Item N1M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
May 17, 2017
Agenda Item Number: N.1
Agenda Item Summary #2991
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292 -4443
N/A
AGENDA ITEM WORDING: County Administrators Monthly Report
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Kathy Peters Completed 05/02/2017 8:14 PM
Board of County Commissioners Pending 05/17/2017 9:00 AM
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: May 2, 2017
SUBJECT: County Divisions' Monthly Activity Report for May 2017
MONTHLY ACTIVITY REPORT - MAY 2017
Airports:
Key West
April 3
Attended Sixel Air Service conference in MLB.
April 12
- had excellent discussion with Jet Blue on potential service to EYW ... I will
April 17 -19
continue the conversation with them.
April 20
- met again with Elite Airways President to discuss new air service from EYW to
April 26
Melbourne, FL. Due to capacity reduction from the existing ramp rehabilitation
project, any proposed start-up of new service would have to be at the end of
construction (Early 2018), he provided a letter of proposed service and I asked
him to submit the standard Airline Application to me as soon as possible.
Aril 5
Airline Managers meeting, T.J. handled the meeting and discussed ramp issues.
April 7
TSA meeting at EYW from FLL.
April 10 -14
FAA performed ANNUAL FAR part 139 Certification and Safety inspection at
both airports. We did very well with only minor notes and comments.
April 17
Interview with KW Weekly for article on EYW.
April 18
Handled security incident with Delta flight 5280, flight was delayed 4 hours
without incident.
April 20
Met with United Airlines in their headquarters in Chicago, discussed very
successful start of service to ORD and EWR. Also looked at schedule for 2017-
2018 starting up in October 17.
April 24
Final season lunch for Welcome Center volunteers thanking them for their
service to the airport and passengers.
April 25
Meeting with NWS on revising the Severe Weather Alert notification system
and the Airport CODE RED system message.
April 28
Meeting with FAC airport training committee in Fort Lauderdale.
Marathon
April 8
Attended the EAA Chapter 1241 monthly meeting.
April 12
Dedication ceremony for Mayor Dick Ramsay at the Marathon CBP facility.
April 17 -19
Field survey for Environmental Assessment conducted by Birkitt Environmental
Services, Inc.
April 20
Monthly GAP Meeting at EYW.
April 26
Attended the FDOT Planning Workshop in Marathon.
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Veterans Affairs:
CLIENTS ASSISTED
VA Phone Calls 1047
Office Visits 820
New Clients 70
Field Visits 8
Benefits Delivery at Discharge 14
TRANSP ORTATION PR OGRA M
Transportation Calls 409
Veterans Transported 155
FINANCIAL DATA
The financial data for the months ofApril totals $ 129,469.57 this indicates the amount of new
revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs
department.
The financial data captured monthly will vary due to the Veterans Administration's variable time
frame in adjudicating awards.
OTHER VETERANS AFFAIRS ACTIVITIES FOR MONTH:
- Interviewed on 1300 AM, The Morning Mix, on veterans benefits and services provided by the three
offices within the county
- Interviewed on 96.9, the Skip Bradeen Radio Show, on veterans benefits and services provided by the
three offices within the county
- Briefed 24 active duty personnel (being discharged) at NAS Boca Chica in the Transition Assistance
Program on veterans benefits available upon discharge and services our office provides
- Briefed 12 JIATF South personnel at their command indoctrination program on VA benefits and
services provided by this office
- Met with the local Home Depot manager to coordinate /discuss the veteran's assistance program run by
Home Depot
- Met with local Coast Guard Medical personnel to discuss the VA's Benefits of Delivery at Discharge
(BDD) program
- Met with Supportive Services for Veteran Families (SSVF) field representative and regional supervisor
to discuss the program and application within Monroe County
- Coordinated monthly luncheon for veterans at the VA Medical Center, Miami at one of the local service
organizations in Key Largo, for 22 veterans
Extension Services:
• Number of services provided: 198 phone calls, 34 office visits, 30 visits to clients, 54 learning
events with 469 participants, 7 media submissions, and 838 publications distributed. Total
Budget for FY 16/17: $284,641.00; Year to Date Expenditures and Encumbrances: $214,401.92;
Remaining Balance: $70,239.08; Percentage of budget spent and/or encumbered year -to -date:
75%.
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The County Extension Director /Family & Community Development Agent accomplished the
following activities:
Attended the Public Issues Leadership Development Conference in Washington, DC and
presented to Extension professionals successes in Monroe County such as energy efficiency.
Attended the annual OF /IFAS Extension Symposium in Gainesville, FL and presented a "Climate
101" toolkit for Extension professionals. The Symposium provides opportunities for professional
and personal development, team collaboration, and networking.
Coordinated the Monroe County Climate Change Advisory Committee meeting and held a
workshop for the development of a Climate Communications Plan. Members also voted to
request that the Monroe County Commission conduct solar feasibility for the new Cudj oe Key
fire station.
The Environmental Horticulture Agent accomplished the following activities:
• Worked with the National Key Deer Refuge, Monroe County Emergency Management, Florida
Department of Agriculture, and USDA to educate residents and visitors about the screwworm fly
at local outreach centers and public meetings. As of April, the screwworm infestation is now
eradicated — Key Deer antibiotic treatments have ended, and the final release of sterile flies will
be April 25.
• Set up a "How Insects Feed" booth for Migration Mania at the Key West Tropical Forest &
Botanical Garden on Stock Island. Educated youth and adults about chewing, sap sucking,
siphoning, and sponging insects. Three Master Gardeners assisted and answered questions for
141 youth and adult clientele.
• Held four regional plant clinics with six Master Gardeners assisting 23 clients.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
Was presented the Beyond Borders Award for Excellence in developing a water quality -
monitoring program outside the state of Georgia by Georgia Adopt -A- Stream at the annual
Confluence conference.
Made a presentation about the Water Watch statewide initiative at the University of Florida
Extension Symposium in Gainesville.
Was invited to be a member of the FDEP Florida Coastal Office (FCO) Statewide Ecosystem
Assessment of Coastal and Aquatic Resources Data Team who had a data team workshop to
identify priority indices and environmental indicators to provide the best assessment of the
condition of submerged habitats within the FDEP FCO managed areas in South Florida focusing
mainly on coral reefs and submerged aquatic vegetation.
The Economic Resource Development Agent accomplished the following activities:
• Attended the University of Florida Extension Symposium in Gainesville, a three -day professional
development program for Extension faculty.
• Participated in the second session of the Community Foundation of The Florida Keys Leadership
Success Academy: Strategic Planning and Governance.
• Developed financial documents to support the operation of a commercial fishing operation.
Library:
• E- visits made to the Library's web resources in March came in at 438,507, 19% above the
previous month. These e- visits were logged to our website, our online catalog, and our digital
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exhibit of historical images.
Circulation of e -books in March showed an increase of 4% over that from a year ago and 12%
over last month. Those still- rising totals are evidence that e -books are very much alive and
thriving, as we continue to expand our digital collection to meet the increasing demand.
• Our public access computers, combined with the wireless access for library users provided
15,667 sessions to the public for the month, bringing another increase in the Wi -Fi usage over
that for March of last year and that for last month of this year. PC usage remains strong due to
requirements by government agencies for benefit recipients, and to the many businesses that now
require online job applications.
• 294 new cardholders were added to our roster in March, as the winter seasonal visitors continue
to enjoy our services; the Key West Library led the way with 153 new members.
• To continue this evidence of another busy season still in full swing, our librarians answered
13,541customer questions in March, 43% higher than the previous year and 38% above last
month. Questions were presented via chat, text, e -mail, social media, telephone and in- person.
Our expanded reference services continue to be well- received by the public.
• Programs and special events continue to draw appreciative audiences — Library staff provided 117
programs in March, for 2,513 attendees. Noteworthy were the Marathon Branch celebration of its
55' anniversary, a Big Pine Key Branch celebration of Dr. Seuss' birthday, a shamrock hunt at
the Islamorada Branch, and the Lego group at the Key Largo Library which drew an enthusiastic
64 participants.
• All in all, the user - unfriendly weather to the north has brought us another busy season of
enhanced and expanded services to our newly - growing community of library patrons from around
the country, who have become regular visitors at our five libraries, happy to participate in our
services as well as our weather.
