Item C16
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 4/21/04
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Purchase Service Order with URS to prepare an Airport Layout Plan Set Update.
for the Florida Keys Marathon Airport.
ITEM BACKGROUND: This project will be funded 95% by the Federal Aviation Administration, and 5% by Passenger
Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval to submit Passenger Facility Charge Application # 8.10/5/03.
CONTRACT/AGREEMENT CHANGES: New Agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $70.862.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $3,543.10
COST TO COUNTY: None
SOURCE OF FUNDS: FAA Grant, PFC Revenue
REVENUE PRODUCING: No
AMOUNT PER /YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing N/A
Risk Management N/A
EiL
DIRECTOR OF AIRPORTS APPROVAL
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
CIG;
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS
Effective Date: Execution
Expiration Date: 400 days
Contract Purpose/Description: Prepare Airport Layout Plan Update for the Marathon Airport.
Contract Manager: Bevette Moore
(name)
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
for BOCC meeting on: 4/21/04
Agenda Deadline: 4/6/04
CONTRACT COSTS
Total Dollar Value of Contract: 70,862.00
Budgeted? Yes
Grant: Yes, Federal Aviation Administration
County Match: PFC Revenue
Current Year Portion: 30,500.00
Account Codes: 403-63542-530490-GAMA39
Estimated Ongoing Costs: N/A
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Changes
Needed
Yes No
Reviewer
Date Out
Risk Management ~~_
( ) ()Q.
( ) ( )
( ) ( )
( ) ( )
~
Peter Horton
/1// A P fA/ 0 M &>
William Grumhaus
..vIA fJo... OM"8
(jL~thelAJ~r~
PEdro MEfeede
~L/oA-
Airports Director 4-/ Lt ~
O.M.B.lPurchasing ~~_
County Attorney _/~_
~~-
_/~-
:li3 --1J ~
Comments:
MAR-31-04 09,58 FROM,MONROE COUNTY ATTY OFFICE 10.3052923516
PACE
1/1
PURCHASE I SERVICE ORDER
..
FOR
MONROE COUNTY
To: URS
Pwchase Service Order No.
03/04-23
Re: PSA Agreement, Dated 1-1-02
Re~:olution No.
Project Name: MTH - Airport Lavout Plan Set Up-date
De~cription of Services:
(See attached Scope of Services)
Multiple of Direct Saluries
Lump Sum X
Reimbursable Expense _
Days to Complete 400
Fee: this Service Order $ 70.&02.00
Payment tor Services shall be in their et1lirety as per PSO.
Prepared by:
Re~ommeDded by:
~-:>'
Mrfford A. Reisert
-~~~
Date:
.:! - ;1 2..-~ <t
Dale:
Approved by:
Date: ~/ '2.:2-! 0{-
t J
Date:
MONROE COUNTY ATTOt1NEY
AP. FORM:
.'
N,\U1Ui\DEIDus\Cms~u ll'lr\1lI".tl()o\n;l<l4.11.QOC
-":.....'.
Development of Scope of Services
REVIEW OF AIRPORT PLANNING AND DEVELOPMENT CONSIDERATIONS
For The
2002 DRAFT AIRPORT MASTER PLA."I'/ALP
FLORIDA KEYS MARATHON AIRPORT
MONROE COUNTY, FLORIDA
March 15, 2004
As part of the FAA's review of the December 2002 Draft Florida Keys Marathon Airport Layout Plan,
issues regarding the airport's non-standard airfield design and were raised. Some of the non-standard
airfield design conditions have existed throughout the airport's 60-year history and have been well
documented and approved by the FAA. The issues of concern center on the FAA's requirement for Public
Use airports to be in full compliance with current FAA Airport ~,.eference Code (ARC) B-ll design
standards. Specific to this airport is the need to correct non-standard runway-to-taxiway centerline
separations.
To date, the FAA has stated that the "Conditional Approval" of the draft Airport Layout Plan and its
supporting drawings will not be forth coming until the runway-to-taxiway separation issue has been
satisfactorily addressed and/or resolved by FAA and Monroe County.
An Analysis of Air Service Potential Study will be conducted prior to the completion of the review of the
Master Plan Update and ALP issues. The Analysis of Air Service Potential Study will provide a
comprehensive feasibility analysis for the resumption of FAR Part 121 scheduled air carrier/commuter
service at the Florida Keys Marathon Airport. Based on the findings and recommendations of the
Analysis of Air Service Potential Study, Monroe County and the City of Marathon will have definitive
and timely information upon which decisions can be made regarding the highest and best use of the
airport's underutilized passenger terminal building. Base on those decisions, this review study will
incorporate those decisions in the revised direction and intent of the Airport Master Plan and ALP
development.
