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Item N4 N.4 County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting June 16, 2021 Agenda Item Number: N.4 Agenda Item Summary #3359 BULK ITEM: Yes DEPARTMENT: County Clerk of Court TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock(305) 292-3550 N/A AGENDA ITEM WORDING: Approval of the minutes from the regular meeting of March 17, 2021, and the special meeting of March 31, 2021. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval. DOCUMENTATION: March 17 March 31 FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Packet Pg. 1650 N.4 Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: N/A REVIEWED BY: Kevin Madok Skipped 06/01/2021 2:35 PM Cynthia Hall Completed 06/01/2021 2:47 PM Liz Yongue Completed 06/01/2021 3:03 PM Board of County Commissioners Pending 06/16/2021 9:00 AM Packet Pg. 1651 N.4.a MINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Regular Meeting Board of County Commissioners Wednesday, March 17, 2021 Key Largo, Florida& Via Communication Media Technology A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m. at the Murray Nelson Government Center and via Communication Media Technology. Present and answering to roll call were Commissioner Craig Cates, Commissioner Mike Forster, Commissioner Eddie Martinez, Commissioner David Rice and Mayor Michelle Coldiron. Also present at the meeting were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy Clerk; county staff, members of the press and radio; and the general public. ADDITIONS, CORRECTIONS AND DELETIONS 0 Al Motion was made by Commissioner Forster and seconded by Commissioner Martinez granting approval of the Additions, Corrections and Deletions to the agenda. Motion carried 2 unanimously. PRESENTATION OF AWARDS B 1 Presentation of Employee of the Year to Gabriela Henri, Administrative Assistant, Code Compliance Department. B2 Recognition of county staff and Lori Lehr, consultant, for their contributions to Monroe County achieving a preliminary Class 3 Rating in the FEMA Community Rating System, which will increase annual savings to flood insurance policy holders to $7.5 million dollars annually beginning April 2022, with an annual average savings of$522.00 per policy holder. Cumulatively to date, the County has saved policy holders approximately $22 million dollars. Roman Gastesi, County Administrator, advised the Board that Fire Chief James Callahan will be retiring on May 15, 2021; and that Deputy Fire Chief Steve Hudson has been recommended to take his place. Chief Callahan and Assistant Chief Hudson addressed the Board. COMMISSIONER'S ITEM N3 Mr. Gastesi and Sheryl Graham, Social Services Director, addressed the Board concerning the direction regarding Poinciana Gardens Senior Living Facility. The item was postponed to the April 21, 2021 BOCC meeting in Marathon. Page 1 03/17/2021 Packet Pg. 1652 N.4.a COUNTY ATTORNEY Q3 Bob Shillinger, County Attorney, addressed the Board concerning authorization to initiate litigation against Tamera Z. Fletcher and her property, 15350 Old State Road, Sugarloaf Key, Florida, to seek compliance with the County Code and enforce the lien(s) arising from Code Compliance Case Number CE19020062. The following individual addressed the Board: Tamera Z. Fletcher. Christine Hurley, Assistant County Administrator, addressed the Board. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Cates granting approval of the item. Motion carried unanimously. BULK APPROVALS Motion was made by Commissioner Cates and seconded by Commissioner Forster granting approval of the following items by unanimous consent: C1 Board granted approval and authorized execution of the 6th Task Order, in the amount of $12,340.00, for Grant Management with CDR McGuire, Inc., under their contract dated September 5, 2019, for Flood Mitigation Assistance Grant ID 2016-013, demolition/reconstruction at the correct finished floor elevation at 15 12/15 14 Duncombe Street, Key West, Florida 33040, owned by Elzbieta Krysztofiak. 0 C2 Board granted approval and authorized execution of the 1st Amendment to the Interlocal 2 Agreement with the City of Key West to increase the County's contribution by $73,115.00, to a total of$812,874.00. This increase represents the County's 35.9%proportionate share, or $7,367.00 of the electrical tie in, and $65,748.00 for construction of the drainage system on Venetia Street that will connect the Bertha Street System to the City's Pump Station. C3 Board granted approval and authorized execution of the 4th Amendment to the Contract with WSP USA, Inc. for Engineering Design and Permitting Services for the Sea Level Rise Pilot Project. The amendment adds design of subsurface conduit to bring three phase power to the Twin Lakes Pump Station, evaluation of the use of outfalls versus injection wells for disposal, re-design of the layout of the Sands Pump Station to meet setback requirements, and updating the road and drainage plans to incorporate new target minimum road elevations based on current sea level rise projections for the maximum, not to exceed, amount of$467,943.61. C4 Board granted approval and authorized execution of the 1st Renewal of Agreement 419- 20 between Tranquility Bay Adult Day Care of Marathon, CORP. d/b/a Las Mias Adult Day Care and Monroe County to provide facility-based respite services to elderly and disabled citizens residing throughout Monroe County, in an amount not to exceed $40,000.00, for the period of November 1, 2020 through December 31, 2021. C5 Board adopted the following Resolution of a Florida Department of Transportation (FDOT), Small County Outreach Program, Grant Agreement funding construction for the Koehn and Big Pine Shores Roadway and Drainage Improvement Project in the grant amount of $1,660,312.00 (75%); with a match requirement of$553,438.00 (25%); for an estimated total Page 1 2 03/17/2021 Packet Pg. 1653 N.4.a project amount of$2,213,750.00. Due to a reallocation of years of FDOT workplan funding, this action rescinds previously approved Resolution No. 181-2020 (June 17, 2020). RESOLUTION NO. 067-2021 Said Resolution is incorporated herein by reference. C9 Board granted approval and authorized execution of the 2nd Amendment to Agreement with Sub-Zero, Inc., for Lower Keys HVAC Maintenance & Service, for a 1.4% CPI-U increase. Funding is ad valorem. CIO Board granted approval and authorized execution of the 1st Amendment to Grant Agreement 20h.sc.100.022 with the State of Florida, Department of State, Division of Historical Resources for restoration of the Historic Monroe County Jail. This amendment to the grant amends the scope of work to add selective demolition of non-historic materials. C12 Board granted approval of the Issuance (renewal) of Class A Certificate of Public Convenience and Necessity to the City of Marathon Fire Rescue for the operation of an ALS Transport Ambulance Service for the period April 15, 2021 through April 14, 2023. C13 Board adopted the following Resolution to write-off$11,931.38 for collection and 0 disposal of debris to clean up the county owned lot at 574 Hazel Street, Key Largo, Florida. 