Item I6 L6
County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
June 16, 2021
Agenda Item Number: I.6
Agenda Item Summary #3345
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Approval of McFarland Johnson Task Order No. 2021-04 in the
amount of $117,118.00 for design services phase 313 for the Customs Facility - Terminal Annex
Repairs, Renovation & Equipment project at the Key West International Airport; to be paid 50%
from FDOT Grant AQH10 and 50% Airport Operating Fund 404.
ITEM BACKGROUND: Phase 3A of the Customs project temporarily relocated primary and
secondary screening to the west side of the annex terminal. As phase 3A nears completion, this task
order is to finalize design for Phase 313, the eastern portion of the Customs Facility project.
PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement for professional
services with McFarland-Johnson, Inc. on February 15, 2017.
CONTRACT/AGREEMENT CHANGES:
new task order
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
MJ PSO 2021-04 EYW CBP Design Ph 313
FINANCIAL IMPACT:
Effective Date: upon Notice to Proceed(NTP)
Expiration Date: 45 days after NTP
Total Dollar Value of Contract: $117,118.00
Total Cost to County: -0-
Current Year Portion:
Budgeted: Yes
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Source of Funds: FDOT Grant AQH10 (50%) and Airport Operating Fund 404 (50%)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: Yes
Additional Details:
06/16/21 404-630169 - FDOT4AQH10 KW CUSTOMS $117,118.00
REVIEWED BY:
Beth Leto Completed 05/29/2021 2:06 PM
Richard Strickland Skipped 06/01/2021 10:57 AM
Pedro Mercado Completed 06/01/2021 11:13 AM
Purchasing Completed 06/01/2021 11:40 AM
Budget and Finance Completed 06/01/2021 3:59 PM
Maria Slavik Completed 06/01/2021 4:12 PM
Liz Yongue Completed 06/01/2021 4:14 PM
Board of County Commissioners Pending 06/16/2021 9:00 AM
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1.6.a
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Upon Execution Task Order No. 2021-04
404-630169-530490-
Client Project No. GADK129-530410 Engineer Project No. _18221.18
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This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for L
Professional Services" between Monroe County, Florida ("Client") and McFarland Johnson Inc. 0
("Consultants'), dated February 15, 2017 ("Agreement"). The Agreement is incorporated herein and forms Ch
an integral part of this Task Order.
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Services Authorized: Design Phase Services Phase 3B for Customs Facility — Terminal Annex
Repairs, Renovation & Equipment at Key West International Airport
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Client authorizes Consultant to perform the Engineering Services described in Exhibit A attached hereto
and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists of
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six(6) page(s). CL
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement. W
X Firm Fixed Price of$117,118
N/A Other(Describe): CL
Schedule
Services may commence on Execution CL
Services will cease by 45 da s
Other
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA N
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NROE COUNTY ATTORNEY By
A flOVED FORM May
a6sI {b �� ,J17 tZ}tNEY CONSULTANT:
mars 5/28/21 MCFARLAND JOHNSON INC.
By fCrza
Witness James M.Festa,P.E., C.E.O.
Title;'
Pile:
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1.6.a
, McFarland Johnson
EXHIBIT A
PROPOSED SCOPE OF SERVICES
PHASE 3B
DESIGN PHASE SERVICES
KEY WEST INTERNATIONAL AIRPORT
CUSTOMS AND BORDER PROTECTION FACILITIES
May 2021
PROJECT BACKGROUND
As Phase 3A of the Key West International Airport nears completion, Phase 313 become the focus
as the airport continues its expansion of the terminal and FIS. Phase 3A has temporarily relocated
Primary and Secondary screening to the west side of the annex terminal. Figure 3A represents
Phase 3A scope from column line "A" to "D". It is anticipated that these spaces will be completed
in August 2021 and will include 60% new roof, HVAC replacement roof top units, new electrical
(power, data, lighting), plumbing (restrooms, sinks, drinking fountains), interior walls, doors,
windows, ceilings, finishes, millwork, x-ray screening equipment, furniture, fixtures, equipment
(FFE), security, IT, and access control systems built to CBP Airport Technical Design Standards. cV
With a budget of$1.5 million; EYW would like to continue with Phase 313, which would incorporate
the new primary and secondary processing. A basic floor plan representing the preliminary design
is shown in Figure 313.
