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Item J09ò ÝÓ ±«²¬§ ±º ±²®±» BOARD OF COUNTY COMMISSIONERS Mayor David Rice, District 4 Mayor Pro Tem Sylvia J. Murphy, District 5 Ì¸»Ú´±®·¼¿Õ»§ Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 Ý±«²¬§ Ý±³³··±² Ó»»¬·²¹ Ú»¾®«¿®§ îïô îðïè ß¹»²¼¿ ×¬»³ Ò«³¾»®æ Öòç ß¹»²¼¿ ×¬»³ Í«³³¿®§ ýíèèë BULK ITEM: DEPARTMENT: Yes Planning/Environmental Resources TIME APPROXIMATE:STAFF CONTACT: Mayte Santamaria (305) 289-2500 N/A AGENDA ITEM WORDING: Approval of an amendment to the Joint Participation Agreement (JPA) AQN-53 with the Florida Department of Transportation (FDOT) for the County's transportation planning program to waive the 12.5 % Monroe County match requirement of the contract, resulting in FDOT covering 100% of the eligible costs incurred after execution of the revision. ITEM BACKGROUND: transportation planning functions have been funded under a Joint Participation Agreement (JPA) ANQ53 with the Florida Department of Transportation (FDOT). JPA AQN-53 authorizes reimbursement at 87.5% from FDOT for up to two full time transportation planning positions and for a transportation engineering consultant. The county uses this contract for transportation concurrency review, traffic engineering support, the biennial US 1 Arterial Travel Time and Delay Study, and to perform miscellaneous transportation planning studies. Additionally, funding is utilized for consultants to provide assistance for private development review; maintenance and updates to the long-range transportation plans, comprehensive plan and/or land development code, as necessary. Given that Monroe County has been significantly impacted by Hurricane Irma and is incurring the significant costs of the recovery efforts, after a discussion with FDOT staff regarding the possibility of waiving the local costs requirements, we submitted a request letter to FDOT requesting to waive the 12.5% local match fund from our Join Participation Agreement for Transportation Planning Services. FDOT responded to our request with a new supplemental agreement amendment to the original contract waiving the local match and funding the current Join Participation Agreement (JPA) at 100%. The current total balance amount of the JPA contract is $311,417.9, with the 12.5% local match totaling $38,927.24. This amendment eliminates the $38,927.24 local match cost. PREVIOUS RELEVANT BOCC ACTION: May 16, 2012 -Approval of JPA AQN-53 in the amount of $150,000 for the transportation program. April 17, 2013 -Approval of Supplemental #1 to increase the JPA to $380,000. ìÛÙÑ×ÈìÕ ò May 21, 2014 -Approval of Supplemental #2 to increase the JPA to $610,000. April 15, 2015 -Approval of Supplemental #3 to increase the JPA to $910,000. March 23, 2016- Approval of Supplemental #4 to increase the JPA to $1,210,000. May 17, 2017-Approval of Supplemental #5 to extend the contract deadline to June 30, 2018 CONTRACT/AGREEMENT CHANGES: Amendment to waive the 12.5% local match of FDOTTransportation Contract STAFF RECOMMENDATION: Approval DOCUMENTATION: Supplemental Joint Participation Agreement #6 FDOT response Letter to Monroe County AQN-53 Local Match Waiver MC request letter to FDOT to waive 12.5 local match Original contract 2012-AQN53_Contract FINANCIAL IMPACT: Effective Date: 02/21/2018 Expiration Date: 06/30/2018 Total Dollar Value of Contract: $1,210,000 Total Cost to County: $151,250 Current Year Portion: Budgeted: Yes Source of Funds: 125-50519-530490-GW1201-530310 (FDOT JPA AQN-53) CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: FDOT JPA AQN-53 County Match : 12.5% Insurance Required: Additional Details: REVIEWED BY: Mayte Santamaria Completed 02/02/2018 3:05 PM ìÛÙÑ×ÈìÕ ò Assistant County Administrator Christine Hurley Completed 02/02/2018 4:15 PM Steve Williams Completed 02/05/2018 9:16 AM Jaclyn Carnago Completed 02/05/2018 4:53 PM Budget and Finance Completed 02/05/2018 4:53 PM Maria Slavik Completed 02/06/2018 7:07 AM Mayte Santamaria Completed 02/06/2018 9:23 AM Kathy Peters Completed 02/06/2018 11:02 AM Board of County Commissioners Pending 02/21/2018 9:00 AM ìÛÙÑ×ÈìÕ òÛ ìÛÙÑ×ÈìÕ òÛ ìÛÙÑ×ÈìÕ òÛ ìÛÙÑ×ÈìÕ òÛ ìÛÙÑ×ÈìÕ òÛ ìÛÙÑ×ÈìÕ òÛ ìÛÙÑ×ÈìÕ òÚ ìÛÙÑ×ÈìÕ òÙ BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor David Rice, District 4 Mayor Pro Tem Sylvia J. Murphy, District 5 The Florida Keys Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 January 23,2018 Kenneth Jeffries Transportation Planning Manager Planning and Environmental Management Office Florida Department of Transportation, District 6 Dear Mr. Jeffries, As you are aware Monroe County has been significantly impacted by Hurricane Irma. We have been focusing our efforts and and resources on the recovery process. We are requesting that the Florida Department of Transportation consider waving the required 12.5% local match requirement for current and future FDOT grant expenses to Monroe County for long and short range transporation planning in FM # 25222811407(Contract No. AQN-53). The County and its impacted residents/businesses would appreciate your consideration of this request. We look forward to a favorable response on this request. Mayte Santamaria Senior Director of Planning and Environmental Resources Monroe County | Planning & Environmental Resources Department 2798 Overseas Highway | Suite 400 | Marathon, Florida 33050 (305) 289-2500 or (305) 393-5556 ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ òØ ìÛÙÑ×ÈìÕ