FIRE RESCUE
• Budget meeting with County Administrator and OMB.
• Fire Training Academy certificate of occupancy expected by mid May 2017; in preparation,
procurement of tables, chairs, computer desks and TV monitors to ready the classroom facility.
• Attended community outreach meeting with County Administrator and staff.
• Attended Cudjoe Fire Station construction meeting.
• Met with county staff reference fireworks permit at Big Pine.
EMS /TRAUMA STAR
• Trauma Star flew fifty four Patients to mainland hospitals for definitive care in the month of April.
• Continuing compliance with established Fire Rescue strategic objectives, we received patient follow -
up data on thirty nine patients from receiving facilities in the month of April.
• All equipment, staffing and 2.0 Trauma Star program is on course for June 1, 2017 kick -off.
• Six flight crew members completed Helicopter Crew Resource Management and Ground Crew
Training.
• Eight Trauma Star personnel attended an Emergency Medical Services Point of Care
Ultrasound (EMS POCUS) Course at University of Miami; curriculum on Focused Assessment with
Sonography in Trauma (FAST) ultrasound techniques for trauma patients.
• Completed training /assessment and testing for eight flight paramedics; selecting four to move to flight
paramedic status.
• Three Charge Paramedics were successful in the completion of our comprehensive provisional
paramedic program.
• Organized, located and surveyed new Landing Zone (LZ) locations for City of Key West Fire;
utilization of Trauma Star for patient transfer /transports.
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Navy and Trauma Star conducted Search and Rescue (SAR) drill, performing patient transfer and
briefing practices.
Conducted quarterly trauma star safety meeting, quality assurance review procedures, and trauma star
operations meeting with flight team.
KWIA (EYW)
• Completed the quarterly (Periodic) Airfield Inspection to include: Fuel Farm Inspection, Six Mobile
Fuelers Inspection, Shift Response Drills, Firefighting Product Testing and Inventory and Detailed
Airfield Evaluation.
• Annual FAA Safety Inspection resulted in a very good inspection for ARFF with zero discrepancies.
• ARFF Station 7 asphalt apparatus ramp demolition project has been completed and re- engineered
with all concrete.
• Began High Reach Extendable Turret (HRET) rehabilitation on ARFF Station 7 crash truck.
FIRE MARSHAL
• Completed twenty six submitted construction plans for permitting in the Lower Keys.
• Conducted twelve life and fire safety inspections for construction or renovation, two preliminary
inspections for transient units, and one hundred ten residential mobile home units.
• Responded to four requests for ISO Fire Protection Class coordination letters.
• Revising Special Events / Public Assembly and Fireworks, applications for compliance with Florida
Fire Prevention Code.
• Reviewing proposed fire hydrant and fire well location with Florida Keys Aqueduct Authority.
• Completed Request for Proposal (RFP) for fire hydrant and fire well installation.
• Reviewing County Code of Ordinances for compliance with current Florida Statutes, Administrative
Code, and Florida Fire Prevention Code.
• Introduced Firefighter Health and Safety Plan, in compliance with State Fire Marshal, Firefighter
Safety and Health Section, state statute and Florida Administrative Code.
• Conducted three fire investigations: RV Fire at Fiesta Key, Boat Fire at Duck Key, and a Golf Cart
Fire at Ocean Reef.
FIRE ACADEMY /TRAINING
• Facility training performed with live fire training keys wide for all departments.
• Forty hour state approved Aerial operations course being held for county fire fighters.
• Sixteen hour, state approved EVOC course for volunteers developed and administered.
• Mutual aid training held in upper keys with county fire, Islamorada and Key Largo fire.
• New hire applicant testing, PAT, MAT and interviews held for Paramedics.
• Training academy classroom construction still in process, facility was shut down for two weeks while
new asphalt was being installed.
• Processed, hired and began orientation training with six new recruit firefighters.
• Monroe County Fire Rescue attended multi jurisdictional elevator emergencies fire training with
Islamorada fire and Key Largo fire.
• Mutual Aid training hosted with lower keys fire departments that included Monroe County Fire
Rescue, Key West Fire Rescue and the Naval Air Station (NAS) this training was hosted at NAS
Trumbo point. Topic was equipment standardization and Accountability.
• Facilitated Key West fire rescue with firefighter 1 class performing hose evolutions, search and
rescue, and ladder drill training.
• Attended fire instructors conference at the State Fire College, two training staff members were in
attendance.
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Employee Services:
TURNOVER NUMBERS:
-
Resignations
Terminations
Retirements
Deceased
TOTALS
Total to date
% Turnover
Avg # emp
%Turnover I
I
HUMAN RESOURCES
3 Salary Increase requests reviewed for new hire or promotions.
EMPLOYEE BENEFITS
• Attended several Teamsters Union Bargaining Sessions
• Attended meeting on ICP review and submitted contact list for ICP's in HR folder on the "W" Drive
• Met with John on IT survey and collected information to send to Alan
• Conference call with Kevin Wilson, Robert Glassmer, Doug Sposito and Cynthia Hall on employee issues in Key
Largo
• Met with Donald Wooldridge by Polycom on complaint against another employee in Key Largo
• Conference call with Eric Contreas and Mark Dubin, Christine H. and Calvin Allen on ADA Self Eval Plan
• Conference call by Polycom with Adam Ferguson and Shannon Weiner to go over ICP
• Completed new members applications for SLP.
• Met with Mark Gongre and Cynthia Hall on employee problem D. Druckemiller
• Met with Sara Vega on Light Duty complaint
• Met with Kevin Wilson and Cynthia Hall on Sara Vega light duty complaint
• Met with ES Dept. and Roman on budget review
• Met with Dana Druckemiller's wife to give her FMLA paperwork for Dana
WORKERS COMPENSATION
March 2017
100
90
80
70
60
50
40
30
20
10
0
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Open Claims
Monthly Cases
FY17
Oct -16
Nov -16
Dec -16
Jan -17
Feb -17
Mar -17
Apr -16
May -16
Jun -16
Jul -16
Aug -16
Sep -16
New Medical
7
10
11
10
11
8
7
8
6
7
11
11
New Non-
6
1
2
5
2
5
3
3
3
5
0
5
Total Closed
15
5
13
7
23
10
4
24
0
11
8
8
Total Current
95
101
91
99
89
92
92
79
88
85
89
97
Open Litigation
12
12
12
12
12
12
13
13
13
13
13
12
Closed /Settled
0
0
0
0
0
0
0
0
0
1
1
0
New Litigation
0
0
0
0
0
0
0
0
0
0
0
1 0
Total Current
12
12
12
12
12
12
1 13
13
13
14
12
1 12
Fund 501 Workers' Comp
F Account Description
Budget
FY17
FY2013
FY2014
FY2015
FY2016
FY17
YTD
07501
Admin Expense
$163,600
$193,028
$185,888
$182,849
$223,135
$69,507
07502
Operating Expense
$364,912
$489,153
$603,918
$476,711
$627,900
$393,967
07503
Claim Expense
$1,566,173
$1,624,022
$1,861,532
$1,473,324
$2,562,363
$725,004
07504
Asserted Claim Exp
1 ($742,138)
$141,035
1 ($495,964)
($312,146)
$1,000,000
$0
07505
Catastrophic Exp
$0
$35,177
1 $1,467,370
1 $829,344
1
1 $1,000,000
1 $351,358
• Process daily First Notice of Injury reports, direct initial treatment, and provide claim management for
all open cases.
• Facilitate field case management services with employers.
• Continue FY18 departmental budget development with assistant county administrator.
• Complete comprehensive quarterly claim review with TPA in accordance with contract.
• Work with TPA, field case management and IT to develop telephonic case management program.
• Conduct litigation case conferences.
• Meetings with HR and OMB regarding transferring WC specialist job duties.
• Manage return to work and temporary job assignments for injured workers.
• Attend ICP meeting(s). Complete ICP assignments.
rA
• Attend Lunch and Learn at Harvey.
• Initiate Q2 departmental billing — no cost factor implemented.
• Obtain CEU credits for Adjuster license via on -line course(s).
