Item C16
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 4/18/01
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Purchase Service Order with URS to provide plans and specifications for
landscape enhancement, entrance signage, landside signage plan, long-term maintenance plan and control of
exotic/nuisance vegetation at the Key West International Airport.
ITEM BACKGROUND: Plans and specifications will be funded 50% by the Florida Department of Transportation under a
Planning Studies grant. A FDOT grant for the construction phase of these projects has been requested
PREVIOUS RELEVANT BOCC ACTION. None
CONTRACTIAGREEMENTCHANGES:New
STAFF RECOMMENDATION: Approval
TOTAL COST: 87,000.00
COST TO AIRPORT: 43,500.00
COST TO PFC: None
COST TO COUNTY: None
BUDGETED: Yes
REVENUE PRODUCING: N/A
AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
~1t
Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM # /--C-Iy
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: URS
CONTRACT SUMMARY
Contract #
Effective Date: Execution
Expiration Date: 650 Days
Contract Purpose/Description: Plans and specifications for landscape enhancement, entrance signage,
lands ide signage plan, long-term maintenance plan and control of exotic/nuisance vegetation at the Key West
International Airport.
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 4/18/01
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 4/4/01
Total Dollar Value of Contract: 87,000.00
Budgeted? Yes
Grant: Yes - FDOT 50%
County Match: Airport 50%
Estimated Ongoing Costs: N/A
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion: 55,000.00
Account Codes: 404-63033-530490-GAKD30
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
Airport Manager
~30IEL
,:, I;), '1/Ql.
~QL
Risk Manag1r:nt
<?lf~u~
County Attorney
-f-f_
Comments:
CONTRACT REVIEW
Changes
Needed
Yes No
Reviewer
Date Out
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PURCHASE 1 SERVICE ORDER
FOR
MONROE COUNlY
To: URS
Purchase Service Order No. 00/01-17
Re: PSA Agreement, Dated 7-1-96
Resolution No.
Project Name:
Landscaping. Si$Jnaae and Exotic Maintenance Control Plan
Description of Services:
(See attached Scope of Services)
Multiple of Direct Salaries
Lump Sum
x
Reimbursable Expense
Days to Complete
650
Fee this Service Order
$ 87.000_00
Prepared by:
Recommended by:
~+t-
~-r-
Milford A. Reisen
Date: 3-9-01
Date:
~-2.:2.. -of
Approved by:
Date:
3.9.01
Date:
N'\UUIdoioho~S20~1.17.WPD
Scope of Services
for
Key West International Airport
URS Corporation Southern (URS) shall perfonn planning, engineering, environmental and design
services for the following tasks:
A) Landscape Enhancement and Entrance Signage
B) Landside Signage Plan
C) Long-tenn Maintenance Plan and Control of Exotic / Nuisance Vegetation (Several Sites)
Some of the above tasks have been combined into singular projects to minimize costs and expedite
completion of those tasks. For location of proposed work see Exhibit I.
Scope of Services for the following Projects are based on the following assumptions:
PROJECT NO.1
Landscape Enhancement and Entrance Signage
Tasks: Retain the concrete wall segment in-place along Roosevelt Boulevard. Add a
landscape bed in front of the wall to screen it, using salt tolerant flowering species.
Design and evaluate the feasibility of an irrigation system for the establishment of plant
materials. Develop new entrance signage, including lighting for the Airport entrance
along South Roosevelt Boulevard (SR A I A). The use of lighting shall be based on cost
effectiveness Replace fencing along rental car area with a chain-link design.
Services shall be provided through the design and preparation of construction plans.
Coordination with pennitting agencies shall be provided to the extent required for the
implementation of design and preparation of construction plans. Design shall adhere
to local code and FDOT's requirements for setbacks and use of signage along South
Roosevelt Boulevard. Contract Documents shall be prepared suitable for bidding
purposes but shall no be advertised for bids. Bid Phase and Construction Phase
Services are not included.
