Item C24
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 18, 2001
Bulk Item: Yes rgJ No 0
Division: Administrative Services
Department: Grants Administration
AGENDA ITEM WORDING: Approval of second amendment to contract with PACE
Center for Girls, Inc.
ITEM BACKGROUND: An invoice for $6,326.19 representing FY 2000 expenses was
received too late for Finance Dept. to post in FY 2000. This amendment will add an
equivalent amount to this year's contract, after which the invoice will be paid out of
current year funding.
PREVIOUS RELEVANT BOCC ACTION: Approyal of initial contract in Noyember 2000,
approval of first amendment correcting amount in January 2001.
CONTRACT/AGREEMENT CHANGES: Change to amount.
STAFF RECOMMENDATION: Approval
TOTAL COST: 29,326.00
COST TO COUNTY: 29,326.00
REVENUE PRODUCING: Yes D No rgJ AMOUNT PER MONTH
YEAR
, \ C( \
APPROVED BY: COUNTY ATTY 0 OMB/PURCHASING 0 RISK MANAGEMENT [g Lv' ~
DIVISION DIRECTOR APPROVJb ~~~ ~
BUDGETED: Yes rgJ No 0
James L. Roberts
DOCUMENTATION: INCLUDED: 0 TO FOllOW: 0 NOT REQUIRED: 0
DISPOSITION: AGENDA ITEM #:~I.t{
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with:Pace Center for Girls Effective Date: 10/01/00
Expiration Date:9/30/01
Contract Purpose/Description:Amendment to contract to increase total funding by $6,326.00.
An invoice for $6,326.19 representing Fiscal Year 2000 expenses was received too late for
Finance Dept. to post in FY2000.
Contract Manager:David P. Owens
(Name)
4482
(Ext. )
OMB/Grants
(Department)
for BOCC meeting on 4/18/01
Agenda Deadline: 4/4/01
CONTRACT COSTS
Total Dollar Value of Contract: $29,326.19 Current Year Portion: $23,326.19~, 3:)~.lq
Budgeted? Yes~ No 0 Account Codes: 001-03004-530340-
Grant: $0.00
County Match: $
-- -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value abo~ (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Division Director ~~~~Ye~D~~~~~ ---'i-hi
RiskManage~ent~' YeSONO~ Ll,u ~~~ .3/:o'19i
~~ing 3-d,~O\ YesO NOCl'7~_~"-- () _' J J)6/~ I
County Attorney ~ YesO NoD/' -s 4-4::- J/2/0/
Comments:
OMS Form Revised 9/11/95 MCP #2
CONTRACT AMENDMENT
This amendment to agreement is made and entered into this day of
, 2001, between the BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, hereinafter referred to as "COUNTY" and PACE Center for
Girls, Inc., hereinafter referred to as "PROVIDER."
WHEREAS, COUNTY and PROVIDER entered into an agreement on November 21,
2000 for the purpose of providing alternative education programs for girls,
IN CONSIDERATION of the mutual promises and covenants contained herein, it is
agreed as follows:
1. Article 1 of the agreement shall be amended to read:
AMOUNT OF AGREEMENT. The COUNTY, in consideration of the PROVIDER
substantially and satisfactorily performing and carrying out the duties of the Board as to
rendering services to the citizens of Monroe County, Florida in matters of education and
reading skill development in regard to adult literacy in Monroe County, shall pay to the
PROVIDER the sum of TWENTY-NINE THOUSAND, THREE-HUNDRED, TWENTY-
SIX DOLLARS ($29,326.00) for fiscal year 2000-2001.
2. Article 3, paragraph 2 of the agreement shall be amended to read:
After the Clerk of the Board examines and approves the request for reimbursement, the
Board shall reimburse the Provider. However, the total of said reimbursement expense
payments in the aggregate sum shall not exceed the total amount of $29,326.00 during
the term of this agreement.
3. All other provisions of the agreement dated November 21, 2000 not inconsistent
herewith shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed
as of the day and year first written above.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairman
PACE Center for Girls, Inc.
