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Item J07ò ÝÓ ±«²¬§ ±º ±²®±» BOARD OF COUNTY COMMISSIONERS Mayor David Rice, District 4 Mayor Pro Tem Sylvia J. Murphy, District 5 Ì¸»Ú´±®·¼¿Õ»§ Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 Ý±«²¬§ Ý±³³··±² Ó»»¬·²¹ Ú»¾®«¿®§ îïô îðïè ß¹»²¼¿ ×¬»³ Ò«³¾»®æ Öòé ß¹»²¼¿ ×¬»³ Í«³³¿®§ ýíèéî BULK ITEM: DEPARTMENT: Yes Planning/Environmental Resources TIME APPROXIMATE:STAFF CONTACT: Mayte Santamaria (305) 289-2500 N/A AGENDA ITEM WORDING: Approval of Work Order #003 for AECOM to perform an Origin- Destination Study of the traffic impacting Monroe County, in the amount of $107,551.52 under the Transportation Planning Services contract with AECOM Technical Services, Inc. Contract funded at 87.5% ($94,107.58) through a Joint Participation Agreement (JPA) from the Florida Department of Transportation. The county's share for this work order is $13,443.94. ITEM BACKGROUND: April 26, 2017, the jurisdictions present expressed the same concerns about the increasing traffic on U.S. 1 from the mainland to main destinations, the increase in day tripping both from the mainland and between areas of the County, the n- county commuting, as well as intra-county circulation of residents. The FDOT planning staff was supportive of the idea of defining the causation elements as a first step followed by an analysis of what alternatives could address the sources of congestion. On May 17, 2017, the BOCC approved the Resolution No. 139-2017 requesting the FDOT to conduct a comprehensive study to identify the distinct transportation user groups utilizing U.S. 1 in Monroe County and evaluate potential solutions to alleviate their differing needs to continue to enhance the quality of life and ensure the safety of county residents and visitors. The cities of Islamorada and Key West adopted similar resolutions requesting FDOT for similar studies. The proposed study is in response to the BOCC The resolution stated, to better understand the operation of US 1 and the traffic delays, the BOCC requested a comprehensive study by FDOT to: 1. Identify and quantify the user distinct groups, including the proposed destinations, on US-1 including their distribution in different parts of the County; 2. Determine the proportion of traffic/trips that are long-haul transportation of visitors from outside of Monroe County, internal visitor circulation, worker commuters and commercial traffic, both from outside of the county and within, and normal resident circulation; ìÛÙÑ×ÈìÕ ò 3. Utilize transportation user group information to evaluate potential transportation alternative solutions FDOT suggested the County take the lead on this study and utilize the funding provided by FDOT for a transportation consultant and planning services. Staff has coordinated with AECOM to develop a work order for a study to identify origin-destination patterns of motorist using US 1 in Monroe County. The purpose of this study is to collect the necessary data to analyze travel origin and destination patterns. It is funded at 87.5% through a Joint Participation Agreement (JPA) from the Florida Department of Transportation. The county's share for this work order is $13,443.94. The BOCC approved a Continuing Services contract in May 17, 2017 for AECOM Technical Services, Inc. (AECOM). The contract provides for traffic impact studies, concurrency management, and other traffic/ transportation engineering services. PREVIOUS RELEVANT BOCC ACTION: May 17, 2017 Approval of a 4-year continuing services contract, with options for renewal on an annual basis for two additional years, with