Item C27Co unty of Monr M
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BOARD OF COUNTY COMMISSIONERS
Mayor David Rice, District 4
The Florida Keys
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Mayor Pro Tern Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
11.1 5
Heather Carruthers, District 3
County Commission Meeting
February 21, 2018
Agenda Item Number: C.27
Agenda Item Summary #3900
BULK ITEM: Yes DEPARTMENT: Project Management / Facilities
TIME APPROXIMATE: STAFF CONTACT: Ann Mytnik (305) 292 -4439
N/A
AGENDA ITEM WORDING: Report of monthly change orders for the month of January,
reviewed by the County Administrator /Assistant Administrator.
ITEM BACKGROUND: There were six (6) change orders considered and approved by the County
Administrator /Assistant Administrator for the period beginning 01/01/18 and ending 01/31/18
resulting in a net credit of $21,064.35. There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027 -1998 was
adopted in order to provide that the County Administrator may approve separate, non - cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024 -2015) or 5% of the original contract price, whichever is
greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Orders January
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
N/A
REVIEWED BY:
Cary Knight
Patricia Eables
Kevin Wilson
Kathy Peters
Board of County Commissioners
Completed
02/02/2018 10:48 AM
Completed
02/04/2018 4:03 PM
Completed
02/04/2018 4:11 PM
Completed
02/05/2018 8:49 AM
Pending
02/21/2018 9:00 AM
CHANGE ORDERS
CONSIDERED BY THE COUNTY ADMINISTRATOR'S OFFICE
FOR THE PERIOD 01/01/18 /
Total $(21,064.35) Approved
IMENT
MONROE CouNTY/ENGI SEE RING/ PROJECT
CONTRACT CHANGE ORDER
PROJECT TITLE:
The Redevelopment of Bernstein Park
CHANGE ORDER NO. 12
INITIATION DATE: January 8, 2018
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Detailed description of change order and justification:
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ARCHITECT:
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DIRECTOR PROJECT MANAGEMENIT
COUNTYIDEPUTY ADMINISTRATOR�
/ / / /
114.4-12#f /111-
Christine Hu6ey
I Packet Pg. 2712 1
Change Order was not included in the original contract specifications. Yes Z No El
if Yes, explanation. Additional time Is needed to work with IdervirenCe COMPan Y due to defiell;
from Hurricane Irma.
* Change Order was Inducted In the original specifications. Yes [] No Ll
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If Yes. explanation of increase in once, 0
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Change Order exceeds $50,000 or 5% of contract price (whichever is groater Yes Na 0
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If Yes, explanation as to whv it is not subject for a calling for blds�
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I Packet Pg. 2713 1
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PCO # 033: 3rd Onto extension this to Huericarra Irma
Surtre Corndr=tion Group, #Mr,
page I fit 2 Printed On. 11812010 0129 PM
I Packet Pg. 2714 1
Added Time Above; 113112018
Reservations: This proposal is based solely on the usual east elements cash as labor froardso and normal markups, and does not include any amount
for additional changes In the sequence of work, delays, disruallone, rescheduling, lost IscodialtuntrY, extended or unabsorbed overhead, overtime,
acceleration and or impact coats, unless specifically slkrtakl, The right is expressly reseved to amend and make claim for any and all of these related
Items poor to final settlement at this conduct.
Bill Morn (Ardialteet)
SIS Eaton Street
Key West Florida 33040
Monroe County Engineering
1100 Simonton Street
Key West Florida 33040
. SIGNATURE DATE SIGNATURE DATE
Burke Construction Group, Inc.
Burke Construction Group, Inc.
