Item C17
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 17 . 18. 2002
Bulk Item: YES XXX NO
Division: Monroe County
Department: Fixed Asset Surplus
AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via
deletion, disposal and donate.
ITEM BACKGROUND: See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/A
STAFF RECOMMENDATION:
TOTAL COST:
N/A
BUDGETED:
Yes_
No
Cost to County: N/A
REVENUE PRODUCING: Yes No
AMOUNT PER MTH
YEAR_
isa ib~ Assistant Finance
Division Director Appro
DOCUMENTATION: Included
YES
To Follow
Not Required
DISPOSITION:
Agenda Item: c:::::::::: ~
W"rln".~rl~v Anril01 ')00')
Board of County Commisioners
April 17 , 18, 2002
SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION
Estimated
Original Present
County ID# Description Value Value need approval to-
1 0300-172 Computer beyond econom ical repair $1,549.17 $0.00 remove & dispose
2 0300-173 Computer beyond econom ical repair $1,549,17 $0.00 remove & dispose
3 0300-174 Computer beyond econom ical repair $1,549.17 $0.00 remove & dispose
4 0300-175 Printer beyond econom ical repair $939.84 $0.00 remove & dispose
5 0300-176 Printer beyond econom ical repair $939.84 $0.00 remove & dispose
6 0300-177 Printer beyond econom ical repair $939.84 $0.00 remove & dispose
7 0300-181 Computer beyond econom ical repair $2,388.00 $0.00 remove & dispose
8 0300-186 Computer lost/see attached report $4,850.00 $0.00 remove & dispose
9 0602-342 Computer beyond econom ical repair $1,538.20 $0.00 remove & dispose
10 0602-341 Computer beyond econom ical repair $1,694.00 $0.00 remove & dispose
11 0701-168 Computer beyond econom ical repair $2,316.09 $0.00 remove & dispose
12 0701-169 Computer beyond econom ical repair $2,153.10 $0.00 remove & dispose
13 0701-174 Computer beyond econom ical repair $2,716.65 $0.00 remove & dispose
14 0701-149 Printer beyond economical repair $26,829.01 $0.00 remove & dispose
15 0701-173 Chair beyond econom ical repair $751.93 $0.00 remove & dispose
16 0702-128 Printer beyond econom icaf repair $1,822.85 $0.00 remove & dispose
17 0902-461 Fire Proof Cabinet old-obsolete-no long er in use $1,133.90 $0.00 remove & dispose
18 0903-746 Computer beyond econom ical repair $2,532.00 $0.00 remove & dispose
19 0903-563 Weapon Detector beyond econom ical repair $3,400.00 $0.00 remove & dispose
20 0903-564 Weapon Detector beyond econom ical repair $3,400.00 $0.00 remove & dispose
21 0903-634 Ice Machine beyond econom ical repair $1,871.00 $0.00 remove & dispose
22 0903-687 Air Conditioner beyond econom ical repair $767.00 $0.00 remove & dispose
23 2600-772 Generator beyond econom ical repair $2,103.00 $0.00 remove & dispose
24 1415-085 Computer beyond econom ical repair $2,764.00 $0.00 remove & dispose
25 1434-303 Computer beyond econom ical repair $2,675.00 $0.00 remove & dispose
26 1419-005 Computer beyond econom ical repair $2,703.31 $0.00 remove & dispose
27 1419-008 Fax machine beyond econom ical repair $1,471.00 $0.00 remove & dispose
28 2300-072 Fax machine beyond econom icaf repair $819.00 $0.00 remove & dispose
29 0602-344 Computer beyond econom ical repair $1,449.00 $50.00 remove & donate
30 0601-430 Computer beyond econom ical repair $1,590.79 $50.00 remove & donate
31 0601-304 Computer beyond econom ical repair $1,575.00 $50.00 remove & donate
32 0601-428 Computer beyond econom ical repair $1,590.80 $50.00 remove & donate
33 0602-349 Computer beyond econom ical repair $1,892.00 $50,00 remove & donate
0.10312002
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
.8ECE/VED M
- 'AR 2 5 lQ
-Vi
TO:
Divina Speer
FROM: Sheila Sutton, Executive Assistant
COUNTY A TIORNEY
H ECFTVED MAR 28 lOOt
PROPERTY CLERK, FINANCE DEPT.
DATE:
M.e. SERIAL ASSET DATE ORIGINAL & EST.
I.D.NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
0300-172 23CNFNC IBM Computer System 9/30/94 $1,549,17/-0-
0300-173 23CNFNA IBM Computer System 9/30/94 $1,549.17/-0-
0300-174 23CNFNB IBM Computer System 9/30/94 $1,549.17 / -0-
0300-175 II N0055 IBM Laser Printer 6 by Lexmark 9/30/94 $939.84/-0-
0300-176 IIN5682 IBM Laser Printer 6 by Lexmark 9/30/94 $939.84/-0-
.
