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Item C20 Revised 2/95 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 4/17/02 Bulk Item: Yes i:8] No D Division: Administrative Services Department: Grants Administration AGENDA ITEM WORDING: Authorization for the Mayor to execute the fiscal year 2003 Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Certification of Participation with the Florida Department of Law Enforcement. ITEM BACKGROUND: Federal funds are provided throuqh the Florida Dept. of Law Enforcement. BOCC receives fundinq recommendations from the Substance Abuse Policy Advisory Board. Florida Administrative Code requires that units of qovernment in each county reach consensus concerninq the expenditure of these funds. includinq the proiects to be implemented as well as the aqencies responsible for such implementation. This requires someone to exercise leadership and assume a coordinatinq role in the development of applications for these funds. FDLE recommends that County Commissioners in each county assume this responsibility. PREVIOUS RELEVANT BOCC ACTION: Participation in Byrne Grant Proqram since approximately 1990. Current fundinq is used primarily for substance abuse treatment. CONTRACT/AGREEMENT CHANGES: No siqnificant chanqes from previous year; Amount of fundinq has not yet been announced. Last year's federal fundinq was $207.025.00 with a county match of $64.761.00.. STAFF RECOMMENDATION: Approval TOTAL COST: to be announced BUDGETED: Yes i:8] No D COST TO COUNTY: match of 25% - amount to be announced REVENUE PRODUCING: Yes D No i:8] AMOUNT PER MONTH YEAR APPROVED BY:COUNTY ATTY D OMB/PURCHASING D RISK MANAGEMENT D DIVISION DIRECTOR APPROV -~ James L. Roberts, County Administrato DOCUMENTATION: INCLUDED: i:8] TO FOLLOW: D NOT REQUIRED: D DISPOSITION: AGENDA ITEM #: ~ CERTIFICATE OF PARTICIPATION Federal Fiscal Year 2002 Date: Mr. Clayton H. Wilder Community Program Administrator Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Dear Mr. Wilder: This is. to inform you that the Board of County Commissioners Accepts ~ Declines - the invitation to serve as the coordinating unit of govemment in the Florida Department of law Enforcement's Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program. For purposes of coordinating the preparation of Our application(s) for grant funds with the Office of Criminal Justice Grants, we have designated the following person: Name: Char~es L. "Sonny" McCoy Title: Mayor E-mail address:bocCdis3@mail.state.fl.us Agency: Monroe County Board of County Commissioners Address: 500 Whitehead Street, Key West, FL 33040 County: Monroe Telephone: 305-292-3430 Date: Sincerely, Chair, Board of County Commissioners Enclosure 2 Byme Grant Program Announcement F LE RECEIVED S~/r-04 MAYOR McCOY Florida Department of Law Enforcement Office of Criminal Justice Grants Mailing Address: Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 (850) 410-8700 James T. "Tim" Moore Commissioner March 11, 2002 The Honorable Charles McCoy Mayor, Monroe County Board of Commissioners 500 Whitehead Street Key West, Florida 33040 RE: Federal Fiscal Year 2002 Bvrne State and Local Law Enforcement Assistance Formula Grant -- Local Share Dear Mayor McCoy: The Florida Department of Law Enforcement (FDLE) anticipates the Federal Fiscal Year 2002 (State Fiscal Year 2003) award from the United States Department of Justice to be $15,209,331 for Local Share Edward Byrne State and Local Law Enforcement Assistance Formula Grant funds. This is an increase over the current year funding; however, when the matrix was run taking into account population and crime statistics, some counties' allocation was reduced. As with last year's funding, FDLE plans to allocate residual funds to ensure that no county's reduction is more than 10% from the previous year. A total of $43,004 will be used for this purpose. In accordance with provisions of Chapter 9B-61, Florida Administrative Code, FDLE has set aside $188,163 of these funds for use by all units of government within Monroe County. The Federal Fiscal Year 2002 (State Fiscal Year 2003) Program Announcement is enclosed for your use and provides guidance for submission of applications for these funds. These funds may be used by local units of government to implement projects that offer a high probability of improving the functioning of the criminal justice system, aggressively and effectively responding to violent crime, or reducing drug trafficking and abuse. Chapter 9B-61.008, Florida Administrative Code, requires that, as a condition of participation in this program, the units of government in each county reach consensus concerning the expenditure of these funds, including the projects to be implemented as well as the agency responsible for such implementation. Developing such consensus will require someone to exercise leadership and assume a coordinating role in the development of applications for these funds. FDLE recommends that the Board of Committed to Service. Integrity. Respect. Quality FFY 2002 Local Share Byrne Page Two March 11, 2002 County Commissioners assume this responsibility. In the event the county declines to serve in this capacity, the Department will request the governing body of each municipality in the county, in descending order of population, to serve as the coordinating unit of government. The enclosed Certification of Participation form requests the identification of an individual coordinator. We will send this individual an application kit that will provide the program details necessary for completion of the application. Please complete the enclosed Certificate of Participation and return it within 30 days from the date of this correspondence to: Office of Criminal Justice Grants Florida Departmentof Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Attention: Beth Hamilton We look