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BOARD OF COUNTY COMMISSIONERS
Mayor David Rice, District 4
Mayor Pro Tem Sylvia J. Murphy, District 5
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Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
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BULK ITEM: DEPARTMENT:
No Waste Water
TIME APPROXIMATE:STAFF CONTACT:
Kevin Wilson (305) 292-4441
10:30 A.M.
AGENDA ITEM WORDING:
Report on status of construction and added funding requested by
FKAA for Cudjoe regional wastewater system (CRWS) completion. Presentation of reasons for
funding additions and discussion and direction of options to fund added scope.
ITEM BACKGROUND:
FKAA has reviewed the remaining work and forecasts an additional
$4.467 million will be required beyond the currently approved $196.534 million in the ILA. Staff
will review the additional items and options to fund them and seeks direction to implement. An ILA
amendment will be prepared and submitted for FKAA board and BOCC approval.
PREVIOUS RELEVANT BOCC ACTION:
At its 20 January 2016 meeting the BOCC approved
th
the 10 amendment to the Cudjoe regional wastewater system ILA. The original ILA was approved
at the BOCC meeting on 20 September 2006. Amendments 5 through 10 were approved to cover
various scope and cash flow changes since the construction was authorized in 2012.
CONTRACT/AGREEMENT CHANGES:
yes
STAFF RECOMMENDATION:
N/A
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
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Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match
:
Insurance Required:
Additional Details:
Will affect budget depending on how BOCC chooses to proceed
REVIEWED BY:
Kevin Wilson Completed 02/06/2018 10:12 AM
Cynthia Hall Completed 02/06/2018 2:03 PM
Budget and Finance Completed 02/06/2018 3:55 PM
Kathy Peters Completed 02/06/2018 3:57 PM
Board of County Commissioners Pending 02/21/2018 9:00 AM
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Rec'd revised
version 20
FLORIDA KEYS AQUEDUCT AUTHORITY
FEB2018
kgw
UTILITY OPERATIONS DIVISION
1100 KENNEDY DRIVE, KEY WEST, FL 33040
Telephone: 305-295-2140 FAX: 305-295-2223
February 6, 2018
MEMORANDUM
TO: Kevin Wilson, Assistant County Administrator
Monroe County, Florida
FROM: Stephanie Bruno, FKAA Construction Manager
Jolynn Reynolds, P.E., FKAA Manager of Engineering
VIA: Kent Nelson, Deputy Executive Director of Utility Operations
Kirk Zuelch, Executive Director
SUBJECT: Amendment 11 to Interlocal Agreement with Monroe County
for the Cudjoe Regional Wastewater System
In preparation of Amendment 11 to Interlocal Agreement with Monroe County for the Cudjoe Regional
Wastewater System, the Florida Keys Aqueduct Authority (FKAA) is providing the following update and
cost projections to complete the wastewater project:
The Cudjoe Regional Deep Injection Well and Cudjoe Regional Inner Islands Wastewater Collection
System projects have been closed-out. The Cudjoe Regional Advanced Wastewater Reclamation Facility
and Cudjoe Regional Outer Islands Wastewater Collection System projects are anticipated to be closed-
out in March 2018 and May 2018, respectively. Middle/Big Torch and No Name Key are expected to be
closed-out April 2018 and August 2018, respectively. Breezy Pines and the Relief Forcemain projects are
expected to be completed by the end of the first quarter of 2019. The projected cost projections to
complete the entire Cudjoe Regional Wastewater System are described below.
1. Amendment 8 allowed $800,000 for the construction of the storage and operations building located in
Big Pine Key. The cost of this construction was slightly higher than what was estimated. It is complete
and the contract closed out at $919,020. An increase in the ILA of $119,020 is requested as a result.
2. Amendment 10 allowed $2,710,000 for the sewer construction for Big Torch, Middle Torch and No
Name Keys. The actual bids and cost of construction for these islands combined is currently $4,475,392.
The following is a breakdown of the costs:
Original Current
No Name Key (42) $1,260,000 (Amend #10) $2,092,400.00 (contract in hand)
Big/Middle Torch (57) $1,425,000 (Amend #10) $1,942,939.61 (see note below)
Big Middle Torch (6) not included (17MAY2018) $ 330,000.00
Totals $2,685,000 $4,365,339.61
resulting in a shortfall of 1,680.339.61.
Note: $1,942,939.61 is comprised of a Key Honey Contract (schedule A) of $1,285,600 plus
FKAA self-performed work of $609,839.61.
3. Amendment 8 included $700,000 for the relief force main to be installed on Cudjoe Key. Based on
previous bids, this work is estimated to cost $2,000,000. This is an additional, parallel force main from
Summerland to the Cudjoe treatment plant. It is required due to the addition of parcels to be served
east of Cudjoe Key. Therefore, we are requesting $1,300,000 be added in anticipation of this
construction.
4. FKAA requests $986,838.85 to cover the cost of sewer construction completed in Venture Out located
on Cudjoe Key. That is comprised of the following items that were not included in the original plan:
Giannetti scope (includes providing 3 pump stations) $ 668,401.09
Repairs to internal collections system (not laterals) $ 110,500.00
Hoist Mounts (for new pump stations) $ 3,374.09
Cables/Spares (for pump stations) $ 14,015.83
As Built drawings $ 3,300.00
New wet wells for 2 of 3 pump stations $ 182,247.84
Total $ 986,838.85
5. Sewer construction for Breezy Pines RV Park located on Big Pine Key is in the final design stage and
The scope
of work includes a new lift station and internal collection system. This was not included in the original
design or bid package.
6. The total amount needed to incorporate automated communication with both private property pump
stations and area lift stations has yet to be included. The original design did not include a telemetry
solution for remote monitoring of neighborhood pump stations and individual (private property) grinder
pumps. Following contract awards, the initial system chosen was found to be inadequate. As additional
outreach areas were added it became apparent that the initial system would not be the most efficient or
cost effective option for these stations. A different, cellular based solution proved to be the better
product. The anticipated additional cost to complete this telemetry solution is $760,000.
7. FKAA is closing the original prime contractor contracts and entering new contracts to complete
installation of approximately 320 private property grinder stations that were not yet installed by the
original contractor. The remaining contract allowances for those stations not yet installed will be
credited from the original contract as a part of the contract closing. Taking in to consideration price
escalation and volume remaining, the estimated additional funding needed to complete this work is
$1,250,000.
8. As of this date we have incurred over $720,000 in legal related cost and are requesting an additional
$321,000 above the $500,000 previously included in Amendment 8.
Total additional funds requested as Amendment 11 to the ILA are:
1. BPK building $ 119,020.00
2. Big & Middle Torch, NNK $1,680,339.61
3. Relief Force Main $1,300,000.00
4. Venture Out $ 986,838.85
5. Breezy Pines $ 750,000.00
6. Telemetry $ 760,000.00
7. Remaining Grinder installations $1,250,000.00
8. Additional legal fees $ 321,000.00
Total $7,167,198.46
$
7,167198.46
,
cc:
File