Item C08
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting-Date: April 18, 19,2001
Division:
Public Works
Bulk Item: Yes -X- No
Department:
Facilities Maintenance
AGENDA ITEM WORDING: Authorization to waive facility usage fee policy structure as requested
by The Keys Physician Hospital Alliance and Lower Keys Medical Center, for the Harvey Government
Center on September 29,2001, and October 3,2001.
ITEM BACKGROUND: On September 29, and October 3, 2001, The Keys Physician Hospital
Alliance and Lower Keys Medical Center are jointly sponsoring a Women's Day Program that will be
open to the public and free of charge. Both the Harvey Government Center BOCC room and the small
conference room will be utilized. A request of waiver based upon their non-for profit status has been
requested.
PREVIOUS REVELANT BOCC ACTION: None on this item.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval upon authorization of the Board waiving fees totaling
$865.69.
TOTAL COST:
N/A
BUDGETED: Yes
No
COST TO COUNTY: N/A
REVENUE PRODUCING: Yes
No X
AMOUNTPERMONTH_ Year
APPROVED BY: County Arty _ OMBlPurchasing _ Risk Management -
DIVISION DIRECTOR APPROVAL:
arate, Sr. Director, Public Facilities Maintenance
av~ ~hl
Dent Pierce, Director of Public Works
DOCUMENTATION:
Included
X
To Follow
Not Required_
AGENDA ITEM #/d
DISPOSITION:
Revised 2/27/01
must De made at the time the meeting room is reseIVed and must by
specifically approved by the Director of Facilities Maintenance.
FOR ORGANIZATIONS UTILIZING THIS FACILITY, ANY DAMAGE DONE TO
ANY EQUIPMENT WILL BE THE RESPONSIBILITY OF THE ORGANIZATION.
THIS WILL BE IDENTIFIED ON THE REQUEST FORM, WHICH WILL BE
SIGNED BY A REPRESENTATIVE OF THAT ORGANIZATION.
~
There is a fee of $34.73 per regular time hour and $47.58 per overtime hour
(Government Agencies Exempt) for use of larger meeting room facilities and
$20.00 per hour for the use of smaller meeting room facilities. This charge is ~ /'
t? cover c~s~s of overtime to have an employee 0~1 site al1(~ relate(~ expensesjt::.-
(I.e., electnClty), for after hour, weekend, and holIday meetmgs; saId ees _
mandatory regardless of an organization's non-profit status.
This fee will be charged for use of the premises when such use requires the
expenditures of County funds which would not be expended except for the act
of making the room available for such use. This charge shall compensate the
government for the provided service only.
There is a fee of $22.43 regular time hour and $28.11 per overtime hour for
providing Channel 16 television coverage. These cost include TV camera
technician and TV equipment. This cost does not include tape duplicates or
special post -production cost.
~.
CONCLUSION
It is the County's intention to make maximum use of it's meeting room
facilities. However, in doing so it must protect the facilities against misuse and
loss of emergency operating equipment and must also protect the large
investments made by the citizens of the County. Any deviations from these
policies must be presented to the County Administrator for approval.
Mr. James L. Roberts
County Administrator
July 26, 2000
~~~~ -C_______.
~\\II/~~
~
~
Kf!J's PII)'sicion - Hospitol Allillnce
February 26, 2001
Public Works Facilities Maintenance Department
Park & Beaches Section
3583 S. Roosevelt Blvd
Key West, Florida 33040
The Keys Physician Hospital Alliance and Lower Keys Medical Center are jointly
sponsoring a Women's Day Program that will be open to the public and,
absolutely free of charge.
We are a non-profit organization requesting the approval for use of the Harvey
Government Center as designated on the attached forms. The dates & times are
as follow:
October 03, 2001
4:00 p.m. - 9:00 p.m.
September 29th, 2001
9:00 a.m. - 5:00 p.m.
We are requesting waiver of the user fee based upon our non-for profit status
and program offered as a service to the public. I have included the following tax
Id number &0" usa.. fee ""ct evoml'\tic'" .:iH~t;-(\t;Q47{:,8
l II t '""'",. '""'"...,,. 1.."_ ,..,-.. .. .. """_ v_u "..... OJ
Please do not hesitate to contact our office if you have any questions.
,Sincerely, /J
77~Jc/,~- ~
Meylan Lowe-Watler
Director of Operations
I RPr:F:1VED
F E B 2,8 20 Q1
\
'DY: ,
......
P.O. Box 9107 / Key West, Florida 33041-9107
(305) 294-4599/ Fax (305) 294-9376
HcvlrY>:1 ij)(,/()O"
MONROE COUNTY MEETING ROOM FACILITIES
Dalr. ....2/2D;0.L_
- _. .~-_. . . .... ..... _.. 6_.
:-)P<'dic Mr'("t.lnf; Room 1{<><1uf'slt'd. Harv.ey GOY..c.e.nter (Lg .and.. small rooms)
H("s<.'rv\l1& Organi4'.at:on: Lower-Keys. Medical....cente.r
COllli\rt Pn~n: Cill.QY .S.ayre, RN, C Z_2~.75.5~_5_....e.xt. .].'~tQ?
