Item C30
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 5/15/02
Bulk Item: Yes IZI No 0
Division: Administrative Services
Department: Grants Administration
AGENDA ITEM WORDING: Correction to information shown on Certificate of
Participation for Memorial State and Local Law Enforcement Assistance Formula Grant
Proaram.
ITEM BACKGROUND: Erroneously indicated mayor as person responsii>le for
coordinatinq the preparation of our application(s) for arant funds with the Office of
Criminal Justice Grants. Grants Administrator should have been listed instead. FDLE
has reauested that this be corrected. so that materials will be sent to the proper person.
Approval to apply and approval to enter into contracts will be sent to BOCC for approval
as in prior years.
PREVIOUS RELEVANT BOCC ACTION: Approval of Certificate of Participation at April
2002 meetina and in prior years.
CONTRACT/AGREEMENT CHANGES: No sianificant chanaes from previous year.
except reduction in amount. Last year's federal fundina was $207.025.00 with a county
match of $64.761.00..
STAFF RECOMMENDATION: Approval
TOTAL COST: $250.884.00
BUDGETED: Yes IZI No 0
COST TO COUNTY: $62,721.00 (25% match)
REVENUE PRODUCING: Yes 0 No IZI
AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY A TTY 0 OMB/PURCHASING 0 RIS MANAGEMENT 0
DIVISION DIRECTOR APPROV A . .
trator
DOCUMENTATION: INCLUDED: IZI TO FOLLOW: 0 NOT REQUIRED: 0
DISPOSITION:
AGENDA ITEM #:
Cdo
CERTIFICATE OF PARTICIPATION
Federal Fiscal Year 2002
Date:
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
This is. to inform you that the Board of County Commissioners Accepts xx
Declines _ the invitation to serve as the coordinating unit of government in the
Florida Department of Law Enforcement's Edward Byrne Memorial State and
Local Law Enforcement Assistance ~ormula Grant Program. . . _
For purposes of coordinating the preparation of our application(s) for grant funds
with the Office of Criminal Justice Grants, we have designated the following
person:
Name:
Title:
David P. Owens
Grants Administrator
.
E-mail address:mcgrnts@mail.state.fl.us
Agency: Monroe County Board of County Commissioners
Address: 1100 Simonton Street, Key West, FL 33040
Telephone: 305-292-4482
Date:
County: Monroe
Sincerely,
Chair, Board of County Commissioners
Enclosure 2
Byrne Grant Program Announcement
CERTIFICATE OF PARTICIPATION
Federal Fiscal Year 2002
Date: April 17, 2002
C cst i <5 F- '--
,\ /1. c..oYY'e of ~.s' JY1 J
l:?.e:1l5 ~-
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
This is. to inform you that the Board of County Commissioners Accepts xx
Declines _ the invitation to serve as the coordinating unit of government in the
Florida Department of Law Enforcement's Edward Byrne Memorial State and
Local Law Enforcement Assistance Formula Grant Program. .
For purposes of coordinating the preparation of our application(s) for grant funds
with the Office of Criminal Justice Grants, we have designated the following
person:
Name: Charles L. "Sonny" McCoy
Title: Mayor
E-mail address:boccdis3@mail.state.fl.us
Agency: Monroe County Board of County Commissioners
Address: 500 Whitehead Street, Key West, FL 33040
Telephone: 305-292-3430
Date: April 17, 2002
County:
Monroe
Sincerely,
~
Chair, Board of County Commissioners
Enclosure 2
Byrne Grant Program Announcement
F
LE
RECEIVED 3-/f-04
MAYOR McCOY
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
James T. ''Tim" Moore
Commissioner
March 11, 2002
The Honorable Charles McCoy
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street
Key West, Florida 33040
RE: Federal Fiscal Year 2002 Bvrne State and Local Law Enforcement Assistance
Formula Grant -- Local Share
Dear Mayor McCoy:
The Florida Department of Law Enforcement (FDLE) anticipates the Federal Fiscal Year
2002 (State Fiscal Year 2003) award from the United States Department of Justice to
be $15,209,331 for Local Share Edward Byrne State and Local Law Enforcement
Assistance Formula Grant funds. This is an increase over the current year funding;
however, when the matrix was run taking into account population and crime statistics,
some counties' allocation was reduced. As with last year's funding, FDLE plans to
allocate residual funds to ensure that no county's reduction is more than 10% from the
previous year. A total of $43,004 will be used for this purpose.
In accordance with provisions of Chapter 9B-61, Florida Administrative Code, FDLE has
set aside $188,163 of these funds for use by all units of government within Monroe
County. The Federal Fiscal Year 2002 (State Fiscal Year 2003) Program
Announcement is enclosed for your use and provides guidance for submission of
applications for these funds. These funds may be used by local units of government to
implement projects that offer a high probability of improving the functioning of the
criminal justice system, aggressively and effectively responding to violent crime, or
reducing drug trafficking and abuse.
Chapter 9B-61.008, Florida Administrative Code, requires that, as a condition of
participation in this program, the units of government in each county reach consensus
concerning the expenditure of these funds, including the projects to be implemented as
well as the agency responsible for such implementation. Developing such consensus
will require someone to exercise leadership and assume a coordinating role in the
development of applications for these funds. FDLE recommends that the Board of
Committed to
Service. Integrity. Respect. Quality
FFY 2002 Local Share Byrne
Page Two
March 11, 2002
County Commissioners assume this responsibility. In the event the county declines to
serve in this capacity, the Department will request the governing body of each
municipality in the county, in descending order of population, to serve as the
coordinating unit of government.
