Item C11
C.11
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
January 23, 2019
Agenda Item Number: C.11
Agenda Item Summary #5080
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Kevin Wilson (305) 292-4441
no
AGENDA ITEM WORDING: Approval of a Lease with Roberto Sanchez, Trustee of certain
Land Trust dated October 21, 1991, and Southernmost Development, Inc., for 4,339 square feet of
office space at the Professional Plaza Building in Key West for the Public Defender. Annual cost of
the lease is $154,374 and is paid from ad valorem funds.
ITEM BACKGROUND: This Lease is for an initial period of up to three (3) years beginning
February 1, 2019, through January 31, 2022, for 4,339 square feet (SF) in the Professional Plaza
Building at 1111 12th Street, Suites 301, 302, 311 and 312, Key West, Florida 33040. The lease at
the existing location on Eisenhower Avenue in Key West expires on March 31, 2019, and the owner
has advised that he will not agree to an extension. County staff is seeking the purchase of a building
ase currently under
consideration will also require significant buildout that will result in more time than the current
location lease provides. The interim location lease terms provide for multiple three (3) year
extensions as a precaution since no firm purchase agreements for a new location are in place. The
Lease also provides for termination should space become available in a County or State owned
building.
PREVIOUS RELEVANT BOCC ACTION: None.
CONTRACT/AGREEMENT CHANGES:
New Lease
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19)
FINANCIAL IMPACT:
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Effective Date: February 1, 2019
Expiration Date: January 31, 2022
Total Dollar Value of Contract: $463,122.00
Total Cost to County: $463,122.00
Current Year Portion: $102,916.00
Budgeted: Yes
Source of Funds: General Fund
CPI: Yes annually
Indirect Costs: Staff time and maintenance of the facility
Estimated Ongoing Costs Not Included in above dollar amounts: TBD
Revenue Producing: No If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: This replaces the current lease which would have cost $230,461.52 for the
same period (1 FEB 30 SEP 2019)
Reduces monthly rent from $28,807.69 at the current Eisenhower site to $12,864.50 at the new
interim site in the Professional Plaza building.
REVIEWED BY:
Kevin Wilson Completed 01/04/2019 4:12 PM
William DeSantis Completed 01/07/2019 6:33 AM
Patricia Eables Completed 01/07/2019 4:53 PM
Kevin Wilson Completed 01/07/2019 4:59 PM
Budget and Finance Completed 01/08/2019 8:12 AM
Maria Slavik Completed 01/08/2019 10:55 AM
Kathy Peters Completed 01/08/2019 1:37 PM
Board of County Commissioners Pending 01/23/2019 9:00 AM
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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Attachment: EXECUTED STAMPED AND INITIALED Lease Agreement 1 15 19 (final legal stamped 1-7-19) \[Revision 2\] (Public Defender Lease at
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