FederallD No.
Witness
By
Witness
Executive Director
APPROVED AS TO FORM
AND LEGAL SUFFICIE
(' .
B . ,- " c
C--- lJ~ANNE A HUTTON
f':lATE7/z. 'llc'l
,
Monroe County Grants
Department
To: James L. Roberts, County Administrator and
Division Director, Management Services
From: Dave Owens 'W
Grants Administrator
Through: Sheila Barker, Sr. Director, Administrative Services Date: 03/14/01
Memo
Re: PACE Center late invoice
cc:
Last week, I was told that the invoice for the PACE Center for Girls for July through
September 2000 was sent to our Finance Department on or about January 12, 2001. The
amount of this invoice is $6,326.19. The invoices for the Human Service Organizations are
sent directly to Finance, but the contracts are handled by me. Of course, the invoice was
received much too late for Finance to pay the amount out of fiscal year 2000. Our contract
with the PACE Center, however, does not specify a time limit after which invoices will not be
accepted. I have a few areas in which I want to improve the Human Services contracts, and
will address this before FY 2002 contracts are prepared.
Julie Smith, Executive Director of PACE, explained to me that invoices are prepared at a
central finance department at PACE'S state office in Jacksonville based on information
submitted by the Keys office. The local office has no control over this process after
submitting the information, but Ms. Smith has agreed to monitor the submission of invoices
by the state office more closely in the future. Normally, there is one employee in Jacksonville
who prepares invoices for the South Florida region, but, due to turnover, this person was
responsible for invoices covering the entire state at the time of this problem. A review of the
transactions in FY 2000 shows that most invoices were received by our Finance Department
within 60 days after the end of each monthly billing period. There is, however, no time limit
for monthly billing; the agencie~ may bill for the whole year at the end if they wish.
I would like to prepare an amendment to the FY 2001 contract with the PACE Center to
increase the amount by $6,326.19, along with a resolution to transfer funds from reserves to
cover this, for the April Commission meeting. That would allow this invoice to be paid out of
the current year. There was a balance of $9,096.17 in the PACE cost center at the end of FY
2000. Please advise if this is acceptable, or if there is a better way of handling it. Of course
we might refuse to pay this invoice, but that is not what I am su , roaYf'i1ot be
able to do that, given the lack of a time limit in the contract. Th nk you fo ur'ass[siance..
. Page 1
MAR 1 6 2C81
COUNTY ADM1N\STR,~TOR
CONTRACT AMENDMENT
This amendment to agreement is made and entered into this day of
, 2001, between the BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA, hereinafter referred to as "COUNTY- and The PACE
Center for Girls, Inc., hereinafter referred to as "PROVIDER.-
WHEREAS, COUNTY and PROVIDER entered into an agreement on November
21, 2000 for the purpose of providing alternative education programs for girls;
IN CONSIDERATION of the mutual promises and covenants contained herein, it
is agreed as follows: .
1. Article 1 of the agreement shall be amended to read:
AMOUNT OF AGREEMENT. The COUNTY, in consideration of the PROVIDER
substantially and satisfactorily performing and carrying out therapeutic and
gender-sensitive education programs for adolescent girls of Monroe County,
Florida, shall pay to the PROVIDER the sum ofiWENTY-THREE THOUSAND
DOLLARS ($23,000.00) for fiscal year 2000-2001.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be
executed as of the day and year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
By
By
Mayor/Chairman
Deputy Clerk
PACE CENTER FOR GIRLS, INC.
FederallD No.
Witness
By
Executive Director
Witness
AGREEMENT
PACE
This Agreement is made and entered into this day of ' 2000,
between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, hereinafter
referred to as "Board" or "County," and PACE CENTER FOR GIRLS OF MONROE COUNTY,
FLORIDA, hereinafter referred to as "Provider. II
WHEREAS, the Provider is in need of financial assistance, and
WHEREAS, the County has recognized the need and wishes to contribute to the Provider,
arid
WHEREAS, the County recognizes that the services of tn.s Provider constitute a service to
the people of Monroe County, now, therefore,
IN CONSIDERATION of the mutual prornises and covenants contained herein, it is agreed
as follows:
1. AMOUNT OF AGREEMENT. The Board, in consideration of the Provider
substantially and satisfactorily performing and carrying out therapeutic and gender-sensitive
education prograrn for adolescent girls of Monroe County, Florida, shall pay to the Provider the
. sum of TWENTY THOUSAND DOLLARS ($20,000.00) for fiscal year 2000-2001.