2 RESOLUTION NO. 068-2021 Said Resolution is incorporated herein by reference. C14 Board adopted the following Resolution of the Monroe County Board of County Commissioners adopting FEMA Technical Bulletin 3, Requirements for the Design and Certification of Dry Floodproofed Non-Residential and Mixed-Use Buildings, dated January 2021 as required pursuant to Monroe County Code Section 122-2(c). E RESOLUTION NO. 069-2021 Said Resolution is incorporated herein by reference. C15 Board granted approval and authorized execution of the 2nd Renewal Agreement Contract for Services with Life Extension Clinics, Inc. to perform annual physical examinations of Monroe County Fire Rescue personnel in accordance with NFPA 1582, for the period March 21, 2021 through March 20, 2022. C16 Board granted approval to purchase 4 Life Pak 15's from, sole source provider, Stryker using EMS Grant Funds accumulated over the years and additional MCFR budgeted funds. The cost for each Life Pak 15 is $18,365.00. With the addition of accessories and ProCare Services, the total purchase cost is $78,845.60, for a total of 4 Life Pak 15's per the attached Purchase Quote. A total of$65,139.72 will be EMS Grant funds; with the remaining $13,705.88 from MCFR budgeted funds. Said quote is incorporated herein by reference. Page 13 03/17/2021 Packet Pg. 1654 N.4.a C17 Board granted approval to issue a Request for Proposal for purchasing Medical Supplies and Pharmaceuticals for the ALS Rescue delivery in unincorporated Monroe County. C18 Board granted approval and authorized execution of a Lease Agreement with Rockland Investment Corporation, Inc. for a building and ground space as an interim Fleet Maintenance Facility on Rockland Key, at a cost of$103,257.00 per year(plus prorata share of property tax). Funding is from Fleet budget. C 19 Board granted approval and authorized execution of an Agreement between Gartner, Inc. and Monroe County for $40,426.00 for research, analysis of products and systems for the County in selecting hardware, software solutions, Telecom, and other IT services. C20 Board granted approval to advertise a Public Hearing, to be held April 21, 2021, to consider adoption of an Ordinance to revise Section 19-6, 19-8 and 19-39 of the Monroe County Code. The proposed Ordinance will delete Section 19-6 providing regulations for Loop Road which is no longer under the County's jurisdiction as it was acquired by the State of Florida; to revise Section 19-8 authorizing the County Engineer to allow temporary short-term closures when needed for right-of-way repairs or projects that necessitate a temporary road closure; and to revise Section 19-39 to set forth insurance requirements for contractor performing work on the County's right-of-way. 0 C21 Board accepted the report of monthly Change Orders for the month of February 2021 2 reviewed by the County Administrator/Assistant County Administrator. Said report is incorporated herein by reference. W C22 Board granted approval and authorized execution of the 2nd Memorandum of Understanding between the Board, the Monroe County Sheriffs Office (MCSO), and the Department of Juvenile Justice (DJJ) for the reallocation of costs and expenses to be borne by the County, MCSO or DJJ due to recent changes in the allocation of space in the Juvenile Justice W E Facility at 5503 College Road Key West, Florida 33040. C23 Board granted approval to advertise a Public Hearing for a budget amendment for the Fiscal Year 2021 for Key West International Airport, Fund 404. C24 Board granted approval of the Fiscal Year 2022 Budget Timetable. Said timetable is attached hereto. C25 Board granted approval to request a waiver of the Monroe County Purchasing Policy provisions to designate Siemens Industry, Inc., as a sole source provider, so that the expiring Contract with Siemens Industry, Inc. can be negotiated and renewed as a sole source. Funding is ad valorem and Fines & Forfeiture. C26 Board adopted the following Resolutions concerning the Transfer of Funds and the Receipt of Unanticipated Revenue: Page 14 03/17/2021 Packet Pg. 1655 N.4.a Amending Resolution No. 293-2020 (OMB Schedule Item No. 1). RESOLUTION NO. 070-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 294-2020 (OMB Schedule Item No. 2). RESOLUTION NO. 071-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 330-2020 (OMB Schedule Item No. 3). RESOLUTION NO. 072-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 4). RESOLUTION NO. 073-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 337-2020 (OMB Schedule Item No. 5). RESOLUTION NO. 074-2021 Said Resolution is incorporated herein by reference. 0 Amending Resolution No. 338-2020 (OMB Schedule Item No. 6). RESOLUTION NO. 075-2021 Said Resolution is incorporated herein by reference. Rescinding Resolution No. 339-2020 (OMB Schedule Item No. 7). RESOLUTION NO. 076-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 340-2020 (OMB Schedule Item No. 8). RESOLUTION NO. 077-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 341-2020 (OMB Schedule Item No. 9). RESOLUTION NO. 078-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 343-2020 (OMB Schedule Item No. 10). RESOLUTION NO. 079-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 344-2020 (OMB Schedule Item No. 11). RESOLUTION NO. 080-2021 Said Resolution is incorporated herein by reference. Page 5 03/17/2021 Packet Pg. 1656 N.4.a Amending Resolution No. 345-2020 (OMB Schedule Item No. 12). RESOLUTION NO. 081-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 346-2020 (OMB Schedule Item No. 13). RESOLUTION NO. 082-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 347-2020 (OMB Schedule Item No. 14). RESOLUTION NO. 083-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 348-2020 (OMB Schedule Item No. 15). RESOLUTION NO. 084-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 350-2020 (OMB Schedule Item No. 16). RESOLUTION NO. 085-2021 Said Resolution is incorporated herein by reference. 0 Amending Resolution No. 351-2020 (OMB Schedule Item No. 17). RESOLUTION NO. 086-2021 2 Said Resolution is incorporated herein by reference. Amending Resolution No. 360-2020 (OMB Schedule Item No. 18). RESOLUTION NO. 087-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 415-2020 (OMB Schedule Item No. 19). RESOLUTION NO. 088-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 321-2020 (OMB Schedule Item No. 20). RESOLUTION NO. 089-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 21). RESOLUTION NO. 090-2021 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 22). RESOLUTION NO. 091-2021 Said Resolution is incorporated herein by reference. Page 6 03/17/2021 Packet Pg. 1657 N.4.a Transfer of Funds (OMB Schedule Item No. 23). RESOLUTION NO. 092-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 24). RESOLUTION NO. 093-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 25). RESOLUTION NO. 094-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 26). RESOLUTION NO. 095-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 27). RESOLUTION NO. 096-2021 Said Resolution is incorporated herein by reference. 