10145 NW 10th Street
Miami Florida 33172
SIGNATURE DATE
Printed Ow 11812018 01 ;29 PM
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I I Packet Pg. 2715 1
MONROE COUNTY ENGINEERING't
CONTEAcr CHANGE ORDER
PROJECT TITLE: Gwrlson eight amag R o p o l y p M j mct
CHANCE OROER NO. I
INITIATION DATE. 11114118
CONTRACT DATE- $021117
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This Change order wulai in 0 11 % lAcMus In th@ Total Contract amount
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ENGINEERING SERVICES
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CAS agree with the proposed ad ullon, Please perform spall repair instead of
crack repa toy° the above referenced i tion : Demolition shaul b
completed in phases to ensure that the total contract a mount is not exceeded,
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END OF SECT ION 811395
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�aQ E T FOR FORMATION 01395 -
MONROE COUNTY/ C"INIU-1"UNG/ lr.n..dc) F. AUNAGEIA Wrl'
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PROJECT TITLE: Sexton Cove Roadway and Drainage Project CHANGE ORDER NO: 2
INITIATION DATE: 1118118
TO CONTRACTOR: HAD Paving, Inc. CONTRACT DATE. 119117
The Contract is changed as follows:
The original Contract Sum . . - - . . - _ - . ...... .. ..... ,,..$1,105,342,35
Net change by previously authorized Change Order # 1. .................=. 43,262AO
The Contract Sum prior to this Change order was., $1,145,605.15
The Contract Sum is (decreased) by this Final Reconciliation Change Order #2... . ....... ---. $(46,064.35)
The Final Contract Sum including this Change Order is.,,,.. - . - . ... --.--.-$1,1Q2,540.80
Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work shall
be determined in one or more of the following:
7,2.2,1 mutual acceptance of lump sum properly itemized and supported by sufficient substantiating
data to permit evaluation
7.2.2,2 unit prices stated in the Contract Documents or subsequently agreed upon
TZ23 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed
or percentage fee
The under/overrun amounts to the contract bid amounts are as follows-
Change Order Attacthrident per Ordinance on 004-1999
Change Order was nW Mdoled b Me on try lcon ors ct specificatiorm, Yes" Nr.).t'-
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if Yes, explanatkar
FhW Murtalled quantities of Toe R steMarion and Sad and other Heine were lower Mom bid'
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Change Order was Induded I Me o.rigirral apaclficafiom. Y&sl'
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it Yal explanation of increase in price:
WroVe Ordw rooetwels $25,000 ro. 5% of -yon prkre (vvhichever is greater). Yes (_J'No:�
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If Yro
as to %shy it is not suejec"t for a c'uhng for tolds:
Protect arvilte"'I approves iive change order, Yes ',q� No
.... ......
H no, exWomahn of ajv�
Change Mcler is correclIng an error or ornisswn in RaWn documm Yoe L-jNo &I
Should a clairy umder Me yp1hrible l oubossfioren fiability pally be rnade? Yes [I No
Extstain:
Monroe County Engineering Department
Judith Clarke, P. E.
1100 Simonton Street
Key West, FL 33040
Project: Sexton Cove
Subject: Change Order #2 Overruns and Underruns
The summary of contract dollar changes is shown below:
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Original contract amount—.— ... ...... a, °.,...., .............. ....... --__ $1,105,34235
Net change by previous authorized change orders 1. $43,262,80
The contract sum prior to this change order ............°,..., ° ............. ......... S t " 48,605. 10
The contract sum will be decreased by this change order #2, - - ...... ($46,064.35)
The new contract sum including this change order ........ .................. . $1,102,540.80
The contract time was increased 3 days due to change order 1, 41 days due to weather and 18 days due to
holidays, The summary of contract time changes is shown below:
Original contract ...... ........ 173 days
Contract time extension from change order I days
Weather , ......... ............... . . . .......... --- .................... days
Holid ............. .............- .......... °s....° .. --.18 devs
Total Contract days .............................. ............ ...............235 days
Below is a detailed description of change order #2 Overruns and Underruns;
Pay Item 160-4 Stabilization
The existing stabilization was sampled and tested. The existing material had an average LBR of 136,
minimum LBR required is 40, The material also met all minimum density requir ements. The material was
left in place at no pay. This resulted in an und of 13314 S.