AECOM Technical Services, Inc. for Transportation Planning Services. May 17, 2017- Approval of Resolution 139-2017 requesting the FDOT to conduct a study to identify the distinct transportation user groups and proposed destination. CONTRACT/AGREEMENT CHANGES: AECOM Work Order #003 STAFF RECOMMENDATION: Approval DOCUMENTATION: WO #3 Origin-Destination Study Resolution 139-2017 FDOT response to Resolution 139-2017 2017-New Contract for Transportation Services ìÛÙÑ×ÈìÕ ò FINANCIAL IMPACT: Effective Date: 02/21/2018 Expiration Date: 06/30/2018 Total Dollar Value of Contract: $107,551.52 Total Cost to County: $13,443.94 Current Year Portion: $13,443.94 Budgeted: Yes Source of Funds: 125-50519-530490-GW1201-530310 (FDOT JPA AQN-53) CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: FDOT JPA AQN-53 County Match :12.5% Insurance Required: Additional Details: Work Order #3 in the amount of $107,551.52 under the BOCC approved AECOM Transportation Services contract for an origin-destination motorist pattern study in US 1, Monroe County. REVIEWED BY: Mayte Santamaria Completed 01/31/2018 1:33 PM Assistant County Administrator Christine Hurley Completed 01/31/2018 5:00 PM Steve Williams Completed 02/02/2018 9:37 AM Jaclyn Carnago Completed 02/02/2018 3:17 PM Budget and Finance Completed 02/02/2018 3:29 PM Maria Slavik Completed 02/04/2018 3:46 PM Mayte Santamaria Completed 02/05/2018 2:21 AM Kathy Peters Completed 02/05/2018 8:38 AM Board of County Commissioners Pending 02/21/2018 9:00 AM ìÛÙÑ×ÈìÕ òÛ \ AECOM 561-994-6500 tel 561-994-6524 fax 7800 Congress Avenue Suite 200 Boca Raton, FL 33487 www.aecom.com ïÍÎÊÍ×ùÍÇÎÈÃìÊÍÖ×ÉÉÓÍÎÛÐèÊÛÎÉÌÍÊÈÛÈÓÍÎìÐÛÎÎÓÎÕ ÷ÎÕÓÎ××ÊÓÎÕ ùÍÎÉÇÐÈÛÎÈé×ÊÆÓÙ×É åÍÊÑíÊØ×Ê íÊÓÕÓÎø×ÉÈÓÎÛÈÓÍÎéÈÇØÃ éÙÍÌ×ÍÖé×ÊÆÓÙ×É ûóîèêíøçùèóíî Monroe County comprises of several islands (keys) connected by US Highway 1 (US 1). Monroe County is home to several popular tourist destinations. Traffic characteristics in Monroe County are quite unique and traffic volumes vary significantly during different seasons. US 1 serves as the primary roadway providing access to different keys, from Key Largo to Key West. The Monroe County Board of County Commissioners requested that a comprehensive study be conducted to identify travel patterns, so that appropriate transportation solutions can be developed. úíúò÷ùèóæ÷é The primary objective of this study is to identify origin-destination patterns of motorists using US 1 and to prepare a summary documenting the travel patterns in Monroe County. The objectives of this study include: Identify available and relevant data sources Perform a literature review and document various methods to perform region- wide origin-destination studies Develop a methodology that is most appropriate for the purpose of this origin- destination study Conduct an origin-destination study Prepare an origin-destination study report ùéùíì÷íöé÷êæóù÷é èÛÉÑï××ÈÓÎÕÅÓÈÔéÈÛÑ×ÔÍÐØ×ÊÉ ìÇÊÌÍÉ× The purpose of this task is to meet with the key stakeholders to get their input and finalize the goals/objectives and scope of this study. ìÛÙÑ×ÈìÕ òÛ ûÙÈÓÆÓÈÓ×É Identify key stakeholders and coordinate a meeting to obtain input and finalize the scope of this study. It is anticipated that the following agencies will be invited to the stakeholder meeting. - Monroe County Planning and Environmental Resources Department - Monroe County Tourism Development Council - Monroe County Chambers of Commerce - Monroe County - FDOT District 6 Transportation Planning Office ø×ÐÓÆ×ÊÛÚÐ×É Meeting Minutes èÛÉÑ ï×ÈÔÍØÍÐÍÕÃø×Æ×ÐÍÌÏ×ÎÈ ìÇÊÌÍÉ× The purpose of this task is to perform a literature