Item C38M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
May 17, 2017
Agenda Item Number: C.38
Agenda Item Summary #2960
BULK ITEM: Yes DEPARTMENT: Project Management/ Facilities
TIME APPROXIMATE: STAFF CONTACT: Raymond Sanders (305) 295 -4338
N/A
AGENDA ITEM WORDING: Approval to advertise an RFP for a FDOT Local Agency Program
project for the construction of the Big Pine Water Observation Platform and Reynolds St. Pier
improvements. The project is 100% Grant funded with State and Federal funds. Grant amount for
construction and CEI is $1,080,000.
ITEM BACKGROUND: In July 2013, Monroe County entered into a Local Agency Program
(LAP) agreement with FDOT to design and construct an observation platform at Big Pine
Community Park and improvements to the Reynolds Street pier at Clarence Higgs Beach Park. This
request is for approval to advertise a RFP for construction services for improvements on these
proj ects.
PREVIOUS RELEVANT BOCC ACTION: On July 17, 2013, the BOCC approved a Local
Agency Program Agreement with FDOT for the construction of various Scenic Highway Overlooks.
On August 20, 2014, the BOCC approved a contract with Stantec Consulting Services for the design
and permitting of an observation platform at Big Pine Park and improvements to the Reynolds Street
pier in Key West.
CONTRACT /AGREEMENT CHANGES:
Advertise
STAFF RECOMMENDATION: Approval to advertise RFP as stated above.
DOCUMENTATION:
2013.07.17 - LAP Agreement for BPK Park & Reynolds St Vista
Scope Of Work Vistas
FINANCIAL IMPACT:
Effective Date: 5/17/2017
Expiration Date:
Total Dollar Value of Contract: $1,080,000
Total Cost to County: $0
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: State and Federal Funds
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A
Grant: $1,080,000 (100 %)
County Match: 0 (0 %)
Insurance Required: N/A
Additional Details:
If yes, amount:
Account #125- 22018 - 530490- GN1403
05/17/17 125 -22018 - SCENIC HWY OVERLOOKS $1,080,000.00
GN 1403
REVIEWED BY:
Ann Mytnik
Completed
05/01/2017 3:29 PM
Doug Sposito
Completed
05/02/2017 6:50 AM
Chris Ambrosio
Completed
05/02/2017 7:49 AM
Budget and Finance
Completed
05/02/2017 8:58 AM
Maria Slavik
Completed
05/02/2017 9:41 AM
Kathy Peters
Completed
05/02/2017 7:44 PM
Board of County Commissioners
Pending
05/17/2017 9:00 AM
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 62"10-42
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT - i wi�
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F—ITCJ N:4411
Removal of All Funds
52"1040
PRODUCTION SUPPORT -10112
Page 2
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ine gency ano grantea
in writing by the Department prior to the expiration • this Agreement. Expiration • this Agreement will be considered
termination of the project. The cost of any work performed after the expiration date of this Agreement will not be
reimbursed • the Department.
2.03 Pursuant to Federal, State, and Local Laws: In th a event that any election, referendum, approval, permit, notice
fill 'I'll?.
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2.05 Submission of Proceedings, Contracts, and Other Documents: The Agency shall submit to the Department
such data, reports, records, contracts, and other documents relating to the project as the Department and the Federal
Highway Administration (FHWA) may require. The Agency shall use the Department's Local Agency Program Inforniation
Tool and applicable information systems as required,
uwagomm=
3.04 Appropriation of Funds: The Department's performance and obligation to pay under this Agreement is conlingeni
upon an annual appropriation by the Legislature. If the Department's funding for this project is in multiple fiscal years,
funds approval from the Department's Comptroller must be received each fiscal year prior to costs being Incurred. See
Exhibit 'B" for funding levels by fiscal year, Project costs utili7ing these fiscal year funds are not eligib . le for
reimbursement if incurred prior to funds approval being received. The Department will notify the Agency, in writing, when
funds are available.
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STATE OF r-r- . - OF -►' -:r: 040
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT - 10112
STATE OF F1 ORtr)A nFPARTmFw OF TRANSPORTATION 525-01040
LOCAL AGENCY PROGRAM AGREEMENT PRODUGTION SUPPORT— 10112
Page 4
5.03 Documentation of Project Costs: All costs charged to the project, including any approved services contributed by
the Agency or others, shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers
evidencing in proper detail the nature and propriety of the charges,
5.04 Audit Reports: Recipients of federal and state funds are to have audits done annually using the following criteria:
The administration of resources awarded by the Department to the Agency may be subject to audits and/or monitoring by
the Department, as described in this section.