0 Receipt of Unanticipated Funds (OMB Schedule Item No. 28). RESOLUTION NO. 097-2021 2 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 29). RESOLUTION NO. 098-2021 Said Resolution is incorporated herein by reference. Rescinding Resolution No. 366-2020 (OMB Schedule Item No. 30). RESOLUTION NO. 099-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 31). RESOLUTION NO. 100-2021 Said Resolution is incorporated herein by reference. Rescinding Resolution No. 268-2020 (OMB Schedule Item No. 32). RESOLUTION NO. 101-2021 Said Resolution is incorporated herein by reference. Rescinding Resolution No. 273-2020 (OMB Schedule Item No. 33). RESOLUTION NO. 102-2021 Said Resolution is incorporated herein by reference. Page 7 03/17/2021 Packet Pg. 1658 N.4.a Amending Resolution No. 278-2020 (OMB Schedule Item No. 34). RESOLUTION NO. 103-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 283-2020 (OMB Schedule Item No. 35). RESOLUTION NO. 104-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 285-2020 (OMB Schedule Item No. 36). RESOLUTION NO. 105-2021 Said Resolution is incorporated herein by reference. Rescinding Resolution No. 286-2020 (OMB Schedule Item No. 37). RESOLUTION NO. 106-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 287-2020 (OMB Schedule Item No. 38). RESOLUTION NO. 107-2021 Said Resolution is incorporated herein by reference. 0 Amending Resolution No. 291-2020 (OMB Schedule Item No. 39). RESOLUTION NO. 108-2021 2 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 40). RESOLUTION NO. 109-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 316-2020 (OMB Schedule Item No. 41). RESOLUTION NO. 110-2021 Said Resolution is incorporated herein by reference. Amending Resolution No. 317-2020 (OMB Schedule Item No. 42). RESOLUTION NO. 111-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 43). RESOLUTION NO. 112-2021 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 44). RESOLUTION NO. 113-2021 Said Resolution is incorporated herein by reference. Page 8 03/17/2021 Packet Pg. 1659 N.4.a Transfer of Funds (OMB Schedule Item No. 45). RESOLUTION NO. 114-2021 Said Resolution is incorporated herein by reference. C27 Board granted approval and authorized execution of Land Use Restriction Agreements (LURAs) for the State Housing Initiatives Partnership Program for the purpose of guaranteeing a 15 year affordability period for the properties referenced in each LURA: Poinciana Royale located at 1341 McCarthy Lane, Key West, Florida; Harvey House located at 1215 Catherine Street, Key West, Florida; Seebol Place located at 711 Catherine Street, Key West, Florida; and McCarthy Rogers located at 1213 William Street, Key West, Florida. HURRICANE IRMA RECOVERY D2 Board granted approval and authorized execution of a Contract with Adventure Environmental, Inc., in the amount of$535,680.00, for marine debris removal and related services, funded by grant funds from the Florida Department of Environmental Protection Stewardship Grant LP44074, for removal of marine debris deposited by Hurricane Irma in unincorporated Monroe County in canals not covered by the former USDA NRCS Grant. D3 Board adopted the following Resolution amending and replacing Resolution No. 090- 0 2019 which provides relief from Code Compliance fines, liens and costs that resulted from Hurricane Irma impacts for households that obtain Community Development Block Grant- 2 Disaster Recovery (CDBG-DR) Assistance through the Department of Economic Opportunity Administered Rebuild Florida Program to repair, rebuild, or elevate their homes by adding the same relief for households that sell their property to Monroe County as part of the CDBG-DR Monroe County Voluntary Home Buyout Program. RESOLUTION NO. 115-2021 Said Resolution is incorporated herein by reference. D4 Board granted approval and authorized execution of the 1st Amendment to the Subrecipient Agreement with the Florida Department of Economic Opportunity for Community Development Block Grant-Disaster Recovery (CDBG-DR) Voluntary Home Buyout Program funded through CDBG-DR funds with no local match requirement. TOURIST DEVELOPMENT COUNCIL El Board granted approval by super majority to authorize execution of an Agreement with the City of Key West, in an amount not to exceed $167,890.00, DAC I Fiscal Year 2021 Capital Resources for the Mallory Square Sunshades (Public Facilities Category)Project. E2 Board granted approval and authorized execution of an Agreement with the Coral Restoration Foundation, Inc., in an amount not to exceed $97,800.00, DAC I Fiscal Year 2021 Capital Resources for the CRF - Coral Restoration -Key West 2021 Project. Page 19 03/17/2021 Packet Pg. 1660 N.4.a E3 Board granted approval and authorized execution of an Agreement with Key West Art and Historical Society, Inc., in an amount not to exceed $88,723.00, DAC I Fiscal Year 2021 Capital Resources for the Custom House Mechanical Phase 4 Project. E4 Board granted approval and authorized execution of an Agreement with the Old Island Restoration Foundation, Inc., in an amount not to exceed $234,375.00, DAC I Fiscal Year 2021 Capital Resources for the Repair& Improve Garden & Historic Landmark to Oldest House Museum Project. E5 Board granted approval by super majority to authorize execution of an Agreement with the City of Marathon, in an amount not to exceed $75,000.00, DAC III Fiscal Year 2021 Capital Resources for the Quay Restroom (Public Facilities Category)Project. E6 Board granted approval and authorized execution of an Agreement with the Coral Restoration Foundation, Inc., in an amount not to exceed $85,950.00, DAC III Fiscal Year 2021 Capital Resources for the CRF - Coral Restoration - Marathon 2021 Project. E7 Board granted approval and authorized execution of an Agreement with Hidden Harbor Marine Environmental Project, Inc., in an amount not to exceed $92,250.00, DAC III Fiscal Year 2021 Capital Resources for the Turtle Hospital Waterfront Guest Program Tiki Project. 0 E8 Board granted approval and authorized execution of the 2nd Amendment to extend 2 Agreement with Miami-Dade Historical Maritime Museum, Inc. for the USGCG Ingham Repair and Restore Hull Project to December 31, 2021. E9 Board granted approval of Stephanie Scuderi (sole applicant) as an "At Large" appointment to the Tourist Development Council District IV Advisory Committee. E10 Board granted approval to rescind Destination and Cultural Event Agreements, approved at the October 21, 2020 and November 17, 2020 BOCC meetings, as follows: Organization Event Name Funds Allocated Daily Plan-It Key West Best Fest $12,488.00 Key West Art and Historical Society,Inc. Pa io Kinetic Sculpture Parade $10,000.00 Keys Area Interdenominational Resources,Inc. Sombrero Beach Run $10,000.00 Rotary Club of Key Largo Charitable Events,Inc Key Largo Brew on the Bay $15,000.00 AIRPORTS J1 Board ratified and granted approval of the State of Florida, Department of Transportation, 1st Amendment to Grant Agreement G1 Q92, as executed by the Director of Airports,providing $341,562.00 in additional funding for construction of a two-lane access road to connect South Roosevelt Boulevard to the fixed base operator's fuel farm located at Key West International Airport. The grant match is funded by Passenger Facility Charge Fund 406 (PFC 417). J2 Board ratified and granted approval of the State of Florida, Department of Transportation, Grant Agreement No. G1U50, as executed by the Director of Airports,providing $100,000.00 in Page 1 10 03/17/2021 Packet Pg. 1661 N.4.a funding for the purchase of essential airport equipment at Florida Keys Marathon International Airport, to be funded 80% FDOT; and 20% Marathon Airport Operating Fund 403. J3 Board ratified and granted approval of the State of Florida, Department of Transportation, Supplemental Joint Participation Grant Agreement No. 2 to Contract GOU78, as executed by the Director of Airports,providing an additional $300,000.00 for Roof Rehabilitation at the Terminal Building at Florida Keys Marathon International Airport to be funded 80% FDOT; and 20% Airport Operating Fund 403. J4 Board granted approval to rescind the authorization to purchase an ADA Passenger Board Ramp from Keith Consolidate Industries, Inc. in the amount of$63,550.00, as approved on February 17, 2021; and granted approval to waive Purchasing Policies and Procedures, and declare an emergency, for the purpose of purchasing an ADA Passenger Boarding Ramp from Timberline GSE who provided the next lowest quote in the amount of$74,200.00, for emergency replacement of an existing ADA ramp that can no longer meet the new fleet mix at Key West International Airport. The boarding ramp will be paid from FAA CARES Grant 37-62; State FDOT Grant GOE47; and/or Airport Operating Fund 404. J5 Board granted approval to apply to the Federal Aviation Administration, for Passenger Facility Charge Application 420, funding for Key West International Airport, and to accept 0 public comment on the County's application for thirty days upon the posting of the required Public Notice. 