Figure 1: Phase 3A CBP Layout W
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Figure 2: Preliminary Phase 3B CBP Layout
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The Phase 3B scope will include finalizing design for the eastern portion of the building from '✓
column D to column G. A new VAV rooftop unit will be incorporated into the design and ceiling
mounted mini-split units to serve the baggage pick-up area. The remaining roof area will be CL
replaced as part of Phase 3B.
McFarland Johnson, Inc, (MJ) will use the current CBP Airport Technical Design Standards and
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will coordinate the Phase 3B design with CBP to ensure a harmonized approach. The power
distribution design shall include circuiting for new equipment, lighting, and receptacles. Most of
the major electrical distribution design was completed in Phase 3A. Lighting system design shall
include photometric calculations, new fixtures selected to match Phase 3A design, and integrating
controls with the existing lighting control system.
As part of the Phase 3C scope, the primary processing area constructed in Phase 3A will be `V
demolished to convert this space to the new public restrooms, and the temporary public restrooms
located in secondary will become secure hold-rooms with institutional grade equipment. Phase
3C will also include the new baggage handling system and the northern"bump-out"of the building.
This design/configuration of Phase 3C will be completed under a separate scope of work later Iv
this year and will need to be coordinated with the Terminal Expansion project.
MJ's design services will include architecture: interior design: and mechanical, electrical,
plumbing, and fire protection engineering and cost estimating for the design and bidding for the
implementation of the CBP facilities. This proposal assumes that furniture and equipment will be
included in this project.
The phasing and subsequent duration of each construction period as well as an operational plan
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1.6.a
will be addressed during each phase of the project. This scope of work does not currently include
bidding, permitting, or construction phase services. These will be addressed in a separate scope
of services.
Description of Base Design Services:
Base design services for the project include:
• As Built Conditions Verification of Phase 3A (detailed verification of structural,
mechanical, electrical, fire protection, and plumbing facilities)
o Review Site Conditions
o Team Coordination
o Revision of Layout as Required by CBP a
o Development of Phasing and Operational Plan
o Revision/development of Base Drawings per the Field Survey ca
• Design Development (60%)
o Airport Review Coordination Meeting
o Design Development Drawing Preparation
o Phasing and Operational Plan Review
o Specification Preparation
o Print and Issue Redline Review Sets
o Quality Control
• Construction Documents (95%)
o Airport Review Coordination Meeting
o Preparation of Construction Document Package
o Phasing and Operational Plan Review
o Preparation of Final Specifications
o Printing and Issuing of Redline Review Sets
o Quality Control
o CBP/Airport Review Meeting
• Construction Documents (100%)
o Consultant Coordination
o Preparation of Construction Document Package cV
o Preparation of Final Specifications
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o Printing and Distribution of Documents
Deliverables E
Progress set deliverables will be printed and distributed for review at the end of:
• Construction Documents Phase 3B (95%)
• Bidding Documents Phase 3B (100%)
Meetings
One (1) on-site meeting is included in this proposal:
1. 95% milestone review meeting with Airport and CBP
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1.6.a
SCHEDULE
Milestone Duration Ending
Issue Notice to Proceed for Design 17 May 2021
Existing Conditions Documentation 7 Days 24 May 2021
Re-validation of CBP Layout 2 Days 26 May 2021
Design Development Phase 60% 14 Days 9 June 2021CL
Construction Documentation Phase 95% 14 Days 23 June 2021
Bid Documents (100%) 7 Days 30 June 2021
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1.6.a
Key West International Airport -CBP Phase 313 Design Phase Services
Monroe County
May 2021
McFarland Johnson
FEE SUMMARY