review of the existing practices and methods to perform origin-destination (O-D) studies, and develop a methodology that is appropriate for this O-D study. ûÙÈÓÆÓÈÓ×É The consultant, in consultation with County staff, will determine the objectives of the O-D study as discussed under Task 1. For the purposes of scope development, it is assumed that the intent of the study is to better understand travel patterns and types of travelers, so that potential opportunities for improving the transportation system can be identified. Basic point to point O-D patterns for typical weekday and weekend conditions during peak and off-peak seasons of the year will be established. Several alternative methods of data collection will be evaluated, including, but not limited to the methods identified below. Anonymous cellular and GPS data for O-D patterns (provided by StreetLight Data, Inc.) Crowdsource GPS data such as INRIX or HERE from RITIS Traveler surveys Census data The appropriate method for this O-D study and the associated data collection techniques will be determined in conjunction with Monroe County staff. ø×ÐÓÆ×ÊÛÚÐ×É Draft O-D Methodology Memorandum Final O-D Methodology Memorandum ìÛÙÑ×ÈìÕ òÛ èÛÉÑ øÛÈÛùÍÐÐ×ÙÈÓÍÎ ìÇÊÌÍÉ× The purpose of this task is to collect the necessary data to analyze travel patterns using the O-D Study Methodology recommended in Task 2. It is envisioned that the data will primarily be collected from the following two sources: i) The American Community Survey (ACS) performed by the Census Bureau provides vital information of socio-economic attributes and travel patterns. The Census Journey to Work data includes home and work locations that help policy makers and planners make decisions related to transportation infrastructure. The ability to link information about commuting to socio- demographic characteristics and geography allows planners to forecast local travel demand, gauge the amount of pressure placed on transportation infrastructure, and address unmet transportation needs more accurately. This data can potentially be used to estimate and validate the O-D patterns of work trips. ii) The following anonymous cellular and GPS data will be collected (from StreetLight Data, Inc.) and reviewed to analyze travel patterns and O-D matrices: ðÍÙÛÈÓÍÎúÛÉ×Øé×ÊÆÓÙ×ÉøÛÈÛ Location-Based Services data comes from smartphone apps that track weather forecasts, shopping, restaurant reviews, and more. StreetLight Data., Inc. captures the location data from hundreds of different apps. îÛÆÓÕÛÈÓÍÎõìéøÛÈÛ Navigation-GPS data comes from devices that help people navigate, such as connected cars and trucks, turn-by-turn route guidance apps, and commercial fleet management systems. ùÍÎÈ×ÄÈÇÛÐøÛÈÛ Contextual data are blended with location datasets to enhance metrics with additional layers of information. Census data, parcel data, and road network data with both navigation-GPS and Location-Based Services datasets are used to make their metrics more rich and meaningful. èÛÉÑûÎÛÐÃÂ×øÛÈÛ ìÇÊÌÍÉ× The purpose of this task is to analyze the data obtained from Task 3. ìÛÙÑ×ÈìÕ òÛ ûÙÈÓÆÓÈÓ×É The data collected in Task 3 will be processed to identify O-D matrices. Potential locations for trip origins and destinations are listed below. These will be refined based on input from the stakeholders. Key West (1 location) Stock Island (1 location) Lower Keys (3 locations) Marathon (2 locations) Islamorada (2 locations) Key Largo (2 Locations) Miami (1 location) O-D matrices may include the following information, depending on the O-D Methodology selected in Task 2 and the availability