Monitoring: In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97,
Florida Statutes, as revised (see 'Audits" below), monitoring procedures may include, but not be limited to, on-site visits
by Department staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By
entering into this Agreement, the recipient agrees to comply and cooperate fully with any monitoring
procedures/processes deemed appropriate by the Department. In the event the Department determines that a limited
scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the
Department staff to the Agency regarding such audit. The Agency further agrees to comply and cooperate with any
inspections, reviews, investigations or audits deemed necessary by the Department's Office of Inspector General (OIG),
and the Chief Financial Officer (CFO) or Auditor General.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40
PRODUCTION SUPPORT — 10/1
LOCAL AGENCY PROGRAM AGREEMENT Page 6
WkP Administrator
Vicki Gatanis
FOOT District 6
t► A OL-q ra&
Suite 6112-A
Miami, FL 33172
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of the recipient directl to each of the following:
61 • v a I ,M - -
LAP Administrator
Vicki Gatanis
FOOT District 6
Suite 6112-A
Miami, FIL 33172
Auditor General's Office
Room 401, Pepper Building
111 West Madison Street
Tallahassee, Florida 32399;112
4. Copies of reports or the Management Letter required by Part III of this Agreement shall be submitted by or on
behalf of the recipient directl to:
01111111111119 a I . M � - -
LAP Administrator
Vicki Gatanis
FDOT District 6
Suite 6112-A
Miami, FL 33172
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 5250104C
LOCAL AGENCY PROGRAM AGREEMENT PRODUCDON SUPPORT - ID1 2
Page 5
C. If the recipient expends less than $600,000 in state financial assistance in its fiscal year, an audit conducted 7a
accordance with the provisions of Section 215,97, Florida Statutes, is not required. However, if the recipient
elects
• have audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of
the audit must be paid from the non-siate entity's resources (i.e., the cost of such an audit must be paid from the
recipient's resources obtained from other than State entities).
4 State awards are to be identified using the Catalog of State Financial Assistance (CSFA) title and number, award
number and year, and name of the state agency awarding it.
r411611811 III
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state oftial.
Part IV - Report Submission:
Nil
LAP Administrator
Vicki Gatanis
FOOT District 6
Suite 6112-A
Miami, FIL 33172
I sit - M 0
Bureau of the Census
1 1 • 1 01h t
201 East Street
Jeffersonville, IN 47132
c) Other federal agencies and pass-through entities in accordance with Sections .320 (9) and (f), OMB Circular
A-133, as revised.
2. In the event that a copy of the financial reporting package required by Part I of this Agreement and conducted in
accordance with OMB Circular A-133, as revised, is not required to be submitted to the Department for reasons
pursuant to Section .320 (e)(2), OMB Circular A-133, as revised, the recipient shall submit the required written
notification pursuant to Section .320 (e)(2) and a copy of the reciplenfs audited Schedule of Expenditures of
Federal Awards directiv to each of the following:
LAP Administrator
Vicki Gatanis
FOOT District 6
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-01G-40
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTiON SUPPORT — 10112
Page 7
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proliblurls or UnUPTffrf 01alites, allu Induu ut rourarfeu IT] Gurijificuon Min MIS Agreemem: (z)ecnon
(c), Florida Statutes).
Oklaw - .
Statutes).
All recipients of funds from this Agreement, including those contracted by the Agency, must submit bills for any travel
expenses, when authorized by the terms of this Agreement, in accordance with Section 112.061, Florida Statutes, and
Chapter 3= Travel" of the Department's Disbursement Operations Manual, Topic 350-030-400 (Section 287.058(1)(b),
Florida Statutes).
- 11 11- ■- 0 mull" 01ALU411LIKIIARIV-1 W1011
any agreement which it has with the Agency owing such amount if, upon demand, payment of the amount is not made
within 60 days to the Department. Offsetting any amount pursuant to this paragraph shall not be considered a breach of
contract by the Department.