2. TERM. This Agreement shall comrnence on October 1, 2000, and terminate
September 30, 2001, unless earlier terminated pursuant to other provisions herein.
3. PAYMENT. Payment will be paid periodically, but no more frequently than
monthly as hereinafter set forth. Reimbursement requests will be submitted to the Board via
the Clerk's Finance Office. The County shall only reimburse, subject to the funded arnounts
below, those reimbursable expenses which are reviewed and approved as cornplying with Florida
Statutes 112.061 and Attachment A - Expense Reimbursement Requirements. Evidence of
payment by the Provider shall be in the forrn of a letter, summarizing the expenses, with
supporting documentation attached. The letter should contain a certification statement as well
as a notary stamp and signature. An example of a reirnbursement request cover letter is
included as Attachment B.
After the Clerk of the Board examines and approves the request for reirnbursernent, the
Board shall reirnburse the provider. However, the total of said reimbursement expense
payments in the aggregate sum shall not exceed the total amount of $20,000.00 during the
term of this agreement.
.
4. SCOPE OF SERVICES. The Provider, for the consideration narned, covenants and
agrees with the Board to substantially and satisfactorily perform and carry out services to
-adolescent girls living in Monroe County, Florida. Said services shall include, but are not limited
to, those services described in Providers Details of Specific Program for Which Funding is
Requested, attached hereto as Exhibit C and incorporated herein.
5. RECORDS. The Provider shall maintain appropriate records to insure a proper
accounting of all funds and expenditures, and shall provide a clear financial audit trail to allow
for full accountability of funds received from said Board. Access to these records shall be
provided during weekdays, 8 a.m. to 5 p.m., upon request of the Board, the State of Florida, or
authorized agents and representatives of the Board or State.
The Provider shall be responsible for repayment of any and all audit exceptions which are
identified by the Auditor General of the State of Florida, the Clerk of Court for Monroe County,
an independent auditor, or their agents and representatives. In the event of an audit exception,
the current fiscal year contract arnount or subsequent fiscal year contract arnounts shall be
offset by the amount of the audit exception. In the event this agreement is not renewed or
continued in subsequent years through new or amended contracts, the Provider shall be billed
by.the Board for the arnount of the audit exception and the Provider shall prornptly repay any
audit exception.
6. INDEMNIFICATION AND HOLD HARMLESS. The Provider covenants and
agrees to indemnify and hold harmless Monroe County Board of County Comrnissioners frorn any'
and all clairns for bodily injury (including death), personal injury, and property damage
(including property owned by Monroe County> and any other losses, darnages, and expenses
(including attorney's fees) which arise out of, in connection with, or by reason of services
provided by the Provider occasioned by the negligence, errors, or other wrongful act or omission
of the Provider's ernployees, agents, or volunteers.
7. INDEPENDENT CONTRACTOR. At all times and for all purposes hereunder, the
Provider is an independent contractor and not an employee of the Board. No statement
contained in this agreernent shall be construed so as to find the Provider or any of its
ernployees, contractors, servants or agents to be employees of the Board.
8. COMPLIANCE WITH LAW. In providing all services pursuant to this agreement,
the Provider shall abide by all statutes, ordinances, rules and regulations pertaining to or
regulating the provision of such services, including those now in effect and hereinafter adopted.
Any violation of said statutes, ordinances, rules and regulations shall constitute a material
breach of this agreernent and shall entitle the Board to terminate this contract irnmediately upon
delivery of written notice of termination to the Provider.