of necessary information from the datasets mentioned in Task 3. Origin-Destination Matrix (relative volume, average travel time) Relative volume and travel times are derived from the GPS Data. The Î limitation to GPS trips is that trips end if a vehicle does not move 5 meters in 5 minutes. So, for example, if a vehicle is traveling on US1, and makes a rest stop for greater than 5 minutes, that will be the end of that trip. When they start moving again from the rest stop, it will be the beginning of a new trip. The trip start and end limitations mentioned above will apply to other Î travel pattern analysis items listed below. Zone activity analysis (relative volume, average travel time, average length of trips) Travel patterns by weekday or weekend Trip purpose (home, work or other) Demographics Seasonal analysis ø×ÐÓÆ×ÊÛÚÐ×É Draft Technical Memorandum with O-D results Final Technical Memorandum with O-D results èÛÉÑìÊ×ÌÛÊ×íøéÈÇØÃê×ÌÍÊÈ[[1281,2478,1331,2535][12][B,I,][Arial]] ìÇÊÌÍÉ× The purpose of this task is to prepare a report summarizing the study results. ûÙÈÓÆÓÈÓ×É The consultant will prepare a report documenting the study findings/results. The ìÛÙÑ×ÈìÕ òÛ draft report will be submitted to the County Project Manager for review/comments. The report will be finalized based on the comments. Two copies of the final report will be submitted to the County Project Manager. ø×ÐÓÆ×ÊÛÚÐ×É Draft Report Final Report èÛÉÑìÊÍÕÊ×ÉÉï××ÈÓÎÕÉ ìÊ×É×ÎÈÛÈÓÍÎÉ ìÇÊÌÍÉ× As part of this task, the consultant will attend three (3) meetings: Project progress meeting with the County Project Manager Present the study findings/results to the County Project Manager Present the study results and findings to the Monroe County Board of County Commissioners ûÙÈÓÆÓÈÓ×É The consultant will prepare a PowerPoint presentation and present the study results to the County. ìÊÍØÇÙÈÉ PowerPoint Presentation Meeting Minutes ìÊÍÒ×ÙÈïÛÎÛÕ×Ï×ÎÈ ìÇÊÌÍÉ× The purpose of this task to perform all project management related activities that are required as part of this study. ûÙÈÓÆÓÈÓ×É Project Management will include managing and coordinating client and third party interfaces, attendance at project meetings, documentation of meeting notes, and QA/QC reviews of project deliverables. ìÊÍÒ×ÙÈéÙÔ×ØÇÐÓÎÕ Project schedule will be developed and submitted to the County Project Manager for review and approval. The monthly progress reports will include updates to the original project schedule. ìÊÍÕÊ×ÉÉê×ÌÍÊÈÉ Project progress reports will be prepared and submitted to the county on a monthly basis. The progress report will discuss work accomplished during the ìÛÙÑ×ÈìÕ òÛ preceding month, work projected for the following month, and potential project issues and associated impacts to the project schedule or budget. ø×ÐÓÆ×ÊÛÚÐ×É Monthly Progress Reports and Invoices ùÍÏÌ×ÎÉÛÈÓÍÎÍÖé×ÊÆÓÙ×É A lump sum amount of $107,551.52 is authorized under this Work Order. The Consultant may submit monthly invoices for partial payment for services provided. éÙÔ×ØÇÐ× The Consultant shall prepare and submit the draft report by April 30, 2018. ACCEPTED AND APPROVED ACCEPTED AND APPROVED Monroe County AECOM _______________________________ ______________________________ (Signature) (Signature) Bob Edelstein, P.E./Sr.Vice President _______________________________ (Name & Title) (Name & Title) 1/30/2018 _______________________________ (Date) (Date) ìÛÙÑ×ÈìÕ ûÈÈÛÙÔÏ×ÎÈåí íÊÓÕÓÎø×ÉÈÓÎÛÈÓÍÎéÈÇØÃû÷ùíïåÍÊÑíÊØ×Ê íÊÓÕÓÎø×ÉÈÓÎÛÈÓÍÎ òÚ ìÛÙÑ×ÈìÕ òÚ ìÛÙÑ×ÈìÕ òÚ ìÛÙÑ×ÈìÕ òÚ ìÛÙÑ×ÈìÕ òÙ ìÛÙÑ×ÈìÕ òÙ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