Social Services:
OAA, Older Americans Act Programs
Nutrition (Information in this section is for the period 2/21/2017 - 3/20/2017:
• C -1 Congregate Meals totaled 1654 units during this period.
• C -2 Home Delivered Meals Hots totaled 260 units, and Home Delivered Meals Frozen totaled
2640 units.
In -Home Services (Information in this section is for the period 2/21/2017- 3/20/2017):
• III -B Chore: 5 units this period, 46.25 unit's year -to -date
• III -B Screening and Assessment: 4 units this period, 23 units year -to -date
• III -B Homemaking /Personal Care: 157.5 units this period, 522.5 units year -to -date
• III -E Screening and Assessment: 0 units this period, 63 units year to date
• III -E Chore: 0 units this period, 58.5 units year -to -date
• III -E In -Home Respite: 32.25 units this period,170.25 units year -to -late
• III -E Facility Respite: 626.75 units this period, 1933.75units year to date
Non -OAA Pro
CCDA (Community Care for Disabled Adults) for March 2017:
• Case Management: 7.5 units for the month were produced
• Homemaking: 57.75 units for the month were produced
• Home- Delivered Meals: 20 meals for the month were provided
• Personal Care: 25.5 units for the monthly were produced
CCE (Community Care for the Elderly) for the period 2/21/2017- 3/20/2017:
• Case Management: 42 units for the period and 391 unit's year -to -date
• Case Aide: 47.75 units achieved and 86.75 unit year -to -date
• Companionship: 67.25 units achieved and 359.25 units year -to -date
• Home Modification: 0 units achieved 2 units year -to -date
• Enhanced Chore: 0 units achieved and 97 units year -to -date
• Chore: 0 units achieved 126.75 units year -to -date
• Homemaking: 612.25 units for the period and 5583.5 units year -to -date
• Specialized Medical Equipment: 0 unit for the period and 5 unit year -to -date
• Personal Care: 565 units for the period and 5056.25 units year -to -date
• Respite: 0 units for the period and 2445 units year -to -date
ADI (Alzheimer's Disease Initiative) for the period 2/21/2017 - 3/20/2017: 285 units were produced
for IN HOME RESPITE and 1728.5 units year to date. 0 units for this period for FACILITY
RESPITE and 4912 year to date
8
HCE (Home Care for the Elderly Program) for the period 2/16/17 - 3/15/17: 12 billable units this
period 172.75 billable units year -to -date at the beginning of the contract year
Monroe County Transit
Department Activity for April 2017
One -way trips provided: 1685
Unduplicated clients served: 249
Special Needs Clients registered: 586
Deposited Revenue: $823.00
Periods Expenditures: $48,010.63
Percentage Spent Fiscal YTD: 51.4.0 %
Social Services Department — April 2017
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 379
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and /or needs. These inquiries range from how and where to apply for Food Stamp
benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available
services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Info and Written Referrals
192
Unduplicated Welfare client households that received service 108
New Welfare cases receiving service
19
Low Income Home Energy Assistance Program cases - 12 $3,469.73
SHIP Cases
25
Home and field visits 18
Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi - annual updates for In -Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 117
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
BAYSHORE MANOR
Bayshore Manor's current census is sixteen residents. The current census is six private pay, nine
subsidized and one short term resident. Bayshore Manor provided 427.75 hours of OA3E respite care and
0 hours of CCE and ADI care this month. Bayshore Manor has seven OA3E clients and one ADI client.
There are two clients on the waiting list.
Revenue for Apri12017 $36,019.04
Expenditures for the same period $24,640.15
Percentage of the budget spent year to date 43.61
Growth Management:
REVENUE vs. EXPENSES
FISCAL YEARS 2014, 2015, 2016 and CURRENT FY 2017
FY2017 Adopted FY2016 YTD• FY2017 YTD- Difference FY16 %
FY2014Actual FRDHActual FY2016Actual Budget March March toFY17 Change
BUILDING DEPARTMENT
Expenses $ 2,629,967 $ 3,389,568 $ 3,577,235 $ 4,560,499 $ 1,425,915 $ 1,956,579 $ 5317,664 37.22%
Revenue $ 3,509,337 $ 4,009,252 $ 4,973,159 $ 4,560,499 $ 2,209,027 $ 2,381,049 $ 172,022 7.79%
Difference $ 879,370 $ 619,685 $ 1,395,924 $ - $ 783,112 $ 424,470 $ (358,642)
;ODE COMPLIANCE
Expenses $ 1,308,545 $ 1,360,117 $ 1,227,999 $ 1,416,346 $ 499,498 $ 558,075 $ 58,577 11.73 °,
Revenue $ 504,251 $ 647,999 $ 1,214,818 $ 1,416,346 $ 537,246 $ 1,062,885 $ 525,639 97.84,
Difference $ (804,294) $ X712,118) $ (13,182) $ $ 37,748 $ 504,810 $ 467,062
'LMNING DEPARTMENT
Expenses $ 3,515,337 $ 3,909,219 $ 3,411,131 $ 5,881,689 $ 1,372,497 $ 1,504,205 $ 131,708 9.60°
Revenue $ 2,048,770 $ 3,012,230 $ 3,602,852 $ 5,881,689 $ 1,509,822 $ 1,994,949 $ 485,127 32.13°
Difference $ (1,466,567) $ (896,990) $ 191,721 $ - $ 137,325 $ 490,744 $ 353,419
WERALL SUMMARY
Expenses $ 7,453,848 $ 8,658,904 $ 8,216,365 $ 11,858,534 $ 3,297,910 $ 4,018,859 $ 720,949 21.86 °,
Revenue $ 6,062,358 $ 7,669,481 $ 9,790,828 $ 11,858,534 $ 4,256,095 $ 5,438,883 $ 1,182,788 27.M,,
Difference $ (1,391,490) $ (989,423) $ 1,574,463 $ $ 958,185 $ 1,420,024 $ 461,839
10
$0,000,000
$s,000,m0
$4,000,000
$3,000,000
$2,000,000
$1,000,000
:i
$4,500,000
$4 ,000,000
$3 ,500,000
$3,000,000
$2,500,000
52,000,000
$1,500,000
$1,000,000
$500,000
REVENUE
Fiscal Year to Date Comparison
FYTD Mar -2016,
$4,256
FYTD Mar -2017,
$5,438,883
t28%
EXPENSES
Fiscal Year to Date Comparison
FYTD Mar -2016,
$3,297,910
FYTD Mar -2017,
$4,018,859
t22%
PLANNING & ENVIRONMENTAL RESOURCES, BUILDING AND
CODE COMPLIANCE DEPARTMENTS
Monroe County issues permits to ensure compliance with Federal, State and
local laws. The following charts represent the main services provided:
Permits; Job Value; Plan Review; and Inspections that guide development in
Monroe County.
Note: Total permits have hit an all -time high over the past decade.
Mar 2017
Total Issued Permits by Fiscal Year
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
0
Mar 2017
300000000
250000000
200000000
150000000
100000000
50000000
Total Job Value for Issued Permits by Fiscal Year
$264.4J j48.7M $ � $250.6M
5.5M $180.IV r 85.4M
0 165. M $$
121.3lV1139.6M $134.8M $126.2M
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PERMIT ACTIVITY BY OFFICE
Includes all Reviewing /Inspecting Departments: Building, Fire, Planning and Environmental
ISSUED PERMITS PLAN REVIEWS INSPEC17ONS
• Middle Keys
5,000
$551,346.00
Intl. on y PASS or FAIL Reviews
$4,459,032.00
4,500
• Upper Keys
$4,595,484.00
$8,141,824.00
4;000
$15,506,382
$17,137,565
r
3,500
3,000
2,500
2;000
1,500
1,000
500
734
0
AM—
Mar-2016 Mar -2017
Mar -2416 Mar -2017
Mar -2016 Mar -2017
ISSUE
PlanReviews
Inspections
• Lower Keys
512
547
860
1,131
1,909
2,200
• Middle Keys
25
45
115
218
167
247
■Ocean Red
34
35
262
274
221
307
■ Upper Keys
163
160
624
814
1686
1,587
TOTAL
734
787
1 ,861
2,437
3,983
4,301
Does .. not include 'Boat Improvement Fund" Revenue.