2 J6 Board granted approval to purchase a Caterpillar 908M Wheel Loader from Kelly Tractor Co., in the amount of$90,131.00, for Florida Keys Marathon International Airport under Florida Sheriff's Association Contract FSA20-EQU18.0; the loader will be paid from FDOT Essential Airport Equipment Grant GIU50 (80%); and Marathon Airport Operating Fund 403 (20%). J7 Board accepted the report of monthly Airport Change Orders for the month of February 2021 reviewed by the County Administrator/Assistant County Administrator. Said report is incorporated herein by reference. J8 Board granted approval to award bid and authorized execution of a Contract with the second lowest responsive bidder, Marino Construction Group, Inc., in the amount of $1,888,375.00, for the Florida Keys Marathon International Airport Terminal Re-Roof Rehabilitation Project. The project is funded by State FDOT Grant GOU78 (80%); and Marathon Airport Operating Fund 403 (20%). J9 Board granted approval and authorized execution of Jacobs Project Management Co. Task Order 12/15-98, in the amount of$79,018.00, for Construction Administration and Construction Inspection Services during the Florida Keys Marathon International Airport Terminal Re-Roof Rehabilitation Project. The task order is funded by FDOT Grant GOU78 (80%); and Marathon Airport Operating Fund 403 (20%). J10 Board granted approval and authorized execution of Jacobs Project Management Co. Task Order 12/15-99, in the amount of$243,376.00, for Resident Project Representative (RPR) Page 1 11 03/17/2021 Packet Pg. 1662 N.4.a Services during the Florida Keys Marathon International Airport Terminal Re-Roof Rehabilitation Project. The RPR Services include, but are not limited to, checking construction activities to ensure compliance with plans and specifications, coordinate quality assurance tests, review certifications, test reports, and payment requests. The task order is funded by FDOT Grant GOU78 (80%); and Marathon Airport Operating Fund 403 (20%). J11 Board granted approval to negotiate fees pursuant to the Consultants Competitive Negotiation Act with the top rank respondent to the Request for Qualifications for Professional Architectural and Engineering Services, for the Key West International Airport Concourse A and Terminal Improvements Program; and present the proposed contract and fees to the Board on April 21, 2021. The top ranked consultant is McFarland-Johnson, Inc. ° Mead& Hunt' Adkins. J12 Board granted approval to add one new full time equivalent position of Manager, Airport Facility Systems,pay grade 314 for the Key West International Airport in the Fiscal Year 2021 Airport budget. PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING AND CODE COMPLIANCE DEPARTMENTS K1 Board adopted the following Resolution reserving twenty-eight Affordable Housing 0 ROGO Allocations (14 low-income; and 14 median-income),pursuant to Monroe County Code 76 Section 138-24(b)(2), for Frank J. Pla as authorized by owner Riehl Alice Living Trust, for 2 property located at 95301 Overseas Highway, Section 13, Township 62, Range 38 Part Tract 6, Southcliff Estates, Key Largo, currently having property identification number 00483370- 000000; and owner Armando & Maria C Cabrera, for property more particularly described as Lots 1 & 2, Block 1 revised Plat of Sunrise Point Key Largo, currently having property identification numbers 00484390-000000 and 00484400-000000, until July 17, 2022. RESOLUTION NO. 116-2021 Said Resolution is incorporated herein by reference. K3 Board adopted the following Resolution prioritizing the only application submitted, Reynolds Street Pier Structural Upgrades, for $568,436.00 in local applications for the 2021 Transportation Alternatives Grant Program for projects to be funded in the Fiscal Year 2027 FDOT Work Plan. RESOLUTION NO. 117-2021 Said Resolution is incorporated herein by reference. WASTEWATER ISSUES M1 Board granted approval and authorized execution of the lst Supplement to Lease Agreement, 2005 Lease of Wastewater Facilities, with the Florida Keys Aqueduct Authority to delineate the boundaries of the Big Coppitt Wastewater Treatment Plant. Page 1 12 03/17/2021 Packet Pg. 1663 N.4.a COMMISSIONERS' ITEMS N1 Board granted approval of Mayor Coldiron's appointment of Tiffany Moore to the Monroe County Library Advisory Board, for a term through November 2022, concurrent with Mayor Coldiron's term. N2 Board granted approval of Commissioner Cates' appointment of Lauren Talbott Steele to the Library Advisory Board, with a term expiring March 17, 2023. N5 Board granted approval of Commissioner Martinez's appointment of Meg Cabot to the Monroe County Library Advisory Board, with a term expiring March 16, 2023. N8 Board granted approval of Commissioner Forster's appointment of Kate DeLoach to the Library Advisory Board, as the District 5 representative, with a term expiring March 17, 2023. N10 Board adopted the following Resolution urging the Florida Legislature to support home rule authority for counties and cities and to oppose Senate Bill 426 and House Bill 267, which preempt local government home rule. RESOLUTION NO. 118-2021 0 Said Resolution is incorporated herein by reference. N11 Board adopted the following Resolution in support of House Bill 7019 authorizing $100 million a year for a new Resilient Florida Grant Program for local governments for resilience planning and projects to address the adverse impacts of flooding/sea level rise and requiring the State to evaluate the costs of projects necessary to minimize the adverse impacts of flooding/sea level rise, and for the bill to also include an additional requirement that the State identify local and state funding options to meet those costs. RESOLUTION NO. 119-2021 Said Resolution is incorporated herein by reference. COUNTY CLERK 01 Board granted approval of the minutes from the December 9, 2020 regular meeting. Said minutes are incorporated herein by reference. 02 Board granted approval to remove surplus equipment from inventory via disposal or advertise for bid. Said inventory is incorporated herein by reference. 