Item C23 C.23'
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CountCounty ��Monroe. ,y, ? "tr, BOARD OF COUNTY COMMISSIONERS
y M T� \�1a� Mayor Michelle Coldiron,District 2
�1 1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
June 16, 2021
Agenda Item Number: C.23
Agenda Item Summary #3352
BULK ITEM: Yes DEPARTMENT: Fleet Management
TIME APPROXIMATE: STAFF CONTACT: Tammy Acevedo (305)295-3176
NA
AGENDA ITEM WORDING: Approval to purchase New Garage Equipment needed for the New
Fleet Management location in Rockland Key from "Rotary Lift" Automotive Equipment Corp, in the
amount of $51,434.92, utilizing competitively bid pricing under the Sourcewell Contract: 4061015-
RRL, Fleet-Related Maintenance Equipment, Supplies, Services, and Inventory.
ITEM BACKGROUND:
This Fleet-Related Maintenance Equipment, Supplies, Services, and Inventory is equipment needed
for the New location of the "Fleet Management Facility" located at Rockland Key.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION: APPROVAL TO PURCHASE
DOCUMENTATION:
ROTARY LIFT RTP & BACKUP
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County: $51,434.92
Current Year Portion:
Budgeted:
Source of Funds: 304 Infrastructure Sales Tax
CPI:
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C.23'
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
NONE
06/16/21 304-24000 GEN GOVT CAP PROJECTS $51,434.92
CG2007
REVIEWED BY:
Daryl Greenlee Completed 05/31/2021 2:55 PM
Christine Limbert Completed 06/01/2021 2:19 PM
Purchasing Completed 06/01/2021 2:22 PM
Budget and Finance Completed 06/01/2021 4:55 PM
Maria Slavik Completed 06/01/2021 5:23 PM
Liz Yongue Completed 06/01/2021 5:30 PM
Board of County Commissioners Pending 06/16/2021 9:00 AM
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C.23.a
ProceduresMonroe County Purchasing Policy and
r
: 5® 2- 6 a 305-2924465
REQUEST TO PURCHASE (D.2.)
oe kurch
art at 5�'27.'21M
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Phan t. 305-292-3452 Account: 30 -24000-560620-('U2007-560620. v)
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1 §h °ode to Location 052 Grant/Proie�ct, Protect CG2007
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Qty. Chit Prod.N Description Unit Cost "Total Cost Accl.
1111080 Plus Portable 3D Wheel Aligner System e $22, 73. 9
R1450 Tilt Rack High Performance Tire Changer 57,42033
VSG800A3 Pneumatic Wheel Lift for Tire Changers 9 .7 950.73
Heavy Duty Truck Tire Changer Mobile HD $9,155.13 $9,155.13 �
1 R544 Pro Truck 2D Wheel Balancer $8,668.16 $8,668A6 �--
1GAR111 Optional Passenger Core Kit for R544 $200.60 $200. 0 CL
11.3 Opti nal for All Wheel Balancers Dually Kit $350.88 $35 .RR
U
Double Sided Cone With Metal Backing
Plate for Fans and Light Tracks 06
XXXOICTT Labor and aterials to tie in airline to Tire 2,015.00 $2,01 .00 CL
Changer
Freight 0 'Customer must have forklift an site to reserve u-
u-
and offload equipment
• *eleoricai and air by others $51,434.192
• Odoes not include any a 'icable sa ac.max
ire Paid a Ratary Lift Total
Items needed by:
Vendor Name: Rotary Lift Vendor#99627 �
Remarks/Recommendations: Recommend "Piggyback" the Sourcewell Contract! fort e
procurement of asset for Fleet Management Department, a "Cost Reasonableness". Pur a o Monroe County
Purchasing Policy, Chapter 7 Exclusions E. Piggybacking, Piggyback Arch ses equal , or more are not
subject to the competitive solicitation roce less directed by the PurchasingDirector or County
Administrator.
