Item E5E5
County o� Monroe BOARD OF COUNTY COMMISSIONERS
lrl Mayor David Rice, District 4
The Florida, Key Mayor Pro Tem Sylvia J. Murphy, District 5
y Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
February 21, 2018
Agenda Item Number: E.5
Agenda Item Summary #3838
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Ammie Machan (305) 296 -1552
N/A
AGENDA ITEM WORDING: Approval of a resolution to provide for additional advance
registration, booth related expenses and travel related expenses and for trade shows for fiscal year
2019 to be paid from TDC funds in fiscal year 2018
ITEM BACKGROUND: TDC approved same at their meeting of January 30, 2018
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Sales Resolution
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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E.5
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
REVIEWED BY:
Maxine Pacini
Completed
Christine Limbert
Completed
Budget and Finance
Completed
Maria Slavik
Completed
Kathy Peters
Completed
Board of County Commissioners
Pending
02/01/2018 4:02 PM
02/03/2018 11:50 AM
02/05/2018 12:42 PM
02/05/2018 12:54 PM
02/05/2018 1:51 PM
02/21/2018 9:00 AM
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E.5.a
RESOLUTION NO. -2018
A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS TO PROVIDE ADDITIONAL ADVANCE REGISTRATION, BOOTH -
RELATED EXPENSES AND TRAVEL - RELATED EXPENSES FOR TRADE SHOWS
FOR THE FISCAL YEAR 2019 TO BE PAID FROM TOURIST DEVELOPMENT
COUNCIL FUNDS IN FISCAL YEAR 2018.
WHEREAS, the Tourist Development Council participates in various trade shows to
promote tourism: and
WHEREAS, it is sometimes necessary to secure registration, booth - related expenses
and advance travel expenses at these tourist related trade shows up to one year in advance, in
order to secure a desirable space, since some shows become filled quickly, or meet an early
registration deadline: and
WHEREAS, it is necessary to pay the registration fees, booth - related expenses, and
travel expenses during the current fiscal year for trade shows, which occur in the next fiscal
year:
NOW, THEREFORE, BE IT RESOLVED by the Monroe County Board of County
Commissioners as follows:
Section 1. The following costs of additional advance registrations, booth - related
expenses and travel expenses for fiscal year 2019 are approved for payment in the fiscal year
2018 out of Tourist Development Council Sales, Film Commission and Dive Umbrella
promotional funds.
Atlanta Pride
October 2018 $ 5,600
IMEX America
October 2018 $45,000
TTG $10,000
Rimini Italy
October 2018
SITV Montreal $ 3,000
October 2018
Destination Wedding and Honeymoon Series
(Wedding Salon)
October 2018 — March 2019 $15,000
Pleasant Holidays Roadshow $10,000
October 2018
Travel Industry Exchange $11,000
October 2018
Schauinsland Reisen Roadshow $ 2,500
October /November 2018
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DEMA
$ 25,000
November 2018
World Travel Market London, UK
November 2018
$65,000
Palm Springs Pride
$ 5,200
November 2018
USA/Canada Consumer Fair
$ 4,500
Netherlands Showcase
November 2018
Interaction /American Express
$10,000
November 2018
ReiseLust Consumer Show Bremen
$1,500
November 2018
Minneapolis Travel Show
$2,000
November 2018
Americas Cup
$ 3 ,000
December 2018
Florida Encounter
$ 7,500
December 2018
Focus (Film Commission)
$ 9,000
December 2018
Florida Huddle
$ 3,500
January 2019
Our World Underwater
$ 3,500
February 2019
Beneath the Sea
$ 5,000
March 2019
Showcase USA Italy
$ 10,000
March 2019
Total Request: $256,800
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PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at
a regular meeting of said Board held on the day of , A.D. 2018.
Mayor Rice
Mayor Pro Tem Murphy
Commissioner Kolhage
Commissioner Neugent
Commissioner Carruthers
(SEAL)
ATTEST:
CLERK
BOARD OF COUNTY COMMISSION
OF MONROE COUNTY, FLORIDA
BY:
MAYOR/CHAIRMAN
Approved by 4
Tourist Development Council
MONROE COUNTY ATTORNEY
1
CHRISTINE LIMBERT BARROWS
ASSISTANT COUNTY ATTORNEY
DATE: i
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