Item C10 i al BOARD OF COUNTY COMMISSIONERSCounty of Monroe `, Mayor MidielleC'oltiiron. District 2
The Florida Keys %, gear Pro' cm David Wee,District 4
t i iig('ates- District l
t Medic Martine/,District
Mike Forster, District 5
DAVID P. RICE,COMMISSIONER
9400 Overseas I-lighway, Suite?I0
Marathon Airport Terminal Building
Marathon, FL 33050
O 305.289.6000
E boccdis4( ,monroecounty-fl. ov
Interoffice Memorandum
Date:: June 11,2021
To. Kevin Madok, Clerk of the Court
County Clerk's Office
Y
From,. Commissioner David Dice, District 4
RE: NOTICE OF VOTING CONFLICT
Per Florida Statute:112.3143, l hereby disclose by written memorandum that I will
abstain from the vote on certain issues brought before the Monroe.County Hoard of
Commissioners with entities with which I ant involved.
I will abstain from the vote on issues concerning the following entities.
Guidance Care Center, Inc.,a private, not-for-profit entity, which receives some of its
operational funding from the County, as I currently sit on the Board of Directors of the
Guidance Care Center. I aim also a member of the Board of the Historic Florida Keys
Foundation, Inc:.
At the.'Tune 16,2021 BOCC meeting, I will abstain from the vote on item(s):
#(710
Copy of agenda item testing from the Revised Agenda for each of the referenced items}is included for
documentation.
ATT.• State Form Whfemorandum of Voting Conf!'ict for County,Municipal,and Other Local Elected
Officers
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
I LAST NAME FIRST NAME—MIDDLE NAME NAME CIF BOARD CO,NC1L r he1MISSICN AUTHi]R4$ 0 COMMIT-tE
YIVE
1 h AIL[lNrGr�ADDRES5 �t jr a Jr �q THE BOARD COUNCIL COMMi ION AUTHORITY OR COMMITTEE ON
! .:3 - �. aCJ I C�[3 +i w-HACH s SERVE IS A iyNBT F
CITY COUNTY >CITE i3UN^t OTHER LC7CnLAGENCY
g c 4,p` ,y NAME Or POLITICAL UBDIVISI N
6 °1 CL T ( 9 V fy) _r�coo--' n
DATE ON WHICH VOTE OCCURRED
MY POSITION IS:
ELECT4 E 5 APPOINTIVE
WHO MUST FILE FORM 813
I
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission; authority or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of
interest under Section 112-3143, Florida Statutes.
i
Your responsibilities under the Saw when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions an this form before
completing and fling the form.
i
f
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained
(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a
j relative. or to the special private gain or loss of a business associate Commissioners of community redevelopment agencies(C s) under
Sec- 163,356 or 163357, F.S and officers of Independent special tax districts elected on a one-acre, one-vote basis are not prohibited
from voting in that capacity
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife,, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law-A'business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer; ccowner of property, or corporate shareholder(where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting', and j
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting, who should incorporate the form in the minutes.
i
i
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.313 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction-
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
You must complete and file this form (before making any attempt to influence the decision)with the person responsible for-recording the
...mutes of the meeting, who will incorporate the fom7 in the minutes. (Continued on page 2)
i
I
CE FORM 8B-EFF tt,QU 13 PAGE 1
Adopted by FefereriGe in Rule 34-7 010(1){9,FA.0
I AP e r
POINTED OFFICERS (continued)
, A copy of the fowl must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the farm Is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING'.
You must disclose orally the nature of your conflict in the measure before participating.
You must complete the form and file it within 15 days after the Vote occurs with the person responsible for recording the minutes of the
meeting,who must incorporate the farm in the minutes.Ampy of the form must be provided immedcately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is Filed.
I
DISCLOSURE OF LOCAL OFFICER'S INTEREST
= I, t I hereby disclose that on, -- 20 2.1
(a)A measure cause or will come before my agency which (check one or mare)
inured to my special private gain or loss,
l
inured to the special gain or lass of my business associate,
a
Inured to the special gain or loss of my relative,
inured to the special gain or loss of - by
whom I am retained; or
I inured to the special gain or loss of which
i
is the parent subsidiary,or sibling organization or subsidiary of a pnnc+pal which has retained me
(b)T e measure before my agency and the nature of my conflicting interest in the measure is as follows.
I currently sit on the Board of Directors of the Guidance Care Center, Inc.
I am. also a member o F the Board of the Historic Florida Keys Foundation, Inc.
SEE ATTACHED AGENDA ITEM SUMMARY
If disclosure of specific InFormation would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,
who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
G
l p '
Date l 6e Signature
Nf T{CE: UNDER PROVI510NS OF FLORIpA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE 1
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING IMPEACHMENT,
REMOVAL OR SUSPENSION FROM [OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED$10,000.
CE FORM 88-EFF 11d2013 PAGE 2
Adopted by rethrence in Buie 34-7 0101d 11(F,FA_C
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CountCounty ��Monroe. ,y, ? "tr, BOARD OF COUNTY COMMISSIONERS
y M T� \�1a� Mayor Michelle Coldiron,District 2
�1 1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
June 16, 2021
Agenda Item Number: C.10
Agenda Item Summary #8299
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Janet Gunderson (305) 292-4470
N/A
AGENDA ITEM WORDING: Approval of the Substance Abuse Policy Advisory Board's
recommendation selecting the Guidance/Care Center (G/CC) Women's Jail Incarceration Drug
Abuse Treatment Program and the Samuel's House Court Mandated Criminal/Substance Abuse Case
Manager as the programs to apply for the Edward Byrne Memorial Justice Assistance Grant;
Approval of a Resolution authorizing the submission of grant applications, totaling $55,199
($27,121.66 for the G/CC WJIP and $28,077.34 for Samuel's House Court Mandated Case Manager)
with no cash match, to the Florida Department of Law Enforcement for funding from the Byrne/JAG
program for Federal Fiscal Year 2020; and Approval for the Monroe County BOCC to serve as the
coordinating unit of government in the preparation of the grant proposals and the distribution of the
funding allocation and approval of authorization for the Mayor to execute the grant funding
distribution letter, sign acceptance of grant awards and all grant related documents.
ITEM BACKGROUND: On April 14, 2021 Monroe County received notice from FDLE, Office of
Criminal Justice Grants (OCJG) announcing the availability of the JAG-Countywide (JAGC) local
solicitation for Federal FY 2020. Monroe County is eligible to receive $55,199.00 from the
Byrne/JAG grant program. The focus of Byrne/JAG is on improving the criminal justice system by
funding initiatives in local jurisdictions. Byrne/JAG funds may be used to implement programs in
the following program areas: (1) law enforcement; (2)prosecution, courts and indigent defense; (3)
prevention and education; (4) corrections, community corrections and reentry; (5)planning,
evaluation and technology enhancements; (6) crime and victim witness programs; and (7) mental
health programs.