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and payment of the eligible costs. However, notwithstanding any other provision of this Agreement, the Department may
elect by notice in writing not to make a payment if.
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7.07 Disallowed Costs: In determining the amount of the payment, the Department will exclude all projects costs T—
incurred by the Agency prior to the effective date of this Agreement or the date of authorization, costs incurred after the OR
04
-, xpiration of the Agreement, costs which are not provided for in the latest approved schedule of funding in Exhibit "B" for
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 52MtO-40
I-OCAL AGENCY PROGRAM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-4T
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LOCAL AGENCY PROGRAM AGREEMENT Page 9
111 161 11 * 1 1 1 1m , IWWW 1
KA AN 11PUZI Ua rAIAKWI! Nis ngz III t I I m A gir
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applicable federal and state laws and regulations to ensure that the DBE's have the opportunity to compete for and
perform contracts. The Agency and its contractors and subcontractors shall not discriminate on the basis of race, color,
national origin or sex in the award and performance of contracts, entered pursuant to this Agreement. Furthermore, th,--
Agency agrees that:
include the following assurance:
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include the following assurance:
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other remedy as the recipient deems appropriate."
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laws and regulations, including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
— Lower Tier Covered Transactions," in 49 C.F,R. Part 29, when applicable.
STATE OF FLORIDA DEPARTMENT OFT PORTATiON 525-010AG
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LOCAL AGENCY PROGRAM AGREEMENT Page 10
12.02 Title V1 — Civil Rights Act of 1964: The Agency will comply with all the requirements imposed by Title VI of th(:
Civil Rights Act of 1964, the regulations of the U.S. Department of Transportation issued thereunder, and the assuranc..-
'!y the Agency pursuant thereto.
The Agency shall include provisions in all contracts with third parties that ensure compliance with Title VI of the Civil
Rights Act of 1964, 49 C.F.R. Part 21, and related statutes and regulations.
12.03 Americans with Disabilities Act of 1990 (ADA): The Agency will comply with all the requirements as imposed by
the ADA, the regulations of the Federal government issued thereunder, and assurance by the Agency pursuant thereto.
12.04 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction
for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity; may no.j
submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not
submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
12.05 Discrimination: In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed
on the Discriminat& Vendor List keit 6 the Florida De artment of Manapement Services ma4not submit a bid on a
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may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any
public entity; and may not transact business with any public entity.
12.06 Suspension, Revocation, Denial of Qualification or Determination of Contractor Non-Responsibility: An
contract, subcontract or arrangeme
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40
LOCAL •O
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LOCAL AGENCY P
'.• • ^'r' -rr rt.. ,t €t •__ •, t 1..: ,r,- I F . �:'. • t t t€
auem pTing Lu Inimenue an oincer Or umplu r! r r• !• • • ♦: • • ! !f
Congress or an employee of a Member of Congress in connection with this Agreement, the undersigned shall complete
! submit Standard t " Disclosure t to Report Ltit t in accordance instructi
a tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
State: No funds received pursuant to this contract may be expended for lobbying the Legislature, the judicial branch or a
state
13.13 Maintenance: The Agency agrees to maintain any project not on the State Highway System constructed under this
Agreement. If the Agency constructs any improvement on Department right-of-way, the Agency El will El will not
maintain the im .t' fo
13.14 Vendors Rights. Vendors (in this document Identifled as the Agency) providing goods and services to the
D epartment r '• be aware of - following time frames Upon c Department has 30 working days to inspect
and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. The
Department has 20 days to deliver a request for • (voucher) o the D epartment of - da
are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and
approved
If a payment is nt t available within 40 days r of the invoice and the receipt and approval of good
dela and services, a separate interest penalty in accordance with Section 215.422(3) (b), Florida Statutes, will be due and
payable in addition to the invoice amount to the Agency. Interest penalties of less than one $1 will not be enforced unless
the Agency requests payment. Invoices which have to be returned to the Agency because of Agency preparation errors
will result in a pa • pa yment re q tr not properl •
provided to the Department.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 5�5-0101
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPOR
PAOMPOr r ATTORNEY
A?-R 7 i, AS TO FORM
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STATE OF FLORIDA DEPARTMENT OF TFANSPORTATION 5251
PRODUCTION SUPPORT
LOCAL AGENCY PROGRAM AGREEMENT 08106
Page
FPN: 428064-1
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the funding action from any other source with respect to the project,
The Agency shall commence the project's activities subsequent to the execution of this Agreement and shall perform
accordance with the following schedule: I
a) Design to be completed by December 2014 (pandinq NTP from FDOT).
b) Right-of-Way requirements identified and provided to the Department by n/a
c) Right-of-Way to be certified by December 2014
d) Construction contract to be let by 90 days following NTP.from FDOT.
e) Construction to be completed by 180 days from NTP to contractor .