IN;.In1<')
111l(':1de-d USe:': W.omens Heal th Day
(Addr<.'ss (J/, Phone' Num~('fJ
om( ial Monro!' Counly <.;oveJ'nmrJjt ~hl': Yr:-;
Dat<'(s) N(>('.d(>d:'weJ;l..Dct. .03,200 1 Tim~: Fl'om:4.PM. I() 9PM
Sp('cial Audio V':'>Ul-\J 1:;4\';;1'111('111 r\C>.l'.d<,d: NO ..___........_... ____..._ .
r'hur.b('J" 0fpMtl('ip<U)I~'opliim I',ihlk Addrt!ss Syst(>m; )'<'5..___ N04__.
Note: Fieue review the attached polley fo~ u~ of meeting rooms _ approved by
th~ Monro~ County Board of County CommJsdoners on July 26, 2000, and cign
below.
N0 X..
There is a fe~ of $34.73 J"(~guIru' hour and $47.58 ov~rtime hour rate for larger meeting
f~d[i1il.".:S H.t1d a $20.00 f('.p for I)m~llu m(;'('.\ing room facilities (Government ~et1ciea
Ex.empt) for after hour. w('("K('T,d Run hoEd".v);. Thel"(': is ;.t ft'.e of $22.43 regular hour
and $28.] 1 oVectim~ houl' 1"al~ for providing <.:hCUlnc1 16 Tel~vi5ion cove~(>. "-('es at'<.'
l't~quir~d to l..Jl~ submiucd :~1 tim<" of rel:l(~rvatioll. payabll.' t.o:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
FEES AR.E NON-REFUNDABL&
Mail check or money order to:
Monro(' County Ff\dliti~5 MairitenNlce D(:p<U1mel1l
3583 South Roosevelt Boulevard
Key West, Florida 33040
FaxH 305-295-3672
! h8.\'(" n~\'i.ewed aJ1d und('r~t~nd Ih~ policies for u~ of. Monroe County meeting room
Ji:t<:iiities. a.nd acknowleUge' 1 h(' above orgR..l1iZHUOI1 u:iI.I 00 rcspon~ible [or any dNnHgc
done to <my ~quipmcnl Rod/or faciliti{';:,;.
_f..~_L]. 7_~~ 3.5 ext....3 4 0 5
Signntun: of AuthoriZE'.d R(~pl'('s('nt~tiv(': Td~phoJl(, #f
___C.iD.gy...~E-yr~..L.gN, C_.._ E.?u.ca..t}oE~.!:!~_~.(;lg.~~... ...._.____..__
,'. Print Naml' anti Titl<':
NOTE:. Ple:ast' telephone: all reservation c:R.tl(:ella.tiool:> to the Fadlit,ksMaint.eoance
O~par1m(,l1t 1'1 305-292-4043 1 I.w{"J1ly.four (2~) hours prior to Ih<, dal~ of r~f>ervation.
FU,r ~ddit 1011;1.1 iI1C<lJ'm;\1 iun. pJ('HH(' <::~l.
r
M;f;
$237.90
$100.00
$337.90
]'!<:vllOC'Xt '[h<>/CHI-
MONROE COUNTY MEETING ROOM FACILITIES
D"tr ..2/20;OL_._.
SlXdi(" Mt't'tmg I~oom 1<<'<]l!('sll'd. Harv.e..Y G_9.Y..... Qe.nter Con:f~r~nce Room
1{("s(,J"V\l1g Orgalmal;oll' Lowe~. Key~}1edi<?~~._.C::enter
COil: ar1 PNson: C in.9. y S.a y r e, RN, C..2 9_4_-:..~_5 3 5 .. ~_xt . 34 Q.? .-. . .
:;~:~'::.:~~:" ::~l~:~~~:~~:'~'~ u~:y ~A,~d:'~'~'_PhO,>r NU~O"" - ,; V vi
~;,~~.~: :::::':":~~~~:'~'~"'nl ,",d,-" T~:'FI=- ___ _u ____._. L ~~oVt
fl;tU1'.bt~r Ofpi\rllt':PHJ11:-;:.. ) I';'ihlk Acidr~ss SVf>tp.m; )'('S ..,_ 1\0.2e. ;<< <l
(open to communlty .
Note: riease review the attached policy fo{' u_ of meeting rooms ... a.pproved by A./'"
the MOJU'Oe COUDty Boud of County Commissioners on July 26, 2000, and .ign U::~
- ~>
Then' is a fl>.~ of $34.7 J reguhu' hour iU1d $47.58 overtime hoUl rate for larg~r meeting
[(l(":jlitil.':s li.11d a $20.00 [1'1' for sm.:}JJ~T m('eljn/S I'oom fRdlitics (Government A.f;encies
Exempt) for R1t<.'f hour. w/'("I\("J'jd iUHi holidnys. Tben>: is rt ft~e of $22.4,:' r~gular hour $380.64
and $28.11 ov('rtim<> houl' 1'll1 (' ful' providing Chi'l.llncl 16 Tdl'visiol1 cClver;<.g<>. J-....es at'(-
n~quired 10 bl' 1-"u\)miucd ;~1 Um(> ofre'R'l'VCitiol'l. payablt> to:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
FEES AR!; NON-REFUNDABLE
M ail check or money order to:
Mon.ro~ County Fn.dliti(~5 Maintenance D(:pcu-tme111
3583 South RooseveU Boule:vard
Key West, Florida 33040
F<uH 305.295-3672
! hav(" n'.vi.ewed a.nd und('r~l~nd Ihe.' policies for U5c.' of Monro(" Count.y meeting room
J~\<:iiitie8. and ackl1owl(:tlg(' j ht. above ol'g,:U1lz:;\tion u.ill bt' responsible for any damage
dOIl~ to any eqUJpm(:llt ~1"Id/ol' [acilj1i(':~.
