Item D31
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 18, 2005
Division:
Public Works
Bulk Item: Yes ~ No
Department: Facilities Maintenance
Staff Contact Person:
John King
AGENDA ITEM WORDING: Approval to waive purchasing policies and procedures and issue a
purchase order in the amount of $52,366.00 to Florida Keys Electric, Inc. for the emergency
replacement of the automatic transfer switch at the Key West Courthouse.
ITEM BACKGROUND: Several attempts were made to obtain proposals for the replacement of the
transfer switch at Jackson Square. All but one contractor declined to submit a bid (see attached
memo). The transfer switch needs to be replaced before hurricane season to enable reliable emergency
power at the Courthouse.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: $52366.00
BUDGETED: Yes
NoX
COST TO COUNTY: $52366.00
SOURCE OF FUNDS: Ad Valorem
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH
Year
APPROVED BY: County Atty._ OMB/Purchasing _ Risk Management_
DIVISION DIRECTOR APPROVAL:
~M-~
Dent Pierce fI
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
Ma~ 05 05 03:13p
INTEROFF'ICE MEl\IORANDUM
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FROM:
SUBJECT:
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I..><)N SQUA4& COURTHOUSI, TRANSFlR SWrrUl
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Four Electric,,: contractors were recluested to CjLlote on the replacement of the Courthouse
Automatlc Tmnslcr SWitch. A job,ite meeting was held 003/23/05. Florida l<eys Electric Ioe. and
Patnck Power Corp. attended Benson Electric and Kennedy electric could not attend Both
contractor;; took field mfonnation and were asked to ,'espond with their quote;; by 4/1/05. Benson
Electric had pbnnl:d to see the transfer sWitch on two occasions, but canceled rhe IRst mmute both
tunes and eVC1ltually declined to quote, Kennedy Electric declIned to quale. Horida Keys Elecaic
Tne. submitted IhClJ: quote of ~52,36600 on 4/11/05. I c\Ued Jose Casell of Patrick Power on
4/12/05 ;Hld] promised to check with tbeir estimator at 1115 home office He called back on
4/14/05 aud declmed to quote due to lhell uncertaillties Wllb the original wi,'mg ;u1d the fact that
they are hased )fl FI. Lauderdale with limited local connecttons in case last mlllute materials are
needed after. ho\ll'" Ski planned to meet with a Blg Pine Key funeral home project contractor, Carey
& Knuth Elecl1'" on 'luoting. \Ve met him on 4/19/05 at the Jobsilc and he later declined to bid.
To sumnurizcl we have one quote from Flonda Electric Ine. and ftve contractors have
declined to qUill"
p. 1
Ma~ 05 05 02:53p
Rpr 11 2005 5:44PM
Florida Ke~s Electrlc Inc 305-29S-S293
Proposal
April 11, 2005
To:
Monroe County Public Wor'a<s
3583 S. Roosevelt Blvd.
Key West, Florida 33040
fax: (305) 295..3612
AU":
james Bruce
Project:
Replacement of existing Automatic Transfer Switch
Florida Keys Electric, Inc. now submits the following proposal tor the proj<<t
known as "Replacement of 8xls6"9 Automatic TnnSM Switch" in Key West,
Florida based on March 21, 200fS walk through.
Florida Keyg Electric Inc. b!!. Included the following items:
· Associated Permit Fees
III One (1) New lakeshore Styfe Ie Automatic Transfer Switch
(see attached specifications, delivery expected Within 2-3 weeks)
'" Removal of existing and Installation of new Automatic Transfer Switch
" All necessary premium working hours, and necessary man power to complete
project within schedule
" Florida Keys Electric Inc. has included the following schedule:
1. Project commences on Friday after 5:00 PM
2. Project to be completed by Sunday 12:00 PM
Florida Keys Electric Inc. has not Included the following items:
· AllY Impact fees. or charges from Keys Energy Service
We propose to perform the work as stated in Ihis Contract in accol'danoo with Ul9 job description,
spedlfuations and plans submitted and completed in a workmanllke rnafll1erfor the Slim of: $ 52,366.00
6130 r AVMue .. Key We.s( FL 33tuQ
Office: 305-298-4028 ,. FiiX: 105-296-928.3
E-mail: fkefeC@aol.com
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