forward to working with you. If you have any questions or if we can provide you with any assistance regarding the Byrne Program, please contact me or Beth Hamilton, Planning Manager, at (850) 410-8700. Sincerely, . Q.Q ~~~ Cla~n H. Wilder Community Program Administrator CHW/BH/mg Enclosures 1. Program Announcement 2. Certification of Participation Form (Chairman of County Commission only) cc: Mayors in Monroe County Law Enforcement Agencies in Monroe County Project Directors in Monroe County Committed to Service. Integrity. Respect. Quality PROGRAM ANNOUNCEMENT FEDERAL FISCAL YEAR 2002 Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program The State of Florida, Department of Law Enforcer1)ent (FDLE), anticipates an award from the United States Department of Justice for $15,209,331 in Local Share Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant funds. This announcement is to notify eligible applicants of program requirements. Eligible Applicants Units of local government are eligible to receive subgrants from FDLE. "Units of local government" means any city, county, town, township, borough, parish, village, or other general- purpose political subdivision of a State and includes Native American Tribes that perform law enforcement functions as determined by the Secretary of the Interior. Prol:Jram Strateav and Purposes ~ Units of local government applying for these federal funds must use them to implement projects that offer a high probability of improving the functioning of the criminal justice system, aggressively and effectively responding to violent crime, or reducing drug trafficking and abuse. Projects must comply with the 28 federally authorized program areas and may provide personnel, equipment, direct services, training, technical assistance, and public information. They may include a range of activities including provision of prevention, intervention and enforcement initiatives. The Department strongly discourages local subgrant funding of projects of less than $25,000. Economies of scale often play an important role in whether a project can achieve its targeted objectives. Proaram Development Each county is allocated a sum of money for use by all local governments within the county. This amount is determined through a funding matrix established in administrative rule. Chapter 9B-61.008, Florida Administrative Code, requires that units of government in each county reach consensus concerning the expenditure of these funds, including the projects to be implemented and the agency responsible for such implementation. Maximum coordination is required to meet this program requirement and the Department requests the county board of commissioners to coordinate requests for all local governments within the county. The Chairman, Board of County Commissioners, in each county so notified is requested to return to the Department a statement of certification indicating the county's willingness to serve as the coordinating unit of government. The certification will also identify , the individual that will serve as County Coordinator. This certification must be returned within 30 days from the date of receipt of notification. In the event the county declines to serve in this Enclosure 1 FFY 2002 Byrne Program Announcement Page 1 capacity, the Department will request the governing body of each municipality in the county, in descending order of population, to serve as the coordinating unit of government. To accomplish these tasks, the Department encourages each county to appoint a Substance Abuse Policy Advisory Board, the membership of which should include at a minimum the following persons or their authorized designee: Chief Circuit Judge, State Attorney, Public Defender, Sheriff, Chief of Police of each municipality within the county or a Chief of Police designated by those Chiefs of Police as their representative, Jail Administrator, Clerk of the Court, Superintendent of Education and a representative of local drug treatment programs. Each county is also encouraged to designate an Office of Substance Abuse Policy to assist with these tasks. Match Reauirements Applicants must supply no less than 25 percent of a project's cost in cash from non-federal funds; however, Indian Tribes are exempt from this matching requirement. These matching funds must be funds that would not have been available for reduction of drug trafficking and abuse and violent crime and criminal justice system improvement efforts in the absence of federal funds; that is, they must represent an additional local effort in addressing these problems. ' Application Reauirements and Deadlines Chapter 9B-61 , Florida Administrative Code, governs program administration and funding. Local governments should thoroughly review rule provisions before applying for subgrant funds. Once the Certificate of Participation is returned to the Office of Criminal Justice Grants (OCJG), a copy of the application package will be provided to the identified County Coordinator. The Department must receive two (2) copies of each application for funding (both with original signatures) no later than 5:00 P.M.. Tuesdav. June 4. 2002. A separate application must be submitted for each proposed project. Applications should be mailed or hand delivered to the following: Mr. Clayton H. Wilder Community Program Administrator Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, Florida 32308 Applications must be accompanied by letters of approval representing agreement among at least 51 percent of all units of local government representing at least 51 percent of the county population as to the allocation of dollars to each project in the county. Questions regarding this Program Announcement should be directed to Clayton Wilder, Florida Department of Law Enforcement, at (850) 410-8700. Enclosure 1 FFY 2002 Byrne Program Announcement Page 2