *« IDMISHM O« »+2<+ includes the following: > Subcontract with Cornell Balancing Company to replace the gear reducer, fan assembly with bushing, Sureflex Coupler > One Year Warranty from defects > Daily cleanup of our trash and debris to dumpsters provided by the GC Electrical Wiring CIS If- a AIRM[s) ACTRMIRMIMEM kill] 311M M 3��M MAY a N a L'A IMM Violm 3210 Flagler Aver y West, FL 33040 Tel: 305-414-8290 ivww . teiiienviroiiieeh. com te in environ inental@tyahoo coin WC;IZL = 5 7- 0 0777" 5651 Halifax Avenue, #7 Fort Myers, FL 33912 (239) 939-1880 loren@comelibalancing.com TEM Environmental & Mach a I.., rvir o I.. 31425 SW 202nd Ave Homestead, FL i- 1 4/17/2017 TEM Environmental & 31425 SW 202nd Ave Homestead, FL 33030 Services 2 3,245.00 6,490.00 Amarillo Gear Reducer for BAC Cooling Tower said with synthetic oil and one year warranty for defects. Services 2 2,600.00 5,200.00 Fan Assembly with bushing. Services 2 425.00 850.00 Sureties Coupler Complete services 2 3,500.00 7,000.00 Labor to replace fan, gear unit, motor (one cooling tower only - n site), coupler, align and balance as needed. tormal working hours and in two consecutive days. Servicee 450.00 460,00 Freight in. Essnate vWW fcw 30 days. TOTAL $19,990.00 I 0 as CL 0 0 CD r- M L) r- 4) E 0 W Accepted By Accepted Date I 0 LO LO-11 1.4j). cn 8 8 rl� cn in g ci co CL LO-11 1.4j). cn 8 8 rl� cn in g ci co tl� N m 00 -1 c Ch N C� a E 0 1A & . 0 Z " 0 r M W C C 10 u o I m 0 8 x cr CL !� U.1 g Ln CA -i Ln 0 N wl JN o Attached is a proposed Change Order #3 Sea Tech • the Florida Keys, Inc., HVAC System Improvements Stock Island Jail Complex. The Contract Sum will be increased by $22,704.15. The date of Substantial Completion as of the date of this Change Order is May 20, 2017. According to Ordinance No. 004-1999 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners at least 24 hours prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. /2 L - • L..6.,-� Signature Acting County Administrator W RM MONROE COUINTY/ENGINEERING/ PROJECT ITIANAGENIENT CONTRACT CHANGE ORDER PROJECT TITLE: r•o countz FiFe TO CONTRACTOR: Pedro Falcon Electrical ContraCtort, Inc. 31160 Avenue C Big Pine Key, FL 33043 FIZI(IIiIIIII The original Cont Sum) (Guaranteed Maximum Price) ..... ........ Net change by previously authorized Charge Orders... .... The [Cont — Sum) (Guaranteed Maximum Price) prior to this Change order was ... $1,952, 491.59 The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased) (un $0,w Shanged) by this Change Order.... T h e n ew (—Contract Sum) (Guaranteed Maximum Price) including this Change Order is ........ ........ $1,952,491.59 The Contract Time will be increased ) (decreased) (unchanged) by. _24 days The date of Substantial Corn pletio ri as of the date of this Change Order is............ May 18, 2017 Detailed description of change order and justification: Contractors schedule was impacted due to delay in window manufacturing. r is 0,00% o—ft—he—so—rig—In of Arc Wlliatfl CONTRACTOR: Christiai IV DIRECTOR PROJECT MANAGEMENT:- Doug Sposito COUNTY/ASSIST. ADMINISTRATOR Roman Gastesi Kevin Wilson Christine Hurley e), and Gantrac o4-ho IP7 on -Date [17 Date 1-7 IIIIIIIIq 1111111 , 11 1111111111 111 11111111 11��1111 11111111 11 11 1111 1 111 �11111 T�!! Change Order was not included in the original contract specifications. Yes Z No El If Yes, explanation: Delay was caused by window manufacturer. V- Iiiir�'Iiiiiiiq a Project architect approves the change order. Yes 6No Fj RTIWTMM w� PEDRO FALCON CONTRACTORS, INC. 31160 Avenue C, Big Pine Key, FL 33043-4616 (305) 872-2200 - Fax (305) 872-2219 EC 13003416 / ABC 1507617 www.pedrofalcon.com March 15, 2017 Monroe County Public Works & Engineering Division 5.� roject Management Department Attention: Johnnie Yongue Project Manager RE: Project Name: Construction of the Monroe County Fire Training Academy, Crawl Key, FL Request for a Time Extension • • The purpose of this letter is to request a 24 calendar day non - compensatory time extension. As stated in our letter, dated 16 January 2017 explained, we are still waiting on the manufacturing of the windows and storefront doors. The manufacturing of these items have gone to the maximum manufacturing time as given to us, and some. Since the window industry is so busy and the back log is excessive, our window and storefront doors could not be manufactured any faster. We even requested the manufacturer to expedite our order for additional compensation and this could not be done. We were given an estimated arrival date of 04/24/17 for the windows and storefront doors. This long lead time has delayed the delivery and installation which in turn has made the entire schedule slip equally. We will have to install the windows/storefront, then complete the stucco and GWIB work around these items, and then complete the painting and associated tasks while the ceramic tile is getting installed. According to our CPM schedule which was just updated, this delay has pushed the Substantial Completion date to 04/28117. Ten days beyond the Substantial Completion date of 04/18/17. Keep in mind, the 04/28/17 date is only the Substantial Completion date and not the Final Inspection and Acceptance date of 05/12/17. T17TWORMT I Tuygm that a time extension is warranted. We have no desire to delay the completion of this project. Delays cost money and serve us no purpose. The intent is to complete the project as soon as possible. M� =� Sincerely, Pedro Falcon Electrical Contractors, Inc. Christian Brisson President - a RE: Project Name: Construction of the Monroe County Fire Training Academy, Crawl Key, FL The purpose • this letter, regarding aluminum windows ordered by ACE ALUMINUM & GLASS CORP through our company Town and Country, serves as notification that the order was placed on 1/28/17. The units were ordered directly to CGI WINDOWS & DOORS with i lead time • 6-8 weeks. The manufacturing of these items have gone to the maximum manufacturing time as given to us. Our vendor CGI is at full capacity and the back log is excessive, these windows could not be manufactured any faster. L410H I I 11PRIMMILciffem I 0 QS Qd as L) Lr) Sincerely, II j. II T � �' I ' Iii i �!_ _�.� ,I. it f #t€ �_ T 7 ,I � I j I ;i��f;�f�i €'R I I { � •s�l € #��]I� 1 111H. i - ��iiti {1 I I t Fi H I'M I U I N i HV; — ItriliTT - I'll I M I H V: TH M-if H I H I N I; i HI . . . -- - . . . . . . . . . . . . . . . . ------------ - - - - - - - - - - - - - . . . . . . . . . . . . . . . . . . .. . . .. g g g f, A 9 f; A f 9, 4 1 F . . . . . . . . . . . . . p g on I Ir I I A . . I . . . . . . A . . . . . . ��- ��}� }�4�f € 'pia , i# flt; f�ia�i��i�?iiii�i= f��, �} ( ;kE��[�� i��i?��F��k�� ?'��I ��I I� J I 0 as as LO CL U) 0 4) CD r_ m L) r_ 4) E 0 w