03 Board granted approval of BOCC Warrants 10081512- 10082798, (PR Checks), 3139963-3141154 (PR Voucher), 26827-26934 (WC) for the month of February 2021, as follows: 001 General Fund, in the amount of$2,957,874.63; 101 Fine & Forfeiture, in the amount of$4,629,683.29; 102 Road/Bridges, in the amount of$320,058.98; 104 Middle Keys Health Care MSTU, in the amount of$521,241.00; 115 Tourist Development Council-Two Penny, in the amount of$279,374.87; 116 TDC - Admin Promo 2 Cent, in the amount of $485,133.02; 117 TDC - District 1 Third Cent, in the amount of$552,467.78; 118 TDC - District Page 1 13 03/17/2021 Packet Pg. 1664 N.4.a 2 Third Cent, in the amount of$78,745.91; 119 TDC - District 3 Third Cent, in the amount of $318,526.14; 120 TDC -District 4 Third Cent, in the amount of$79,764.66; 121 TDC - District 5 Third Cent, in the amount of$106,484.70; 125 Grant Fund, in the amount of$639,846.04; 141 Fire/Ambulance, in the amount of$807,334.23; 147 Unincorporated Service, in the amount of $177,345.01; 148 Planning Building, in the amount of$448,905.70; 149 Municipal Policing, in the amount of$596,963.66; 150 E911 Enhancement Fund, in the amount of$0.00; 152 Duck Key Security, in the amount of$15,471.33; 153 Local Housing Assistance, in the amount of $135,101.59; 157 Boating Improvement Fund, in the amount of$29,267.77; 158 Miscellaneous Special Revenue Fund, in the amount of$32,554.54; 160 Environmental Restoration, in the amount of$46,642.22; 162 Law Enforcement Trust-600, in the amount of$0.00; 163 Court Facilities, in the amount of$17,125.90; 164 Drug Facilities Fees, in the amount of$9,847.75; 180 Building Funds, in the amount of$297,498.14; 304 1 Cent Infrastructure, in the amount of $193,469.87; 312 Cudjoe Regional WW Project, in the amount of$6,888.02; 314 Series 2014 Revenue Bonds, in the amount of$2,348,414.96; 316 Land Acquisition, in the amount of $1,485.00; 401 Card Sound Bridge, in the amount of$26,821.97; 403 Marathon Airport, in the amount of$131,159.13; 404 Key West Intl Airport, in the amount of$1,773,635.68; 406 PFC & Operating Restrictions, in the amount of$1,533,255.47; 414 MSD Solid Waste, in the amount of $1,533,720.48; 501 Workers' Compensation, in the amount of$128,687.25; 502 Group Insurance Fund, in the amount of$1,504,720.27; 503 Risk Management Fund, in the amount of $370,564.89; 504 Fleet Management Fund, in the amount of$221,631.56; and 610 Fire/EMS 0 LOSAP Trust Fund, in the amount of$2,370.00. 2 04 Board granted approval of Tourist Development Council expenses for the month of February 2021, as follows: Advertising, in the amount of$1,107,259.84; Bricks & Mortar Projects, in the amount of$270,525.64; Events, in the amount of$46,909.83; Office Supplies & Operating Costs, in the amount of$38,506.15; Personnel Services, in the amount of $116,024.65; Public Relations, in the amount of$116,914.02; Sales & Marketing, in the amount of$55,749.38; Telephone & Utilities, in the amount of$18,434.16; Travel, in the amount of $451.88; and Visitor Information Services, in the amount of$99,860.58. E COUNTY ADMINISTRATOR P1 Board accepted the County Administrator's monthly report for March 2021. Said report is incorporated herein by reference. P3 Board granted approval and authorized execution of the no-cost 4th Amendment, for a one-year renewal, under the On-Call Contract with Wood Environment and Infrastructure Solutions, Inc. for Category B Canal Infrastructure Engineering Services. P4 Board granted approval and authorized execution, of a no cost one-year renewal, under the 2nd Amendment to the On-Call Agreement with Wood Environment and Infrastructure Solutions, Inc., for Category C Environmental Services, Environmental Engineering, and other related services, to renew the contract for one year from March 14, 2021 to March 14, 2022. Page 1 14 03/17/2021 Packet Pg. 1665 N.4.a P5 Board adopted the following Resolution in support of Senate Bill 596 and House Bill 6023 which would repeal Section 163.045, Florida Statues, a preemption related to tree pruning, trimming, or removal on residential property, and providing for an effective date. RESOLUTION NO. 120-2021 Said Resolution is incorporated herein by reference. P6 Board granted approval and authorized execution of the 2nd Amendment to Monroe County Audit Contract with Cherry Bekaert LLP, dated January 17, 2018. P7 Board adopted the following Resolution amending Section 16 of the Personnel Policies and Procedures Manual regarding Appearance, Hygiene and Proper Attire. This Resolution adds Hygiene to Section 16.01, Appearance, and Proper Attire. It adds Section 16.02 which describes requirements for uniform wear, maintenance and care, uniform purchases and tax treatment, and other related items. RESOLUTION NO. 121-2021 Said Resolution is incorporated herein by reference. COUNTY ATTORNEY Q2 Board adopted the following Resolution authoring the sale of deed-restricted County- 2 owned parcels on Duck Key that were acquired for density reduction purposes. RESOLUTION NO. 122-2021 Said Resolution is incorporated herein by reference. Q4 Board granted authorization to initiate litigation against Nelson R. Alejandrez and his property, 10 Coral Drive, Saddlebunch Key, Florida, to seek compliance with the County Code E and enforce the lien(s) arising from Code Compliance Case Number CE18100028. Q6 Board granted approval to join opioid class action litigation filed against McKinsey & Co. (City ofPembroke Pines v. McKinsey & Co., Florida S. District Case No. 21-cv-60305) as part of the plaintiff class and to serve as class representative for Florida counties. Q7 Board granted approval to reimburse Florida Keys Aqueduct Authority, in the amount of $63,497.75, for 50% of the legal fees generated by Lewis, Longman, and Walker, P.A. for the administrative challenge to the Turkey Point NPDES permit. T2 Board granted authorization for the County Attorney to seek amicus curiae status in the Third District Court of Appeal in support of Miami Dade College in the matter of Board of Trustees of Miami Dade College v. Fernando Verdini, Case No. 3D21-470. Page 1 15 03/17/2021 Packet Pg. 1666 N.4.a ENGINEERING T3 Board granted approval to ratify the Agreement with American Empire Builders, Inc. for the Harbour Drive Bridge (4904604) and Seaview Drive Bridge (4904606) Strengthening Projects, in the amount of$1,663,376.00. INFORMATION TECHNOLOGY T4 Board ratified the purchase from Presidio Network Solutions, LLC for the Plantation Key Courthouse Network in the amount of$61,823.29. This purchase is utilizing pricing under the State of Florida Contract NASPO Value Point Cisco AR233 (14-19) FL443220000-WSCA-14- ACS; and State of Florida Contract Carahsoft NASPO Value Point AR2472 FL443230000- NASPO-I6-ACS Cloud Solutions. FACILITIES MAINTENANCE T5 Board granted approval and authorized execution of the 2nd Amendment to Agreement with Master Mechanical Services, Inc., for Upper Keys HVAC Maintenance & Service, for an annual CPI-U adjustment of 1.4%for the year ending 2020. Funding is ad valorem. 