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Item I4 L4 County �� .�� y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `_ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting June 16, 2021 Agenda Item Number: I.4 Agenda Item Summary #3303 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200 No AGENDA ITEM WORDING: Ratification and approval of Amendment Two to the State of Florida Department of Transportation (FDOT) Public Transportation Grant Agreement G1237 as executed by the Director of Airports revising the scope of work for the Florida Keys Marathon International Airport Retention Pond Modification and Hangar Development project to include rehabilitation of the 11 hangars damaged during Hurricane Irma. ITEM BACKGROUND: The BOCC approved original Grant Contract G1237 on November 20, 2018 and Amendment One on April 15, 2020. The scope of work under the grant is being revised to include the rehabilitation of the 11 hangars that were damaged during Hurricane Irma. PREVIOUS RELEVANT BOCC ACTION: On April 15, 2020, the BOCC granted approval for the Mayor and/or the Director of Airports to execute FAA and FDOT grants as received to meet deadlines for return to the granting agency and expedite use of grant funds, with grants to be ratified by the County Commission at the next BOCC meeting. CONTRACT/AGREEMENT CHANGES: Adds rehabilitation of the 11 hangars to the project scope of work. STAFF RECOMMENDATION: Approval DOCUMENTATION: FDOT Grant G1237 Amendment 2 FINANCIAL IMPACT: Effective Date: Upon Execution Expiration Date: December 31, 2023 Total Dollar Value of Contract: N/A Packet Pg.996 L4 Total Cost to County: none Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: County Match: Insurance Required: No Additional Details: REVIEWED BY: Beth Leto Completed 05/25/2021 5:08 PM Richard Strickland Completed 05/25/2021 5:42 PM Pedro Mercado Completed 05/26/2021 9:41 AM Purchasing Completed 05/26/2021 9:52 AM Budget and Finance Completed 05/28/2021 3:28 PM Maria Slavik Completed 05/28/2021 3:31 PM Liz Yongue Completed 06/01/2021 10:19 AM Board of County Commissioners Pending 06/16/2021 9:00 AM Packet Pg.997 1.4.a STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 726-000-03 PUB LI I STRATEGIC DEVELOPMENT AMENDMENT TO THE PUBLICTRANSPORTATION OGC 11119 AGREEMENTGRANT Financial Project Number(s): Fund(s): DDR/DPTO FLAIR Category: 088719 (tern-segment-phase-sequence) 442417-1-94-01 Work Activity Code/Function: 215 Object Code: 751000 Federal Number/Federal Award Org.Code: 55062020629 Identification Number(FAIN)—Transit only: Vendor Number: F596000749053 Contract Number: G1237 Federal Award Date: Amendment No.: Two CFDA Number: N/A Agency DUNS Number. _. CFDA Title: N/A CSFA Number: 55.004 CSFA Title: Aviation Grant Program THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment')is made and entered into on by and between the State of Florida, Department of Transportation ("Department'), and Monroe County Airports - The Florida Keys Marathon International Airport, ("Agency"),collectively referred to as the"Parties." RECITALS r�. r9 WHEREAS, the Department and the Agency on 12/14/2018 (date original Agreement entered)entered into a Public Transportation Grant Agreement("Agreement'). WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. i NOW THEREFORE, in consideration of the mutual covenants in this Amendment,the Agreement is amended as W follows: cv 1. Amendment Description. The project is amended The Florida Keys Marathon International Airport Retention Pond Modification and Hanger Development 2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below(select all programs that apply): M cv X Aviation Seaports Transit _ Intermodal Rail Crossing Closure Match to Direct Federal Funding (Aviation or Transit) (Note: Section 15 and Exhibit G do not apply to federally matched funding) Other 3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement: X Exhibit A: Project Description and Responsibilities X Exhibit B: Schedule of Financial Assistance _ *Exhibit 131: Deferred Reimbursement Financial Provisions *Exhibit 62:Advance Payment Financial Provisions _ *Exhibit C: Terms and Conditions of Construction X Exhibit D:Agency Resolution Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements X *Exhibit G: Financial Assistance(Single Audit Act) Packet iPg. 998 1.4.a STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION OGC 11119 GRANT AGREEMENT *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance *Additional Exhibit(s): 4. Project Cost. The estimated total cost of the Project is increased/_ decreased by$1,562,500 bringing the revised total cost of the project to$2,800,000. c� The Department's participation is _ increased/_ decreased by $1,250,000. The Department agrees to participate in the Project cost up to the maximum amount of 2 240 000, and, additionally the Department's participation in the Project shall not exceed 80.00% of the total eligible cost of the Project. Except as modified,amended,or changed by this Amendment,all of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect. r. r9 IN WITNESS WHEREOF,the Parties have executed this Amendment on the day and year written above. AGENCY Monroe County Airports- STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION The Florida Keys Marathon International Airport i By. By: Name: Ri and Stricklan , Name: Daniel lolesias Title: Director of AiR Title: Director of Transportation Development m r. r9 cv STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION Legal Review: Alicia Truiillo I NR E C N RNEY AP R F M P O J.M ADO ASSIST COUNTY ATTORNEY Date Packet iPg. 999 1.4.a STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGCO2120 EXHIBIT A Project Description and Responsibilities A. Project Description (description of Agency's project to provide context, description of project components funded via this Agreement(if not the entire project)):The Florida Keys Marathon International Airport Retention Pond Modification and Hangar Development B. Project Location (limits, city, county, map):The Florida Keys Marathon International Airport, Marathon, FL C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate timeline, project schedule, project size): This scope is amended to include the rehabilitation of the 11 hangars damaged during Hurricane Irma. The project includes the necessary permitting, design and construction of new drainage improvements to modify and reduce the overall footprint of the existing dry retention ponds on airport property and for the site preparation and erection of new hangars. r9 cv D. Deliverable(s): This scope is amended to include the rehabilitation of the 11 hangars damaged during Hurricane i Irma. cv Necessary permitting, design and construction of new drainage improvements to modify and reduce the overall footprint of the existing dry retention ponds on airport property and for the site preparation and erection of new hangars. r. r9 cv The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice purposes will be the incremental progress made toward completion of project scope elements. Supporting documentation will be quantifiable, measurable, and verifiable,to allow for a determination of the amount of incremental progress that has been made, and provide evidence that the payment requested is commensurate with the accomplished incremental progress and costs incurred by the Agency. E. Unallowable Costs (including but not limited to): F.Transit Operating Grant Requirements (Transit Only): Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that matches the invoice period. The expenditure detail, along with the progress report,will be the required deliverables for Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The original grant agreement will include funding for year one. Funding for years two and three will be added by amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year have been met. Packet Pg. 1000 1.4.a 1*4 }atSS��ssjJA�{f�� . � i}�K}} or , 1)'I r r f Jr s n a : �ra1 1 d Ji D`tf JPOND AAf-A 4 e4lyf S 1 J g J r k�Sy lil}}r l J fd, S S 41 b 'NOTE sacs EJIS Gi Y C5i.Y I'M 3aa4A :.!U ,Nt34s:tdv�'.`A'Pd�ANA &4sAA 3d'� GE6CLE 0D 6"T:"s t3�+.Y�.Y3 P A YRI 4'f DAM 17 � 7t3si p� Jett}, „IMI vJr�a rr.llvAAw S�Sr?S JJys s A t ,t r dd ai.§ cues ,F �a �77 i1 Sa +I �„ t St£uJ ass rPfi it W } - ups\ S}Sh �lti Js �7 J° ,514` z 44` tiY �- i i �& M it rt atV N JS'YEX . n„�.�, ..,. N N u Packet Pg. 1001 1.4.a STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGCO2120 EXHIBIT B Schedule of Financial Assistance FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: c� A. Fund Type and Fiscal Year: Financial FLAIR State Object CSFA/ CSFA/CFDA Title or Fund Funding Management Type Category Fiscal Code CFDA Funding Source Amount Number yp Year Number Description 442417-1-94-01 DDR 088719 2020 751000 55.004 Aviation Grant Program $726,882 442417-1-94-01 DPTO 088719 2020 751000 55.004 Aviation Grant Program $523,118 m 442417-1-94-01 DPTO 088719 2019 751000 55.004 Aviation Grant Program $990,000 442417-1-94-01 LF 088719 2019 751000 55.004 Aviation Grant Program $247,500 r� r9 cv 442417-1-94-01 LF 088719 2020 751000 55.004 Aviation Grant Pro ram 1 $312,500 Total Financial Assistance $2,800,000 B. Estimate of Project Costs by Grant Phase: I W Phases* State Local Federal Totals State Local Federal% % % Land Acquisition $0 $0 $0 $0 0.00 0.00 0.00 Planning $0 $0 $0 $0 0.00 0.00 0.00 Environmental/Design/Construction $2,240,000 $560,000 $0 $2,800,000 80.00 20.00 0.00 Capital Equipment/Preventative $0 $0 $0 $0 0.00 0.00 0.00 WE Maintenance Match to Direct Federal Funding $0 $0 $0 $0 0.00 0.00 0.00 Mobility Management $0 $0 $0 $0 0.00 0.00 0.00 Transit Onl Totals $2,240,000 $560,000 $0 $2,800,000 *Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant Agreement. BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category(grant phase)has been evaluated and determined to be E allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached. Monroe County Airports Department Grant Manager - Signature - Date Packet Pg. 1002 1.4.a STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGCO2J20 EXHIBIT D AGENCY RESOLUTION PLEASE SEE ATTACHED c� r. M cv i cv r. M cv u Packet Pg. 1003 1.4.a STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGc02/20 EXHIBIT G AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: c� OBJECT TO SECTION 215.97, FLORIDA STATUTES:-- warding Agency: Florida Department of Transportation State Project Title: Aviation Grant Program CSFA Number: 55.004 *Award Amount: $2,240,000 *The award amount may change with amendments Specific project information for CSFA Number 55.004 is provided at: https://apps.fldfs.com/fsaa/ atalo .as x r. r9 cv COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number 55.004 are provided at: i littps.,//aRRs.fldfs.com/fsaa/searchCompliance.aspx The State Projects Compliance Supplement is provided at: htt s://a s.fldfs.com/fsaa/com liance.as x CN r. r9 cv Packet Pg. 1004