0300- 1 77 IIN5812 IBM Laser Printer 6 by Lexmark 9/30/94 $930/84 / -0-
0300-181 728NX DeIl Computer System 9/18/96 $2,388,00 / -0-
CHECK APPROPRIATE LINE BELOW:
APPRO V AL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
X APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
The equipment is old and beyond economical repair
PREPARED BY: Sheila Sutton
DATE:
3 - 2- 2- -0 2-
DIVISION DIRECTOR APPROVAL:
TECHNICAL SERVICES APPROVAL:
OMB FORM REVISED 11/99
IF' )T2 ("' r.; J \ T [,' ,.
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MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO: Divina Speer
FROM: Sheila Sutton, Executive Assistant
PROPERTY CLERK, FINANCE DEPT.
COUNTY A ITORNEY
DATE:
Me. SERIAL ASSET DATE ORIGINAL & EST.
I.D. NUMBER NUMBER DESCRIPTION PURCHASED PRESENTVALUE
0300-186 MI662T Dell Laptop 1 % 1/97 $4,850.00/
R El ~ R rVRD MAR
2 8 7001
CHECK APPROPRlA TE LINE BELOW:
x
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
Lost see attached Report
DIVISION DIRECTOR APPROVAL:
DATE: :)-:;2;;;) -0 z....
PREPARED BY: Sheila Sutton
TECHNICAL SERVICES APPROVAL:
PR
OMB FORM REVISED 11/99
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TO:
RECEIVED
MONROE COUNTY MAR 0 B ;'0(J(
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
FRO~6- f~~
DIVINA SPEER
DATE:
FINANCE DEPT.
b~
RECEIVED MAR 1 22002 .
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APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
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REASON FOR REOUEST:
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OMB FORM REVISED 11199
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
HARRY L. SAWYER, JR.
SUPERVISOR OF ELECTIONS
MONROE COUNTY, FLORIDA
63Q '/Jhlte/ulad St.eet
Key West, Aorlda 33040-6577
TO DIVINA D. SPEER
PROPERTY CLERK FINANCE DEPT
DATE: ;).~~,. 1.< '.
FROM:
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CHECK APPROPRIATE LINE BELOW:
RECEIVED MAK ~ 8 ZOOt
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
;:.- <'" APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
Bt.o](6tJ- ~E'fOtJD tCOtJolv'\lcAL R.fl>A-~{(
PREPARED BY:
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DIVisION DIRECTOR APPROVAL:
PRINT N E:
TECHNICAL SERVICES APPRO AL:
PRINT NAME:
OM8 FORM REVISED I 1/l1e cis
DATE: 'd-. ~ d.S -0 d-
GRIPFltJ
MONROE COUNTY RECEIVED MAR 01 .
INVENTORY DELETION REQUEST ll11Jt:
TO: DIVINA SPEER
PROPERTY CLERK FINANCE DEPT
DATE:
FROM:
0902-461
nla
Fire Proof Cabinet
04/03/1990 $1,133.901$0
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CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
XXXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
Old - Obsolete - No longer in use
---;7~~
~~
Dent Pierce
DATE:
.-3 ~ 0 2-.
I 11'( 2
( 1
PREPARED BY: Robert Stone
DIVISION DIRECTOR APPROVAL:
PRINT NAME:
OMS FORM REVISED 11199 ds
DATE:
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
~;VI~^ Sf~ef FROM: L,,,i,, ~l- Leo&
PROPERTY CLERK. FINANCE DEPT. ~ fl\..-b\ \ c., V00 ( 1:-5
BBCEIVED MAR? 5 200Z
RECETV}-Tf1 MAR 1 2
ASSET DATE ORIGINAL & EST.
DESCRIPTION PURCHASED PRESENT VALUE
TO:
M.C
LD.NUMBER
SERIAL
NUMBER
( 1fo
,
CHECK APPROPRIATE LINE BELOW:
~
APPROVAL TO REMOVE FROM INVENfORY AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENfORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT illGHEST BIDS ON SURPLUS PROPERTY,
REASON FOR REQUEST:
~'+ by l~t;h+(\"~) ~VOrJ e(DY'Dt~'(,J (-('f~lr
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TECHNICAL SERVICES APPROVAL:
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DMSION DIRECTOR APPROVAL:
OMB FORM REVISED 11/99
It E C t.: I ~ L u Nli-ui 2 i lOQZ
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: DIVINA SPEER
PROPERTY CLERK FINANCE DEPT
DATE: 3-) 9 - c9;t..
FROM: Danny Fonte P.F
~
M.C. SERIAL
l.m,tNUMBER., NUMBER
0903-563 WW21521 Weapon Detector
0903-564 na Weapon Detector
0903-634 49220106K Ice machine ./
0903-687 JH40805938 Air conditioner
2600-772 GAOl42864 Generator J
DATE
PURCHASED
ORIGINJ\L & EST.
PRESENT VAlUE
07/17/1990
$3,400.00/$0
07/17/1990
$3,400.00/$0
04/16/1992
$1,871.00/$0
06/22/1994
$767.00/$0
12/06/1994
$2,103.00/$0
CHECK APPROPRIATE LINE BELOW:
xxxxx
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
mostly broken - beyond economical repair
PREPARED BY:
DIVISION DIRE
DATE: 3 I~ (J'L
OMS FORM REVISED 11/99 ds
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO: -.-h l V INA.. GPEF ,Z
PROPERTY CLERK, FINANCE DEPT.