Reviewed ( ) y; ate:
sirr Qe l��e o
Reviewed ( ) y: ate:
Page 5
Revisal BOCC 3'19 15 iC? $
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C.23.a
Rotary Lift
Sourcewell Contract Quotation
Contract -
0
Quote 2021224 Prepared y: Christine Bilz
Date: 5/1 120 1 06
Requested y: *If the completion oft e installation K iO3
QuoteExpires: 1191 0 1 delayed more than one month due
Payment Terms: 1/2%-15th,NET 30 governmentalentity delays (i.e. el et all U)
Wa
rra ty: 1 yr. Parts Labor etc.), e t can request h
payment forte portion of w r c i, 4edE
Note: Quote for equipment and setup. (both equipment a install ti
Project e: Monroe County ember#156127
Model . riti nitExtended
- -
1060 Plus Portable 3 Wheel Aligner System 22,673.6 22, 73.69
15 Tilt Back Nigh Performance Tire Changer 7, 2 .73 1 7,420.73
VSG800A35 Pneumatic Wheel Lift for Tire Changers 950.73 1 0.7 CL
-
60 Heavy Duly Truck Tire Changer Mobile HD $ 9,15513 1 9,15513
roTruck 2D Wheel Balancer 8,66&16 1 8,668,16 ca
CA 111 Optional Passenger Cone Kit for R544 0 .6 1 200. ca
1 13 Optional for All Wheel Balancers Dually Kit 3 .63 1 50e6 06
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Double Sided Cone With Metal Backing Plate for
Vans and Light Trucks °®
U-
XXX01CTT Labor and rnateri is to tie in airline to Tire 2,015,00 1 2,015.00
Changer
kCustomer must have forklift on site to receive and 0
offload equipment
kelectrical and air by others
*does not include any applicable sales tax
Freight Pre Paid By Rotary Lift
Total Price: 1,44.92
ADDITIONAL CONDITIONS: submitting a purchase order to Vehicle Service Group, LC. (VSG),
customer accepts and agrees to these terms and conditions as additional terms to the extisting agreement between the
parties referenced on the face of this quotation(Existing Agreement), notwithstanding anything to the contrary contained therein.
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C.23.a
All additional or different terms and conditions contained in Customer's purchase order are hereby rejected. No additional or
different terms or conditions,or any modifications,changes,or amendments to these terms of the existing agreement shall be
binding on VSG, unless expressly accepted by VSG in writing.
DISCLAIMER- o ithstanding anything to the contrary in the Existing Agreement, VSG shall not be liable for any loss,damage or
additional costs arising from unforeseen conditions affecting installation, including but not limited to contaminated soil, bed rock,
in-floor heating system, high water conditions,or any otherty e of in® round conditions. Customer acknowledges and agrees that
Customer shall be responsible for any additional costs due to such conditions, in addition to the installation price set forth herein.
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Notwithstanding anything to the contrary in the Existing Agreement, if delivery of the equipment or completion of the work
is delayed by more than thirty( 0)days due to the acts or ommission of Customer or any third party other than VSG or its sub-
contractors, VG may require Customer to render payment for equipment manufactured or delivered,and portions of the work
completed,within thirty( 0)days from the date of SG's invoice, in the amounts set forth in such invoice.
*Cancelled orders or returned goods are subject to % restocking fee
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Sourcewell#: 061015-RRL Rotary Lift
CAGE ® 7K311 2700 Lanier Dr.
90-0501347 Madison,IN 47250
00-638-2634 Christine Bilz,Government Sales Leader
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C.23.a
CONTRACTjpAAWARDED
NJPA VENDOR CONTRACT SUMMARY—Rotary Lift
I13AT L RF'P#
r11'.► UE:n C'aNT ,•r(:T NC`h1B£R NJPA REP TIT[.E: CA'7"EGO 1"
Fleet- elated Maintenance Equipment,Supplies,
Services,and Inventory Management Solutions
CONTRACT PERIOD PRICING MODEL �
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DESCRIPTION
VENDOR NAME AND ADDRESS VENDOR CONTACT
'e is^,,,. So i w'(- k,p �, I t t e .,;x[ "s fiia
anic` D;, 4c7
s sv.rotar lift. m bl z1`.)rota li .com �
NJPA CONTRACTS CONSIST OF THE FOLLOWING RELATED CONTRACT DOCI`MENTATION �
DOCUMENTS
" x ntra.a as usodj it rt"i n rne,,n 06,., Prop sal Evaluation
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A,ni,� #lidavilofAdvertisement �
Evaluation Committee Comment& Reviewr. N
s5_.tor Prkl A KER), Board.Minutes m_ 0)
+��tilraci vaance&Award
t, P all.. " aJzl �.'€S k .,,..A�IJ. d ucwi III..:'" E k."? CL
DOCI''MENTAT1ON OF CONTRA(T MAINTENANCE ADDITIONAL INFORMMON: (J
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NJPA INFORMATION
NJ PA CONTACT TITLE
PHONE EMAUL
;,.1 ,,,. ors Ij. ;a[r���i� i�t nhr�,ecsr
ArDD FSS NVERSITL
11 www.n� aeoop,o
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National Joint oesAlliance"' Contract Purchasing Department