The Substance Abuse Policy Advisory Board (SAPAB) convened for their annual meeting on May
7, 2021. The SAPAB is charged with the responsibility of making recommendations to the BOCC
for the annual distribution of countywide FDLE Edward Byrne Memorial Justice Assistance Grant
(JAG) Program funding. The SAPAB reviewed seven (7)proposals for services. The SAPAB
collectively discussed and determined the programs and funding allocation to recommend to the
BOCC for Byrne/JAG funding for Federal FY2020.
Florida Administrative Code requires that units of government in each county reach a consensus, via
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C.10
a grant funding distribution letter, concerning the expenditure of these funds, including the projects
to be implemented as well as the agencies responsible for implementation.
The application deadline to FDLE was June 11, 2021.
PREVIOUS RELEVANT BOCC ACTION: The County has applied to the Florida Department of
Law Enforcement for Byrne/JAG grant funding since approximately 1990.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
2021-xxx Byrne-JAG Resolution
51% Ltrs_Municipalities_Revised
FY2020-Local-JAGC-Subgrant-Solicitation Updated-04-08-21
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Grant: $55,199.00 (No Match)
Total Cost to County: $0.00
Current Year Portion: N/A
Budgeted: No
Source of Funds: DOJ/FDLE Edward Byrne Memorial Justice Assistance Grant Program
CPI: N/A
Indirect Costs: No
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: No
Insurance Required: No
Additional Details:
N/A
REVIEWED BY:
Christine Limbert Completed 05/28/2021 9:56 AM
Maria Slavik Completed 05/28/2021 10:09 AM
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Christina Brickell Completed 06/01/2021 3:05 PM
Liz Yongue Completed 06/01/2021 3:14 PM
Board of County Commissioners Pending 06/16/2021 9:00 AM
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RESOLUTION NO. - 2021
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY, FLORIDA
AUTHORIZING THE SUBMISSION OF GRANT APPLICATIONS TO THE FLORIDA
DEPARTMENT OF LAW ENFORCEMENT FOR THE FEDERAL FISCAL YEAR 2020 (FFY20)
WITH FUNDING FROM THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
PROGRAM (BYRNE/JAG)
WHEREAS, the Florida Department of Law Enforcement (FDLE) has announced the funding for
Federal Fiscal Year 2020 from the Edward Byrne Memorial Justice Assistance Grant (Byrne/JAG)
Program; and
WHEREAS, the Monroe County Board of Commissioners agrees to serve as the
coordinating unit of government in the preparation of the grant proposals and in the distribution of
funds allocated to Monroe County in the amount of$55,199 with no cash match; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board (SAPAB), with concern
given to the County's current drug control efforts, has recommended certain programs to apply for
funding in order to provide the community with activities focused on drug and alcohol education,
prevention, rehabilitation, and treatment to prevent and control crime and improve the criminal justice
system as designated by FDLE; and y
WHEREAS, to be eligible for consideration of funding, applications are required to be submitted
on or before June 11, 2021 using the FDLE Subgrant Information Management On-Line (SIMON) grants
management system; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that:
1. The Mayor is hereby authorized to execute the grant funding distribution letter, sign
acceptance of awards and all grant related documents for the FFY20 grant funds to FDLE,
Office of Criminal Justice Grants, Byrne/JAG Grant Programs;
2. The Board of County Commissioners approve the Monroe County Substance Abuse Policy
Advisory Board's recommendations and ratify the submission of the Byrne/JAG grant
applications;
3. This resolution shall be effective upon adoption by the Board of County Commissioners. F
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 16t" day of June 2021.
N
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Mayor Michelle Coldiron
Mayor Pro Tem David Rice
Commissioner Craig Cates
Commissioner Eddie Martinez
Commissioner Mike Forster
(SEAL)
ATTEST: KEVIN MADOK, CLERK Monroe County Board of County Commissioners
By: By:
As Deputy Clerk Mayor
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C.10.b
Islamorada,
r C3
TiCCage of Islands
N
CD
May 10, 2021
Mr. Cody Menacof
Bureau Chief
Office of Criminal Justice Grants c
Florida Department of Law Enforcement
P.O. Box 1489
Tallahassee, FL 32302-1489 y
Dear Mr. Menacof,
E
In compliance with State of Florida Rule 11D-9, F.A.C., Islamorada, Village of Islands approves ca
the distribution of $55,199 of Federal Fiscal Year 2020 Edward Byrne Memorial JAG Program
funds for the following projects in Monroe County:
Subgrantee Implementing Agency Project Purpose Amount
Guidance/Care Monroe County Board of Women's Jail Incarceration Drug
Center, Inc. Commissioners Abuse Treatment Program $27,121.66
Samuel's House, Monroe County Board of Court Mandated Criminal .2
Inc. Commissioners Substance Abuse Case Manager $28,077.34
Total: $55,199.00
0
Sincerely, LO
U
B?ddyynder
Mayor
Islamorada, Village of Islands
86800 Overseas Highway, Islamorada, FL 33036
Office 305-664-6400 • FAX 305-664-6464 • www.islamorada.fl.us
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iC.10.b
P.C . Box 510141, Key Colony Beach, FL 33051-0141 ® Phone: 305-2�9-i?_12
Fax: 305-289-0247
www.keycolonybeach.net
May 10,2021 N
cv
Mr. Cody Menacof
Bureau Chief
Office of Criminal Justice Grants U,
Florida Department of Law Enforcement
P.O. Box 1489
Tallahassee,FL 32302-1489
0
Dear Mr.Menacof,
0
In compliance with State of Florida Rule 11D-9, F.A.C.,the City of Key Colony Beach approves
the distribution of$55,199 of Federal Fiscal Year 2020 Edward Byrne Memorial JAG Program
funds for the following projects in Monroe County:
Sub grantee Implementing Agency Project Purpose Amount
Guidance/Care Monroe County Board of Women's Jail Incarceration Drug
Center,Inc. Commissioners Abuse Treatment Program $27,121.66
Monroe County Board of Court Mandated Criminal
Samuel's House, Inc. Commissioners Substance Abuse Case Manager $28,077.34
An
Total: $55,199.00
i
Sincerely,
76
`2
Ronald Sutton
Mayor
City of Key Colony Beach
_F
LO
m
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C.10.b
,4i,4 t®g S®PI
1300 White Street
.1 er1 Johnston (305)809-3840
ay r THE CITY OF KEY WEST tiohnston@cityofkeywest-
Cin f 08; °esd P.O. BOX 1409 fl.gov
KEY WEST, FL 33041-1409
cv
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cv
May 10, 2021
Mr. Cody Menacof c
Bureau Chief
Office of Criminal Justice Grants
Florida Department of Law Enforcement y
P.O. Box 1489
Tallahassee, FL 32302-1489
Dear Mr. Menacof, E
In compliance with State of Florida Rule IID-9,F.A.C., the City of Key West approves
the distribution of$55,199 of Federal Fiscal Year 2020 Edward Byrne Memorial JAG
Program funds for the following projects in Monroe County:
Sub grantee Implementing A ency Project Purpose Amount
Guidance/Care Monroe County Board of Women's Jail Incarceration i
Center, Inc. Commissioners Drug use Treatment Proggram $27,121.66
Samuel's House, Monroe County Board of Court Mandated Criminal
Inc. Commissioners Substance Abuse Case Manager $28,077.34 -2'
_ ... _. .2
Total: $55,199.00
i
Siincerely;
n
Teri Johnston
Mayor
City of Key West
Key to the Caribbean - Average yearly temperature 77 ° F.
