Item I06
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Mceting Date: June 15, 2005
Division:
Growth Management
Bulk Item: Yes -X- No
Department: Marine Proiects
Staff Contact Person: George Garrett
AGENDA ITEM WORDING: Approval to issue a P. O. for the Stock Island Marine Projects
office for a 36-month lease agreement at $206.05 per month for a Xerox DC430 copicr under State
of Florida Contract #60034003-01.
ITEM BACKGROUND: This copier will replace the existing copier Xerox Model #5818 Serial
NO.N8N-079351 at the Marine Projects office whose 36-month lease has expired.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: N!A
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:
$7,417.80
BUDGETED: Y cs -1L- No
COST TO COUNTY:$7,417,80
SOURCE OF FUNDS:
001-62500
REVENUE PRODUCING: Yes
No...x AMOUNT PER MONTH_ Year
DOCUMENTATION:
Included X
, AICP
APPROVED BY: County Atty -1L-
DIVISION DIRECTOR APPROVAL:
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Xerox Contract #_
Effective Date: 07/01105
Expiration Date: 07/01/08
Contract Purpose/Description:
Request to issue a P.O. for the Stock Island Marine Resources Office for a 36-month
lease agreement at $206.05 per month for a Xerox DC430 Copier under State of Florida
Contract #60034003-01
-
Contract Manager: George Garrett 2507 Marine Resources Stop 11
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on June 15, 2005 Agenda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $ 7,417.80
Budgeted? Yes[8J No 0 Account Codes;
Grant: $
County Match: $
Current Year Portion: $ 618.15
001-62500-530-440-_
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ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Risk Management
{/;(1
po.ol\} / co
O.M.BJPurah~ YesO NoG""
County Attorney J!l..Yo{' Y esO No[~:r/
,
YesD NoEt
Date Out
Division Director
Changes
Date ~ Needed ./
~~~:!t) YesO NoE(
5~S fO~.
1.1 ?:s
Comments:
OMB Form Revised 2/27/01 MCP #2
2965035
XEROX SAl FS
09'3551 am
05~202005
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1I/fCH4SING
THE DOCl'MF.J\T COMP,\;o.JY
XEROX
PAMElA J. Kl;N7..
SiJle~ ,\gl,mt
May17t2005
Monroe County Marine Project
Kim Mcgee
X I Xerox
! Authorized
I Salc~ Agenl
BuJde', om"~ Supply
Ben Buulk ' Ag.:nl Owner
:n 16 Flilgk-r Av<:.
Key We,1 fl. WWI
Ph. (1051 J%.6211l
FilA !JU~ I ~'1() .lll~9
State of Florida Contract 60034003"()1
Proposed Equipment: Xerox DC430 CopierlPrinter /Fax
JOprints per minute in BIW 11 x 17
Automatic Document Feeder Electronic Collation
www.xerox.com
36Month Fair Market Lease: $206,05per IllOnth
This includes supplies and Maintenance also included is 7,500 copies per monlh
BIW 7,501 will be billed at 0.0130 per copy. (staples and paper) is not included).
MUST BE ON PO:
. State or Florida Contract 60034&-03-01
. DC4301CoplerJPrtnterIFax
. DCFAXPAC
. Trade Serial NumbeN8N0793S1
. 7,5QO copies per month Overage biDed at 0.0130
. Supplies and Maintenance included
. Trainiaa and ooasuIting:
. 36 Month Fair Market Lease $206.05per month
Total Satisfaction Guarantee:
If you are not satisfied with your new Xerox equipment, at your request we will replace
it with the same model or one with similar capabilities at no charge to you. This
guar tee applies to equipment maintained co 'nuously by Xerox Corporation for 3
y. m installation or teon of lease.