~~...~~~..~
Signn1un: of AlIth~riZE'~~~c:pn'S('nl~lJ"(,
. __..c.J..n~1..y. Sc:l'y~e, ..RN'. <; ~~~_<':~,~_~.~_Il
,.... Prin! Name and Tit1~
...2.94~..5.535 _e.~...t..!.. 3405
Td~phoJl(, #I
~~~~gE..:.~___._ ___
NOTi~. Plt':ast' telepholle': all r~s<:rvalion r.ru'l<:ellation::; 10 the Facilil;ics Maintenanc~
rkpa1"1m~llt <11 305-292-4431 IW(~nt.v-r.)Ur (24) hours pTj(lr to lh~ dal~ of t'M;ervRtion.
"'(11" ",dditional information. pl<'HH(' ~(dl
,."-,,,,"WL. i..,..UI....('i I t-r- (.,~.....,
Heyllnl f}HI/nl,)"
MONROE COUNTY MEETING ROOM FACILITIES
~
7))
D"Il'. _.2/...2.Q/0 1_____.
S!X<,ilic Mrrll11g I~oom 1~('qU(,SI('d Sma~} C~!!_f.~J;,~nce Room
I{<-S("rvll1& Org;.um.a\ iOll Lo,.".er Keys. Med i c~~__C.emter
COllfH.rt ~rrs(m: Ci_n_~y S.ayre, RN, C .?9_11:-55~_!.._~xt. 3405
IN;.tnw) (Addr('ss (JiJ Phone' Numbc'rj
111 (C'nde-ci Us<'. WOJnen s H:ea 1 t h Da J:-mi r:.~.-:-.~.~::_t ure s_..... _.. _ __._
Onki.u MonroI' County t;oven:mnll U~l': Yr'~ NoX
Dal{~(S) N(>('.d(>d:. _ 9.(2~/0 1 Tim(' From: 9.AM. 10 5PM
SpN:i8J /I.udio \I':';UnJ Eql..ipmn11 Nr.cd('d: No
"\un bt'r of p.\rl it':P<U11..,. . ) I'uhlk Addrt'sl> Svstl>nl: Y ('5 1\0 X.
(open to communl.ty "--..- -
Note: Fiea.se review the attached policy fo~ u_ of meeting rooms as approved by
the Monroe County Board of County Comrnlulonel'$ on July 26, 2000, and ~ign
below.
There is a !e<1. or $34.73 l"(~gUliU hour and $47.58 ov~rtime hour rate for largl'!r meeting
[<tdlitic:s find a $20.00 f('.l' for small~r m<'eling room fR(:iJihcs (Government ~enci~
Exempt) for after hour. w('<-!,('J"i(! Rlld holidn.vs. Then': is Wi ft'.e of $22.43 regular hour $160.00
and $28.11 ov("ctim~ houl' ntl~ for providing Chi'Ull1cl 16 Tell"vil'iion cove~(':. P'C'es Rf'(>
required to 1.Jf..~ submiuC'd :u tim~ of rer:;~~rvi:ltjOll. paya.blt' to:
MONROE COUNTy BOARD OF COUNTY COMMISSIONERS
FEES ARJ!; NON-REFUNDABLE
~i ail che<:k or money order to:
Monroe County Fn.dlities Maintenanc::e IX:p<Uimel"lt
.:'158.3 South Roosevelt Boulevard
Key W~st, Florida 33040
Fa>>H 305-295-3672
! hav(." n',viewed and und('r~1<lnd th{,' policies for use of Monroe County meeting room
J~tdiiti(~6. and acknowlc:dg(' j h(' above' orgR.lliz:.ttiol1 will Iw. rcspont:;ible for a.ny damage
done to any C\quipmcnl B.IHi/ol' facilities.
294-5535 ext.
3405
Signntufr. of Authorizt'd R(~pl'('sc~nl~tjv(O T("[~phoJl(, #I
____<;j_r:.~x.~~yr~_~.. RN, C Edu~.~ t~~.~__::.~~~?~.~...._________
Print Name anc.J Titl(':
NOTE Pkast' telephone all (es<;rvalion cM<:ella.tions 10 (he Facilities Maintenance
Or.parlmr.nl Ht 3Q5-292-443 J l:wenfy-fouT (2ql hours prior to th~ <1a(~ of r~f;ervalion.
Fur Addi1ion:ll illformaliml. 1'1('1\11(' ct\11