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C.10.b
;1 P1
%xp of lavtott
P.O. Box 778 CD
Long Ivey, Florida 33341
Bruce Halle Phone: 305-664-4667 _
Mayer Fax: 305-664-0105
E-mail: citvhallQcityoflay1oncorn
0
c
May 10, 2021
0
Mr. Cody Menacof
Bureau Chief
Office of Criminal Justice Grants
Florida Department of Lave Enforcement E
P.O. Box 1489 ca
Tallahassee, FL 32302-1489
Dear Mr. Menacof,
In compliance with State of Florida Rage III -1, F.A.C,, the City of Layton approves the distribution of
$55,199 of Federal Fiscal Year 2020 Edward Byrne Memorial JAG Program funds for the following yi
projects in Monroe County:
Sabi rantee Implementing Agency Project Purpose Amount
Guidance/Care Monroe County Board of Women's Jail Incarceration
Center, Inc. Commissioners. Drug Abuse Treatment Program $27,121.66
Samuel's House, Monroe County Board of Court Mandated Criminal
Inc. Commissioners Substance Abuse Case Manager $28,077.34
Total: $55,199.00 LO
Respectfully,
c - yy, .
Bruce Hal e
Mayor, City of Layton
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CITY OF MARATHON FLORIDA
9805 Overseas Highway, Marathon, Florida 33050
Phone: (305) 743-0033 www.ci.marathon.fl.us
May 10, 2021
N
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Mr. Cody Menacof, Bureau Chief
Office of Criminal Justice Grants
Florida Department of Law Enforcement
P.O. Box 1489
Tallahassee, FL 32302-1489
0
Dear Mr. Menacof,
0
In compliance with State of Florida Rule 11 D-9, F.A.C., the City of Marathon approves the
distribution of$55,199 of Federal Fiscal Year 2020 Edward Byrne Memorial JAG Program
funds for the following projects in Monroe County:
Sub grantee Im lementin A ency Project Purpose Amount
Guidance/Care Monroe County Board of Women's Jail Incarceration
Center, Inc. Commissioners Drug Abuse Treatment Program $27,121.66
Samuel's House, Monroe County Board of Court Mandated Criminal
Inc. Commissioners Substance Abuse Case Manager $28,077.34
Total: $55,199 00
i
Sincerely,
76
.2
Mayor Luis Gonzalez i
City of Marathon
0
LO
U
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C.10.b
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Michelle Coltliron.District 2
Mavor Pro Tem David Rice. DiArict 4
The Florida Keys ( ' Craig Cates,District
r
Eddie Martinez.District 3
Mike Forster.District 5
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May 10,2021
m
Mr. Cody Menacof
Bureau Chief
Office of Criminal Justice Grants
Florida Department of Law Enfiorcernent c
P.O. Box 1489
Tallahassee, FL 3 23 02-1 4 89 c
0
Dear Mr. Menacof, �
In compliance with State of Florida.Rule III -9, F.A.C.,the Monroe County Board of Corn issioners approves
the distribution of$55,1.99 of Federal Fiscal Year 2020 Edward Byrne Memorial JAG Program funds for the
following projects in Monroe County:
Sub rant _ Implementing.Agency Pro'ect Purpose Amount
Guidance/Care Monroe County Board of op en's .Tail Incarceration Dru- W
Center, Inc. Commissioners Abuse Treatment Program $27,121.66
Monroe County Board of Court Mandated Criminal
Samuel's House, Inc. Commissioners Substance Abuse Case Manager 1 $2.8,077.34 �
Total: $55,199.00
m
76
Sincerel `2
Michel
le Coldiron
Mayor
LO
Monroe County Board of Commissioners
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C.10.c
Florida Department of Law Enforcement
Office of Criminal Justice Grants
N
Post Office Box 1489 Tallahassee, Florida 32302-1489(850)617-1250 criminaliustice@fdle.state.fl.us c44
Federal Fiscal Year 2020
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
JAG-Countywide (JAGC) Solicitation
0
The Florida Department of Law Enforcement (FDLE), Office of Criminal Justice Grants (OCJG) is seeking
applications for the state's Edward Byrne Memorial Justice Assistance Grant Countywide (JAGC)Program.
This program focuses on helping state and local agencies improve the criminal justice system.
E
Eligibility
Eligible applicants are limited to units of local government. A unit of local government is defined as a city,
county, town, township, borough, parish, village, or other general-purpose political subdivision of the state,
including Native American Tribes who perform law enforcement functions as determined by the Secretary
of the Interior.
co
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The allocations by county for Florida's FY 2020 JAGC program can be found in Appendix C.
Contact Information
I
The Office of Criminal Justice Grants (OCJG) main line is (850) 617-1250. For questions regarding this
solicitation, ask to speak with the Subgrant Application &Management (SAM) Supervisor, Steve Anderson
or the grant manager for your jurisdiction. For technical assistance with the Subgrant Information
Management Online (SIMON) system or for issues creating and submitting an application in SIMON, ask
for the SIMON Help Desk.
0
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JAG Funding Assistance—Florida Page 1 of 16
FY20 Program Information
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Table of Contents
ProgramDescription..................................................................................................................................3 �~
Local Planning and Approval Process....................................................................................................3
Program Strategy and Purposes..............................................................................................................3 �
Federal Priority Areas for Funding...........................................................................................................4
State-wide Funding Priorities ...................................................................................................................S
�
EligibilityRequirements.............................................................................................................................6
Match............................................................................................................................................................7
AdministrativeCosts..................................................................................................................................7 m
ProhibbadUsas & Exoendburas------------------------------------'O
Other Restrictions Requiring Compliance, Certification, or Prior Approval.......................................8
State and Federal Transparency-----------------------------------'11 �
Length of Award and Distribution of Funds..........................................................................................11
Application Instructions and Deadline...................................................................................................11 U_
ApplicationRequirements.......................................................................................................................1Z
co
StandardConditions................................................................................................................................13
Appendix/\................................................................................................................................................14
AppendixB................................................................................................................................................1S
AppendixC................................................................................................................................................16
JAG Funding Assistance-Florida Page 2 of 16
FY20Program Information
C.10.c
Program Description
The Florida Department of Law Enforcement(FDLE)received an award from the United States Department
of Justice (USDOJ) in the amount of$9,559,372 for the Edward Byrne Memorial Justice Assistance Grant
(JAG). FDLE will distribute JAG-Countywide (JAGC) local share funds in accordance with the JAGC
distribution provisions of Chapter 11 D-9, Florida Administrative Code. This Notice of Funding Opportunity N
p g pp Y >-
seeks subrecipient applications for activities as they relate to criminal justice.
Please note this program solicitation contains information provided by the USDOJ regarding specific areas
of national focus and the priorities to help maximize the effectiveness of Byrne/JAG funding.Applicants are -
strongly encouraged to consider these federal priorities when developing their applications.