The enclosed Certification of Participation form requests the identification of an
indiyidual coordinator. We will send this individual an application kit that will provide the
program details necessary for completion of the application. Please complete the
enclosed Certificate of Participation and return it within 30 days from the date of this
correspondence to:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Attention: Beth Hamilton
We look forward to working with you. If you have any questions or if we can provide
you with any assistance regarding the Byrne Program, please contact me or Beth
Hamilton, Planning Manager, at (850) 410-8700.
Sincerely,
.
QQ ~rh~
Cla~n H. Wilder
Community Program Administrator
CHW/BH/mg
Enclosures
1. Program Announcement
2. Certification of Participation Form (Chairman of County Commission only)
cc: Mayors in Monroe County
Law Enforcement Agencies in Monroe County
Project Directors in Monroe County
Committed to
Service. Integrity. Respect. Quality
PROGRAM ANNOUNCEMENT
FEDERAL FISCAL YEAR 2002
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
The State of Florida, Department of Law Enforcement (FDLE), anticipates an
award from the United States Department of Justice for $15,209,331 in Local
Share Edward Byrne Memorial State and Local Law Enforcement Assistance
Formula Grant funds. This announcement is to notify eligible applicants of
program requirements.
Eliqible Applicants
Units of local government are eligible to receive subgrants from FDLE. "Units of local
government" means any city, county, town, township, borough, parish, village, or other general-
purpose political subdivision of a State and includes Native American Tribes that perform law
enforcement functions as determined by the Secretary of the Interior.
Proaram Strateav and Purposes
Units of local government applying for these federal funds must use them to implement projects
that offer a high probability of improving the functioning of the criminal justice system,
aggressively and effectively responding to violent crime, or reducing drug trafficking and abuse.
Projects must comply with the 28 federally authorized program areas and may provide
personnel, equipment, direct services, training, technical assistance, and public information.
They may include a range of activities including provision of prevention, intervention and
enforcement initiatives.
The Department strongly discourages local subgrant funding of projects of less than $25,000.
Economies of scale often play an important role in whether a project can achieve its targeted
objectives.
Proaram Development
Each county is allocated a sum of money for use by all local governments within the county.
This amount is determined through a funding matrix established in administrative rule.
Chapter 9B-61.008, Florida Administrative Code, requires that units of government in each
county reach consensus concerning the expenditure of these funds, including the projects to be
implemented and the agency responsible for such implementation.
Maximum coordination is required to meet this program requirement and the Department
requests the county board of commissioners to coordinate requests for all local governments
within the county. The Chairman, Board of County Commissioners, in each county so notified is
requested to return to the Department a statement of certification indicating the county's
willingness to serve as the coordinating unit of government. The certification will also identify
_ the individual 'that will serve as County Coordinator. This certification must be returned within
30 days from the date of receipt of notification. In the event the county declines to serve in this
Enclosure 1
FFY 2002 Byrne Program Announcement
Page 1
capacity, the Department will request the governing body of each municipality in the county, in
descending order of population, to serve as the coordinating unit of government.
To accomplish these tasks, the Department encourages each county to appoint a Substance
Abuse Policy Advisory Board, the membership of which should include at a minimum the
following persons or their authorized designee: Chief Circuit Judge, State Attorney, Public
Defender, Sheriff, Chief of Police of each municipality within the county or a Chief of Police
designated by those Chiefs of Police as their representative, Jail Administrator, Clerk of the
Court, Superintendent of Education and a representative of local drug treatment programs.
Each county is also encouraged to designate an Office of Substance Abuse Policy to assist with
these tasks.
Match Reauirements
Applicants must supply no less than 25 percent of a project's cost in cash from non-federal
funds; however, Indian Tribes are exempt from this matching requirement. These matching
funds must be funds that would not have been available for reduction of drug trafficking and
abuse and violent crime and criminal justice system improvement efforts in the absence of
federal funds; that is, they must represent an additional local effort in addressing these
problems. .
Application Reauirements and Deadlines
Chapter 9B-61 , Florida Administrative Code, governs program administration and funding.
Local governments should thoroughly review rule provisions before applying for subgrant funds.
Once the Certificate of Participation is returned to the Office of Criminal Justice Grants (OCJG),
a copy of the application package will be provided to the identified County Coordinator.
The Department must receive two (2) copies of each application for funding (both with original
signatures) no later than 5:00 P.M.. Tuesday, June 4, 2002. A separate application must be
submitted for each proposed project. Applications should be mailed or hand delivered to the
following:
Mr. Clayton H. Wilder
Community Program Administrator
Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
Applications must be accompanied by letters of approval representing agreement among at
least 51 percent of all units of local government representing at least 51 percent of the county
population as to the allocation of dollars to each project in the county.
Questions regarding this Program Announcement should be directed to Clayton
Wilder, Florida Department of Law Enforcement, at (850) 410-8700.
Enclosure 1
FFY 2002 Byrne Program Announcement
Page 2