Item D1D.1
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy, District 5
The Florida Keys l'U � Mayor Pro Tern Danny Kolhage, District 1
�pw° Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
January 23, 2019
Agenda Item Number: D.1
Agenda Item Summary #5077
BULK ITEM: No DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
TBD
AGENDA ITEM WORDING: Presentation on status of Hurricane Irma marine debris removal
from canals in unincorporated Monroe County, City of Marathon and Village of Islamorada.
ITEM BACKGROUND: A brief presentation will be provided on the status of year to date removal
of marine debris in unincorporated Monroe County, Marathon and Islamorada.
PREVIOUS RELEVANT BOCC ACTION:
05/16/18: Discussion and direction and retroactive approval to submit a Request for Proposals
(RFP) for marine debris removal and related services, which will be used to perform work funded by
a grant in the amount of $45.8 million from the United States Department of Agriculture (USDA)
Natural Resources Conservation Service (NRCS), Emergency Watershed Protection (EWP)
program, if awarded, to cover removal of marine debris created by Hurricane Irma from canals and
nearshore waters in unincorporated Monroe County, City of Marathon and Village of Islamorada,
with a 25% County match.
07/18/18: Approval to enter into a contract with the 41 ranked vendor, Adventure Environmental,
Inc., in an amount not to exceed $35 Million, for removal of marine debris created by Hurricane
Irma from canals in unincorporated Monroe County, City of Marathon and Village of Islamorada;
also, authority to negotiate and enter into a contract with the next highest vendor(s), in rank order, if
necessary.
08/15/18: Approval to enter into a Amendment No. 1 to a contract with Adventure Environmental,
Inc., for removal of marine debris created by Hurricane Irma from canals in unincorporated Monroe
County, City of Marathon and Village of Islamorada; to modify the amount of the bond; and
approval for the County Administrator to execute the Amendment and future documents.
09/19/18: Presentation on status of Hurricane Irma marine debris removal from canals in
unincorporated Monroe County, City of Marathon and Village of Islamorada.
11/20/18: Presentation on status of Hurricane Irma marine debris removal from canals in
Packet Pg. 558
D.1
unincorporated Monroe County, City of Marathon and Village of Islamorada.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Not Applicable
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: N/A Expiration Date: N/A
Total Value of Amendment: N/A
Total Dollar Value of Original Contract: N/A
Total Cost to County: N/A Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A CPI: No
Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: No County Match: N/A
Insurance Required: N/A
Additional Details: N/A
REVIEWED BY:
Rhonda Haag
Completed
12/20/2018 2:58 PM
Cynthia Hall
Completed
12/21/2018 2:49 PM
Budget and Finance
Completed
12/21/2018 2:57 PM
Maria Slavik
Completed
12/21/2018 3:13 PM
Kathy Peters
Completed
01/02/2019 1:43 PM
Board of County Commissioners
Pending
01/23/2019 9:00 AM
Packet Pg. 559
Item H-2 Monroe County - USDA/NRCS Grant
Marine Debris Removal
Marathon BOCC Meeting 01-23-19
---------Rhonda=--H—aa
N
u-'Irc ivo. 1 - to Lanais 24309053
Big Coppitt, Geiger, Saddlebunch, Sugarloaf
DSR No. z - z9 Canals $ 3,8ii,652
Cudjoe, Summerland, Ramrod, Little Torch
DSR No. 3 - 26 Canals $22,475Y998
Big Pine Key canals
DSR No. 4 - 9 Canals $ 3024Y529
Conch, Tavernier, Key Largo
Legpnd
�A
DSR No. 5A - 4 Canals $ 6,500,000 NEN
�Sn �suuhivanr iu
Islamorada�
DSR No. 5 B - ig Canals $ 7,500,000
Marathon
$45.8 Million
DSR No. i - 16 Original Canals + 9 NEW = 25 Canals
Big Coppitt, Geiger, Saddlebunch, Sugarloaf
DSR No. 2: 29 Original Canals + io NEW = 39 Canals
Cudjoe, Summerland, Ramrod, Little Torch canals
DSR No. 3: 26 Original Canals + 9 NEW = 35 Canals
2.3
on
$ 3.8 Million
$22.5 Million
Big Pine Key
DSR No. 4: 9 Original Canals +15 NEW = 24 Canals $ 3.1 Million
Conch, Tavernier, Key Largo
DSR No. 5A: 4 Original Canals + 16 NEW = zo Canals $ 6.5 Million
Islamorada
DSR No. 5B: i9 original canals + io NEW = 29 Canals $ 7.5 Million
Mara-t on
$45•8 Million
3
i. Monroe Count and the municipalities submitted i6
Y p
additional canals in December zoi8 for debris removal
eligibility determination to NRCS:
• DSR No. i - g Canals in Sugarloaf, Big Coppitt, and Geiger
• DSR No. 2: 3 Canals in Summerland and Cudjoe
• DSR No. 4: 3 Canals in Key Largo
im DSR No. 5 B: i Canal in Marathon
2. N RCS has approved i canal for debris removal bringing
the total of canals to 172:
DSR No. 5 B: Canal 4 n Marathon - behind the Courthouse
4
uvionroe county ana the municipalities sunmittea 34 canals in Zj
-
November 2oi8 for sediment removal eligibility determination
to NRCS:
DSR No. 3 - 21 Canals in Big Pine Key canals
DSR No. 5A: g Canals in Islamorada
DSR No. 5 B: 4 Canals in Marathon
Z. NRCS has initially reviewed and reduced the initial 34 canals
to 18 canals based on first set of criteria:
• DSR No. 3 - io Canals in Big Pine Key canals
• DSR No. 5A: 5 Canals in Islamorada
• DSR No. 5 B: 3 Canals in Marathon
3. No decision yet on the 18 from NRCS
4. Permits in process for USACE - letters to residents on all canals
under consideration for potent l sediment removal
5
of the Allowed Schedule com
158 days out of zzo days
z. 78% Canals Cleared of Debris
11 134 out of 172canals complete
3,v 31% of the Budget Spent
■ $14.2 Million of $45.8 Million
R
Marine Debris Monitoring Team
r
Marine Debris Removal Team
Debris Clearing, in Action
13
IV
L.