Local Planning and Approval Process
For JAG—Countywide each county is allocated a portion of the state's federal award for use by local units
of governments within the jurisdiction. FDLE determines each county's allocation through a funding
algorithm based on population and crime statistics. The county is then required to complete a local planning
process to determine how the allocation will be distributed.
Chapter 11 D-9, Florida Administrative Code, requires the unit of government in each county to reach
consensus concerning the expenditure of JAG funds allocated to the jurisdiction. Consensus includes
agreeing upon the projects to be implemented and the agency or agencies responsible for implementation
through the 51% process. Each county must document the consensus by submitting letters from at least
51% of the units of government in the county, representing a minimum of 51% of the county's population.
Coordination is vital to meeting this program requirement, and FDLE requests that the county board of
commissioners serve as the coordinating unit for all local governments within the county. The Chairman of
the Board of County Commissioners is requested to return a Certificate of Participation indicating the co
CD
county's willingness to serve, and designating a primary point of contact (e.g. County Coordinator) for '
coordination efforts. In the event the county declines to serve in this capacity, FDLE will request the
governing body of each municipality within the county, in descending order of population, serve as the
coordinating unit of government.
Program Strategy and Purposes
JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment,
supplies, contractual support, and information systems for criminal justice in any one or more of the
following purpose areas: ,
1. Law enforcement programs;
2. Prosecution and court programs;
3. Prevention and education programs; t?
4. Corrections and community corrections programs;
5. Drug treatment and enforcement programs;
6. Planning, evaluation, and technology improvement programs;
7. Crime victim and witness programs (other than compensation); and
8. Mental health programs and related law enforcement and corrections programs, including
behavioral programs and crisis intervention teams.
Additionally, JAG funds awarded under this solicitation may be used for purposes identified in BJA's
allowable programs reference guide.
JAG Funding Assistance—Florida Page 3 of 16
FY20 Program Information
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C.10.c
Federal Priority Areas for Funding
BJA issues funding priorities in conjunction with JAG program guidance to ensure recipients and
subrecipients are aware of areas of national focus and priority, and maximize the effective use of JAG
funds. As a result, Florida passes-through these priority areas to subgrantees in the JAG-Countywide
solicitation. The federal JAG funding priorities for FY20 awards and subawards are as follows:
Safe Policing for Safe Communities (updated July 2, 2020)
BJA encourages state and local jurisdictions to support projects which incorporate elements of
the President's Executive Order on Safe Policing for Safe Communities (EOSPSC). The EOSPSC seeks
to enhance law enforcement practices and build community engagement through: the improvement of
officer credentialing; increasing the usage of community-support modeling; the expansion of training and
technical assistance required to adopt and implement improved use—of-force policies and procedures
(including scenario-driven de-escalation techniques); the retention of high-performing law enforcement o
officers and recruitment of law enforcement officers who are likely to be high-performing; the provision of
confidential access to mental health services for law enforcement officers; and the utilization of programs
aimed at developing or improving relationships between law enforcement and the communities they serve y
(including through community outreach and listening sessions, and supporting non-profit organizations
focused on improving stressed relationships between law enforcement officers and the communities they
serve).
Addressing Violent Crime E
Recognizing that violent crime and the drivers of crime, including felonious possession and use of a firearm
and/or gang violence, illegal drug sales and distribution, human trafficking, and other related crimes, vary
from community to community, BJA encourages state and local jurisdictions to invest JAG funds to tailor
programs and responses to state and local crime issues through the use of data and analytics. BJA also
encourages states and local jurisdictions to coordinate with their United States Attorneys and Project Safe
Neighborhoods grantees in order to leverage funding for violence reduction projects, and to coordinate their
co
law enforcement activities with those of federal law enforcement agencies such as the Federal Bureau of
Investigation (FBI),the Bureau of Alcohol,Tobacco, Firearms and Explosives (ATF),the Drug Enforcement
Administration, the United States Marshals Service, and the Department of Homeland Security.
Enforcing Firearms Laws
BJA encourages state and local jurisdictions to reduce crime involving the illegal use of firearms through
the strengthening and enforcement of state and local firearms possession laws. BJA also encourages the
formation of partnerships with federal, state, and local law enforcement and prosecutors to target offenders
who use guns in the commission of a crime and who purchase or sell guns illegally. This includes ensuring
that persons prohibited from purchasing firearms (see, e.g., 18 U.S.C. §922(g))are deterred from doing so
by enhancing complete, accurate, and timely access to the FBI's National Instant Criminal Background ,
Check System (NICS).
Additionally, state and local jurisdictions are encouraged to submit all necessary records to the FBI
databases in a timely fashion, thereby helping to prevent illegal transfers of firearms to those who are
prohibited from owning firearms under current law. Including these missing records will help ensure more
accurate and complete background checks.
State, local, and tribal grantees are also encouraged to participate with their U.S. Attorney's offices
in Project Guardian, which seeks to reduce gun violence and enforce federal firearms laws across the
country. Project Guardian draws on the Department of Justice's earlier achievements, such as the '
"Triggerlock" program, and it serves as a complementary effort to the success of Project Safe
Neighborhoods (PSN). In addition, the initiative emphasizes the importance of using all modern >_
technologies available to law enforcement to promote gun crime intelligence.
Officer Safety and Wellness m
The law enforcement safety and wellness issue is an important priority for BJA and DOJ. According to
the 2019 Mid-Year Preliminary Law Enforcement Officers Fatality Report, released by the National Law
Enforcement Officers Memorial Fund, as of the end of June 2019, 66 law enforcement officers had died in
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the line of duty. While this is a 35 percent decrease compared to the same time period in 2018, officers
continue to be injured and killed at an alarming rate. Firearms-related deaths continued to be the leading
cause of law enforcement deaths (27),followed by traffic-related incidents (21).Among the firearms-related
deaths, four were while responding to a robbery call, four were ambushed, and three were responding to
domestic disturbance calls. Of the traffic-related deaths, 11 were struck while outside of their vehicles; five cv
were crashes involving another vehicle or fixed object; and four were the result of single-vehicle crashes.
Based on the current FBI's Law Enforcement Officers Killed and Assaulted (LEOK& data, there were 48
officers feloniously killed in the line of duty during 2019, which is a decrease from the 56 feloniously killed
in 2018. a,
BJA encourages states and local jurisdictions to use JAG funds to focus on tactical officer safety concerns
and on the health and wellness of law enforcement officers by providing trainings, paying for tuition and
travel expenses related to attending trainings such as those available through the BJA VALOR Initiative and
the National Officer Safety Initiatives Program, and funding health and wellness programs for law
enforcement officers. JAG funding may also be used to attend officer safety and wellness conferences that
enhance law enforcement education and awareness with the goal of preventing officer injury and/or death.