0 T6 Board granted approval and authorized execution of the 2nd Amendment to Agreement with Master Mechanical Services, Inc., for Middle Keys HVAC Maintenance & Service, for an 2 annual CPI-U increase of 1.4% for the year ending 2020. Due to COVID-19 there was not a CPI- U increase in 2020. Funding is ad valorem. W T7 Board granted approval to rescind approval of agenda Item C-11, approved at the February 19, 2020 meeting, a Lease Agreement with the State of Florida Department of Health, Monroe County Health Department to provide continued office space at the Department of Juvenile Justice Building, 5503 College Road, Stock Island, Key West, Florida. E PROJECT MANAGEMENT T8 Board granted approval to negotiate a Lease Contract Agreement with Advanced Modular Space, Inc., subject to ratification once the contractual language is worked out. This will be a lease for temporary office trailers (one 24' X 60' overall office), in the amount of $141,763.00, over a period of five years. AIRPORTS T9 Board granted approval to purchase a Bobcat V519 Telescoping Forklift with boom attachment from Clark Equipment Co. d/b/a Bobcat Company, in the amount of$69,153.36, under Sourcewell Contract 040319-CEC for the Key West International Airport. The equipment will be paid from FDOT Essential Airport Equipment Grant GOE47 (50%); and Key West International Airport Operating Fund 403 (50%). Page 1 16 03/17/2021 Packet Pg. 1667 N.4.a T10 Board granted approval and authorized execution of a Financial Advisor Consultant Services Agreement with Frasca& Associates, LLC for the Key West International Airport Concourse A and Terminal Improvements Program. Task orders will be issued for services to be performed in accordance with consultant's fee schedule. The task orders will be funded by FDOT EYW Planning Studies Contracts GOE77; and/or GIQ04; and/or Airport Operating Fund 404. T11 Board ratified and granted approval of the State of Florida, Department of Transportation, Public Transportation Grant Agreement G1 V31 as executed by the Director of Airports providing $150,000.00 in funding for essential airport equipment for the Key West International Airport; requires a 50% match from Airport Operating Fund 404. Motion carried unanimously. The Board of County Commissioners meeting adjourned for the Board of Governors, Fire & Ambulance District 1, meeting. FIRE &AMBULANCE DISTRICT 1 BOARD OF GOVERNORS 0 The Board of Governors for the Fire & Ambulance District 1 convened. Present and answering to roll call were Commissioner Craig Cates, Commissioner Eddie Martinez, 2 Commissioner David Rice, Councilman Greg Lewis and Mayor Brue Halle. H1 Motion was made by Commissioner Rice and seconded by Councilman Lewis granting approval of the 2nd Renewal Agreement Contract for Services with Life Extension Clinics, Inc. to perform annual physical examinations of Monroe County Fire Rescue personnel in accordance with NFPA 1582, for the period March 21, 2021 through March 20, 2022. Motion carried unanimously. m E H2 Motion was made by Commissioner Cates and seconded by Commissioner Martinez granting approval to purchase 4 Life Pak 15's from, sole source provider, Stryker using EMS Grant Funds accumulated over the years and additional MCFR budgeted funds. The cost for each Life Pak 15 is $18,365.00. With the addition of accessories and ProCare services, the total purchase cost is $78,845.60, for a total of 4 Life Pak 15's per the attached Purchase Quote. A total of$65,139.72 will be EMS Grant funds; with the remaining $13,705.88 from MCFR budgeted funds. Said quote is incorporated herein by reference. Motion carried unanimously. The Board of Governors, Fire & Ambulance District 1, adjourned. The Board of County Commissioners meeting reconvened with all Commissioners present. COVID-19 Il Shannon Weiner, Director of Emergency Management; and Bob Eadie, JD, Administrator& Health Officer for the Monroe County Health Department, gave a COVID-19 update for March 2021. Page 1 17 03/17/2021 Packet Pg. 1668 N.4.a I2 Ms. Hurley and Mr. Shillinger addressed the Board concerning the proposed plan for reopening permitting offices to walk-in customers, eliminating drop off/pick up and mail in permitting, and maintaining phone/email/zoom for plans examinations/other service questions/correspondence. The Board took no official action. MISCELLANEOUS BULK APPROVAL C11 Motion was made by Commissioner Cates and seconded by Commissioner Forster granting approval of the ratification of previously approved Monroe County Designated Receiving System Plan which now has the corrected plan period of January 1, 2021 to December 31, 2023 on the cover sheet of the plan document. The Guidance/Care Center and Lower Keys Medical Center provide mental health & substance abuse services under this plan. Roll call vote carried unanimously, with Commissioner Rice abstaining due to a conflict. HURRICANE IRMA RECOVERY Emily Schemper, Sr. Director of Planning & Environmental Resources, and Ms. Hurley addressed the Board concerning the following two items (D1 & D2): 0 D1 Approval of ranking of respondents and approval to negotiate a Contract with the top 76 - ranked respondent, Adventure Environmental, Inc., in association with a Request for Proposals 2 for Marine Debris Removal Services along shorelines and nearshore waters affected by Hurricane Irma with funding provided through a no-match grant with the Florida Fish and Wildlife Conservation Commission. D5 Approval of a Contract with Adventure Environmental, Inc., with the Monroe County Commercial Fishermen, Inc. as the subcontractor, for Marine Debris Removal Services along shorelines and nearshore waters affected by Hurricane Irma, in the amount of$1,135,127.00, in funding provided through a no-match grant with the Florida Fish and Wildlife Conservation Commission with no less than 60% of the total compensation ($681,076.00) going to the Monroe County Commercial Fishermen, Inc. for the retrieval and collection of debris through utilization of commercial fishermen for the performance of the work. After discussion, motion was made by Commissioner Cates and seconded by Commissioner Rice granting approval of the above two items (D1 & D5). Motion carried unanimously. STAFF REPORTS F1 Lisa Tennyson, Legislative Affairs & Grants Acquisition Director, gave a legislative update. F2 Kimberly Matthews, Sr. Director of Strategic Planning & Libraries, gave an update on libraries. Page 1 18 03/17/2021 Packet Pg. 1669 N.4.a WASTEWATER ISSUE M2 Kevin Wilson, Assistant County Administrator, gave a Power Point Presentation concerning direction on the County payment of future wastewater system expansions and collection of system development fees for future developed properties. Kevin Madok, Clerk of Court, and Mr. Shillinger addressed the Board. The following individual addressed the Board: Stuart Schaffer, representing the Sugarloaf Shores Property Owner's Association. The Board took no official action. STAFF REPORT F3 Rhonda Haag, Chief Resilience Officer, gave an update on the United States Army Corps of Engineer's Plans. AIRPORTS J13 Richard Strickland, Director of Airports, addressed the Board concerning approval of a Resolution delegating authority to the Director of Airports and approving the use of Key West International Airport Enterprise Revenue Funds to be used for promotional sponsorships. After discussion, motion was made by Commissioner Cates and seconded by Commissioner Forster 0 granting approval of the item. Motion carried unanimously. 76 2 RESOLUTION NO. 123-2021 Said Resolution is incorporated herein by reference. PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING AND CODE COMPLIANCE DEPARTMENTS K2 Ms. Schemper addressed the Board concerning approval of a Resolution waiving purchasing policy to assure removal, refloating, demolition and disposal of derelict/non-derelict vessels, floating structures, marine signs/debris, installation/maintenance of aids to navigation and regulatory markers in Monroe County are done quickly and according to previously issued Request for Qualifications by waiving Chapter 2 (D)(7) of the Purchasing Policy regarding job award procedures and to maintain additional purchasing levels and signature authorities to expedite these contractual services by waiving Chapter 2 (F)(1) and Chapter 2 (G) of Purchasing Policy, authorizing County Administrator and Assistant County Administrator to sign up to $100,000.00 for emergency purchases. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Cates to table the item to the April 21, 2021 meeting in Marathon. Motion carried unanimously. COUNTY ADMINISTRATOR P2 Mr. Shillinger and Ms. Haag addressed the Board concerning direction by the Monroe County Board of County Commissioners regarding the former Climate Change Advisory Committee (CCAC). After discussion, motion was made by Commissioner Rice and seconded by Commissioner Forster that, as of today, the CCAC has sunset. Motion carried unanimously. Page 1 19 03/17/2021 Packet Pg. 1670 N.4.a PUBLIC HEARINGS R1 A Public Hearing was held to consider revisions to Ordinance No. 032-2020, the County's Mask Ordinance. Peter Morris, Assistant County Attorney, addressed the Board. There was no public input. The Board took no official action. R2 A Public Hearing was held to consider an Ordinance amending Monroe County Code Chapter 2. Administration, Article VIIL Boards, Committees, Commissions and Authorities, Division 5. Affordable Housing Advisory Committee (AHAC)to be consistent with changes in the Florida Statutes including: decreasing membership from 14 members to 8-11 members; including an elected official on the committee; requiring one representative from at least six of the currently listed member categories; removing the following three member categories that had been added by the BOCC in 2015: school board employee, lodging industry representative, and citizen with no financial interest; and updating the reporting period from triennial to annual. At a minimum, the AHAC meets once annually to make recommendations on local housing incentive strategies to be included in the County's Local Housing Assistance Plan; except in years where Monroe County receives only the minimum allocation under the SHIP Program, which exempts the annual reporting requirement. Ms. Schemper and Mr. Morris addressed the Board. The following individual addressed the Board: Stuart Schaffer, representing the Sugarloaf Shores 0 Property Owner's Association. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Cates to adopt the following Ordinance. Roll call vote carried 2 unanimously. ORDINANCE NO. 004-2021 Said Ordinance is incorporated herein by reference. R3 A Public Hearing was held to consider approval of a Resolution renouncing and disclaiming any right of the County and the public in and to the right-of-way of a portion of Hazel Street, Key Largo, Monroe County, Florida, as shown on the plat of Monroe Park, Plat Book 3, Page 140, bounded on the north by Hazel Street; bounded on the west by Lots 17 and 18; bounded on the south and southeast by Lots 14, 15 and 16; and bounded on the east by Lot 13. Mr. Morris addressed the Board. There was no public input. Motion was made by Commissioner Rice and seconded by Commissioner Forster to adopt the following Resolution. Roll call vote carried unanimously. RESOLUTION NO. 124-2021 Said Resolution is incorporated herein by reference. R4 A Public Hearing was held to consider an application for issuance of a Class A Certificate of Public Convenience and Necessity (COPCN)to E Care Ambulance Inc. for the operation of an ALS Transport Service in Monroe County, Florida for the period March 18, 2021 through March 17, 2023 for responding to requests for inter-facility transports and is not authorized to perform 911 scene response work. The following individuals addressed the Board: John Walsh and Captain John Johnson, representing the City of Marathon. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Martinez granting approval of the item but excluding the City of Marathon. Roll call vote carried unanimously. Page 1 20 03/17/2021 Packet Pg. 1671 N.4.a R5 A Public Hearing was held to consider approval of a Resolution for budget amendments for Fiscal Year 2021 for the Fine & Forfeiture Fund, Fund 101; One Cent Infrastructure Sales Tax, Fund 304; Cudjoe Regional Wastewater Project, Fund 312; and Series 2014 Revenue Bond, Fund 314. There was no public input. Motion was made by Commissioner Cates and seconded by Commissioner Martinez to adopt the following Resolution. Roll call vote carried unanimously. RESOLUTION NO. 125-2021 Said Resolution is incorporated herein by reference. COMMISSIONERS' ITEMS Board discussed the following two items (N4 & N6): N4 Approval of the 1st Amendment to Employment Agreement between Monroe County and Amanda Leggett to provide for a salary increase of$8,000.00 per year, bringing her annual salary to $60,000.00. N6 Approval of the 1st Amendment to Employment Agreement between Monroe County and 0 Eurie Sarmiento to provide for a salary increase of$8,000.00 per year, bringing her annual salary to $60,000.00. 2 After discussion, motion was made by Commissioner Cates and seconded by Commissioner Martinez granting approval of the above two items (N4 & N6). Motion carried unanimously. N7 Tina Boan, Sr. Director of Budget& Finance; and Mr. Gastesi addressed the Board concerning the hiring of a Parks and Recreation Director. The following individuals addressed the Board: Dotti Moses and Stuart Schaffer, representing the Sugarloaf Shores Property Owner's Association. The Board took no official action. �t N9 Mr. Shillinger and Mr. Wilson addressed the Board concerning direction on staffing and whether to revise the County policy on park fees at Harry Harris Park on regular days and holidays. The Board took no official action. COUNTY ATTORNEY Q1 Mr. Shillinger referred the Board to the County Attorney Report for March 2021. Said report is incorporated herein by reference. Mr. Shillinger clarified the process of the workshop meeting scheduled for March 31, 2021. Q5 Mr. Shillinger requested to hold an Attorney-Client Closed Session in the matter of Disaster Solutions v. Monroe County, Case No. 2019-CA-32-K, and read the required language into the record. Motion was made by Commissioner Rice and seconded by Commissioner Page 1 21 03/17/2021 Packet Pg. 1672 N.4.a Martinez to hold the Closed Session at the April 21, 2021 BOCC meeting in Marathon, Florida at 1:30 p.m. or as soon thereafter as may be heard. Motion carried unanimously. T1 Mr. Shillinger requested to hold an Attorney-Client Closed Session in the matter of AshBritt, Inc. v. Monroe County, FL and Florida Department of Transportation, Case No. CA-K- 17-802, and read the required language into the record. Motion was made by Commissioner Forster and seconded by Commissioner Rice to hold the Closed Session at the April 21, 2021 BOCC regular meeting in Marathon, Florida at 1:30 p.m., or as soon thereafter as the matter may be heard. Motion carried unanimously. COMMISSIONER'S COMMENT S 1 Commissioner Cates addressed the Board concerning the Resolution that was passed at last month's meeting supporting long term anchorages in the keys. There being no further business, the meeting of the Board of County Commissioners was adjourned. Kevin Madok, CPA, Clerk and ex-officio Clerk to the 0 Board of County Commissioners 76 Monroe County, Florida 2 J ameea. , A"e,&, IO.C. Page 22 03/17/2021 