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DESIGN/PLANNING
SERVICESCL
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DIRECT TECHNICAL LABOR $117,118.24
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TOTAL FEE ESTIMATE $117,118.24
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TOTAL LUMP SUM FEE FOR ALL SERVICES $117,118
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MCFAJOH-01 D4 1.6.a
CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THI
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZE
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
---------------------------------------------------------------------------------------------------------------------------------------
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorse
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT Michael Burns
PRODUCER ME:
Insurance Office of America PHONE FAX
31 Lewis Street (A/C,No,Ext):(607)754.0329 45230 (A/C,No):(607)754-9797
E-MAIL..,
Suite 201 ADDRESS.Michael.Burns@ioausa.com
Binghamton,NY 13901 INSURERS AFFORDING COVERAGE NAIL
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INSURERA:National Fire Insurance Co of Hartford 20478
INSURED INSURER B:Continental Insurance Company 35289
McFarland Johnson,Inc. INSURER C:Valle y Forge Insurance Company 20508
49 Court Street
Suite 240 INSURER D;
Binghamton,NY 13901 INSURER E CL
INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERK
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TH
C44
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERM CD
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, C44
INSR ADDLSUBR POLICY EFF (POLICY EXP
LTR TYPE OF INSURANCE INSID Wt POLICY NUMBER IMM/DDNYYY MMIDDfYYYY) LIMITS 0
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A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
1,000CL
CLAIMS-MADE I X I OCCUR X X 6056803227 11112021 1/1/2022 DAMAGE TO RENTED 100
PREMISES(Ea occurrence) $
Approved Risk Management MED EXP(Any one person) $ 1,000
PERSONAL&ADV INJURY $ CfJ
GFN'l-AGGRFGA FE,IMI F APPI ILS PLR Z_ 5ku a GFNFRAI AGGRi $ 2,000
POLICY I X I PRO- I Ina
JECT X I LOG 1-26-2021 PRODUCTS-COMP�OP AGG $ 2,000
OTHER: $
B AUTOMOBILE LIABILITY COMBINED SING[,F.LIMIT 1,000 CL
(Ea accident) $
ANY AUTO X X 6056803213 111/2021 111/2022 BODILY INJURY(Per person) $
OWNED SCHEDULED
AUTOS ONLY Ai BODIL Y INJURY(Per accident) $
HIRED NON-OWNED PROPERTY DAMAGE 0)
AUTOS ONLY AUTOS ONLY (Per accident) $ a
Ix �X $ CL
B X UMBRELLAILIAB X OCCUR EACH OCCURRENCE $ 10,000
EXCESS LIAB CI AIMS-IJADI X X 6056803244 11112021 111/2022 AGGREGATE .$ 10,000
DIED 7X RETENTION$ 10,000 $
C WORKERS COMPENSATION X I PER J OTH-
AND EMPLOYERS'LIABILITY STAT TE ER UJ
ANY PROPRIETCR/PARTNERJEXECUTIVE YIN X WC656803230 11112021 111/2022 E.L.EACH ACCIDENT $ 1,000
OFFICER/MEMBER EXCLUDED? N � NIA
(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000
If yes,describe under 1,000 C-44
DESCRIPTION OF OPERATIONS be:ow E.L.DISEASE-POLICY LIMIT $ CD
A Val Pprs&Records 6056803227 11112021 111/2022 Blanket Limit 1,000 CN
0
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DESCRIPTION OF OPERATIONS!LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required)
Project: Any and all work at Key West and Marathon Airports.
Monroe County BOCCand all other parties as required by written contract are additional insured on a primary and noncontributory basis including comple
operations in regard to general liability per endorsement numbers CNA74858NY,CNA75079XX,CNA74987XX,in regard to auto per endorsement number
CNA71627.A Waiver of Subrogation applies in favor of the certificate holder,owner and all other parties as required by written contract in regard to genera E
liability per endorsement number CNA74858li in regard to auto per endorsement,number CA 04 44 10 13,in regard to workers compensation per
endorsement WC 00 03 13.The umbrella policy is following form of the underlying policies per endorsement#CNA76604XX.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFOF
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED
ACCORDANCE WITH THE POLICY PROVISIONS.
Monroe County BOCC AUTHORIZED REPRESENTATIVE
Insurance Compliance
PO Box 100085-FX
Duluth,GA 30096 ak
ACORD 25(2016103) @ 1988-2015 ACORD CORPORAT1
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The ACORD name and logo are registered marks of ACORD g. 1015