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Fentanyl Detection �+
Fentanyl continues to be a major public health concern, and exposure in the field poses significant concerns
to first responders.The increased prevalence of fentanyl and other synthetic opioids in the illicit drug market
means that first responders need to understand how to protect themselves from exposure in the field. BJA
encourages state and local jurisdictions to use JAG funds to keep officers safe by minimizing their exposure
to fentanyl and for fentanyl detection equipment, training, and naloxone distribution. Fentanyl is
approximately 100 times more potent than morphine, 50 times more potent than heroin. Breathing can stop
after ingesting just two milligrams of fentanyl. The Fentanyl Safety Recommendations for First
Responders and the companion training video Fentanyl: The Real Deal provide unified, scientific,
evidence-based recommendations to first responders so they can protect themselves when the presence
of fentanyl is suspected during the course of their daily activities such as responding to overdose calls and
conducting traffic stops, arrests, and searches. co
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State-wide Funding Priorities
In order to comply with the statewide strategic planning requirements outlined in Section 502 of the
Omnibus Crime Control and Safe Streets Act, FDLE conducted a survey in 2019 to gauge statewide
priorities within each program area for funding.
Subrecipients are strongly encouraged to fund projects addressing at least one of the priorities outlined
below. If the subrecipient wishes to fund a project that does not address one of the identified funding 2
priorities, a written justification will need to be submitted to OCJG along with the application. o
Law Enforcement Prosecution &Courts
• Equipment 0 Pre-trial Diversion
• Training 0 Recidivism
• Traffic Enforcement • Training
• Community Policing & Engagement 0 Property&White Collar Crime
Prevention and Education Corrections and Community Corrections
• Anti-drug Programs 0 Behavioral Health Services
• School Violence Prevention 0 Workforce '
• Domestic Violence Prevention 0 Recidivism
• Pharmaceutical & Substance Abuse 0 Diversion
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Drug Treatment and Enforcement Planning, Evaluation &Technology
• Surveillance Equipment • Technology Upgrades
• Drug Enforcement—Single Jurisdiction 0 Crime Statistics Reporting
• Multi-Jurisdictional Task Forces & 0 Investigative &Surveillance Technology
Pharmaceutical Partnerships 0 Grant Management
• First responders, Crisis Response,
Stabilization, Antagonists/Detox u_
Crime Victim &Witness Mental Health
• Behavioral Health Services 0 Crisis Intervention Team Training &
• Advocacy Services Support
• Counseling &Clinical Services 0 Evaluation/Assessments
• Children Exposed to Violence, Abuse, & 0 Suicide Risk Assessment, Response &
Neglect Protocols
• Outpatient/Community Based Behavioral
Health Programs
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FDLE's Byrne/JAG strategic plan is available for review at:
http://www.fdle.state.fl.us/Grants/Documents/JAGC/SFY2020/2019 JAG-Strategic-Plan FINAL.aspx
Eligibility Requirements
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Applicants for JAG subawards must comply with all terms and conditions of the federal award and
subaward, including those incorporated by reference. This section identifies specific program requirements
that must be met as a condition of eligibility to receive federal funds under this program.
Each applicant must be able to document compliance with the following requirements:
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8 U.S.0 §1373 Communication Between Governments and the Immigration and Naturalization Service
8 U.S.0 §1644 Communication Between State and Local Government Agencies and Immigration and
Naturalization Service
2 C.F.R. §200.318-326 Federal Procurement Standards
2 C.F.R Part 200.300-309 Standards for Financial and Program Management
2 C.F.R. Part 25 Universal Identifier and System forAward Management(SAM) Requirements
28 C.F.R. Part 42 Nondiscrimination;Equal Employment Opportunity, Policies and Procedures
SAM Registration .2
To apply for JAG funds in SIMON, an organization and its users must be registered in SIMON and have a o
Data Universal Numbering System(DUNS)number.The organization must also be registered with the U.S.
Federal Government's System for Award Management (SAM) (2 C.F.R. Part 25). 2
A DUNS number may be obtained by calling (866)705-5711 or by visiting the Dun &Bradstreet website at:
https://iupdate.dnb.com/iUpdate/viewiUpdateHome.htm. A DUNS number is usually received within one to t?
two business days.
To create or update your annual SAM registration, go to SAM.gov.The process can take up to 10 business
days.
Compliance with Applicable Federal Laws cv
At the time of application, potential subrecipients are required to certify compliance with all applicable
federal laws. All applicants should understand that if the DOJ Office of Justice Programs receives
information indicating an applicant may be in violation of any applicable federal law, the applicant may be
referred to the DOJ Office of Inspector General (OIG) for investigation. If the applicant is found to be in
violation of an applicable federal law by the OIG,the applicant may be subject to criminal and civil penalties,
in addition to relevant OJP programmatic penalties, including suspension or termination of funds, inclusion
on the high risk list, repayment of expended funds, and/or suspension and debarment.
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Civil Rights Requirements
Federal laws prohibit subrecipients of financial assistance from discriminating on the basis of race, color,
national origin, religion, sex, disability, or age in funded programs or activities. All subrecipients,
implementing agencies, and contractors must comply with any applicable statutorily-imposed
nondiscrimination requirements, which are summarized below: cv
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• Title VI of the Civil Rights Act of 1964: Applicants must comply with all applicable requirements of u_
28 C.F.R. Part 42,specifically including any applicable requirements in Subpart E that relate to an equal
employment opportunity program. Applicants are advised to use the Office for Civil Rights EEO
Reporting Tool at (https://oip.gov/about/ocr/eeop.htm).
• Equal Employment Opportunity Certification (EEOC): Applicants must submit an EEO Certification
annually within 120 days of the subaward. Failure to submit the required EEO Certification will result in
the withholding of grant funds.
• Limited English Proficiency (LEP): In accordance with Department of Justice Guidance pertaining
to Title VI of the Civil Rights Act of 1964, 42 U.S.C. Part 2000d, applicants in receipt of federal financial
assistance must take reasonable steps to provide meaningful access to their programs and activities
for persons with LEP. FDLE strongly advises applicants to have a written LEP Language Access Plan.
For more information visit https://www.lep.gov/.
• Equal Treatment for Faith Based Organizations: Applicants, must comply with all applicable
requirements of 28 C.F.R. Part 38, "Equal Treatment for Faith Based Organizations", specifically
including the provision for written notice to current or prospective program beneficiaries.
• Americans with Disabilities Act:Applicants must comply with the requirements of the Americans with W
Disabilities Act (ADA), Public Law 101-336, which prohibits discrimination on the basis of disability
including provision to provide reasonable accommodations.
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Filing a Complaint-If the applicant or any of its employees, contractors,vendors, or program beneficiaries
has a discrimination complaint, they may file a complaint with the applicant, with FDLE, or with the Office
for Civil Rights.
Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box
1489, Tallahassee, Florida 32302-1489, or online at infop_fd le.state.fl.us. Any discrimination complaints
filed with FDLE will be reviewed by FDLE's Inspector General and referred to the Office for Civil Rights, the
Florida Commission on Human Relations, or the Equal Employment Opportunity Commission, based on
the nature of the complaint. 2
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Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs,
U.S. Department of Justice, 810 7th Street, Northwest, Washington, D.C. 20531, or by phone at (202) 307-
0690.
Intergovernmental Review: The FY20 JAG program is subject to Executive Order 12372. As a result, U
FDLE may provide information regarding subrecipient applications to the state single point of contact to
satisfy this requirement.