Office= l/Area -Lower Keys: Stock Island upto7 mile bridge.
Office =21Ar— middle Keys:startsat Duck Key to Fiesta Key Channel #5,excludes- Marathen,srassy Key, Crtyof Layton, Isla morada, and Lower Matewmbe.
Offi— BIArea=Upper Keys: North ofTavernlercreek Bridge up to Ocean Reef.
Office= l/Area =Cower Keys:
Stock Island upto 7 mile bridge.
Office= 2/Area= Middle Keys:
Startsat Duck Keyto Fiesta KeyChannel #5,
Excludes - Marathon, Grassy Key, Ctyof Layton, Islamorada, and
Lower Matecumbe.
Office =3 /Area =Upper Keys:
North of Tave rn i e r Cre e k B ridge u p to Ocea n R e ef.
lI
8,000,001
6,000,001
4,000,0011
2,000,0011
.1
Mar -2016
JOB VALUATION OF ISSUED PERMITS
BY PERMIT "WORK" LOCATION
Comparison by office
$17,137,5fi5
Mar -2017
• Lower Keys
$6,080,000.00
$5,811,844.00
• Middle Keys
$371,886.00
$551,346.00
• Ocean Reef
$4,459,032.00
$2,632,551.00
• Upper Keys
$4,595,484.00
$8,141,824.00
TOTAL
$15,506,382
$17,137,565
13
Mar 2017
Total Number of Plan Reviews on
Applied Permits by Fiscal Year
25000
20000
15 000 -13,50013,27
10000
5000
0 — — —
Oh
Excludes "N /A" and Logged CSR "L" resulted reviews
off'. lj m L Kfyc
SMdablaiM upM 7 mlle"Fe.
9"lo --,UA. =Middk
5W A Uude teyM awga teyLhanneM,
Exdud.=thon. C..yaey, ayel Leyton, Islamwada,and
LDwrrlANaaum6e'.
pnl�,+ma.��pp.r aa�
Noah MLauenaer[ kand eupton K d1.
2`0
200
150
10d
PLAN REVIEW ACTIVITY BY PERMIT "WORK" LOCATION
Comparison by Office
1LCi CNVIR pJJN FLOOD�uYCH PIAFI PLUM rg CNNR7 FLOOD �EC HA PLLM �[CCF CNNR FLOOD rCII PIAN PLUM �LCLT CNNk � ROOD�CCII PLAN PLUM
Lower Lower taxer Lower Larxr Loner Lvxer dd Mdtlk MlddkY Mddk Ak Md. A7dd9ee Ocnn 0— f3oem Ocean FLOOD
Ocean Ocean L+pper Upper Upper Dpper Ugrer Upper Upper
21,153
titi ti ti ti3 ti ti ti0 tit
14
Mar 2017
Total Number of Inspections on
Permits by Fiscal Year
35,000
30,000
25,000
20,000
15,000
10,000
5,000
FY12 -13 FY13 -14
Excludes "N/A" inspections
ISM l ft. INSPECTION ACTIVITY BY PERMIT "WORK" LOCATION
ohieP4ker KMWl ";:
Stmta<rt,xNeytoFta"Cluflmells, Comparison by Office
Evk&4AfaHwn. Grffiry [ey.4Yrd Wwi, idammAka e
Lmermannbe.
W - af—pperKeys
rblfiurTa nierCrexkh*up loIXx�KeeO
1400
1NO
1000
600
400
200
15
FY14 -15 FY15 -16 FY16 -17
ENVBI
EKAM
LECT
ECH
M
11111
EHUIR
M
ELECT
ECH
PLAN
UMB
EWIR
1 ELECT MEC4
PLAN
LUMB
ENVIR EXAM ELECT
MECH
l"LLM
UMB
Lower
Lower
lower
Lower
Lower
Lower
Middle
Middle
Middle
Middle
Middy
Middle
Lkean
skean skean {]Sean
{kean
Lkean
Upper Upper Upper
Upper
Upper
Upper
Kcfs
Keys
Keys
Keys
Kqs
Keys
Keys
Keys
Kegs
K*
Net's
Keys
Reef
Reef Reef Beef
Beef
Beef
Keys Keys Keys
Keys
Keys
Keys
Mar- 2017
39
573
254
85
7
637
4
95
30
13
1
21
30
133
28
24
3
26
13D
661
214
58
27
144
Mar - 2016
58
572
235
83
7
562
1
77
26
17
1
10
10
89
44
17
2
12
113
650
219
78
23
192
15
FY14 -15 FY15 -16 FY16 -17
Offlme l/Am=lp —Keys.
Stock Island up to I mrle bridge.
dffiu:.VA— —d—,:
Startset Duck Key to rout. Key Cha-145.
Gxdudes•Alarathon, Grassy Key. csyor layton, lslemorada. and
W — r Md—nuhn.
office -,f,, -upper Keys!
M_h At tay4rtisl[ rank eridgpuptOGa?a++ P.O.
Excludes "N/A' and Logged CSR 'L' resulted reviews
PLANNING AND ENVIRONMENTAL RESOURCES
PLAN REVIEW ACTIVITY
BY PERMIT "WORK" LOCATION
Comparison by Office
offk-l j " erioey 4rid {F.
Stadt Island up IP 7 mila PLANNING AND ENVIRONMENTAL RESOURCES
axke= vA.ea =Knmake Keys:
5tar4a ae D�a Ke ,lore >taKeycnannauia, INSPECTION ACTIVITY
lr . ixy Ke ay, CSy Di LartoA.ISIanMtada,
ad
ea-uppa } Ke y s: BY PERMIT "WORK" LOCATION
.._3/Ar Ke
March el Tavernier [reek 6rYdgk up to ]cean Reel.
Comparison by Office
140
120
140
80
60
40
20
0
BIO
Lower K
PLAN
Lower K
810
Middle
PLAN
Middle le
B10
Ocean Reef
PLAN
Ocean Reef
BIl7
U lr Ke
PLAN
U r Kr-
■ Mar
39
1 7 1
d
1 1 j
30
1 3
1 130
1 27
Excludes N/A' inspec[io rss
16
PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster
sustainable, quality development in the county while conserving and promoting stewardship of
the county's fragile environment and the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County
Comprehensive Plan and Land Development Regulations. The Department processes
amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the
department reviews development proposals for compliance with the Comprehensive Plan and
Land Development Regulations, including community character, growth management provisions
and environmental compliance.
The Environmental Resources Office services include the review of applications for
compliance with environmental regulations, such as: clearing limits, wetland delineation,
landscaping, stormwater, land clearing and FEMA required review of potential endangered
species impacts under the Permit Referral Process (PRP).
The Environmental Restoration Office manages the County's habitat restoration and
improvement projects to enhance and preserve county -owned lands and partners with State and
Federal agencies on maintaining conservation lands, specifically covering the removal of
invasive exotic species and planting of native species.
The Geographical Information Systems (GIS) Office develops, maintains, and disseminates
geographic data and GIS resources to enhance county functions and provides resources making
geographic data available to the public and preparing maps depicting various data.
The Marine Resources Office provides a variety of services focusing on protection of the
marine environment, the provision of maritime infrastructure, and the preservation of public
water access, including: (1) vessel pump -out services are provided throughout unincorporated
Monroe County; (2) the removal and disposal of derelict and abandoned vessels that have
become an environmental or navigational hazard; and (3) working with FWC funded projects to
replace regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety.