Landside Signage Plan
Tasks: Inventory existing signs, remove and/or relocate signs with visual obstructions
along entrance road to terminal, develop a master Landside Signage Plan for wayfmding,
informational and regulatory signage.
Services shall include planning and preparation of a master signage plan,
recommendations for design theme and criteria for signage, and construction plans for
sign prototypes. Coordination with permitting agencies shall be provided to the extent
required for the design of information and wayfinding sign prototypes. Design shall
adhere to applicable state and local code and regulatory requirements. Contract
Documents shall be prepared suitable for bidding purposes but shall no be advertised
for bids. Bid Phase and Construction Phase Services are not included.
PROJECT NO.2
Long-term Maintenance Plan and Control of Exotic I Nuisance Vegetation
Tasks: Develop a maintenance plan based on a one-year-period for the removal and
control of exotic and nuisance vegetation for the previously constructed Airport Blvd. 1
Vegetated Buffer Project, the Government Road Revegetation Project and the East
Martello Property (west of Runway 9, including the salt ponds and the bunker area).
Develop a three-foot-wide maintenance path on both sides of the Airport's perimeter
fence. Develop a list and provide an informational packed of vegetation to be removed
or controlled based on species listed by the Florida Keys Exotic Removal Task Force.
Services shall include coordination with the Florida Keys Exotic Removal Task Force,
preparation of the maintenance plan and coordination with the Airport's maintenance
contractor. This task assumes the Airport will use its current maintenance contractor
and will not advertise this project for bids. Consequently, Bid Phase and Construction
Phase Services are not included. The contractor shall obtain any permits necessary to
perform the work.
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TASK
Data Collection
Review Project Files
Field Review Existing Conditions (Completed)
. Coordinate with Agencies
Sub-total.
2 Design
Preliminary Design. Specs. and Reviews
Final Design. Specs. and Reviews
Prepare Corrtract Documents
Sub-total
3 Permitting
. Prepare and Submit Permit Applicatiort(s)
. Coordination with Permitting Agencies
. Prepare Final Permit Package
Sub-total.
4
Bid Phase (Not Included)
Advertise for Bids. Distribute Plans
'Pre-bid Meeting
. . Tabulate Bids and Recommendation to Award ..
Sub-tot.al_
'-5. 'COnstniction Phase (Not InCluded)
---~ruciion~~r!.~_ ..-
Award of Contract
ConstructionManagemem -
=-'~'~-Conjtiucti~ Ins~C!~~_.
__._~ubstantial ~!!)!>'!.~~ ~e~
__ __'=i~1 Compll!!.~n Re.~__
__ Record .~~ &_P_roj~ Glp~:out
Su~tol!!.
__ _I~l~!.. Man~~~!S
___ . Hou~y~ ~lIingRatl!.
- ---.. ..-. --_. - --
Sub Total Labo.r. $
.gl<PI:~~ES
. :Airf!~-(2~Ound- Trips)
Rental Car (2 days)
:~~(j9frlg: (1: Nigl1t.s)
. ~.ll~ l!t~ (2J~an-days)
. Fie!.!!. ~up~es
. Prirrting~oS!s .
.M!l!C.(Phone. Photos. etc.)
SllbTo~'-Expen~.~.s=
.:io~! "-~s U_RS
Subconsultan.!S
:~UrVeyS_.. =-: _ _
Local ConstructIOn Inspector (None Reqd )
Sub-total Subconsultants:
Tota' Fees
USE
Mhrs and Fee Esltmate V2.xls
MAN-HOUR AND FEE ESTIMATE
KEY WEST INTERNATIONAL AIRPORT
LANDSCAPE ENHANCEMENT and ENTRANCE SIGNAGE
MAN-HOURS I FEES
PM I Sr. Lands.
Architect
Landscape
Architect
Engineer
Enviro.
Scientist
4
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2
6
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4
4
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8
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4
20
24
32
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64
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4
20
4
8
8
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16
36
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~:'---_-==n .120 --. -_. 20 ~: 0_-= ~.
