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Item E3 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: FEBRUARY 17, 2000 Division: TDC Bulk Item: Yes XXX No Department: N/A AGENDA ITEM WORDING: Approval of an amendment" to Agreement with Redbone, Inc. to allow for revision of date for the production of Mercury Baybone Celebrity Tournament. ITEM BACKGROUND: TDC approved Agreement at their meeting of June 30, 1999. PREVIOUS RELEVANT SOCC ACTION: SOCC approved original Agreement at their meeting of October 13, 1999. SOCC approved FY 2000 budget at their meeting of September 22, 1999. STAFF RECOMMENDATION: Approval requested. TOTAL COST: $7,500.00 BUDGETED: YES COST TO COUNTY: $7,500.00/TOURIST PAY APPROVED BY: County Attorney ~ OMB/Purchasing~ Risk Managemen~ DIVISION APPROVAL: Lynda M. Stuart (Type/print name) X To Follow: Not Required Agenda Item # ~ DOCUMENTATION: Included: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with: Redbone, Inc. Effective Date: 2/17/2000 Contract Purpose/Description: An amendment to Agreement with Redbone, Inc. to revise dates for the production of Mercury Baybone Celebrity Tournament from October 12-15,2000 to August 22-24, 2000 in an amount noUo exceed $7,500.00, FY '2000, Two Penny allocated under the Fishing Umbrella. Contract Manager: Maxine Pacini X3523 Tourist Development Council (Name) (Ext) (Department) For BOCC meeting on 2/17/2000 Agenda Deadline:2/2/2000 Contract Costs Total Dollar Values of Contract: $7,500.00 Current Year Portion: $ Budgeted? Yes ~ No Account Codes: 115-75022-530340-T05F-080 X Grant: $ County Match: $ Estimated Ongoing Costs: $ (not included in dollar value above) ADDITIONAL COSTS tyro For: (e.g. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW DATE IN CHANGES NEEDED? Yes No REVIEWER DA TE OUT Division Director L/ !1.../-'-f.I ~ ~/~/- Risk Management / L../ / 1-/12/ fJ) _ ~ CJtlULCit&tl- (Final reviewer should return contratt to originator) I f\<( / (5U .. ,."\ . L. --J-- Cl. l~(~r--e..- I '-t..~vtJ(jY\.-1-/.1.i/ 0 l: S. Hutton ~/JjJc0 ~/iJ C0 ~u Attorn~~.ll.. ~ 1t./ o. :B.lPurchas:ng L/ I'll C:cJ Comments: AMENDMENT TO AGREEMENT THIS ADDENDUM to agreement is made and entered into this day of 1999, between the County of Monroe and Redbone, Inc. WHEREAS, there was a contract entered into on October 13, 1999, between the parties, awarding $7,500.00 to Redbone, Inc for Mercury Baybone Celebrity Tournament; and WHEREAS, it has become necessary to revise the date of the event; NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree to the amended agreement as follows: 1. Paragraph 1 of the Agreement shall read "The BOCC agrees to pay up to ($7,500.00) seven thousand and Five Hundred Dollars for the production of Mercury Baybone Celebrity Tournament on September 29 to October 1,2000". 2. Paragraph 2 shall read "In order for event sponsor to be re-imbursed for expenditures, the invoices must be submitted no later than November 30,2000. 3. The remaining provisions of the contract dated October 13, 1999, remain in full force and effect. IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first above written. (SEAL) Attest: Redbone, Inc. By (SEAL) Attest: DANNY L. KOI:.HAGE, Clerk BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By By Deputy Clerk Mayor/Chairman ,:J (' ,; I ~~ \ ~ ( €lL~"-i Q \.At- FUNDING AGREEMENT THIS AGREEMENT is made and entered into by and between the Board of County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC") and Redbone, Inc. (hereinafter referred to as "Event Sponsor"); WHEREAS, the umbrella organization under contract to the BOCC has recommended to the Monroe County Tourist Development Council (hereinafter "TDC"), which has endorsed the recommendation, that certain monies be allocated for promotion of an event; THEREFORE; in consideration of the mutual promises contained herein, the parties agree as follows: 1. BOCC shall pay a sum not to exceed $7,500.00 (Seven Thousand and Five Hundred Dollars) for promotion and related expenditures, as described in the event budget, attached hereto as Exhibit A, for production of Mercury Baybone Celebrity Tournament on October 12-15, 2000. Payment will be made only after Event Sponsor submits invoices and support documentation acceptable to the County's Finance Department. The advertising and promotion budget for County funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the BOCC. 2. Event Sponsor shall provide promotion and related services as described in the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public relations services or supervision of advertising and public relations will be provided through the contracted agencies of the Tourist Development Council (TDC) and BOCC. The agencies of record, shall receive payment of work in progress upon submission of documented invoices associated with said event. In order for event sponsor to be re- imbursed for expenditures, the invoices must be submitted no later than December 14th,2000. 