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C.23.a
DoauSin Envelope ID:F1CDC33.8246C - 894• 7F212FC0
Letter of Agreement
To Extend the Contract
Between
Vehicle Service Group,LLC/Rotary Lift o
2700 Lanier Dr.
Madison, 17250
06
And
Sourcewell,Formerly National Joint Powers Alliance( JPA)
0212t'Street NE
Staples,MN S6479 E
Phone:( 1 ) -10
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The Vendor and Sourcewell have entered into an Agreement(Contract 061015-RRL)for the
procurement of Fleet-Related Maintenance Equipment,Supplies,Services and inventory
Management Solutions.This Agreement has an expiration date of July 21,2019,but the parties
may extend the Agreement for one additional year by mutual consent.
The parties acknowledge that extending the Agreement for another year benefits the Vendor, CL
Sourcewell and Sourceell's members.The Vendor and Sourcewell therefore agree to extend
the Agreement listed above for a fifth year.This existing Agreement will terminate on July 21,
2020. All other terms and conditions of the Agreement remain in force. Co
06
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So rl Nallonal Joint Powers Alliance( 1 )
° ,Its: Director of aerations^
r cRr nt/C
Name printed or typed: Jeremy Schwartz 0
Date 10/26/2018 1 11:48 Am CDT
Vehicle Service C/ oa Lift
y: Its: C. r "e
AA e,
Nae printed ortype d: fd2
Date
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DocuSin Envelope I : F833F-638 -BC67-376FDF397B C23.a
AMENDMENT #2
TO
CONTRACT#061015-RPL
THIS AMENDMENT is by and between Sourcewell and Vehicle Service Group, . , tar lift
(Vendor),
Vendor has a ource' ell Contract for Fleet-Related Maintenance Equipment, Supplies, Services,
and Inventory ana eme t S Iutiurls relating to the provision of services by Vendor and t �
Source well and its Members (OriginalAgreement).
The parties agreed to extend the Original Agreement for a fifth year that will expire on July 21,
. The pa ties now agree to a sixth-year extension n in order to satisfy the validated Tweeds m
and requests of Sourcewell t er bers.
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The parties agree that certain terms within the Original Agreement will be updated and �
amended and only to the extent as hereunder provided.
Its CONSIDERATION the mutual c verwants and agreements described in this Amendment,
the parties agree as fell w s�
1. This Amendment is effective upon the date of the last signature below and has theCL
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effect of extending the Original Agreement through July 21, 2021. The Original
Agreement will not be extended again for additional time and that during the term of
this extension Sourcewell will no longer market the Original Agreement.
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Remainder of this page intentionally r al!l left blank. I®
Page 1 of
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iDocuSi n Envelope ID;4F883C3F-638 06 - C67-378A F3997 C23.a
. Effective Jrine 6, 2018, NIP. changed its narne to S urcewell. All references in these
documents to NJPA should be read as being replaced with "SOurce►vell,"
Except as amended by this Amendrnent, the Original Agreement remains in full force and
effect.
Surceell Vehicle Service Group, LLC/Rotary Lift
DocuSigned by, DocuSigned by:.
uth£..._ uth ,e� D205SSFE6IF IF 06
_.�,..- �.e.bwe
Jeremy Schwartz Christine Bliz
Name —Printed Name—Printed
Government sales Leader
Title; Director of Ooerations & Procurement CPO Title. «v
ate: 4/22/2020 1 11:01 Fhb CDT late; 4/22/2 20 1 1:54 PM CDT
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S urce ell— V :
Doccuftned by:
By S
E
rjth 7 F817w CO
Chad C auette .�
Name— Printed CL
Title. Executive Director CI
ca
/23/ 0 1 6:25 Am CDT 06
Date; CL
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C.23.a
COUNTY, Monroe County Purchasing Policy and Procedures
BOARD OF COUNTY COMMISSIONERS ATTACHMENT D.5.
MONROE
Vendor:FLORIDA
Posted
Change: "See Note Below" >
06
Vendor Name: Rotary
Lift-Vehicle Service i
Search / '..
Street Address: 2700 Lanier
Madison,
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Remittance Address different from above)
Vendor L
fi
Rotai alfii Servicer g
/F Y.: cB
StreetAddress: 12758 Collectionsw
P.