Match
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Match is not required for the JAG program. However, if a subrecipient identifies match on an application
that is approved for award, the match portion will be required. >'
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Administrative Costs
Administrative costs/fees are not eligible on JAG subawards.
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Prohibited Uses & Expenditures
JAG funds may not be used (whether directly or indirectly)for any purpose prohibited by federal statute or
regulation, including those prohibited by the JAG Program statute (34 U.S.C. § 10152).
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Supplanting: JAG funds may not be used to supplant state or local funds. See BJA's JAG FAOs for
• Y pp >-
examples of supplanting.
• Security Enhancements for Non-governmental Entities: JAG funds may not be used for security
enhancement or equipment for non-governmental entities not engaged in criminal justice or public
safety.
• Additional Restrictions: JAG funds may not be used to pay for any of the following items unless
approved by the BJA Director: (1) vehicles, vessels, and aircraft (excluding police cruisers, police 0
boats, and police helicopters); (2) luxury items; (3) real estate; (4)construction projects (other than
correctional institutions); and (5) UAS/UAV/US system and equipment. See BJA's JAG FAOs for
more information.
Note: Beginning with FY20, FDLE will not approve the purchase of trinkets such as hats, mugs, portfolios,
t-shirts, coins, gift bags, etc., with grant funds.
Other Restrictions Requiring Compliance, Certification, or Prior Approval
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Methamphetamine Mitigation Plans
Any program that funds any portion of methamphetamine laboratory operations or clean-up must complete
a Meth Mitigation Plan that includes the nine protective measures or components required by BJA. If an �--
agency's application requests funding related to meth lab mitigation, review the BJA website related to
NEPA compliance (including information regarding meth labs)and contact FDLE's Office of Criminal Justice coCD
Grants for further assistance.
Publications and Other Media
All media created, published, and/or altered using federal grant funds must be reviewed and approved by
FDLE and/or BJA prior to release or distribution. This includes any curricula, training materials, brochures,
or other written materials that will be published, including web-based materials and web site content, as
well as all audio or video materials, including Public Service Announcements. Grantees must submit a draft
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of each proposed item to OCJG no later than thirty (30) days prior to the targeted dissemination date.
For items containing videos, a transcript may be provided with screenshots or a description of the visual
portion.
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Award No. 2020-MU-BX-0006 awarded by the Bureau of Justice
Assistance, Office of Justice programs. The opinions, findings, and conclusions or
recommendations expressed in this publication/program/exhibition are those of the authors and c;
do not necessarily reflect the views of the Department of Justice or grant-making component"
This requirement does not apply to the purchase or reproduction of existing materials or items created by
other agencies or vendors, for example, crime prevention brochures, unless the subrecipient alters the item
in any way. Neither does this requirement apply to items serving only to advertise an event or the availability
of services. Please contact FDLE's grant's office with questions or to clarify the applicability of pre-approval
requirements.
NEPA
Any improvement, building or construction project will require pre-approval to ensure compliance with the
National Environmental Policy Act (NEPA). This may include relatively minor activities such as installing
fence posts, security or surveillance cameras, or anchoring any item to the ground. If the grant will fund
any activities that may fall under this requirement, review the subaward standard condition related to NEPA
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and the section of the BJA web site related to NEPA compliance and contact FDLE's grant's office for
assistance.
Sole Source
If a subrecipient requests to procure goods or services costing $10,000 or more by sole source to a single cv
vendor, a sole source justification must be submitted to FDLE for approval prior to the obligation of grant cv
funds. For a sole source procurement over the federal Standard Acquisition Threshold (SAT)of$250,000, �-
written pre-approval must be obtained from both FDLE and DOJ. Subrecipients should submit the
completed "Sole Source Justification" form with the application or as soon as the procurement method is
known.
Sole source approval applies to the amount of the total procurement, regardless of the amount of federal
investment in the purchase. Before submitting a request for a sole source procurement, applicants should
carefully review the conditions governing this type of procurement (see 2 C.F.R. § 200.320(f)). o
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Conference/Meeting/Training Costs
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OJP policy and guidance encourages minimization of conference, meeting, and training costs; sets cost
limits,which include a general prohibition of all food and beverage costs; and requires prior written approval
of most conference, meeting, and training expenditures. Subawards requesting to use grant funds for
meetings,trainings,or conferences may be required to complete and submit an OJP event submission form
upon request from FDLE and/or OJP.
Duplication of Networks (updated September 10, 2020)
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement
information sharing systems which involve interstate connectivity between jurisdictions, such systems shall
employ, to the extent possible, existing networks as the communication backbone to achieve interstate
connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not ,W
be cost effective or would impair the functionality of an existing or proposed IT system.
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Entry of Records into State Repositories
As appropriate and to the extent consistent with law, a condition will be imposed that would require the
following: Any program or activity that receives federal financial assistance under JAG that is likely to
generate court dispositions or other records relevant to NICS determinations, including any dispositions or
records that involve any alien who is illegally in the United States (18 U.S.C. § 922(g)(5)(A), must have a
system in place to ensure that all such NICS-relevant dispositions or records are made available in a timely
fashion.
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Body Armor
Body armor purchased with JAG funds may be purchased at any threat level, make, or model from any 2
distributor or manufacturer, as long as the following requirements are met: o
• The body armor must have been tested and found to comply with the latest applicable National
Institute of Justice ballistic or stab standards.
• The body armor purchased must be made in the United States.
• The body armor purchased with JAG funds must be"uniquely fitted vests,"which means protective c;
(ballistic or stab-resistant) armor vests that conform to the individual wearer to provide the best
possible fit and coverage through a combination of: (1) correctly sized panels and carrier
determined through appropriate measurement and (2) properly adjusted straps, harnesses,
fasteners, flaps, or other adjustable features. Note that the requirement that body armor be o
"uniquely fitted" does not necessarily require body armor that is individually manufactured based '
on the measurements of an individual wearer. In support of OJP's efforts to improve officer safety,
the American Society for Testing and Materials (ASTM) International has made available >_
the Standard Practice for Body Armor Wearer Measurement and Fitting of Armor (Active Standard
ASTM E3003) at no cost. The Personal Armor Fit Assessment checklist is excerpted from ASTM
E3003.
A JAG subrecipient proposing to use FY20 funds to purchase body armor must provide FDLE with a BVP
Certification indicating each law enforcement agency receiving body armor has a written "mandatory wear"
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policy in effect. For more information, review the FAOs related to the mandatory wear policy and
certifications.
Body Worn Camera(BWC) Purchases
JAG funds may be used to purchase equipment or to implement and/or enhance BWC programs. N
Subrecipients using JAG funds for BWC programs must certify the law enforcement agency receiving funds N
has policies and procedures in place relating to equipment use, data storage, privacy, victims, access,
disclosure and training.
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Any subrecipient intending to use grant funds for BWC-related expenses must provide FDLE with a BWC
Certification. A subrecipient without policies and procedures in place at the time of application will have
funds withheld until a certification is submitted. Information regarding BWC policies, resources and best
practices can be found at: https://www.b'a.gov/bwc.
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DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database
If JAG funds will be used for DNA testing of evidentiary materials, any resulting eligible profiles must be
uploaded to the Combined DNA Index System (CODIS) by a government DNA lab with access to CODIS.