3. Event Sponsor shall reimburse BOCC for any amount of funds expended by BOCC in connection with an event which does not occur as a result of any act or omission by Event Sponsor. _ 4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the services provided, event sponsored, or other activities and funding associated with this agreement. Should event involve the serving or distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance policy naming Monroe County as a co-insured. 5. Event Sponsor shall maintain records pursuant to generally accepted accounting principles for three (3) years after the event and shall permit BOCC and its agents and employees access to said records at reasonable times. 6. BOCC may terminate this agreement without cause upon providing written notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective date of the termination. 7. Event sponsor is an independent contractor and shall disclose any potential conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article XXI. 8. Event Sponsor warrants that he/she/it has not employed, retained or otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation of Section 2 or Ordinance NO.1 0-1990 or any COUNTY officer or employee in violation of Section 3 of Ordinance NO.1 0-1990. For breach or violation of the provision the COUNTY may, at its discretion terminate this contract without liability and may also, at its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former or present COUNTY officer or employee. 9. "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TVlJO for a period of 36 months from the date of being placed on the convicted vendor list. " IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly authorized representative, the _ /3?-A _ day of _ 7!/c r -!. 1999. I GsEAt) I' . 't A~est: D,anny L. Kolhage, Clerk ~~~ty~l~r~ (CORPORATE SEAL) Board of County Commissioners of Monroe Coun!y ~-. . ~ '.. ~___;.;..-___~-.-L"""-~"r_"-' ~~~~'''''''__'A_^\ Mayor/Chairman Redbone. Inc. By.. OR By Witness EXHIBIT A BUDGET BREAKDOWN FLORIDA KEYS FISHING TOURNAMENTS, INC. OCTOBER 1, 1999 TO SEPTEMBER 30, 2000 MARINER OUTBOARD BAY BONE ------------------------------------------------------ OCT. 1'l.-15, 2000 DIRECT MAIL & POSTAGE $ --0-- $ 3,000 $ 2,100, $ 275 $ 1,000 $ --0-- $ 1,125 ---------- $ 7,500 BROCHURES, POSTERS, PROGRAMS, PATCHES TROPHIES PHOTO PROGRAM MEDIA ADVERTISING T-SHIRTS, CAPS, JACKETS *GENERAL - NON-ALLOCATED EXHIBIT B MARINER OUTBOARDS BA YBONE ITINERARY October l.l. Thursday 7:00 p.m. J~ Jitpecf'{y g-QmvuYnen~ registration and kick-off, TBA. October 13. Friday 7:00 a.m. 7:30 a.m. 2-6:00 p.m. 2-6:00 p.m. 3:00 p.m. 5:00 p.m. 6:00 p.m. 6:30 p.m. 7:00 p.m. 8:00 p.m. Continental Breakfast, JeanuuUr- Jitpe(ffy participants. TBA, Boats depart for Jeaflla.Uer- Jitpecf'{y and GO FISHING. Baybone Registration, Angler/Guide/Celebrity. TBA Boutique and Silent Auction,TBA Lines out of the water - Juuna.~ Jitpecf'{y Tournament. *** GUIDES for J'eama..r;u,.. Jitpecf'{y Tournament must check-in with Scorekeeper prior to 5:00 p.m. *** Cocktail Reception - TBA Guides and Anglers Rules Meeting - Heron Hall. MERCURY MARINE/ACTION CRAFT KICK-OFF DINNER and Jitpecf'{y Awards - TBA. Live Auction. October t 4:-; Saturday departure 7:00 a.m. 7:30 a.m. 3-5:00 p.m. 5:00 p.m. p.m. *** 5-7:00 p.m. 7:00 p.m. *** GUIDES must check-in with Scorekeeper prior to Continental Breakfast for Anglers, Guides, Celebrities and Guest. TBA Blessing of the Fleet, Boats depart and GO FISHING. Dockside Party, meet the celebrities at Raw Bar. ***GUIDES must check-in with Scorekeeper prior to 5:00 Silent Auction Cocktail Party - TBA Opet TO The PuShe. Silent Auction Closes. October 1E. Sunday ***GUIDES must check-in with Scorekeeper prior to departure 7:00 a.m. Continental Breakfast. TBA. 7:30 a.m. Boats may depart after sign in and GO FISHING. 3;00 p.m. Lines out of the water. 3-5:00 p.m. Celebrity Dockside Party, Raw Bar..m. ***GUIDES must check- in with Scorekeeper prior to 5:00 p.m. *** 7:00 p.m. Cocktail Party and Awards Banquet, TBA.