Item E01
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
January 23, 2019
Agenda Item Number: E.1
Agenda Item Summary #5052
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Ammie Machan (305) 296-1552
N/A
AGENDA ITEM WORDING: Approval an Amendment to Agreement with Studios of Key West,
Inc. to extend the Agreement for the Window Replacement at the Former Scottish Rite Temple
project to March 31, 2019
ITEM BACKGROUND: Attached is an amendment to extend the Agreement with the Studios of
Key West, Inc. to for the Window Replacement at the Former Scottish Rite Temple project to March
31, 2019. The extension is due to a delay in the completion of the project due to delays in the
fabrication of the windows. The request was originally scheduled to be considered at the October
DAC I meeting, but was delayed due to lack of quorum at the October DAC I meeting.
DAC I approved same at their meeting of December 5, 2018
TDC approved same at their meeting of December 18, 2018
PREVIOUS RELEVANT BOCC ACTION: BOCC approved original Agreement at their meeting
of December 13, 2017
CONTRACT/AGREEMENT CHANGES:
Amendment to Extend
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Studios of Key West Amendment and Original Agreement
FINANCIAL IMPACT:
Effective Date: December 13, 2017
Expiration Date: March 31, 2019
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Total Dollar Value of Contract: $65,000
Total Cost to County: No cost to County
Current Year Portion: $65,000
Budgeted: Yes
Source of Funds: TDC
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: Yes
Additional Details:
01/23/19 117-77040 · TDC BRICKS & MORTAR 117 $65,000.00
REVIEWED BY:
Maxine Pacini Completed 01/02/2019 11:14 AM
Christine Limbert Completed 01/02/2019 3:34 PM
Budget and Finance Completed 01/02/2019 3:35 PM
Maria Slavik Completed 01/02/2019 7:23 PM
Kathy Peters Completed 01/03/2019 12:42 PM
Board of County Commissioners Pending 01/23/2019 9:00 AM
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AMENDMENT (1 AMENDMENT) TO AGREEMENT
THIS AMENDMENT to Agreement dated this day of 2019, is entered into by and
between the Board of County Commissioners for Monroe County, on behalf of the Tourist
Development Council, and The Studios of Key West, Inc. a not for profit organized and operating
the laws of the state of Florida (Grantee).
WHEREAS, there was an Agreement entered into on December 13, 2017 between the parties,
awarding $65,000 to Grantee for the Window Replacement at the Former Scottish Rite Temple
project (“Agreement”); and
WHEREAS, it has become necessary to revise the termination date of the Agreement to
March 31, 2019 due to delays in the construction and fabrication of the windows for the project; and
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amend Agreement as follows:
1. Paragraph 1 of the Agreement shall be revised to read as follows: This Agreement is for the
period of December 13, 2017 through to March 31, 2019. This agreement shall remain in effect for
the stated period unless one party gives to the other written notification of termination pursuant to and
in compliance with paragraphs 7, 12 or 13 below. The project work described in Exhibit A must
commence within the fiscal year funded which is October 1, 2017 to September 30, 2018. Proof
that the project commenced within the fiscal year funded may be requested by the TDC
administrative office.
2. The remaining provisions of the agreement dated December 13, 2017 shall remain in full force
and effect.
REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Attachment: Studios of Key West Amendment and Original Agreement (Studios Window Amendment)
Amendment #1
Studios of Key West - Windows
ID# 2029
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Attachment: Studios of Key West Amendment and Original Agreement (Studios Window Amendment)
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