Pay Item 570-1-2 Performance Turf
Monroe County representative and the CEI jointly elected not to place sod in an area that would be
affected by vehicle parking and in an area not disturbed by the construction, This resulted in an underrun
2792 SY.
Pay Item 706-3 Retre-Reflective Pavement Markers
used on certification of quantities from the contractor one less refl ector was used. This resulted in an
underrun of 1 EA,
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Pay Item 711-11125 Thermoplastic Standard White Solid 24"
Asphalt placenient was extend on two Side Street to iniprove the tic in to tried asphalt Jiums, Otis
resulted in having to replace the two stops bars, This resulted in an overrun of 3109 LE
Pay Item 711-16211 Thermoplastic Standard Yellow Solid 6
Based on certification of quantities brain the contractor one less rell act or was used. This resulted in an
and of 02 NA
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If you have any questions or need clarification of the above itern summaries, please call Jackson 'l'aylorat
561-436-2860,
Jac 'Taylor,
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Jackson Taylor
Project Administrator, RSFJ
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Pay Item 711-16213 Thermoplastic Standard Yellow Skip 6
There is a plan quantity error reaching in an overrun of .04 GM,
PROJECT TITLE: INITIATION DATE: January 09, 2017
MCSO Fence Replacement
CHANGE ORDER NO: 2
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Change Order Attachment per Ordinance No. 004-1999
Change Order was not included in the original contract specifications. Yes 0 No --EJ
If Yes, explanatiow
Contractor has been on site coordinating with Animal Farm and other projects at the Monroe County
Sheriff's Office, Personnel have had to move around to other County projects that were expedited
due to the hurricane impacts, County has been satisfied with the progress and can justify time
extension
Change Order was included in the original specifications, Yes [I No
If Yes, explanation of increase in price
Change Order exceeds $50,000 or 5% of contract price (whichever is greater), Yes Ell No [Z
If Yes, explanation as to why it is not Subject for a calling for bids
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.0 Project architect approves the change order, Yes E NoEl
If no, explanation of why
& Change Order is correcting an error or emission in design document, Yes E]No E
Should a claim under the applicable professional liability policy be made? Yes F-1 No Z'
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Monroe County Public Works & Engineering Division
Attn: Johnnie Yongue
1100 Simonton Street Rm 2-216
Key West, FL 33040
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Sea Tech Is requesting a thirty (30) day no cost time extension to our contract, Due to delays
in coordinating vAth subcontractor.
i7tis channe Order is 0.0% of the afthal
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If Yes, explanation:
Sea Tech is requesting a thirty (30) day no cost time extension to our contract, Due to dela
in coordinating with subcontractor. I
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# Change Order exceeds $50,000 or 5% of contract price (whichever is greater).Yes El No Z
11677-7w7m, 17TIMMATMUITM.
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* Change Order is correcting an error or omission in design document. Yes (:]No 0
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August 22, 2017
Attn: Dan Beasley
Monroe County /WD
1100 Simonton St
Key West, FL 33040
RyoipvlaChape4�&
Ryon LaChapelle
Project Manager
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0 30 - Aug - 16 A
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30 04- Aug -16A 16- Cut -16A NNMIINONM
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40 31-Aug-16A 29-Der-16A i
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Procure SWPDC
40 26- Sep -1€3A 20- Jan -17A
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Procure CHIMP DC
5 26- Sep -16A 20-Jan-17A
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Procure AHU SAS
5 26-Sep-16A 20-Jen 17 A 1111111gliIIIIIIIIIJBIM
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5 2&-S&P-16A 20-Jan-17A r
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5 16-Jan-17A 2t- Jan»17A
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Replace Air Handler Unit B-2
5 23-Jan-17A 27-Jan-17A 1 ... :.
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: Replace Miles Water Pump -
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310
install Structural Supports
2 24- Aug -17 25-Aug-1 7
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344
Replace Cooling Tower
02-Aug-17A (U-SEW-17 t
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360
Building Automation - Snoods Admin Bldg
24 Aug - 17 13 7
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370
Commisioning
13 Sep - 17 14
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Test A Balance
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10 16-Sep-17 29-Sap-1 7
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T.E.M. Environmental & Mechanical Services, Corp
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COUNTY. <««w NT ADMINISTRATOR, »~
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Re: Request fora No Cost'I'mie Extension due to lloxricane Irma Delays in equ. I Lpment &
material deliveries
We request a 59 day time extension be added to the contract schedule due to delays of
equipmeriL & material deliveries clue To Hurricane Irma. This should extend our
completion data to March 5., 2018,
vo I i,� queo tions, plea do not li to con tact us.
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