Highlights of this follow-on study to the Master Plan Update and Airport Layout Plan ~~clude, but are not
specifically limited to the following:
· Review of the airport's existing airfield layout, geometric characteristics and historical use;
· Identification of required planning, engineering, permitting and construction activities required to
fully meet ADG B-ll design standards;
· Revision of airfield planning and preliminary engineering previously documented in the 2002
Draft ALP and Master Plan report; _
· Examination of potential adverse environmental impacts to on-airport lands uses;
· Consultation with FAA regarding the need and practicability of effecting certain airfield
development changes, and;
· Examine the potential benefits, opportunities and costs associated with the utilization of the two
400-foot overruns located at each end of the Runway 7-25.
~
Airpon Master Plan fALP Update, 02-25-04
Florida Keys Marathon Airpon
1
Development of Scope of Services
TASK 1 - REVIEW AND UPDATE AIRPORT MASTER PLAN TO ADDRESS KEYS ISSUES
AND CONCERNS
The primary goal of this review effort is to reexamine certain airport development issues and planning
options that were not specifically addressed in the December 2002 Master Plan Update. Many of these
issues are generated as part of the F AAls technical review of the ALP set and Master Plan report. Where
required, changes to the Draft Airport Master Plan and Airport Layout Plan will be made.
The following key issues and concerns will be investigated and addresses to the extent required.
1.1 Non-Standard Airfield Design
In response to review comments FAA received regarding existing the non-standard runway centerline-to-
taxiway centerline separation of 200 feet, the feasibility and practicability of various alternative airfield
development schemes will be investigated. It is the expressed goal of the FAA to bring the airfield into
full compliance with current Airport Reference Code (ARC) B-ll design standards that prescribe a 240-
foot centerline separation. It is anticipated that such actions may necessitate the relocation of either the
Runway 7/25 or Taxiway Alpha that, in turn, may have potential adverse impact to environmentally-
sensitive land areas on the airport.
1.3 Utilization of Paved Runway 7/25 400-foot Overruns
This effort will examine the potential benefits, opportunities and costs associated with the utilization of
the two 400-foot overruns located at each end of the Runway 7-25. The potential benefits related to the
use of the paved overruns to better serve the existing and projected aircraft operational 'and safety needs
of the airport will be examined. The need for longer runway lengths by corporate and private cabin-class
turbine powered aircraft will also be assessed.
Potential benefits of such actions will be quantified through interviews of locally-based and transient
aircraft operators that conduct long-haul non stop trips to and from the airport. Other runway geometric
considerations will also be examined to determine the benefits of utilizing the overruns as full strength
pavement yielding a total runway length of 5,800 feet or using displaced thresholds for landing at one or
both runway ends with the combined use of the Declared Distance Criteria.
1.4 EnvironmentallLand Use
To the extent required by Task 1.1, preliminary investigations examining potential adverse environmental
impacts and required mitigation and permitting actions that would be required as a direct result of
proposed and mandated airfield modifications will be conducted.
1.5 Update and Revision of Airport Layout Plan Elements
Where required, the Draft Airport Layout Plan drawings will be modified to reflect the latest proposed
airport development schemes generated by this revision work effort.
TASK 2 - REVIEW OF PERTINENT ENVIRONMENTAL ISSUES
To the extent required by Task 1, the existing hardwood stands, saltwater pond, and mangroves will be
assessed for potential environmental impacts relative to possible changes to airfield pavements and
geometries, FAR Part 77 and/or TERPS requirements as identified as part of the airfield development
alternatives analysis.
J
Airport Master Plan fALP Update. 02-25-04
Florida Keys Marathon Airport
2
Development of Scope of Services
TASK 3 - COORDINATE WITH FAA PERTAINING TO REQUIRED CHANGES TO
AIRFIELD AND PLANNING
One or more working meetings will be held with the appropriate FAA representatives to discuss the
feasibility, practicability and relative need for effecting certain airport improvements that would fully
meet current FAA design criteria.
TASK 4 - REVISE FINAL AIRPORT LAYOUT PLAN
Based on fmdings and decisions during this review and update effort, the ALP set will be updated to meet
FAA Advisory Circulars 150/5300-13, Change 7, Airport Design and 150/5070-6A, Airport Master Plans
and FAA's Southern Region ALP checklist guideline using AutoCAD Release 2004 software.
TASK 5 - REVISE DEVELOPMENT STAGING, COSTS AND FINACIAL FEASIBILITY
As dictated by the required changes to the airfield planning and design, this task involves the update of
improvements priority lists as required to implement the Master Plan. Working with Airport staff, a
preliminary list of recommended improvements will be prepared for forecasted aviation activity levels
associated with short (5-year), intermediate (lO-year), and long-range (20-year) time frames.
Developing this staging program is an iterative process. Because the costs associated with phased
development of airport improvement projects will be incurred over a several years and several funding
cycles, the feasibility of funding these projects can cause individual projects to be shifted from one
phased or fiscal period to another. It is important to recognize that activity levels trigger the requirements
for improvements, rather than time frames. Thus, if a particular segment of activity does not meet the
forecasts, certain improvements may be accelerated or retarded. A five-year program will; however, be
worked out in sufficient detail to be utilized for federal funding pre-application purposes.