$120Jlil.__. _ - -~8!L00 -~ . 590.00 ~ j60.0!CS8cl:.cio.~
5,520 . ~
?JQf's" __:]..!O.!. . $ .. ---::~T _0200.J..
_ :~-=='. !!,!!t ___Quanti~_::-ifnifc~ .:
. '-l~- -.==- _.F$460.o(f's
Ea. i's' 65.00 .-s
'Ea. '- ----h---n1~$ 180.0()'S
..-:- !,erM~n.D'!y_-=---_-. -=~. $_j~oo :1.n
.h~~_____ _"'!_-'-- .1OO.J~~L.!
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Page 1
Clerical
Total
4
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4
2 10
0 0
0 6
2 16
4 76
4 106
4 20
12 202
0 4
2 26
2 46
4 76
32
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$45.oo~___
~~f_J_= 24:i~.
T~!
920.00
130:00-- --- --- -...-
1110:00 .
70:00 -. ------
100~00 . - -------
~.6tf= n_
300.00
. -"$ . -2-;200
:::i-:=~l! ,-130-
$ .~L~!.
''$
.s.
$
3):J~
32 100
312/01
TASK
Data Collection
. : Revi~proj~ Files
Field Review Existing Conditions
. :C:ocirdinate ~h Agencies
Sub-total
2:~i9n '.
Preliminary Design. $pecs. and Revi_s
~i=inal Design, Specs. and Reviews
. Prepare C.o~ Documents
3 J'ermitti"9_ ... ..
Prepare and Submit Permit Application(s)
. cOOrdinatiOn with Permitting Agencies
~:_ _)'-nl~IllI!_~~e'1T!itPackage
Sub-total
Sub-total'
.'B-ilt Phas. (Nofinciuded)
-- -. Advertise for Bids. bTsiriiiutePlans
-'Pre-bid Meeting--- ..-
-.- -Tabulate Bids and RecomiTiendaiiion to Award
.n__._ n. .. -- -.. - Sub-total'
5
Construction Phaae (Not Inc.!!J~~).
Total Man-hours
HOUIty Billing Rate
EXPENSES
_.~(~R.!lund-Trip~sl. _
Rental Car (2 days) _____.
__. Lod9.!!!9.l2 NigItlS)__
Meals etc. (4 Man-daw____..
_._ Fiekf~ies _____~
Prtnti~ Costs
M!.~{Phone. ~,!.tc~)
Sub~total .
(iu.b Total Labor $
__2.~1 Fees URS_
.!)~b T 0!<,1 Expens~ .
Subconsultanls __._n
Surve)'!.(Assumed None R!!<Iujred)
Local COnstruction '~o.r (~oneReqd)
'::'~~-==--~=====-._ :._ Sub-t()tal Subconsultants
_T~l_ Fees _
'USE--
Mhrs and Fee Estimate V2.xls
MAN-HOUR AND FEE ESTIMATE
KEY WEST INTERNATIONAL AIRPORT
LANDSIDE SIGNAGE PLANS
PM I Sr. Lands. Landscape
Architect Architect
MAN-HOURS I FEES
Total
4 0
8 8
4 4
16 12
16 80
8 32
8 4
32 116
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76
.~!-~L.LH.
Engineer
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Scientist
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0 8 0 24
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0 12 0 40
0 40 4 140
0 24 0 88
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. Lumll sum .
Page 1
l!nlt
gua~!!ty~~:Unlt Cost ---- Total-==-=--:::'__ .
. ~,$ -460.00$' 92OJiO--' ----
2 $ 65.00 $ 130.00 -=-:-=-=.-
-TT 180.00 $. 360.00 __n__
4'$ 35.00 $ 140.00
-"$ 100.00 $ 100.00
-'$ 500.00 -S'. 5OO..QO:-m
_Cf )00.00 _.1.. ~QQ . .
- _._l_u _1,~54!
