Item D2M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
May 17, 2017
Agenda Item Number: D.2
Agenda Item Summary #2866
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Ammie Machan (305) 296 -1552
N/A
AGENDA ITEM WORDING: Approval of an Amendment to extend the termination date of
Agreement with Dolphin Research Center, Inc. For the DRC Guest Restroom /Changing Room
Proj ect
ITEM BACKGROUND: The Dolphin Research Center, Inc. has requested to extend the
termination date of their agreement for the DRC Guest Restroom /Changing Room project to
September 30, 2018 due to permitting delays. Attached is a copy of their request along with the
required amendment.
The District III Advisory Committee approved same at their meeting of March 1, 2017
TDC approved same at their meeting of April 25, 2017
PREVIOUS RELEVANT BOCC ACTION: BOCC approved original agreement at their meeting
of March 23, 2016
CONTRACT /AGREEMENT CHANGES:
Amendment to Extend
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Dolphin Research Center - Amendment, Reqeust and Original Agreement
FINANCIAL IMPACT:
Effective Date: March 23, 2016
Expiration Date: September 30, 2018
Total Dollar Value of Contract: $134,894
Total Cost to County: No Cost to County
Current Year Portion: $134,894
Budgeted: Yes
Source of Funds: TDC
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No
Grant:
County Match:
Insurance Required: Yes
Additional Details:
If yes, amount:
05/17/17 119 -79040 - TDC BRICKS & MORTAR 119 $134,894.00
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Maxine Pacini
Completed
04/27/2017 12:00 PM
Christine Limbert
Completed
04/27/2017 5:31 PM
Budget and Finance
Completed
04/28/2017 10:13 AM
Maria Slavik
Completed
04/28/2017 10:32 AM
Kathy Peters
Completed
04/28/2017 3:16 PM
Board of County Commissioners
Pending
05/17/2017 9:00 AM
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This Amendment to Agreement dated this day of _, 2017, is entered into by
and between MONROE COUNTY, a political subdivision of the State of Florida (County or
Grantor) and Dolphin Research Center, Inc. a not for profit organized and operating under the
laws of the state of Florida (Grantee).
F77--V* IT Z#S'lk FE XWE 0 CUM Ful (TA to] a 1 1771 1J,*,0KC=- - il:M- TZ, = I N
1 11AEREAS, it has become necessary to revise the termination date of the Agreement to
September 30, 2018 due to permitting delays, and
110
agree to the amended Agreement as follows:
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2. Any references to the termination date and submission • invoices shall be revised to
-ead September 30, 2018.
3. The remaining provisions of the agreement dated March 23, 2016 shall remain in full
force and effect.
Amendment #I
Dolphin Research Center — DRC Guest Restroome/Changing Rooms Building
I D# 1668
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IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first
above written.
(SEAL) Board of County Commissioners
Attest: Kevin Madok, Clark of Monroe County
Deputy Clerk Mayor/Chairman
Dolphin Research Center, Inc.
AND TWO WITNESSES
MONROE COUNTY ATTORNEY
APPROVED AS' TO FORM:
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CWRI K LAMMER'T" BARROW3
ASS�Zfl�� Ty ATTORNEY
Date I 'L
. . . . . . . . . . . . . .
� A . Jill
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DOLPHIN RESEARCH CENTER
Teaching... Leaming ... Caring
For Marine Mammals and the Environment We Share
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'Monroe County Tourist Development Coun
1201 White Street, Suite 102
Key West, FL 33040 1
Re: Extension Request for our FY2016-2" Round Capital Funds Project: Guest
RestroornslChanging Rooms Building
Ted Due
Director of Environmental Services
58 Overseas Highway, Grassy Key Florida 33050-6019
Phone (305) -1121 - Fax: (305) 743-7627 - www.dolphins.org
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4
Grant Award Agreement
M THIS AGREEMENT (agreement) is entered into this,42,Z day of
2016 by and between MONROE COUNTY (County or Grantor), a political
subdivision of the State of Florida and Dolphin Research Center, Inc. (Grantee) a not for
111 l�� 1 1 ��Ili 11 ijli��IJIII;
DRC — Guest Restrooms/Changing Rooms Building
FY 2016 Funding — 2 Round
Contract ID# 1■■8 1
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(i) A Grantee which is a governmental entity shall comply with the
procurement regulations and policies to which it is subject, and shall provide
Grantor documentation of the procurement requirements applicable to the
- s-roject and compliance therewith.