17
Planning & Environmental Resources
Applications (A -P)
January 2017 - March 2017
Alcoholic Beverage
Appeals & Settlements
Development Agreements
Environmental Resources
FLUM Amendments
Historic Preservation
Home Occupation
LDRD
LUD Amendments
Major Conditional Use
Minor Conditional Use
NROGO
Plats
Pre -App
■ 2017 Jan
■2017 Feb
02017 Mar
Public Assembly
Road Abandonment
ROGO
Shoreline Approvals
TDR
Temp Const Staging
Text Amendments
Tier Amendment
Time Extensions
THE
Vacation Rentals
Variance
Variance- Dock (Long)
Variance- PC
Planning & Environmental Resources
Applications (P -Z)
January 2017 - March 2017
02017 Jan
■2017 Feb
■2017 Mar
IN
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
# of applications
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
# of applications
Planning & Environmental Resources
18
17
16
15
14
13
12
11
10
9
8
7
6
5
4
3
2
1
0
Oa , ° ° �O� °ca a �0 Q Q` � y °
119 e 4'- I' j Pi a `Qt `c° OP � Oo �a. O °te a. J ��o POa
P o
J ac 's O O ,ae X0 2 \m oo �e a ti °c e ��O s ae c`z c� Q
c �
oc�
J a
19
March 2017 - Applications
19 Total ROGO
Planning & Environmental Resources
March 2016 - Applications
18
17
16
15
14
13
12
-
11
10
9
8
7
6
5
4
3
2
1
0
`apace
¢rx5 e t°ay occy
po QL
o° \ ° c OQ O ° �x9 Jy e Jy e 0 0 \a ry Q Q o -a ¢ c� O O �a �Oe \r ao . °c � `o �' �Q� �a c °e c
Q P °
�QO y �F °e ta �O Qt o ��a a c ca a ce �zc a c a ��� °m
z ¢ c v c t Z 5
�o PpO ae Ica Qiae O �c te a• c a• �c ma c ca P ° c �C ¢ ° o Oo a c
Q
P a � �� �J e ti° .r°
,`t°
O O
19
March 2017 - Applications
19 Total ROGO
Planning & Environmental Resources
Comparison of Total Annual Applications
450
400
350
300
250
200
150
100
50
*Includes ROGOAIIocation Applications Mar
20
2010 2011 2012 2013 2014 2015 2016* 2017*
GIS Accomplishments
GIS Projects - Data/Map Requests /Technical/Programming
- LiDAR Location — Mapping — Rhonda Haag
- Historic Aerials Mapping — In progress
- Repetitive Loss — CRS — Mapping — Planning
- Elevation Certificates & LiDAR Points — Mapping (in progress)
- MCLA -MLS — Web Map Application — Planning
- GIS Software Installs — Sheriff's Office — HIDTA
- Mainland Monroe — Mapping — Emergency Management
- Tower — Mapping — Planning
- Big Pine Key — HCP Mapping — Environmental
- Plat Book Mapping — Planning (in progress)
GIS Addressing
- 33 New physical address assignments
Public Planning & Environmental Map App Usage — March 2017
.._ws Ihss PEr:r;:: W:r Ny
1,074 35.80
Usage Tac Scrics
t
u
Mxcl MrQ 4r C1 A°a•F% gtr W06 W0I 4Yu WO kWI0 Mr1t Wit 6%,13 W16 Mr1S My1d N I 11v11 4y14 M 20 W11 W2I W73 Wk W3i MwA WV W# WxP Wu V 1,
21
MARINE RESOURCES OFFICE
Channel Marker Program:
Channel Marker /Buoy Replacements
18
16
14
12
10
8
6
4
0
April May June July Aug Sept Oct Nov Dec Jan Feb March
2016 2017 I
Month Ma
April 2016
Channel Marker/
$0.00
May
$2,500.00
June
$2,844.00
July
$0.00
16
$609.00
September
$2,156.00
October
$0.00
November
$0.00
December
$0.00
January 2017
8
February
6
March
$4,240.00
Total
$36,174.01
f �_
0
3
0
0
0
L_J
April May June July Aug Sept Oct Nov Dec Jan Feb March
2016 2017 I
Month Ma
April 2016
Channel Marker/
$0.00
May
$2,500.00
June
$2,844.00
July
$0.00
August
$609.00
September
$2,156.00
October
$0.00
November
$0.00
December
$0.00
January 2017
$19,544.01
February
$4,281.00
March
$4,240.00
Total
$36,174.01
Total annual costs for marker /buoy replacements for the past twelve -month period were
approximately 35% lower than the same timeframe in 2016 ($55,737). Numerous marker
replacement/repair jobs will occur over the next several months with the completion of an FWC
channel marker grant.
22
Channel Marker Program (cont.):
Grant Funding Levels
$50,000
$70,000
$60,000 �3 FWC/FBIP
$50,000
$40,000
$30,000
$70,000
$10,000
$0
5�4, q �� do s ar c , �v ai r
An FWC Florida Boating Improvement Program (FBIP) grant for $70,278 for channel marker
repairs was approved by the Board in August 2016, providing for additional marker repairs and
replacements that will be performed throughout the spring.
23
Derelict Vessel Program:
Derelict Vessels Removed
N
24
20 .
16 17
12 _ 13
11 11
8
8
4 6 6
3 � Z
0
April May June July Aug Sept Oct Nov Dec Jars Feb Nlarcli
2616 2017
M onth
April 2016
1 Removal i
$22,168.00
May
$16,377.00
June
$26,642.00
July
$17,769.00
August
$50,857.00
September
$5,600.00
October
$28,946.00
November
$49,548.00
December
$0.00
January 2017
$15,677.00
February
$2,300.00
March
$82,104.00
Total
$317,988.00
Derelict vessel removal costs for the past twelve month period were approximately 34% higher
than the same timeframe in 2016 ($237,148). Note that the County received an FWC Florida
Boating Improvement Program (FBIP) derelict vessel removal grant in April 2016, affording for
additional removals which began in July and were completed in August. Numerous removals
24
will occur over the next several months with funds from a new FWC Derelict Vessel Program
grant of $165,183.
Grant Funding Levels
$180,000
$160,000
$140,000
$120,000
$100,000 FWC
$80,000
�BIP
$60,000
$40,000
$20,000
$0
An FWC Florida Boating Improvement Program grant in the amount of $74,943 was executed in
April 2016 for removal of sixteen derelict vessels. The removals were completed in August
2016. An FWC Derelict Vessel Grant for $165,183 was executed in January 2017 for the
removal of fifty derelict vessels which will occur over the next several months.
Vessel Pumpout Program:
Number of Pumpouts
2500
2000 — — — 03- — — 119
84 88 94 81 83 96 93 99 86
1500 - -- - - -- - -
47
1000
500
a.
April May June July Aug Sept Oct Nov Dec Jan Fels March
2016 201'.1
25
Sewage Removed (gal.)
35000
30000
25000
20000
15000
10000
5000
0
April May June July Aug Sept Oct Nov Dec Jan Feb March
2016 2017
State Funding Levels
$800,000
$700,000"'
$600,000 Legislative
$500,000 - CVA
$400,000 $3 i0 00 Total
$300,000
$200,000
$100,000
$0
N � e �0' � 0 & � mg r
Vessel Pumpout Program (cont.):
Pumpout numbers have exceeded the current quota of 1500 per month nearly every month since
the quota was established April 1, 2015 (October 2016 pumpout numbers dipped just below 1500
due to preparation for possible storm conditions early in the month), and Pumpout USA
performed its one millionth gallon pumpout in early December 2016. State funding for the
pumpout program was transferred from Pumpout USA to the County in November 2015. Total
State funding increased in July 2016 to $672,350, covering approximately 92% of the County's
program total annual cost of $729,800.
26
CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources, walk -
ins, phone calls, e- mails, staff and other outside agencies and departments. Staff also, is
proactive identifying code violations while conducting routine field inspections.
w
so
40
s0
20
10
0
1�
r
�0
Q
e
i 11—U
e4' e �� e �� ye ti ye p ye s 10 "
�e� ,lev IQ
J
4`
27
CASES HEARD BEFORE SPECIAL MAGISTRATE
MARCH 2017
NEW CASES
MARCH 2017
m
REDITH, 17
RIGUEZ -FITO,
!w . ,
RD, 13
28
LINK, 11
[�RaAIT 74
BOELLARD
13
LINK
11
CUTIE
51
MCPHERSON
26
DOWLING
23
MEREDITH
17
GRANT
19
RODRIGUEZ -FITO
3
WINDSOR
1
28
LINK, 11
[�RaAIT 74
MARCH 2017 TOTAL INSPECTIONS & ACTIVITIES
MCPHERSON, 241
MEREDITH, 207
LINK, 124
RODRIGUEZ -FITO,
JONES, 232 67
WINDSOR, 187
BOELLARD, 144
DOWLING, 101 CUTIE, 116
29
Engineering:
• Card Sound Bridge Repair Project — The bridge deck, railings, navigational lighting and
cathodic protection is complete. The contractor is finishing repairs to the fender system.
