Item I08
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 15.2005
Division:
Growth Management
Bulk Item: Yes --X- No
Department: Code Entorcement
Staff Contact Person: Ronda Nonnan
AGENDA ITEM WORDING: Approval to issue a P. O. for the Key West Code Enforcement
office tor a 36-month lease agreement at $159.00 per month for a Xerox DC430 copier under State
of Florida Contract #600340-03-01,
ITEM BACKGROUND: This copier will replace the existing copier Xerox Model #5818TA Serial
No.N8N-073400 at the Key West Code Entorcement office whose 36-month lease has expired.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT! AGREEMENT CHANGES: N! A
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:
$5,724.00
BUDGETED: Y es ~ No
COST TO COUNTY:$5,724.00
SOURCE OF FUNDS:
MSTU
REVENUE PRODUCING: Yes
No -K.. AMOUNT PER MONTH Year
APPROVED BY: County Atty ~
. k Management_
DIVISION DIRECTOR APPROVAL:
DOCUMENT A TION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Xerox Contract # -
Effective Date: 7/1/05
Expiration Date: 7 !l/08
Contract Purpose/Description:
Approval to issue a PO for the Key West Code Enforcement office for a 36-month lease
agreement@ $159.00 per month for a Xerox DC430 copier under State of Florida
Contract #600340-03-01.
Contract Manager: Ronda Norman 2520 Code Enforcement/Stop #11
(Name) (Ext) (Department/Stop #)
for BOCC meeting on 6/15i05 Agenda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $ 5,724.00
Budgeted? Yes[g] No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $ 477.00
148-60500-~-_
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ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
Division Director
CONTRACT REVIEW
Changes
Datp In/ Needed
5/U!OSYesD NoB
~
! t
Date Out
Risk Manaoement
On
YesD NoB
YesD NoD
County Attorney
Comments:
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OMB Form Revised 2/27/01 Mer #2
2965035
XEROX. SALES
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/:
THE DOCl'\1El\T COMPAXY
XEROX
Mayl7,200S
Monroe Coun Code Enforcement
City Of Ke); est.Office
PAMELA 1 KtNZ
Sc,:}k:o; A.!!(f!l
x
Xerox
A urhorized
Sates Agen!
fluJJe., Oftlee Supply
Ben Budde A~em Owner
31 i6 Fi"J!ler A ~~.
l(('y We.~( fL. J:l{LHJ
Ph. 1305) 2~I1.62fll
f~x fJil5) 2%- Jg49
S' of Florida Contract 60034003.01
Proposed Equipment: Xerox DC430 Copier Only
30prints per minute in BIW 11 x 17
Automatic Document Feeder Electronic Collation
www.xerox..com
3fJMonth Fair Market Lease: $lS9.00per month
This includes supplies and Maintenance also included is 7.500 copies per month
B/W 7,501 will be billed at 0.0130 per copy. (staples and paper) is not included).
MUST BE ON PO:
. State Of Florida Contract 600340..03-01
. DC430/Copier only
. Copier
. 7,500 copies per month Overage billed at 0.0130
. Supplies and Maintenance included
. Training and consulting
. 36 Month Fair :Market Lease $159.00per month
Total Satisfaction Guarantee:
If you are not satisfied with your new Xerox equipment. at your requesf we will replace
it with the same model or one with . Har capabilities at no charge to you. This
gUat t applies to equipment intained continuously by Xerox Corporation for 3
ye fr m installation or te f lease.