If this schedule cannot be met, the Agency will notify the Department in writing with a revised schedule or the project is
subject to the withdrawal of federal funding.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 52"1041
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT
08106
Page
Monroe County FPN: 428064-1
c/o Planning Department
2798 Overseas Highway
Marathon, Florida 33050
I a.;ro
Name: Srenfc i h Overlooks Length:
Termini: Florida Keys Scenic Corridor between MM nand MM 106
FUNDING
(2) (3)
TOTAL AGENCY STATE &
TYPE OF WORK By Fiscal Year TOTAL FUNDS FEDERAL FUNDS
Planning 2011-2012
2012-2013
2013-2014
Total Planning Cost
Project Development & Environment (PD&E)
2011-2012
2012-2013
2013-2014
Total PD&E, Cost
Design 2011-2012
2012-2013
2013-2014
Total Design Cost
00
150,000
1 O,tlOn
150,000
Right-of-Way 2011-2012
2012-2013
2013-2014
Total Right-of-Way Cost
Construction 2011-2012
2012-2013
2013-2014
2014-2015
Total Construction Cost
1.000.000
1,000.1)QG
1.000.000
1,000,000
Construction Engineering and Inspection (CEI)
2011-2012
2012-2013
2013-2014
2014-2015
Total CE I Cost
Total Construction and CEI Costs
W000
80,000
80.0.00
80,000
1,080,000
1
TOTAL COST OF THE PROJECT
1,230,000
1,230,000
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SECTION 00300
SCOPE OF
1.1 GENERAL SCOPE
1.2 The Scope of Work shall include, but not be limited to the construction of two Scenic Vistas in
Monroe County, Florida as part of the Overseas Heritage Trail System. The vista at Big Pine
Key in Big Pine Community Park consists of the construction of a scenic overlook including
installation of wood piles, wood framing and decking, wood railing system, interpretive sign
panels, viewing scopes, concrete approach path and connection to existing pathway, drainage
pipe and minor swale reconstruction, benches, LED solar lighting, sod and tree removal. Work
includes maintaining environmental controls and maintenance of traffic, including pedestrian
walkways, and all work shown and listed in the Project Drawings and Project Manual. The
Contractor is required to provide a complete job as contemplated by the project drawings and the
project manual, which are a part of this bid package.
1.3 The Scope of Work for the Scenic Vista at Reynolds Street Pier shall include, but not be limited
to the rehabilitation of the existing pier and the construction of a pedestrian plaza at the entrance
to the pier. Work shall involve the installation of new fibergrate decking, stainless steel and
wooden handrails, interpretive sign panels, viewing scopes, replacement of two existing
stairways leading into the water with new pre- engineered stainless steel stairs, reconstruction of
the elevated concrete ramp to the pier, replacement of the existing sidewalk, installation of a pre-
fabricated shelter pavilion, benches, concrete slabs, landscaping, tree grates and relocation of
existing palm trees. Demolition and removal of the existing pier decking and approach slab are
also included. Work includes maintaining environmental controls and maintenance of traffic,
including pedestrian walkways, and all work shown and listed in the Project Drawings and
Project Manual. The Contractor is required to provide a complete job as contemplated by the
project drawings and the project manual, which are a part of this bid package.
1.4 The Scope of Work consists of all related construction as shown on the Drawings and included
in the Technical Specifications.
1.5 Provide all labor, supervision, materials, supplies, equipment, tools, construction equipment,
transportation, proper execution and completion of all Work as specified on the Drawings and
Technical Specifications included in this Bid Package.
1.6 Provide all records, documents and certifications required to comply with applicable provisions
of the FDOT LAP program. The bidder is required to be prequalified as an FDOT approved
contractor per FDOT Standard Specification 2 -1— Prequalification of Bidders.
END OF SECTION 00300