Project is approximately 94% complete. Expected completion date is the end of July 2017.
• Card Sound Toll Study — The County received two responses to the Design /Build RFP on
April 12 The low bid Design /Build Proposal with Halley Engineering Contractors, Inc. for
construction of all electronic tolling system upgrades was placed on the May BOCC meeting
agenda for approval. A task order for construction engineering and inspection (CEI) services
with on call consultant Keith and Schnars was placed on the May BOCC meeting agenda.
• Lake Surprise Estates Roadway and Drainage Improvement Project- Drainage structure S -8
repairs and punch list items were completed on April 4th. Final reconciliation Change Order 3 is
a credit amount of ($129,733.97 ). CEI is preparing job closeout files.
• Stock Island I Roadway and Drainage Improvement Project — A Notice of Request
demandstar.com. Bid opening is on May 11, 2017. Staff has approved the cost proposal
from RS &H for CEI services and a task order will be placed on the June BOCC meeting
agenda
• Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project — A Public
input meeting was held at the Stock Island fire station March 30 The results will be
included in the 60% phase of design. EAC Consulting has completed the Topographic and
Geotechnical work in accordance with the design schedule.
• Key Largo I Roadway and Drainage Improvement Project — RS &H task order for CEI
services approved at March BOCC meeting. Project has been advertised; bid opening date is
May 16, 2017.
• Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays
Cuda Canal) Roadway and Drainage Improvement Project — Staff provided comments on
90% plans; Design progress meeting will be held on May 18
Pigeon Key Ramp Repair Project — Consultant is preparing the 60% design plans for end of
May submittal to county and FDOT for review. Plans will include two alternatives:
homogeneous wood members and engineered wood design.
• Sexton Cove Roadway and Drainage Improvement Project — Contractor has completed
installation of 100% of the drainage structures. Grading and road base work underway.
Project is 60% complete.
• US 1 Bayside Pedestrian Bridge — Final acceptance received from FDOT on April 11, 2017.
Autocad a -built files received from Engineering of Record. Job close -out is complete
• Duck Key Security District Cameras — Staff is working with Comcast to set up accounts for
new camera modems. County attorney reviewed three contracts and they were sent to Comcast
for signature on February 7 staff has been following up with Comcast.
• Garrison Bight Bridge Repair Project — The project was advertised for construction bids.
The bid opening is scheduled for May 18, 2017. Staff has prepared a task order with TY
Lin for CEI services. Staff anticipates having a construction contract and the CEI task order
on the June agenda for approval.
• Sugarloaf Boulevard Bridge Replacement Project — Consultant is preparing responses to
comments received from FDOT ERC system An amendment to the design contract for the
consultant to develop a cost estimate to raise the proposed bridge an additional 12" above
current design to account for additional sea level rise was placed on the May BOCC
meeting agenda.
• Duck Key Bridge Study — The public alternatives meeting was held on March 2nd at Hawks
Cay Resort; approximately 120 people attended and the consultant received 42 written
comments. The 2nd Cultural Resource Committee (CRC) meeting was held on April 13 at the
Marathon Government Center.
0
0
2
c�
0
a�
0
L)
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d
30
• Community Aesthetic Feature Big Pine Key — Consultant developed six different concepts
and the Lower Keys Chamber of Commerce selected a concept on April 4tn that is being
submitted by consultant to FDOT for approval.
• Cudjoe Connection to Florida Keys Overseas Heritage Trail (FKOHT) - On March 31, 2017,
staff submitted an FDOT TAP (Transportation Alternatives Program) grant application for 100%
project funding. Projects prioritized in this funding cycle are programmed into the FDOT 5 Year
Work Program for development in years 2022 /2023. Agency presentations will be held at FDOT
on May 5tn
• Monroe County Hurricane Debris Management — The county received three responses to the
Debris Monitoring RFP on April 26 The publicly noticed ranking meeting is scheduled for
May 1S Disaster Services RFP responses will be opened on May 4tn
• Bahia Shores Road (No Name Key) Culvert Repair — Road Dept. staff identified a corrugated
metal culvert under Bahia Shores Road that has corroded and collapsed. Staff reviewed records
to determine if there was an access easement in force to allow the county to access the culvert
from private lands prior to issuing task order to begin repair design.
ROAD DEPARTMENT
Lower Keys
• Mulch deliveries - 15 loads with a total of 52.5 tons of mulch saving $6,483.75 from
dump fees.
• Sign Technician — 69 signs, 42 posts, 59 locates.
• Chip /Brush -25 miles
• Right of ways mowed —25 miles
• Weed eating -10 miles
• Filled holes- 1 ton
• Sweeping County Roads- 3 miles.
• New hire Cody Moeller as Maintenance Worker 4
• Assisted Sheriff's Department with Clean up Stock Island.
• Cleaned drains in Key West and Stock Island.
• Replace 4 broken grates 1 on Flagler Avenue and 3 in Stock Island.
• Road Repair Rolled 7 Tons on Surplus Rock.
• Hauled 20 loads of fill from Bernstein Park to Rockland Property.
• Assisted Key West International Airport with clearing vegetation for new security fence.
• Hauled Drain Debris from Rockland Property to Cudjoe Land Fill.
• Emergency After Hour Call Back Stop Sign Down at Avenue E and 1S Street.
Upper Keys
• Buzz Bar / Chipper Operation ------------ 22.07 miles
• Mowing Operation -------------------------- 18.49 miles
• Sweeping Operation ------------------------ 65.45 miles
• Shoulder Work -------------------------------- 6.07 miles and 10 tons of material used
• Pot Hole Repair--------- - - - --
• Material Pick Up -------------
• Signs installed---------- - - - - --
locates performed.
• Trash Pick Up ----------------
• Edge SUP--------------- - - - - --
------ - - - - -2 subdivisions 1000 lbs of cold patch used
--- - - - - -- -48.87 tons
------ - - - -27 new signs installed, 12 new posts installed, 6
-277 bags approx., 4709 lbs.
10.5 miles
0
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31
• Line Striping
Special Projects /Other Work
1510 ft 10 gallons of paint used.
• Place 2 Jersey Barriers at end of Gale Place for Land Authority
• Remove 2 dump truck loads of Seaweed from Harry Harris Park for Parks Department.
• Mow weed eat and wash driveway at Card Sound Toll Plaza.
• Assist MCSO with Dump Truck rollover accident at the 98 MM.
• Start cleaning out sheds at Card Sound Toll Plaza.
• Locate and install Post for Spike Strip Box for MCSO at the 3 wat intersection of 905 and Card
Sound Rd.
• Safety Meeting 03/31/2017
Card Sound Report
Tolls Not Collected
PROJECT MANAGEMENT / FACILITIES
Senior Nutrition Center- BOCC approved a contract with Sea Tech on April 12 Construction contract
is executed and the contract checklist items are being compiled. Construction contract notice to proceed
is anticipated in May; Construction 90 days; anticipated substantial completion mid - October.
MCSO Property Locker- Construction documents are in permitting
Crawl Key Fire Academy- Contractor is working on final installations. Anticipating completion of
punch -list and certificate of occupancy by May 12, substantial completion set for May 18
Higgs Beach Atlantic Boulevard Relocation- Key West Tree Commission approval of the AE
Arbonst Report was April 11 Proposal for the 6f process is being reviewed.
Bernstein Park- Contractor is continuing site work including utility connections, irrigation, and
drainage for the fields. Roofing contractor has mobilized on the building. Construction is still on
scheduled completion for summer 2018
Cudjoe Fire Station- 30% review complete. 60 % drawings due at the end of May
Plantation Key Government Center- Re -kick off meetings held. Individual meetings schedule for
May
Marathon Library- Project Management directed AE staff to provide all changes in design requested
by library staff. Changes are expected to delay the design schedule 5 -8 weeks.
Transfer Stations- Pre -bid meeting held, bid opening scheduled for May 3rd. Anticipated Schedule:
construction 180 days; anticipated completion is Fall of 2017.