No profiles generated with JAG funding may be entered into any other non-governmental DNA database
without prior written approval from FDLE's grants office and BJA.
In addition, funds may not be used to purchase DNA equipment and supplies when the resulting DNA
profiles from such technology are not acceptable for entry into CODIS.
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Interoperable Communications
Subrecipients utilizing FY19 JAG funds to support emergency communications activities should review the
most recent SAFECOM Guidance. This includes the purchase of interoperable communications equipment
and technology such as voice-over-internet-protocol bridging or gateway devices, or equipment to support
the build out of wireless broadband networks in the 700 MHz public safety band under the Federal
Communications Commission (FCC)waiver order. CO
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Additionally, to promote information sharing and enable interoperability among disparate systems across
the justice and public safety community, subrecipients are required to comply with DOJs Global Justice
Information Sharing Initiative guidelines and recommendations. All subrecipients shall document planned
approaches to information sharing and describe their compliance, or provide detailed justification for why
an alternative approach is recommended.
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Finally, JAG applicants proposing projects for interoperable communications should consider the use of
First Responder Network Authority (FirstNet) Program. FirstNet's statutory mission is to take all actions .2
necessary to ensure the establishment of a nationwide public safety broadband network (NPSBN). For
more information, visit www.firstnet.gov.
Employment Eligibility Verification
Subrecipients must ensure that as part of the hiring process for any position that is or will be funded (in
whole or in part)with award funds,the employment eligibility of the individual being hired is properly verified
in accordance with the provisions of 8 U.S.C. 1324a(a)(1) and (2). The subrecipient may choose to
participate in, and use E-Verify (www.e-verify.goy), provided an appropriate person authorized to act on
behalf of the subrecipient entity uses E-Verify to confirm employment eligibility for each position funded
through this award.
Determination of Suitability to Interact with Minors
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Any subrecipient indicating that a purpose of some or all of the activities to be carried out under the >_
subaward is to benefit a set of individuals under 18 years of age, must make determinations of suitability
before certain individuals may interact with participating minors. The requirement applies regardless of an
individual's employment status. The details of this requirement are posted on the OJP website at
https://oip.gov/funding/Explore/Interact-Minors.htm.
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State and Federal Transparency
Subaward agreements and information supplied to FDLE for grant management and payment purposes
will be used to report to the following mandatory state and federal transparency systems.
Florida Accountability and Contract Tracking System (FACTS)
This grant agreement, all corresponding information and a copy of the grant document, is provided to >-
FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of Florida.
Exemption from FACTS
The SIMON grant management system allows for partial or complete contract exemption from FACTS for -
those agreements containing information exempt from public records. Please be aware, in the event that
your agency's submission contains confidential and/or exempt information prohibited from public
dissemination under Florida's Public Records Law, Chapter 119, Florida Statutes, the subrecipient agency
bears the responsibility for applying proper redactions. Otherwise, any and all records submitted may be o
released without redactions.
Federal Funding Accountability and Transparency Act(FFATA)
The Federal Funding Accountability and Transparency Act (FFATA) was signed on September 26, 2006,
with the intent to empower every American with the ability to hold the government accountable for each
spending decision. The end result is to reduce wasteful spending in the government. The FFATA legislation
requires information on federal awards (federal financial assistance and expenditures) be made available
to the public via a single, searchable website, which is USASpendinq.gov. FDLE is required to report
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subaward data to FFATA as well.
Length of Award and Distribution of Funds
JAG-Countywide awards will be approved for a six (6) to eighteen (18) month project period between
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October 1, 2020 and September 30, 2022.
Grant funds are distributed on a cost reimbursement basis, with the ability to advance, for satisfactory
performance of eligible activities. Payment requests can be submitted on a monthly or quarterly basis and
should include total expenditures for the reporting period. Reimbursements will be processed in conjunction
with the receipt and review of programmatic performance reports to determine successful completion of
minimum performance deliverables as specified in the agreement.
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Application Instructions and Deadline
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Failure to follow application instructions may result in the incursion of a special condition at the ¢,
time of award.
In order to apply, the organization and user(s) must be registered in FDLE's electronic grant system
(SIMON). For questions or issues related to organization or user accounts, please contact the SIMON Help
Desk at (850)617-1250 or criminaliusticegfd le.state.fl.us.
Access codes are required to begin an application in SIMON. The SIMON announcement code for FY20
JAG subawards are provided to each County Coordinator designated and approved by the County to
facilitate the application process for each jurisdiction. OCJG updates the contact information for designated
county coordinators on the website. Applicants are encouraged to contact their County Coordinators to
obtain the necessary information required to apply.
Applications must be submitted via FDLE's online grants management system, SIMON, which can be
accessed at http://simon.fdle.state.fl.us by :00 P.M. (EST) on Friday, May 28, 2021.
Please see Appendix A: Application Timeline for other important dates.
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Application Requirements
Applications submitted under this solicitation must adhere to federal, state and program specific
requirements. For more information related to properly developing and writing an application to meet many
of the state and federal contract requirements, please review the OCJG Grant Writing Guide. N
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For FY20, subrecipients will be required to complete the following documents at the time of application;
failure to do so may result in the withholding of funds until items are received.
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Subaward Management Capabilities and Compliance Questionnaire
All applicants are required to complete the Subaward Management Questionnaire, and submit to OCJG
with their application. FDLE will use this form to validate a subrecipient's eligibility to apply, receive, and
maintain a federal JAG subaward. Additionally, this validation will allow FDLE to expedite the monitoring
process and ensure all subrecipients are in compliance with program requirements.
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Lobbying, Debarment and Drug Free Workplace Certification
Subrecipients are not permitted to use federal funds,directly or indirectly, in support of any lobbying activity. y
A subrecipient receiving or requesting an award exceeding $100,000 must certify compliance with this
requirement.
Additionally, a person/agency that is debarred, suspended, declared ineligible or is voluntarily excluded is
prohibited from receiving federal funds under this grant program. All subrecipients must certify the
subgrantee organization, and any vendor or lower tiered subrecipient, is eligible to receive these funds.
In compliance with the Drug-Free Workplace Act of 1988, state agencies applying for federal grant funding
under this program must certify compliance with establishing and maintaining a drug-free work environment.
Failure to submit the "Lobbying, Debarment and Drug Free Workplace Certification" to FDLE with the
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application may result in a withholding of funds condition on the subaward until the requirement is satisfied. ,
Contractual Services Subrecipient vs. Contractor Determination
Subrecipients utilizing funds in the Contractual Services budget category must adhere to the subcontracting
requirements below. All subrecipients should review the "OJP Subaward vs. Procurement Toolit" for
information regarding the two types of subcontracting.
1. Any applicant using grant funds in the Contractual Services budget category must complete and °—
submit a "Surecipient vs. Contractor Determination Checklist" for each contracted services item M
to FDLE with the application. 2
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2. The application must contain detailed information regarding the type of subcontracting
(subrecipient or contractor) and the method of procurement for the subcontract.