DATE: .3ff~ RECEIVED MAR 122002
.MC
I.D: NUMBER,
SERIAL, ..
NUMBER
'267~,oO
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
----;;:;r- APPROVAL TO REMOVE FROM INVENTORY AND mgrS3E or IT. r~J ffVL 70 ~1'-f~v'1--L
~ APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY. a/C-'fc.!t5/
REASON FOR REQUEST: r-
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~
H20IRA.JtI~.
(J/V{.(/?/J:. '"'-0 as-Eo ~fU~
PREPARED BY:
~
DIVISION DIRECTOR APPROVAL:
TECHNICAL SERVICES APPROVAL:
p
OMB FORM REVISED 11/99
Dann~ L. Kolhac;<>
295 3660
P,l
MONROE COUNTY
INVENTORY DELETION llliQ-UEST
~
TO:
.'.pivin~ Soeer Prop. Clerk FROM:
'. Finance Department. Stop f/8
Pam Johnson
UKHCTD
DATE:
03/22/02
Monroe County'
RECEIVED APR 0 12002
A~scC D~te Origillal &
1.D. Number
Serial NumlJer
Description
Purchased Est. Prescnt Value
,
1419-005 8328129 Computer IBM 05/89 2703.31/00.0
1419-008 1564 Fax-Murata 06/89 1471.00/00.'0
o
o
Check appropriate line:
APPROVAL TO REMqVE FROM INVENTORY AND ADVER,l1SE FOR DillS
yyy Arrn.OY AL TO REMOVE l{"ltOM INVE!{TORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT HIGHEST nms ON SURPLUS PROPERTY
REASON FOR REQUEST:
Broken beyond economical repair
PREPARED BY: Pam Johnson ?~
DIVISrON DlRECfOR APPROVAL:
finance: Revised 21I4/96
MONROE COUNTY
INVENTORY DELETION REQUEST
TO:
DlVINA SPEER
FROM: Doug Gregory
PROPERTY CLERK. FINANCE DEPT.
Extension Services
DATE: 3/28/02
· RBCEIVED APR 0 4200l
M.C. SERIAL ASSET DATE ORIGINAL & EST.
LD.NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
2300/72 30123760 Sharp Fax: Machine 8/17/94 .-
g /q t (f{) /-8-
.
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT lllGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
Machine is broken - bad line interface board. which cost more to repair than to replace unit.
DIVISION DIRECTOR APPROVAL:
DATE: 3/28/02
PREPARED BY:
OMB FORM REVISED 11/99
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
DIVINASPEER FRO~<-I~ ~4~~ ~
n F. r p.} V 'P f' M/H~ ? 2 20(1'1)'
PROPERTY CLERK. FINAN<:;E bEl-T. u"
~II /,,~ RECEIVED MAR 26200Z
I I
TO:
DATE:
M.e.
LD. NUMBER
SERIAL
NUMlJER
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CHECK APPROPRIATE LINE BELOW:
D~N4--rE,
~ APPROVAL TO REMOVE FROM INVENTORY AND Alj IER.'TISEFORBIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT IDGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REOUEST:
(:05+. ':'~ -10 'v.-p~ -Ie ~""'~L<J-r>
(l6~-J- ~b~~
PREPAREDB~C1ruJ~UJ~--.r)~
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PRINT NAME:
TECHNICAL SERVICES APPROVAL' #? 'I::
NAME: e}J
DMSION DIRECfOR APPROVAL:
DATE:
OMB FORM REVISED 11199
f> c K. f!.. '::f fJ.,4- tJ
The School Board of Monroe Countv. Florida
Michael J. Lannon
Superintendent
Members of the Board
District #1
Eileen Quinn
Vice Chairperson
District #2
Andy Griffith
District #3
Patrick G. Labrada
District #4
Anne Kelly Cohan
District #5
Debra Walker
Chairperson
John R. Collins
School Board Attorney
November 30, 200 I
To Mr. Gerald Land:
I am the Head Start/School Readiness Director for the Monroe County School District.
Our program serves three and four year old low-income and disabled children and their families
in five child care sites as well as four school sites throughout Monroe County. Very few of our
235 families have computers in their homes.
It is my understanding that as the County Government up-grades to newer computers you
some times have older computers that are given, as is, to entities in the community. Please
request that Mayor Mc Coy and the Commissioners consider giving at least one of the computers
to my Head Start/School Readiness Program. We would house the computer(s) in a learning
environment for use by the children as well as their parents.
I assure you that we have staff members that will guide the children and families in
becoming familiar with various computer programs.
I further assure the Commissioners that my Head Start/School Readiness Program would
not need any more help from the County Government beyond giving us the machine(s). We
have technicians and other staff who are able do anything further that needs to occur for the
computer(s) to be used by the children and families of Monroe County.
Thank you for your time and assistance in this matter.
Sincerely,
(yn ~ ~'^' - {Y\ O/~
Mary Brown-Martilik
Director
241 Trumbo Road, Key West, FL 33040 Phone (305) 293-1400