Key West Customs Border Patrol Facility- Engineer of Record issued a stop work notice do to
serious defects in workmanship of the concrete columns. FOR will provide a report of the defects
0
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21
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32
Rowell's Water Front Park- Signed Contract from Architect for design services is on the BOCC
May agenda.
Higgs Beach Sand Re- nourishment- FDEP is reviewing the sand - sample analysis report
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33
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• Contractor installed new water line service PK Roth Building
• Contractor completed drywall installation for mold remediation at the PK Roth Building
Stock Island Detention Center
• Contractor continued installation of new chillers.
• Contractor completed Kitchen Cooler Coil cleaning.
• Contractor Completed Annual PM's on Generator and Fire Pump
• MCDC passed the ACA Accreditation Inspection 100%
• Contractor completed PM on UPC battery backup and Battery replacement for Sheriff
Headquarters
• Contractor repaired DJJ Generator Fuel Lines
Monroe County Detention Center - Stock Island
Percentage of customer requested work orders completed
within 3 days with KPI
55% of 133 Customer requested work orders were completed within 3
days during April 2017
160.00
140.00
120.00
100.00
80.00
60.00
40.00
20.00 A -11
0.00
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16- 16-
Sep Oct
16- 16- 17-
Nov Dec ]an
17-
Feb
17- 17-
Mar Apr
o % Complete 86% 82% 64% 83% 74% 78% 61% 65% 44% 68 56% 51% 44% 42% 48%
o KPI 0.89 0.79 0.88 1.28 0.63 1.79 1.49 1.82 1.69 1.23 1.12 1.25 1.35 9.60 1.14 1.1
la % Complete 0 KPI u WO Completed 3d2ys
u WO_Completed_3days 89 79 88 127 120 139 91 118 74 84 63 64 60 40 55 73
Facilities Maintenance /Parks & Beaches
Lower Keys
• Breakroom Renovation — Clerk's Office
• Convert Storage room to Break room for Property Appraiser
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• Termite treatment @ Historic Courthouse
• New Flooring in HR & OMB office @ Gato
• Upgrade lighting to LED @ BPK Community Park Bocce Courts
• Repair Damaged floor Electrical Room @ Historic Courthouse
• Safety Repairs to Higgs Beach Pier
• Paint Exterior of Higgs Beach Restrooms
• Replace Metal Rails outside Higgs Beach Restrooms
• Replace ADA rail outside Bayshore Manor
• Continue to work on Chiller Line Insulation @ Historic Courthouse
• Install new shut off valve for main water line @ West Martello
• Replace Water Heater @ Bayshore Manor
• Install new AC system in Press Box @ BPK Community Park
• Coconut Tree Trimming @ Stock Island Detention Center
• Upgrades to Fire Sprinkler System @ HGC
• Install new cabinets in Purchasing Office @ Gato
• Install plaque from Fl Keys Arts Council @ Stock Island Fire Station
• Septic Tank repairs @ Veteran's Park
• Repaired Bay Roof @ KW Fleet Garage
• Repairs to Playground Equipment @ Wilhelmina Park
Upper Keys
Murray Nelson Government Center:
• Provided Assistance for eleven events in the auditorium
• Install Bike Rack
• Installed 10 New Chair for Conference Room 204 and removed old Chairs
• Continue changing lighting to LED 1 Ballast and 6 fluorescent
(2) 2 x 4 LED (2) 2 x 2 LED (2) Hi Hat LED and (4) 26w G249
• Repaired electrical wall outlet in the Building Department
• AHU 46 NO Static Pressure Replaced Belt
• Replace Flags at Murray Nelson Government Center
• Fixing outside Parking Lot lights with Bucket Truck — (6) QTY 175 Watt MH Lamps
• Using Bucket Truck to trim Palm Trees around Murray Nelson Government Center
Plantation Key Courthouse:
• Sprayed at Courthouse 2nd Floor for ants
• Install Art Work in Hallway and Cover with Plexy glass- Courtroom B
• Moved furniture in Judge Garcia office
• Courtroom B — Remove Rug, Install new, Paint, Fix closet and install LED lights
• Contractor fixed A/C unit in Judge Garcia office
• Courthouse — 2nd Floor Blind fell - Reinstalled
Ellis Building:
• Replace light bulbs in recessed ceiling fixture Quantity 2
• Fix A/C intake vent to stop rattling
• Spray for ants
• Remove Carpet in Appraiser Office
Key Largo Tax Collector:
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• Refill hand sanitizer in lobby area
Roth Building:
• Fixed Broken Electric Line to Light Pole
• Fixed Broken Water line (Backflow Preventer Pipe)
Tavernier Fire Station # 22:
• Fixed Exhaust Fan
Key Largo Library:
• Repaired 3 leaks in roof and installed 4 new ceiling tiles
• Complaint of electric smell around Bathroom and Rear Bathroom. It was
the A/C unit 45. Replaced the belt and compressor.
• Contractor fixed sewage clog (back up) thru floor in Ladies Restroom
Spottswood Building:
• Repair Broken Water line
• Remove Wording from sign in Front of building
Islamorada Library:
• New sign installed at Library
• Replace Lights: 6 bulbs, 10 fluorescent Lights and 2 Ballast
• Fixed Latch on the handle to Hallway Door
Senior Citizen / AARP:
• Fixed A/C unit leaking water & fluids
• Haul Desk and Freezer out of Senior Center
• Move bed for Social Services
Magnolia Public Works:
• Fixed Faucet in Ladies restroom
• Install Lever at Main Breaker Box
• Deliver furniture to another location and remove old chairs — 10 Chairs to Murray Nelson
• Received Supplies at Magnolia PW then disperse to other Facilities
PK Garage:
• Change Bad fluorescent Bulbs (4) - 4ft fluorescent bulbs & (3) - 8ft Bulbs
PK Crew Room & Storage:
• Remove and Replace wind Screen at Fence
Sunset Pont Park:
• Greased Fence Gate Wheels
Key Largo Community Park:
• Replace nets on Basketball Area
• Fix water faucet near the pavilion
Old Settlers Park:
• Fixed Broken Water Line
Harry Harris Park:
• Sunrise Service Event April 16, 2107 open gate at 5:OOAM
• Install at North Restroom Back Door Guard latch
• Install Wind Sun Screen on Baseball Dugouts Fence
• Contractor fixed A/C problem at Concession Stand
• Almost completed the building of a roof for Baseball Dugouts
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• Installed New Concession Door
Rowell's Waterfront Park:
• Install Key Box inside Building
Friendship Park:
• Fix urinal in Restroom
• Fix Ballast in Restroom 4 lights 24"
• Installed a new soap dispenser in Ladies Restroom
Notes:
1. Preventive Maintenance completed for some HVAC units.
2. Performed a safety inspection at the Skate Park in Key Largo Community Park.
3. Performed playground high frequency inspection for all Upper Keys Parks with Playgrounds.
4. Harry Harris Park was scheduled for softball and baseball practices and tournaments.
5. Rowell's Waterfront Park hosted Annual Easter Egg Hunt sponsored by Dolphin Plus on April 9,
2017
6. Made two trips with 160 & 93 Fluorescent bulbs and Recycling to Long Key transfer station
7. Facility Dude Training on April 10,2017
8. IPM Meeting on April 25,2017
9. Facilities Supervisor Meeting April 11, 2017
10. Hard Surface Courts and Sand Volleyball Courts Inspection April, 2017
11. Park Common Areas Inspection April, 2017
12. Parking Lot and Sidewalk Inspection April, 2017
13. Exercise trails Inspections April, 2017
14. Verosport Cycle ride April 9, 2017, utilized Card Sound Road to Friendship Park
15. Attended Pre Bid Meeting, with Chris Rivera, April 21, 2017 at Harry Harris Park
and Rowell's Waterfront Park.
FLEET MANAGEMENT
• Garage staff completed monthly safety training (shop lift safety awareness).
• Researching various options for outsourced wheel alignment services throughout county
• Processing renewal agreement for generator contractor — Ongoing.
• Shop safety step tools purchased for all garages.
• Replacement of 25 ton jack ordered for Marathon garage.