Mr
garloaf Key No
77.
�41
Debris Clearing in Action
m
La
REVISED
REVISED
End Date
End Date
with 69
for
New Canals
Sediment
Removal
DSR Big Coppitt, Geiger, Saddlebunch, 8o Days o8/i6/i8 11/008 03/22/19
#I and Sugarloaf Keys
DSR# Cudjoe, Summerland, Ramrod, 14o Days o8/i6/i8 01/02/19 03/22/19
2 and Little Torch Keys
DSR#
Big Pine Key
3
DSR#
Conch, Tavernier, Key Largo
4
DSR
Islamorada
#5A
DSR
Marathon
#5B
Zoo Days
08/16/18
03/03/1
03/22/19 TBD
9
61 Days
o8/i6/i8
10/108
03/22/19
61 Days
o8/i6/i8
10/108
Complete TBD
Zoo Days
o8/i6/i8
03/03/1
01/31/19 TBD
9
61 141:
AEI -�' Wood
75% 100% reimbui
IF Reimbursable up to 7.5% of
construction
August 2018 $1,401,660 $186,602.00
13.3%
September $2,661,974.67
2018
October $3,462,149.56
2018
$244,958.58
9.2%
$277,770.99
8.o%
'Q ILL
.ML_
r qF
TOTAL
DUE
TO VENDORS
$1606,784.50
$2,858,310.89
$3,739,920•55
November $2,898,106.10 $239307.96 $3,137,414.06
2018 8.3%
ALQ I to Lei Ll"
TOTAL Payments
Paid by County Received Back
To Vendors from NRCS
$1,426,244.00
$80,540.50
Withheld from
Wood
$2,8og,688.53
$48,622.36
Withheld from
Wood
$3,696,038.50
$43,882.05
Withheld from
Wood
$1056369.50
Rec'd on
10/22/18
$2,1g2,817.22
Rec'd on
11/3o/i 8
$2,830601.11
submitted on
01/16/1g
1.
Monroe County submitted the first ream ur ernt
request of $1,156,369.50 to NRCS and it was RECEIVED by
the County on 10/22/18.
2. Monroe County submitted the second reimbursement
request of $2,192,817.22 for N RCS review and it was
RECEIVED by the County on 11/3o/18.
3. Monroe County submitted the third reimbursement
request of $2,830,501.11 for N RCS review and approval on
ot/t6lt(y.—It is under review by NRCS.
in 2oi8 Stewardship
ro i i ows:
1• $3,350,000 Monroe County's local z5% cost share
for Marine Debris Removal of the County's
estimated $13.4 Million revised construction costs
$600,000 Marine Debris Monitoring for costs in
excess of the 7.5% N RCS threshold
$i00000 Plugged canals clearing
. $1,45o,000 remains for the z5% match and for cost
in excess -of the 7.5% N RCS threshold of potential
sediment removal projects.
■ Total anticipated AEI Cost for the County's (122 canals) for debris clearing -
$17AoI,z85.o3
■ Total anticipated Wood Cost for the County's (122 canals) for debris
monitoring - $1,740,128.50
Potential Sediment Removal:
• Maximum estimated AEI Cost for the County's (io canals) for sediment
removal - $6,802,948.00
• Maximum anticipated Wood Cost for the County's (io canals) for sediment
removal monitoring - $680,294.8o
$34•1 Million available to County minus $26,624,656.33 anticipated debris and
sediment costs = $7,47-5-&9Q.5-7 funds remaining (for sediment removal.
15
Debris Clearing:
■ Anticipated AEI Cost for the Marathon's (30 canals) for debris clearing -
$Z,914,o6o.67
■ Anticipated Wood Cost for the Marathon's (122 canals) for debris monitoring
- $291,4o6.07
Monitoring
• Anticipated AEI Cost for the Marathon's (3 canals) for sediment removal -
$z,735,z4z.6o
• Anticipated Wood Cost for the Marathon's (io canals) for sediment removal
monitoring - $273,524.26
$8.1 Million available to Marathon minus $6,214,233.6o anticipated debris and
sediment costs = $1,858478-.90 funds remaining (for County use if needed)
16
uegris nearing:
■ Anticipated AEI Cost for the Islamorada's (20 canals) for debris clearing -
$i,663,7oz
■ Anticipated Wood Cost for the Islamorada's (122 canals) for debris
monitoring - $166,370
Monitoring:
• Anticipated AEI Cost for the Islamorada's (5 canals) for sediment removal -
$z,488,5o8
■ Anticipated Wood Cost for the Islamorada's (io canals) for sediment removal
monitoring - $248,850
$7.1 Million available minus $4,567,431 anticipated debris and sediment costs =
$2,57MIX6504ands remaining (for County use if needed)
WA
Available
Anticipated debris and sediment costs 437.4 Million
Total funds remaining
m
01.8 Million