9. COMPLIANCE WITH COUNTY GUIDELINES. The Provider demonstrate and
sustain compliance with:
(a) SOl(c)(3) Registration;
(b) Board of Directors of seven or rnore;
(c) Annual election of Officers and Director;
(d) Annual provision of annual report to County;
(e) Corporate Bylaws;
(f) Corporate Policies and Procedures Manual;
(g) Hiring policies for all staff;
(h) Cooperate with County monitoring visits; and
(I) Serni-annual performance reports to be presented to County.
10. PROFESSIONAL RESPONSIBILITY AND LICENSING. The Provider shall
assure that all professionals have current and appropriate professional licenses and professional
liability insurance coverage. Funding by the Board is contingent upon retention of appropriate
'Iocal, state and/or federal certification and/or licensure of the Provider's program and staff.
11. MODIFICATIONS AND AMENDMENTS. Any and all rnodifications of the
services and/or reirnbursernent of services shall be arnended by an agreernent arnendrnent,
which must be approved in writing by the Board. .
12. NO ASSIGNMENT. The Provider shall not assign this agreement except in
writing and with the prior written approval of the Board, which approval shall be subject to such
conditions and provisions as the Board may deem necessary. This agreement shall be
incorporated by reference into any assignrnent and any assignee shall comply with all of the
provisions herein. Unless expressly provided for therein, such approval shall in no manner or
event be deerned to irnpose any obligation upon the Board in addition to the total agreed upon
reirnbursernent amount for the services of the Provider.
13. NON-DISCRIMINAnON. The Provider shall not discrirninate against any person
on the basis race, creed, color, national origin, sex or sexual orientation, age, physical handicap,
or any other characteristic or aspect which is not job-related in its recruiting, hiring, prornoting,
terminating or any other area affecting ernployment under this agreement. At all times, the
Provider shall comply with all applicable laws and regulations with regard to employing the most
qualified person(s) for positions under this agreernent. The Provider shall not discrirninate
against any person on the basis of race, creed, color, national origin, sex or sexual orientation,
age, physical handicap, financial status or any characteristic or aspect in its providing of"
services.
14. AUTHORIZED SIGNATURES. The signatory for the Provider below, certifies and
warrants that:
(a) The Provider's narne in this agreement is thp. full narne as designated in its
corporate charter, if a corporation, or the full narne under which the Provider is authorized to do
business in the State of Florida.
(b) He or she is empowered to act and contract for the Provider; and
(c) This agreement has been approved by the Board of Directors of the Provider if the
Provider is a corporation.
15. NOTICE. Any notice required or permitted under this agreement shall be in
writing and hand-delivered or rnailed, postage pre-paid, by certified rnail, return receipt
requested, to the other party as follows:
For Board:
Monroe County Attorney
PO Box 1026
Key West, FL 33040
and
Louis laTorre, Social Services Director
Public Service Building
5100 College Road
Key West, FL 33040
For Provider:
PACE Center for Girls
3130 Flagler Avenue
Key West, Florida 33040
16. CONSENT TO JURISDICTION. This agreement shall be construed by and
governed under the laws of the State of Florida and venue for any action arising under this
agreement shall be in Monroe County, Florida.
17. NON-WAIVER. Any waiver of any breach of covenants herein contained to be
kept and perforrned by the Provlo'er shall not be deerned or considered as a continuing waiver
and shall not operate to bar or prevent the Board frorn dedaring a forfeiture for any succeeding
breach, either of the sarne conditions or covenants or otherwise.
18. AVAILABILITY OF FUNDS. If funds cannot be obtained or cannot be continued
'at a (eve/sufficient to allow for continued reirnbursement of expenditures for services specified
herein, this agreernent may be terminated immediately at the option of the Board by written
notice of terrnination delivered to the Provider. The Board shall not be obligated to pay for any
services or goods provided by the Provider after the provider has received written notice, of
termination, unless otherwise required by law.
19. PURCHASE OF PROPERTY. All property, whether real or personal, purchased
with funds provided under this agreement, shall become the property of Monroe County and
shall be accounted for pursuant to statutory requirernents.