._~ _~9?0_
.l
$
.s
$
2~.970
30 000
3/2/01
MAN-HOUR AND FEE ESTIMATE
KEY WEST INTERNATIONAL AIRPORT
LONG-TERM MAINTENANCE PLAN
TASK
1 Data Collection
: ~~yie~.Pro~i=iIeS _
Field Review Existing Conditions (One day. two peOple)
. ~~ Coo~inalii~ AgenCies . .
Sub-total
2 . Desig!, .
Preliminary Design. Specs. and Reviews
'FinaIDesign. Specs. and Reviews'
"Prella..e Contract Documents (Assumed None ReQd)
. . - . '. - Sub-total
3 )'e!mlttlng (~sumed No,!e ReqdL
Prepare and Submit Permil AppiiC8tion(s)
._~:~~rIi~~tiO=nwiit1 P~rm_~n9Agellc~s -
_ .__ .preJl8re Fin.alPel1!'it.~~kage '__
---"---------------~-, ----.-._--- -- ----- .-.-..
Sub-total
5 . Maintenance Phase ._ '_. ___.. hu
Startup Meeting With Contractor ___.__
Award of Contract Done KWIA) ____
:Construction Ma"!gement (Quarterll(for One Y~arl.._ _ ..
Construction Inspections (By URS Quarterly for ~n..!l_Y~!Ir) .
Substantial Completion Review (N/A)___._. _. u ._ .
: Final Completion Review (N/A) _ .
Record Dwgs. & Project Close-out (At end of Year) __ ._. .
..!!~~!o~!.. .
Total Man-hours
Houri Billi Rate
._~_=_--=-=~=-=.~~~T~!! ~~~r:$
_~PENSES
Airfare ( 7 Round-Trips) .____ ._
_. Rental Car ( 7 da~____ __ _ ._ ~_ _
Lod9i!19J~!!!!l______.___ _
_ Meals etc. ( 7 Man~L_. ._.__. ~_ ~ .
___~ield Su~~lies __0.__ ____ _ ____ __._
Printing Costs ___._._._. .
__. __ Misc. (Phone. Photos, etc-L___ . __._
.-.-----_____ -=-:=~ __~ub Totai"Eicpins_es:
Total Fees URS
----.SubConsultariiS-- --
~:. _':::~~_~_(~s.um~~Orle R~~r _-._ '__ .__.
Local Construction InsJlector (Assumed None Reqd.)
~.~ -: ::---= -.-. -. -. -- SUb-total'Subconsultants
.T~~~Feell
'i.isE
.
Mhrs and Fee Estimate V2.xls
PM I Sr. Enviro.
Scientist
110
$110.00
12,100 . $
Page 1
MAN-HOURS I FEES
landscape
Architect
Enviro. CADD
Scientist. Tech.
Clerical
4
10
2
16
0 2 0
0 19_ 0
'0' 4 0
0 1~. 0
4 16 10
2 10 4
0 0 0
6 26 14
0 O. 0
0 4 0
0 0 0
0 4 0
8
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~n--o_.-()-o_---- 0
uO--.- T --~- 2
=:)2 =~~~ - 20 __=----u.-u 12
.~- 18 n =_~ :. 66 -==--=- 26 - ~~_ 16
-. ~9_.00 -=-~~ ~.<!O__ S80.00-~~ ._.~J_~5.00
.1:,~ $'3-;-960~$_ .2.080", 720 $
. -.~'._ ~~a!'t!tI.. ~ Un.!! Cost _ Total__
_~__. 4______ ___
7. $ 460.00 $ 3.220.00
n_u_____ '7~-S 65.00 S 455.00
-- -2;-$ 180.00 ,- 360.00
. "T, 35.00 S 245.00
--1'-$-' 50.00' 50.00 -.
-1; r 200.00$ 200.00 - ---
..~~ $ .... 10(f.Q9 ..!~-.iQIoo -.
---I
Total
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0_ .
u.~
u___~
-~
32
2
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2.
40
32
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72
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2 8
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12
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32
68
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12
124
236
20 300
s
4.630
24.930
-,-_.-
~:r -~_:._=___.:_._
.~
:~
j~930_
~4!90C!.
3/1101