Item I07
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 15, 2005
Division:
Growth Management
Bulk Item: Yes -L No
Department: Code Enforcement
Staff Contact Person; Ronda Norman
AGENDA ITEM WORDING: Approval to issue a P. O. tor the Tavernier Code Enforcement
office for a 36-month lease ah1feement at $159.00 per month for a Xerox DC430 copier under State
of Florida Contract #600340-03-01.
ITEM BACKGROUND: This copier will replace the existing copier Xerox Model #58] 8T A Serial
No,N8N-073394 at the Tavernier Code Enforcement office whose 36-month lease has expired.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval.
TOT AL COST:
$5,724.00
BUDGETED: Y es ~ No
COST TO COUNTY:$5,724,OO
SOURCE OF FUNDS:
MSTU
REVENUE PRODUCING: Yes
No-X AMOUNTPERMONTH_ Year
APPROVED BY: County Atty -X-
R' k Management ~
j
DIVISION DIRECTOR APPROVAL:
arry, AIep
DOCUMENTATION:
Included X
Not Required ~~
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Xerox Contract # -
Effective Date: 7/1105
Expiration Date: 711/08
Contract Purpose/Description:
Request for approval to issue a PO for the Plantation Key Code Enforcement office for
a 36-month lease agreement @ $159,00 per month for a Xerox DC430 copier under
State of Florida Contract #600340-03-01,
Contract Manager: Ronda Norman 2520 Code Enforcement/Ston # II
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 6/15/05 Agenda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $ 5,724.00
Budgeted? Yes[gJ No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $ 477.00
148-60500-530440-_-_
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ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
J;)ate Out
5/21/1<
Division Director
Changes
Date 1n Needed
J x "
~YesONog (
YesONoEJ
Risk Managewent
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O M B 'I) "h'-
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,
YesD No[% , ~
YesDNoG:Y ~~-
County Attorney
Comments:
OMS FOnTI Revised 2/27/01 Mep #2
-,:,:Ht)~U~'):J
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I .
/
May17t2005
Monroe County C e Enforcement
Plantation Key
Sta
THE DOCn,fE~T COMP-\XY
XEROX
PAMELA J. KL'Nl
Sak:-. A~~nr
x
Xerm.
Authoflzed
Sales Agent
Proposed Equipment: Xerox DC430 Copier Only
JOprints per minute in B/W 11 x 17
Automatic Document Feeder Electronic Collation
www.xerox.com
BudUe" Offl.:~ Supply
Ben Budde - A~enl OWlla
J116 Flagler A~e.
Key We,,! FL,\\fUO
Ph. Ll!J5 i 2'1f>-blI1l
Fax 13()~ > 2%- JR49
36Month Fair Market Lease: $IS9.00per month
This includes supplies and Maintenance also included is 7,500 copies per month
B/W 7,501 will be billed at 0.0130 per copy. (staples and paper) is not included),
MUST BE ON PO:
. Stale Of Florida Contract 600340..03-01
. DC430/Copier only
. Trade Serial #N8N073394
. Copier
. 7 ~ copies per month Overage billed at 0,0130
. Supplies and Maintenance included
. Training and consulting
. 36 Month Fair Market Lease $IS9.00per month
Total Satisfaction Guarantee:
If you are not satisfied with your erox equipment, at your request we will replace
it with the same model or one wi similar capabilities at no charge to you. This
gu ee applies to quipmen aintained continuously by Xerox Corporation for 3
ye rs m installati or te of lease.