20. ENTIRE AGREEMENT. This agreement constitutes the entire agreement of the
parties hereto with respect to the subject rnatter hereof and supersedes any and all prior
agreements with respect to such subject matter between the provider and the Board.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed as
of the day and year first written above.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Mayor/Chairrnan
Deputy Clerk
Witness
PACE CENTER FOR GIRLS OF
MONROE COUNTY, FLORIDA
(Federal ID No.
)
By
Executive Director
Witness
jdconpace
ATTACHMENT A
Excense Reimbursement Reouirements
This document is intended to provide "basic" guidelines to Human Service Organizations, county
travelers, and contractual parties who have reimbursable expenses assodated with Monroe County
business. These guidelines, as they relate to travel, are from FS 112.061, which is attached for
reference.
A cover letter summarizing the major line iterns on the reimbursable expense request should also
contain a certified statement such as:
I certify that the attached expenses are accurate and in agreement with the records of this
organization. Furthermore, these expenses are in cornpliance with this organization's contract with
the Monroe County Board of County Commissioners.
Invoices should be billed to the contracting agency. Third party payments will not be considered
for reirnbursement. Rernernber, the expenses should be paid prior to requesting a reimbursernent.
Only current charges will be considered, no previous balances.
Reirnburse.ment requests will be monitored in accordance with the level of detail in the contract.
This document should not be considered all-inclusive. The Clerk's Finance Department reserves the
right to review reimbursernent requests on an individual basis. Any questions regarding these
gUidelines should be directed to 305/292-3528.
Pavroll
A certified statement verifying the accuracy and authenticity of the payroll expenses.
If a Payroll Journal is provided, it should include:
Payroll Journal dates, ernployee name, salary, or hourly rate, hours worked during the payroll
journal dates, with holdings where appropriate, check number and check arnount
If a Payroll Journal is not provided, the following must be listed:
Check number, date, payee, check amount, support for applicable payroll taxes
Original vendor invoices rnust be subrnitted for Worker's Compensation and Uability insurance
coverage.
Telechone Excenses
A user log of pertinent information must be remitted; the party called, the caller, the telephone
number, the date, and the purpose of the call rnust be identified.
Telefax. fax. etc.
A fax log is required. The log rnust define the sender, the intended recipient, the date, the number
· called, and the reason for sending the fax.
Suoclies. services. etc.
For supplies or services ordered, the County requires the original vendor invoice.
Rents. leases. etc.
A copy of the rental agreernent or lease is required. Deposits and advance payrnents will not be
allowable expenses.
Postaoe. overniaht deliveries, courier. etc.
A log of all postage expenses as it relates to the County contract is required for reirnbursement.
For overnight or express deliveries, the original vendor invoice must be included.
Reoroductions, cooies. etc.
A log of COpy expenses as it relates to the County contract is required for reimbursement. The log
must define the date, nurnber of copies made, source document, purpose, and recipient. A
reasonable fee for copy expenses will be allowable. For vendor services, the original vendor invoice
is required and a sample of the finished product.
Travel Exoenses: Please refer to Florida Statute 112.061.
Travel expenses rnust be subrnitted on a State of Florida Voucher for Reimbursernent of Travel
Expenses. Credit card staternents are not acceptable documentation for reimbursement.
Airfare reimbursement requires the original passenger receipt portion of the airline ticket. A travel
itinerary is appreciated to facilitate the audit trail. .
Auto rental reimbursement requires the original vendor invoice. Fuel purchases should be
docurnented with original paid receipts.
Original taxi receipts should be provided. However, reasonable fares will be reimbursed without
receipts. Taxis are not reimbursed if taken to arrive at a departure point:' . for example, taking a
taxi from one's residence to the airport for a business trip is not reimbursable.
Original toll receipts should be provided. However, reasonable tolls will be reirnbursed without
receipts.
Parking is considered a reimbursable travel expense at the destination. Airport parking during a
business trip is not.
