Item O3
O.3
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
January 23, 2019
Agenda Item Number: O.3
Agenda Item Summary #5076
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
N/A
AGENDA ITEM WORDING: Approval to advertise for conference planning services in support
of the 11th Annual Climate Summit hosted by Monroe County in December 2019.
ITEM BACKGROUND: This item is to approve issuing a Request for Proposals for conference
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planning and implementation services for the 11 Annual Southeast Florida Regional Climate
Change Summit to be held in Monroe County, scheduled for December 3-5, 2019. The Summit is
being hosted by Monroe County on behalf of the Southeast Florida Regional Climate Change
Compact, a four-county partnership created for the purpose of collaborative planning and
implementation of adaptation and mitigation strategies related to climate change.
The intent of this Request for Proposals is to identify an experienced planning consultant, firm, or
team that will be responsible for Summit event planning, execution, event support, and coordination
of all aspects of a two-day conference event. For purposes of this request, the terms conference and
Summit shall have the same meaning
PREVIOUS RELEVANT BOCC ACTION:
11/20/18: Approval of a Resolution that approves Monroe County hosting the 11th Annual Climate
Summit in Key West on December 3-5, 2019 and authorizing the organizational procedures; and
providing for an effective date.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FINANCIAL IMPACT:
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O.3
Effective Date: TBD
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County: Advertising costs
Current Year Portion: Advertising costs
Budgeted: Yes
Source of Funds: Sustainability Budgeted Funds
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details:
Budgeted Funds to be used.
REVIEWED BY:
Rhonda Haag Completed 12/20/2018 2:31 PM
Pedro Mercado Completed 12/20/2018 4:09 PM
Budget and Finance Completed 12/26/2018 8:20 AM
Maria Slavik Completed 12/26/2018 8:52 AM
Kathy Peters Completed 01/02/2019 2:43 PM
Board of County Commissioners Pending 01/23/2019 9:00 AM
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