Box-
/e tate: Chicago.IL _ '✓
Zip: -
Name:Contact Christine Bilz
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Tax ID Number or . . • 7 1099 Tvne
Fax Number: 800-578-5438 D A Attorneys
1099 Required: Yes No X El M MedicaltHealthcare Pmts
If s, please check
Notes: El 0 Other Income
Rentals
...........................................................................
Requested6
a .: Date:
Purchasing -241- 4L
V Date:
ALL DEE
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C.21.1
}
F Request for Taxpayer Give Fonn to the
(Rev.October n1B) Identification Number and Certificationrequester.Do not
tat t
t t T o to .f v1F f i and information.
t Name(as shown on your income tax return).Name is required on this line;do not Wave this line blank.
VEHICLE I L
2 Business name/dbivegarded entity name,If different from above
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check only one of the 4 Exemptions(codes apply only to
following seven boxes. certain entities,not indNriduais;ese
Instructions on page 3):
Ind' ` uallsote proprietor or El C Corporation E3 S Corporation 0 Partnership TnsaVestate
sin LLC Exempt pay a(if
® o f Limited liability company.Enter the tax classification(C-C corporation.S=S corporation,P=Pa rshtp)01 C 0)
>
Note:Check the appropriate box in the line above for the tax classification of the single-migirnber own& Donotchack Exemption from FATCA reporting
e LLC It the LLC is c-lassillied as a single-member LLC that is disretprded from the owner unless the owner of the LLC is coda fog any)
another LLC that Is not disregarded from the owner for U.S.tederad tax purposes.Otherwise,a single=membor LLC the. 06
is disregarded from the owner should check the appropriate box for the tax classification of its ow
Other(see instructions)►_Aa r• a aw uw us a
dr ,(num ,street,and apt.or suits no.)See instructions. R ter's name and address(optional)
2700 LANIERIV
City;state.and ZIP code
MADISON,IN 2
7 List account num s)here(optional)
r Identification Number
Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid tmcurky number
backup withholding.For individuals,this is genaradly your social security number( N).However,for a
resident alien,sole proprietor,or disregarded entity,see the instructions for Part 1,later.For other —entities,8 is your employer identification number( I ).If you do not have a number.see Now to get
TIN,later. or
If the account is in more than one name,see the instructions for line 1.Also sea What Name a o nation number _
Number To Give the Requester for guidelines on whose number to enter,
S 0 -101 5101 T13 7
1MLWtJ=Ce17tifi ion
Under penalties of perjury.I certify that: U_
1.The number shown on this form is my correct taxpayer identfication number(or I am waiting for a number to be issued to me);and CL
2.1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding,and
3.I am a U.S.citizen or other U.S.person(defined below)i and
4.The FATCA code(s)entered on this form(f any)indicating that I am exempt from FATCA reporting is correct. 06
Certification instructions.You must cross out hem 2 above if you have been notified by the IRS that you are currently subject to backup withholding because CL
have faded to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,
acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments
other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part 11,Cater. LL
Sign Signatureof f i /r i >-
r us. ► / onto P. ! i
•Form 1 9- IV(dividends,including those from stocks or mutual 1--
General Instructions funds)
Section references are to the Internal Revenue Code unless otherwise .Form 1 9- I (various types of income,prizes,awards,or gross
noted. proceeds)
Future developments.For the latest Information about developments .Form 1 9- (stock or mutual fund sales and certain other
related to Form -9 and its instructions,such as legislation enact tr transactions by brokers)
after they were published,go towww.irs.gov/F`ormVit9.
•Form 1 9_S(proceeds from real estate transactions)
Purpose of Form •Form 1 9-K(merchant card and third party network transactions)
An individual or entity(Form -9 requester)who is required to file an •Form i D98(home mongage Interest).1098-E(student loan interest)
information return with the IRS must obtain your correct taxpayer 109 -T(tuition)
Identification number(TIN)which may be your social security number -Form 109-C(cancel debt)
( SN),individual taxpayer identification number(ITIN)..adoption -Form 1 A(acquisition or abandonment of secured property)
taxpayer identification number(ATIN),or employer identification number
(ON),to report on an information return the amount paid to you or other Use Form -9 only if you are a U.S.person(including a resident
amount reportable on an Wormation retum.Examples of information alien),to provide your correct TIN.
returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might
•Form 1 9-IT(interest earned or id) be subtect to backup withholding.See What is backup withholding,
later.
Cat.N0 10231X F - ( v 11)401 `
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