A series of drawings depicting short-, intermediate-, and long-range staging programs will be prepared.
These will be used by the Consultant during meetings and presentations, will be available to the County
for use following the Study's completion, and will be reduced in size for inclusion in th/',report.
5.1 Revise Cost Estimates
Updated cost estimates will be developed as required for each line item shown on the staging schedules of
developm~t in year 2004 dollars. These estimates will be based upon year 2004 costs of construction
and will summarize design, inspection and testing fees, contingencies and administrative costs. Final
estimates will reflect full project costs, and the effects various project costs have on project staging will
be identified.
The short-range (five-year) schedule and cost estimate will be prepared in a form suitable for use in
submitting a pre-application for federal funding assistance.
5.2 Develop Airport Improvement Financial Feasibility Analysis
This task will specifically examine the capabilities of Monroe County to fully fund the local share
obligations as part of the Federal and State funding programs. Specific elements of this task will be
developed in conformance with current FAA and FDOT -Aviation Office requirements.
,
Airpon Master Plan /ALP Update, 02-25-04
Florida Keys Marathon Airpon
3
Development of Scope of Services
Documentation of the Airport's financial capabilities will include income and expenses of the Florida
Keys Marathon Airport for the previous five years and the anticipated income and expenses for at least
five years into the future.
A breakout of the Airport Capitalization Plan for all airport improvement projects proposed as part of this
Airport Master Plan will be delineated to provide breakdown of the various funding sources, funding
allocation and participation, funding amount and development time frame.
TASK 6 - REVISE AND UPDATE DRAFT AIRPORT MASTER PLAN REPORT
As required, following review and approval of the development plan and funding program for the airport,
the draft technical airport master plan report will be prepared to reflect information developed in the
working papers and decisions made during the course of this study. This'document will be submitted to
with Airport staff, County, and City representatives for review and comments. Upon receiving
comments, revisions will be made and draft reports will be submitted to the FAA and FDOT-Aviation for
review and comments. Six (6) Draft Master Plan Reports and six (6) Draft ALP sets will be delivered to
the County for review and comment. If required, a single meeting will be scheduled with FAA to review
comments.
TASK 7 - PRODUCE FINAL MASTER PLAN UPDATE REPORT / ALP
Upon the County's acceptance and the FAA's conditional approval of the Airport Master Plan Report and
Airport Layout Plan Set, the Consultant will generate twenty (20) Airport Master Plan Reports, and
twenty (20) Half-size Airport Layout Plan Sets and thee (3) Full-size Airport Layout Plan sets. Electronic
word processing files or Adobe Acobat-fortmatted "read-only" copies of the Final Master Plan Report and
ALP sets will be provided.
./
Airport Master Plan IALP Update. 02-25-04
Florida Keys Marathon Airport
4
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Memo
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To:
From:
Date:
Re:
Jan, County Attorneys _^ )
Bevette, Airports e e f' '-'
03/30/04
URS PSO 03/04-23
You me right another for the April Commission.
Fax just fine.
Thanks
/bev
attachments
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Susan.Moore@faa.gov To: michaeUhOmpSon@URSCORP.COM.
PAROS-REGGIE@MONROECOUNTYoFL.GOV,
horton-peler@MONROECOUNTY.FLGOV
cc: Moore.Bevette@MONROECOUNTY-FL.GOV,
sleve_henriquez@URSCORP.COM. MiI_ Reisert@URSCORP .COM,
Fred_Nielsen@URSCORP.COM
Subject: Response 10 Proposed Scope of Services--Fla Keys Marathon Airpon
Planning Considerations
,
03/23/2004 01 :57 PM
Pecer & Reggie & Mike
In rQply to M~kQ's email daced 3/10/04 re proposed scope for marachon
planning: propo~al looks good to me...You wlll probably need to gee
independent est~mate, once you have finalized che work items. Let me know
when you have proposed fees, etc.
J 1. i 1 ., fIt 'II h
ust to c ar~fy severa commun~catlone rom ast summer 1 now, w ac we
really need co see re the non-standard RWY/TWY separation are several
analyses:
--do nothing (impact on future traffic)
--fix situation compl~cQly (with $ eseimacQs & benefit to air traffic, for
each of the followin9 scenarios}
--move RWY only
--move TWY only
--move both TWY & TWY (each 1/2W.Y?)
--fix situation partially (again with $ est~mates of cost ~ benefit to air
traff:i.c}
(this solution may 1ncluda use of Declared Distances, if Monroe
Co/Maratbon wants to do that}
After reviewing possible solutions & costs; document should put forth
Coun~yts most qeeired/recommended option.
Let me know if there are any further questions, or if you need actual
letterhead copy of the above.
Susan
.,.,,~~