Lodging reimbursement requires a detailed listing of charges. The original lodging invoice must be
subrnitted. The County will only reimburse the actual roorn and related bed tax. Room service,
rnovies, and personal telephone calls (see previous guidelines) are not allowable expenses. Per
diern lodging expenses rnay apply. Again, refer to Florida Statute 112.061.
Meal reimbursement is breakfast at $3.00, lunch at $6.00, and dinner at $12.00. Meal guidelines
are that travel rnust begin prior to 6:00 a.m. for breakfast reimbursement, before noon and end
after 2:00 p.m. for lunch reimbursement, and before 6:00 p.m. and after 8:00 p.m. for dinner
reimbursement.
Mileage reirnbursement is:calculated at 29 cents per mile for personal auto mileage while on county
business. An odometer reading rnust be included on the state travel voucher for vicinity travel. A
rnileage rnap is available for referencs to allowable rniles from various Florida destinations.
Mileage is not allowed from a residence or office to a point of departure: for example, driving from
one's home to the airport for a business trip is not a reirnbursable expense.
Data orocessino. PC time. etc.
The' original vendor invoice is required for reimbursement. Intercompany allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the charging
department (see Payroll above) are attached and certified.
The followino are not allowable for reimbursement:
Penalties and fines
Non-sufficient check charges
Fundraising
Contributions
Capital outlay expenditures (unless specifically included in the contract)
Depreciation expenses (unless specifically included in the contract)
ATTACHMENT B
HUMAN SERVICE ORGANIZATION LETTERHEAD
Monroe County Board
of County Cornrnissioners
Finance Department
500 Whitehead Street
key West, Aorida 33040
(Date)
The following is a surnrnary of the expenses for (Human Service Oroanization name) for the
time period of to
Check # Pavee Reason Amount
101 A Cornpany Rent $xxxx.xx
102 B Company Utilities $xxxx.xx
103 0 Company Phone . . $xxxx.xx
104 Person A Payroll $xxxx.xx
105 Person B Payroll $xxxx.xx
(A) Total $xxxx.xx
=======
(B) Total prior payments $xxxx.xx
(C) Total requested and paid (A + B) $xxxx.xx
(D) Total contract amount $xxxx.xx
Balance of contract (0 - C) $xxxx.xx
=======
I certify that the above checks have been submitted to the vendors as noted and that the expenses
are accurate and in agreernent with the records of this organization. Furthermore, these expenses
are in compliance with this organization's contract with the Monroe County Board of Commissioners
and will not be subrnitted for reirnbursernent to any other funding source.
Executive Director
Attachments (supporting documentation)
STATE OF FLORIDA
tOUNTY OF MONROE
SWORN TO AND SUBSCRIBED before rne this _ day of , 200_ by
(Event Contact Person) who is personally known
to me
presented as identification:
Notary Public, State of Florida at Large
My Commission Expires:
Jdconhsoex
.4f-./- ~ C-.
Details of Specific Program for Which Funding is Requested
21. PROGRAM DESCRIPTION:
PACE Center for Girls of Monroe continues to operate two non-f'BSidential, therapeutic alternative
education programs for girls, ages 12 -17 who are at-risk of dropping out of school, are truant, and ar
failing in tI1e public schools. PACE offers a compreJ1ensive gender specific middle and high school
program to twenty girls at one time at each of 1I1e two full service eel1181'S located in Islamorada and Kt
West. An outreach program, call PACE Reach, provides academic and counseling services to ten
students at a time and is located on 1I1e Marathon High School campus. Marathon girls wishing to
participate PACE's full-service academic program are bused to the Key West Center. PACE provides
students with a 1 :10 teacher/student ratio and has full time sac:faI warlcel's available to assist students
and tI1eir families with counseling and case management services. In addition, PACE provides afterca
and follow- up service to girls and 1I1eir famines for up to 1I1ree years after exiting tI1e academic
component. Continuation of 1I1e county funded Teach....s Assistants Program will allow PACE to
provided the one-on-one assistance required to assist the girls to become academically successful in
order to effectively 1ransition back to public school or graduate. Wi1hout tI1is program, or tI1e Teacher'
Assistants Program many of 1I1ese girls would not successful continue 1I1eir education. PACE had 18
students graduate last year, with many of1l1em going on to higher education. The Teacher's Assistant
program has significantly enhanced PACE's academic program as evidenced in 1I1e expanded
opportunities tI1at we are able to offer to students, and the number of credits (courses completed with ·
grade or higher) earned towards graduation, (S_ Semi-annual report submitted in March '00).