• Warranty repairs and training provided for new 4 post mobile lift.
• Providing vehicle computer viewing access for Fire Rescue Fleet liaison — Ongoing.
• Contract repair; Marathon fuel island welding and fabrication — Ongoing.
• Contract repair; Communications Department command post generator — Ongoing.
• Contract repair; Cudjoe Sheriff generator electrical components — Ongoing.
• Contract repair; Upper Keys automated fuel facilities — Ongoing.
• Mechanics voluntarily working overtime to help keep up with high profile repairs due to
unfilled positions.
• Key West fuel island; repair of minor fuel leak — Ongoing.
• Ordered new fuel port boxes for Marathon fuel facilities - Installation Pending.
• Completed annual pre- hurricane season generator inspections.
• Annual Pre - hurricane season generator fueling — Ongoing.
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• Completed annual diesel fuel tank interior polishing.
• Minor generator repairs from inspection — Ongoing.
• Seeking new (in county) state contract tire vendor — Ongoing.
• Replaced defective fuel island air compressor at Plantation Key fuel facilities.
• Working on pre- hurricane season preparation activities.
• Three garages combined processed and distributed approximately (10,000) gallons of gasoline
and (3,400) gallons of diesel fuel.
• Three garages combined provided preventative maintenance, and completed approximately (130)
unit safety inspections.
• Three garages combined opened and /or completed approximately (225) work orders.
• Fire Rescue vehicle technician attended hands on factory training.
• Professional accounting assistance for updating Fleet budget and billing processes scheduled to
begin Middle of May.
• Completed corrosion control and painting; Medical Examiners 6000 gallon generator diesel tank.
• Seeking contract quotes for corrosion control; welding and fabrication, and painting - Marathon
fuel facilities.
• Contract repair; replacement of 4 emergency power generator exhaust systems — Ongoing.
• Process of providing in -house CDL drivers training — Pending.
• (12) Fleet employees attended EAP work shop.
• 1 Fleet employee receiving Fuel Management billing training.
• 3 Fleet employees attended stress and time management training.
• After cancelation; 2 Fleet Employees waiting for rescheduled Word Intermediate training.
• Corrosion control and painting of Marathon drive -on lift — Ongoing.
• Order 1 new Nissan pickup truck for Building Department — Pending.
• 1 new Ford Escape for OMB — On Order.
• 1 new Ford Explorer for Airport — On Order.
• 8 new pickup trucks for Public Works Departments — On Order.
• 1 new crew cab 3 /4 ton pickup truck for Road Department - On Order.
• 2 new clam grapple trucks for Road Department — On Order.
• 2 new chip body dump trucks for Road Department — On Order.
• 1 new compact wheel loader for Solid Waste Department — On Order.
• 1 new fork lift for Solid Waste Department - On Order.
• 1 new tractor brush cutter for Solid Waste Department — On Order.
• 1 new plug -in hybrid for Extension Services Department — On Order.
• 1 new ARFF Fire Rescue truck — Order Pending.
• Requesting quotes for 1 new specialty pickup truck for Airport — Pending.
• Updating contents labels for garage hazardous waste drums all garages — Action Pending.
• 3 County vehicles remain out of service due to lack of parts, and pending airbag safety recall.
• GPS pilot test program under consideration; Recommendations - Pending.
• Processed monthly safety and pmi due reports for county, Sheriff, and Health Department.
• Processed monthly fuel billing accounts receivables.
• Processed monthly fuel billing; School Board accounts payables.
• Processed monthly invoices for not in- program unit agencies.
• Processed daily /monthly parts and supply accounts payable invoices.
• Processed accident repairs for Risk Management and various Departments.
• Processed factory safety recalls for various Departments.
• Verified Florida Turnpike toll by plate invoices for various Departments.
• Standardization of garage oil /lubes — Action Pending.
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• Completed repair of leaking oil holding tank in Marathon garage.
• Advertising for applicants; mechanic 1 Key West.
• Advertising for applicants; mechanic 2 Key West.
• Advertising for applicants; two mechanic 2 positions Plantation Key.
• Advertising for applicants; lead mechanic Marathon.
• Assisting Emergency Management; areas of emergency fuel management and ground support.
• Completed annual pre- hurricane season bucket truck inspection, and repairs from inspection.
• Contract corrosion control and painting of HD bucket truck — Pending.
• Marathon garage second floor cleanup — Inspection Pending.
• Surplus vehicle sale; approximately 50 units — On going.
• Key West and Plantation Key garage enhancements — On going.
• Preparation for disposal of obsolete and defective junk inventory — On Going.
• Prepping Fleet bulk supply, delivery and storage truck — On Going.
• Prepping Fleet fire technicians service truck — On Going.
• New employee, training, cross training, and existing employee refresher training — On Going.
SOLID WASTE MANAGEMENT
Hazardous Material Department
Scope of work: During the month of April, staff held six household hazardous collections for Monroe
county residents. The residents dropped off household chemicals including solvents, paints, batteries,
light bulbs, and various cleaning products. The staff segregates and handles the material properly onsite at
each transfer station. Below is the detailed information of the material collected throughout the month.
• Staff accepted material from 172 Monroe County residents and 13 businesses.
• Staff accepted Hazardous and Electronic Wastes from the following commercial participants:
• Salvation Army
• Nearshore Electric
• Kennedy Electric
• Key Largo Wastewater
• WKLG Inc
• John Pennecamp State Park
• Dolphin Research Center
• Staff shipped 16,994 Ibs and filled 23 galore boxes of electronic waste containing both
televisions and miscellaneous outdated electronics through the county's subcontractor,
Electronics Recycling Center, Inc (ERC).
• Staff recycled over 1,700 lbs. of lead sealed batteries with Interstate; and recycled 75 lbs. of
rechargeable batteries with Call2Recycle.
• Staff recycled 355 gal of contaminated fluids with EMC Oil Corporation.
• Staff bulked 330 gal. of latex paint and 110 gal. of oil based paints.
• Staff crushed 200 fluorescent and mercury containing bulbs in house.
Sustainability:
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Canals
1. The C83 Key Largo muck removal /backfilling/weed gate combination project, demo
project #7, began work in March and is anticipated to be complete by the end of July,.
2. The RFQ for on -call professional engineering services for canal master planning, canal
design, and environmental services, which opened September 28, had 6 firms applied for
the various work categories are all underway for execution, as follows:
• Category A — Master planning contract is executed and Task Orders are
underway.
• Category B — Canal Design Services — Contracts were submitted in March and
April for the two selected vendors Tetra Tech and AMEC and are executed.
• Category C — Environmental Services— Contracts were submitted to the
BOCC in March and April for the 3 selected vendors Parsons, AMEC and
Jones Edmunds and are in the process of final execution.
3. Attended the Canal Advisory meeting held Monday, April 10 in Marathon. Presented on
canal projects and discussed future canal project selection criteria.
4. Attended the FKNMS Steering committee meeting held April 26 in Marathon. Canal
updates were presented, including a discussion on DEP's regulatory monitoring program
5. 3 Items were submitted for March BOCC, and 11 Items were submitted for the April
BOCC, including a discussion about a potential MSBU program to fund the O &M
expenses for the canal demonstration program.
6. The Canal 290 air curtain contract was approved and work began in April, with a
completion date by June. Work is funded by DEP.
7. The MSBU program for the canal demonstration projects O &M costs was submitted to
the April BOCC for approval. BOCC voted to delay the implementation 1 year to allow
time for the monitoring to be complete and the FIU report to be issued that will measure
the effectiveness of the projects.
8. The RFP for Augmented Aeration for demonstration canals 48,59, 79 and 80 was issued
in March and opened April 25 Proposals were received from two vendors, and the
selection committee is reviewing them.
9. The RFP for canal 75 backfilling was approved at the April BOCC, and is anticipated to
be advertised in early May with a June opening date. The project is funded through a $1.5
Million Stewardship grant from DEP.
Sustainability
10. Assembled the RFP for LiDAR elevation data gathering for County roads, bridges,
parks and facilities, which was approved on the January 2017 BOCC. Issued the RFP in
March and opened in April. Five vendor proposals were received and are in the selection
committee evaluation process.
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