1.
U
FY 2016 Funding — 2 nd Round
Contract ID# 16• 8 2
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b.) If in-kind services were noted within your application, and you are applying
them to this project, documentation shall be submitted to the TDC Administrative
*ffice to show the receipt and application of in-kind donations of goods,
wofessional services, and materials. Said documentation should include invoices,
2016 Funding — 2 rW Round
Contract IN 1668 3
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At any time that the documentation requirement policies of Monroe County
2re revised, such as to require annual inventory reports for equipment purchased
under a TDC capital project grant, Grantee shall comply thereafter with such
,ncreased requirements, or further funding under the agreement may be terminated
�y County.
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FY 2016 Funding — 2 d Round
Contract 10# 1668 4
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(iii) The Grantee is responsible for the implementation of adequate
maintenance procedures to keep the real and personal property in good
*perating condition.
5. MODIFICATIONS AND AMENDMENTS. Any and all modifications of the terms of
this agreement shall be only amended in writing and approved by the Board of County
Commissioners for Monroe County. The terms, covenants, conditions, and provisions of
this agreement shall bind and inure to the benefit of the County and Grantee and their
respective legal representatives, successors, and assigns.
FY 016 Funding _ 2nd Round
Contract 1D# 1668 5
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8. RESTRICTIONS ON AGREEMENTS ENTERED PURSUANT TO e THj
AGREEMENT. The Grantee shall include in all agreements funded under this agre me
the following terms:
low ME R.-Mif,7 k' I
FY 2016 Funding — 2" Round
Contract 0# 1668 6
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3. Comprehensive Auto Liability Insurance with minimum llmfts of $300,001
combined single limit per occurrence.
1 EIS MMI MAN IN IM tPEOPOTIMS114911
FY 2016 Funding - 2" Round
Contract
ID 1668 7—
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FY 2016 Funding — 2 Id Round
Contract ID# 1668 8
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FY 2016 Funding — 2" Round
Contract ID# 1668
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Grantee agree that venue shall lie in the appropriate court or before the appropriate
administrative body in Monroe County, Florida.
FY 2016 Funding — 2 6d Round
Contract ID# 1668 10
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. . . . . . . . . ARki-13 31 fim
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2. Commercial General Liability Insurance with minimum limits of $500,004
Combined Single Limit (CSL) If split limits are provided, the minimum
limits acceptable shall be $250,000 per Person $500,000 per occurrenc4-
$50,000 property damage.
3. Comprehensive Auto Liability Insurance with minimum limits of $300,004,
combined single limit per occurrence.
The Grantee, the Grantor and the TDC shall be named as additional insured, exce
workers' compensation. The policies shall provide no less than 30 days notice 'I
cancellation, non-renewal or reduction of coverage. Grantee shall provide to the Coun
as satisfactory evidence of the required insurance, including the insurance poll
application and either
Monroe County Board of County Commissioners
c/o Risk Management
P.O. Box 1026
Key West, FL 33041
nd
FY 2016 Funding — 2 Round
Cottract 1D# 1668 12
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21. NOTICE. Any notice required or permitted under this agreement shall be in writing
and hand delivered or mailed, postage prepaid, to the other party by certified mail,
returned receipt requested to the following
For Grantee Ted Due
58901 Overseas Highway
Grassy Key,FL 33050
For Grantor: Maxine Pacini
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, FIL 33040
MM
Ms. Christine Limbert-Barrows, Asst. County Attorney
P.O. Box 1026
Key West, FL 33041-1026
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DRC — Guest Restrooms/Changing Rooms Building
FY 2016 Funding — 2 nd Round
Contract I D* 1668 14
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