22. PROBLEM/NEED, TARGET POPULATION:
23. DATA SUPPORT PROBLEM:
Girls face different challenges than bays, which dictates a different approach. Self-esteem - self-
confidence declines with age for girls, but not for bays, (carnegie Council on Adolescent Development.
1996). Depl'ession - one in four girls exhibit depressive symptoms - a rate 60% higher 1han that for boy
(Carnegie Council on Adolescent Development, 1996). SeJtUlII Abuse - girls are sexually abused almost
three times more often tI1an boys, (National Center on Child Abuse and Neglect, 1997). Vlclims of
Violence - up to 73% of girls involved in 1I1e juvenile justice system report being victims of violence,
especially sexual abuse, (Profiles of Delinquent Cases and Youth Referred 1995-96, Florida Dept, of
Juvenile Justice). Safety - 78% of violent acts against females are committed by people tI1ey know,
(Bureau of Justice Statistics, 199&).
According to the results of 1I1e /999 Monroe County Youth RIsk Behavior Study high risk behaviors were
reported in a number of areas. This study's sample consisted of an equal mix of males and females in
grades 9-12. Of the over 2.000 students who participated, 28% reported that they felt so sad or hopeles!
almost everyday for 2 weeks or more in a row that they did nat participate in usual activities. 6SOh had
ever smoked cigarettes, with 31 % reporting current use, and 33% having tried to quite. 58% reported at
least one drink of alcohol during tI1e 30 days preceding the survey with 37% reporting that they have flVI
or more drinks in a row on one or more days of 1I1e 30 days prior to the survey. 52-h repor18c:l having eve
used marijuana, with 31% having used at least once during the 30 days preceding the survey. 56-A.
reported ever having intimate relations, with 270A. reporting substance use prior to their last sexual
encounter.
PACE Center for Girls of Monroe offers 1I1e onlv alternative, therapeutic educational program for girls,
ages 12-17 who have been identified for high risk behaviors, and who are failing or are truant or have
dropped out of 1I1e public school system.
24. SITES & HOURS OF OPERATION:
All three centers operate all year round, and social workers are on caU U haws a day, 7 days a week, 36
days a year.
Lower Keys Full-Service Center, 3130 Rag'. Avenue. Key West - Program Director, ML Phyllis Allen
Middle Keys PACE Reach Center, Marathon High Schaal Campus - Program Coordinator, Ms. RebecCa Davis
Upper Keys Full-Service Center, 87745 Overs... Highway, Ishunorada - Program Director, Dr. Penny Bower
&-A
25. Measurable Objectives:
. All three programs will be fully enrolled at all times
. A minimum of 65% of the girls participating in the program will remain enrolled, earn a high
school diploma (or GED) or mainsnam back to public school, or be gainfully employed or pi;
in an appropriate placement based upon an Individual Trea1ment Plan.
. A minimum of 65% of the girls participating shall maintain an attendance rate of 80% while
enrolled in the program.
. A minimum of 75% of the girls participating in the program will increase their academic
functioning (grade level, GPA) while enrolled.
. A minimum of 70% of the girls participating in the program who have previously committed
crimes shaJl not be adjudicated while enrolled in the program.
. A minimum of 80% of the girls participating in the program who have not committed a crime p
to enrollment will not be adjudicated within six months after 1rJmsitioning into the aftercare
component.
Outcome measures are compiled annually in July and August. Please see Attachment K, 98/99 Annua
Report. PACE Center for Girls of Monroe met or far exceeded every outcome measure set.
.
.~
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