3. An applicant proposing to enter into a subrecipient contracting relationship must request approval
to subaward in the grant application and be able to adhere to and document compliance with c;
requirements and provisions for pass-through entities in 2 C.F.R. §200.331.
4. Applicants entering into a contractor relationship must adhere to the local unit of government's
written procurement policies and procedures to the extent they are consistent with or more stringent
than the procurement standards outlined in 2 C.F.R. § 200.318-326.
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Law Enforcement Agency Training Information
Any law enforcement agency receiving funds under a JAG subaward must submit performance
accountability metrics data for the 2020 calendar year related to training on: use of force, racial and ethnic
bias, de-escalation of conflict, and constructive engagement with the public.These metrics will be collected
via questionnaire from FDLE's grants office and reported to BJA's Performance Management Tool (PMT).
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Information regarding Communication with the Department of Homeland Security (DHS) and/or
Immigration and Customs Enforcement(ICE)
Each applicant must respond to the following questions within their application:
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1) Does your jurisdiction have any laws, policies, or practices related to whether, when, or how
employees may communicate with DHS or ICE?
2) Is your jurisdiction subject to any laws from a superior political entity (e.g. a state law that binds a
city)that meet the description in question 1? a,
3) If yes to either:
• Please provide a copy of each law or policy.
• Please describe each practice.
• Please explain how the law, policy, or practice complies with section 1373.
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Note: Responses to these questions must be provided by the applicant as part of the JAG application.
Further, the requirement to provide this information applies to all tiers of JAG funding and for all subawards
made to state or local government entities, including public institutions of higher education. All subrecipient
responses must be submitted to FDLE. Responses to these questions are not required from subrecipients
that are a tribal government/organization, a nonprofit organization, or a private institution of higher
education.
Death in Custody Reporting
In FY19, OCJG began collecting data regarding in-custody deaths, in accordance with the Death in Custody
Reporting Act (DCRA), which requires states and federal law enforcement agencies to report certain
information to the Attorney General regarding the death of any person during interactions with law
enforcement officers or while in custody. For the purposes of this requirement, a reportable death is any
death—including deaths attributed to suicide, accident,or natural causes—that occurred during interactions '✓
with law enforcement personnel or while the decedent was in custody, under supervision or under the
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jurisdiction of a state or local law enforcement or correctional agency, such as a jail or prison.
As a requirement of the state's Edward Byrne Memorial Justice Assistance Grant (JAG) award, Each
quarter, subrecipients must submit the DCRA Questionnaire identifying all reportable deaths occurring in
their jurisdictions during the reporting period. Information to be provided will include:
• The decedent's first, middle, and last name, gender, race, ethnicity, and year of birth
• The date, time, and location of the death 2
• Type of facility in which the death occurred
• Date of facility admission/arrest 2
• The law enforcement or correctional agency involved 0
• Manner of death
• Brief description of circumstances of death
We recognize that all of the requested information may not be available at the time of reporting. Please
provide as much information as possible for each reported death. c;
Standard Conditions
The standard conditions provide detailed compliance requirements for subrecipients upon signed
acceptance of the subaward. It is imperative all persons involved with this subaward read the standard
conditions. Failure to comply with the provisions outlined in the standard conditions may result in project
costs being disallowed. �-
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Appendix A
Application Timeline
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N
June 29, 2020 Florida received notice of final state JAG appropriation from U.S. Department of
Justice.
July 17, 2020 FDLE Office of Criminal Justice Grants (OCJG)submitted the final State of
Florida application for FY20 Byrne JAG funding.
0
November 24, 2020 Florida accepted the state's FY20 federal JAG award.
April 1, 2021 OCJG released JAGC subgrant solicitation on the department's website;
Notification emails sent to chief officials. c
April 30, 2021 Deadline for BOCCs to respond to OCJG with Certification of Participation and
designation of County Coordinator.
Upon receipt of BOCC COP and County Coordinator designation; OCJG
Ongoing provides County Coordinator with application information and SIMON
announcement code to distribute to all application managers in their
respective counties.
Deadline for County Coordinators to submit required 51% letters to OCJG
May 14, 2021 advising of applications that will be submitted from agencies within their �--
respective counties.
co
CD
May 28, 2021 Deadline to submit applications in FDLE's electronic grants management
system (SIMON).
I
02
0
CD
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Appendix B
N
Application Checklist
What Each County Should Do -Pre-Application
❑ Submit a signed Certificate of Participation designating a County Coordinator
0
❑ Assure all 51% letters for the county have been completed and submitted to OCJG
0
What Each Applicant Should Do—Pre-Application
0
❑ Acquire a DUNS Number
❑ Acquire or renew registration with SAM.gov
❑ For new users, request SIMON account
❑ For existing users, verify SIMON username/password and contact information
❑ Obtain an EEO Certification via EEO Reporting Tool
cv
❑ Read the FDLE subaward Special Conditions and DOJ Grants Financial Guide co
CD
CD
Additional Requirements
❑ Complete the Subaward Management Capabilities and Compliance Questionnaire
❑ Complete a Lobbying, Debarment and Drug Free Workplace Certification (for state agencies and 01
local units of government, if applicable) 0
❑ Complete a Subrecipient or Contractor checklist for each cost element requested in the
Contracted Services budget category
❑ Complete a Body Armor Mandatory Wear Policy Certification (if applicable)
❑ Complete a Confidential Funds Certification (if applicable)
❑ Complete a Sole Source Justification form for sole source purchases of$10,000 or more (if
applicable)
0
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Appendix C
FY20 JAGC County Allocation
N
CD
County County �-
County Allocation County Allocation
Alachua $71,953 Lake $78,204
Baker $23,107 Lee $162,684
Bay $81,291 Leon $90,077
Bradford $34,834 Levy $32,005
c
Brevard $131,689 Liberty $19,848
Broward $348,691 Madison $41,934 -
Calhoun $19,708 Manatee $103,811 y
Charlotte $58,368 Marion $84,659
Citrus $39,679 Martin $53,186
Clay $48,611 Monroe $55,199
Collier $84,138 Nassau $39,917
Columbia $38,642 Okaloosa $67,078
Dade $551,650 Okeechobee $58,352
Desoto $32,596 Orange $292,766
Dixie $23,274 Osceola $82,691
co
CD
Duval $239,400 Palm Beach $277,983
Escambia $105,334 Pasco $106,511
Flagler $35,748 Pinellas $236,358
Franklin $34,832 Polk $168,323
Gadsden $24,390 Putnam $60,054
Gilchrist $18,687 Santa Rosa $43,333
Glades $14,806 Sarasota $94,379 .2
Gulf $37,527 Seminole $112,827 c
Hamilton $43,393 St. Johns $53,560
Hardee $34,432 St. Lucie $79,881
Hendry $64,820 Sumter $43,990
Hernando $49,480 Suwannee $31,137
Highlands $50,648 Taylor $34,417
Hillsborough $288,815 Union $13,424
Holmes $23,446 Volusia $129,365 c
CD
Indian River $51,033 Wakulla $19,840
Jackson $23,355 Walton $28,161
Jefferson $29,627 Washington $26,060
Lafayette $19,206 E
Total $5,599,224
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