Packet Pg. 1673 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS BUDGET CALENDAR, FISCAL YEAR 2022 Proposed TiMetable Date 2021, Day RESPONSIBLE PARTY REQUIRED ACTIVITY REQUIREMENT REFERENCE Approval of the FY22 Budget Timetable. March 17, Wednesday Board of County Commissioners Regular BOCC meeting Key Largo County Administrator,Senior March 18, Thursday Management Team Budget instructions to departments. Section 129.025 Florida Statutes OMB deadline for submission-budget requests for Senior Management Team,TDC all Internal Service Funds,Capital and departments April 8, Thursday Executive Director including TDC,GAL and Medical Examiner. TDC Executive Director,State Attorney,Housing Authority,Judicial, May 14, Friday and Health Department Deadline for other agencies budgets to OMB. Submission of budget requests to the County On or before June 1, Tuesday Constitutional Officers Administrator. Section 129.03(2)Florida Statutes This is the last date to receive input from the Human June 2, Wednesday Human Service Advisory Board Service Advisory Board. June 29-July 2, Tuesday-Friday FAC 2021 Annual Conference&Exposition The Property Appraiser certifies,to each taxing authority,the taxable value within the jurisdiction of July 1, Thursday Property Appraiser the taxing authority on Form DR-420. Section 129.03(1)Florida Statutes The board of county commisioners'(BOCC)budget officer delivers a tentative budget to the board.No July 1-31 Board of County Commissioners meeting required. Section 129.03(3)Florida Statutes N National Association of Counties(Naco)Annual July 16-19, Friday-Monday Conference www.naco.org Special Meeting for discussion of Budget. Q Announcement of Proposed Millage Rates and selection of dates,times and places for public Q hearings. Approval to advise the Property Appraiser Sections 129.03(3)(a)and July 22, Thursday Board of County Commissioners of proposed millage rates.10 A.M.Key West 200.065(2)(b)Florida Statutes Last day to advise the Property Appraiser of the . . Proposed Millage Rates,current year rolled-back rate and the date,times and place of the Tentative Section 200.065(2)(b)Florida r August 4, Wednesday Office of Management and Budget Budget Hearing. Statutes U Property Appraiser mails out the Notice of Proposed Property Taxes to each taxpayer listed on the Sections 200.065(2)(b)and 200.069 No later than August 24, Tuesday Property Appraiser current year assessment roll.(TRIM Notices) Florida Statutes First Public Hearing 0) Adoption of Tentative Budget and Millage Rate Sections 129.03(3)(c),200.065(2c) September 7, Tuesday Board of County Commissioners 5:05 P.M.Key West and 200.065(2)(e),Florida Statutes Special Budget Meeting(Optional) Not Required-Done as a public September 9, Thursday Board of County Commissioners 5:05 P.M.Marathon service. Budget Ad to be published in newspaper for final Section 200.065(2)(d),Florida September 11, Saturday Office of Management and Budget budget hearing. Statutes Final Public Hearing(Regular BOCC meeting day) Adoption of Final Budget and Millage Rate Sections 129.03(3)(c),200.065(2)(d) September 15, Wednesday Board of County Commissioners 5:05 P.M.Key Largo and 200.065(2)(e),Florida Statutes Notify the Sheriff,in writing,of the specific action taken on the proposed fiscal year 2021-2022 budget Following final budget adoption Board of County Commissioners appropriations of the Sheriff. Section 30.49(4),Florida Statutes Within 3 days of Final Hearing,the Resolution adopting final millage and budget to Property FL Administrative Code 12D- September 18, Saturday Office of Management and Budget Appraiser,Tax Collector and the Dept.of Revenue. 17.003(f) Within 30 days of adoption of final millage and budget,submit TRIM package(DR-487)to Dept.of Revenue. Certify final millages to Property Section 129.03(3)Florida Statutes Appraiser via DR-422 and DR-422DEBT(if any FL Administrative Code 12D- October 18, Mondayl Office of Management and Budget debt). Post summary budget on website. 17.003(h) Packet Pg. 1674 N.4.b MINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Special Meeting Board of County Commissioners Wednesday, March 31, 2021 Marathon, Florida& Via Communication Media Technology A special meeting of the Monroe County Board of County Commissioners convened at 10:30 a.m. at the Marathon Government Center and via Communication Media Technology. Present and answering to roll call were Commissioner Craig Cates, Commissioner Mike Forster, Commissioner Eddie Martinez, Commissioner David Rice and Mayor Michelle Coldiron. Also present at the meeting were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy Clerk; county staff, members of the press and radio; and the general public. ADDITIONS, CORRECTIONS AND DELETIONS 0 Al There were no Additions, Corrections or Deletions to the agenda. Motion was made by Commissioner Rice and seconded by Commissioner Cates granting approval of the agenda. 2 Motion carried unanimously. PLANNING WORKSHOP Emily Schemper, Sr. Director of Planning & Environmental Resources; Christine Hurley, Assistant County Administrator; Charles Pattison, Executive Director of the Land Authority; Bob Shillinger, County Attorney; and Roman Gastesi, County Administrator, gave a Power Point E Presentation introduction to Items B 1 and B2. B 1 Mike Roberts, Assistant Director of Environmental Resources, gave a Power Point Presentation on a potential minor modification to the incidental take permit to extend the expiration date to June 30, 2026, without an increase in development or take, but to simply request a three-year extension of the expiration date to be consistent with the recently adopted Comprehensive Plan and Land Development Code amendments extending the time period for the Rate of Growth Ordinance through 2026. Ms. Hurley addressed the Board. B2 Ms. Schemper, Mr. Shillinger, Ms. Hurley, Cynthia Guerra, Land Acquisition Manager; Mr. Pattison, Mayte Santamaria, Senior Planning Policy Advisor; and Derek Howard, Assistant County Attorney, gave a Power Point Presentation of existing and potential actions,policies and programs to address the exhaustion of ROGO allocations and the build-out of the Florida Keys as of 2023 (2026 for Monroe County, after County reduced its annual allocation distribution to extend the build-out date). The following individuals addressed the Board: Gary Cindrich, Ann Olson, Richard Grosso and Frank Herrada. Page 1 03/31/2021 Packet Pg. 1675 N.4.b PERMITTING WORKSHOP CI Ms. Hurley, Ed Koconis, Permitting Administrative Director; Ms. Schemper and Mr. Roberts gave a Power Point Presentation regarding Improving Building Department. The following individuals addressed the Board: Rudy Krause, representing Rudy Krause Construction and other contractors; Gay Marie Smith, Frank Herrada and Mercy Herrada, representing FMH Builders, Inc.; Chris Gratton, representing Florida Keys Contractors Association; Steve Henson, representing Key Iron Works, Inc.; Bryan Wolfsey, representing Barracuda Builders; Chris Thommes, representing Pinewood Enterprises, Inc.; John Keller, representing Paver Dave, Inc., and Chris Trentine. Mr. Shillinger addressed the Board. There being no further business, the meeting of the Board of County Commissioners was adjourned. Kevin Madok, CPA, Clerk and ex-officio Clerk to the Board of County Commissioners Monroe County, Florida J ameea. MAnce,&, ae. 0 2 Page 2 03/31/2021 Packet Pg. 1676