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Item C36 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: June 15, 2005 Division: Manaqement Services Bulk Item: Yes XX No Department: Administrative Services Staff Contact Person: David P. Owens AGENDA ITEM WORDING: Approval of the recommendations of the Substance Abuse Policy Advisory Board concerning the uses of the Edward Byrne Memorial Justice Assistance Grant (JAG) funds, authorization for the County Administrator to execute the fiscal year 2006 FDLE JAG applications, and authorization for the Grants Administrator to proportionately apply any reductions or increases in amounts required by FDLE to applicants relative to amounts approved. ITEM BACKGROUND: Federal funds are provided through the Florida Dept. of Law Enforcement to implement various law enforcement and substance abuse related programs in Monroe County. Proposals submitted to the County were reviewed by the Substance Abuse Policy Advisory Board on May 19, 2005 and its funding recommendations and draft minutes are attached. Contracts with FDLE and the implementing agencies will be entered into at a later date, to take effect October 1, 2005. Applications are due June 24,2005 at the FDLE office in Tallahassee. There will be one application for each program. Certain conditions of the grant have changed; please refer to the attached minutes for an explanation. PREVIOUS RELEVANT BOCC ACTION: Authorization for the Mayor to execute the fiscal year 2006 Byrne Grant Certification of Participation with the Florida Department of Law Enforcement was approved at the April meeting. By this resolution, the BOCC agrees to serve as the coordinating unit of government in the development of the grant proposals and in the distribution of these grant funds allocated to Monroe County. The County has participated in this program since about 1990. CONTRACT/AGREEMENT CHANGES: not applicable STAFF RECOMMENDATION: Approval TOTAL COST: 191,578.00 COST TO COUNTY: 47,895.00 BUDGETED: Yes XX No SOURCE OF FUNDS: Federal Grant 75% County Match (ad valorem tax) 25% REVENUE PRODUCING: Yes No XX AMT. PER MONTH YEAR APPROVED BY: COUNTY ATTY.lt-OMB/PURCHASING RISK MGT. DIVISION DIRECTOR APPROVAL: DOCUMENTATION: INCLUDED: ~ySheila A. Barker NOT REQUIRED: DISPOSITION: AGENDA ITEM #: RESOLUTION NO. - 2005 Admin. Services A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FISCAL YEAR 2006 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM WHEREAS, the Florida Department of Law Enforcement has announced the Fiscal Year 2006 funding cycle of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and WHEREAS, on April 20,2005, the Monroe County Board of Commissioners agreed to serve as the coordinating unit of government in the preparation of the grant proposals and in the distribution of funds allocated to Monroe County in the amount of $143,683.00 with an additional $47,895.00 cash match requirement (total of $191,578.00); and WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with concern given to the County's current drug control efforts, has recommended certain programs receive funding to provide the community with activities focused on drug and alcohol education, prevention, rehabilitation, and treatment; now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that: 1. The Board of County Commissioners concurs with the Monroe County Substance Abuse Policy Advisory Board's recommendations; and that 2. The County Administrator is hereby authorized to sign and submit the application packet for the Fiscal Year 2006 grant funds to the Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and that 3. This resolution shall become effective immediately upon adoption by the Board of County Commissioners and execution by the Presiding Officer and Clerk. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 15th day of June, A.D., 2005. Mayor Spehar Mayor Pro T em McCoy Commissioner Neugent Commissioner Rice Commissioner Nelson (Seal) Monroe County Board of Commissioners Attest: Clerk of Court Mayor "'C (/) :5 (/) "0 "0 Q) C ro c "'C ::l (]) ::l C 4- 4- Q) (]) I (]) E :::0 :::0 E ~ (1j 0 (1j (1j () > > Q) (1j (1j c::: L- (]) "0 C ::l Substance Abuse Policy Advisory Board Minutes (DRAFT) May 19, 2005 1:30 P.M. Harvey Govt. Center, corner Truman and White Key West, FL Board members/designees present: Jamie Pipher, for David Rice, Guidance Clinic of the Middle Keys Richard D. Roth, Sheriff Mary Vanden Brook, Court Administrator, 16th Judicial Circuit Debra Genners, Care Center for Mental Health Catherine Vogel, for Mark Kohl, State Attorney Ron Herron, Pre-Trial Services Sunny Booker, for Randy Acevedo, Superintendent of Schools Bill McNeill, for Bill Mauldin, Chief of Police, Key West RaiEtte Avael, Department of Juvenile Justice Jane Muir-Isherwood, for Judge Richard Payne Rosemary Enright, Public Defender Tommy Taylor, Monroe County Detention Center Todd Koson, for Patricia Burns, Florida Dept. of Corrections Staff members present: David Owens, Monroe County Grants Administrator Chair Ron Herron noted the existence of a quorum and called the meeting to order at 1:35 P.M. Board members, staff, and applicants introduced themselves, and noted any affiliations with applicant agencies. Catherine Vogel made a motion, seconded by Debra Genners, to approve the minutes of the December 9, 2004 meeting; motion passed unanimously. Dave Owens summarized changes to the Byrne Grant: 1. removal of 48-month limit 2. change of name to JAG (Justice Assistance Grant) 3. consolidation of 28 purpose areas into 6 purpose areas, but these are more general, and allow the same purposes as before 4. recommendation of a Substance Abuse Policy Advisory Board is no longer required He added that he was notified of these changes after he had announced funding availability for FY2006, and suggested that the Board maintain the 48-month limit and all other conditions for FY2006. The Board discussed the above changes. Upon a motion by Tommy Taylor and a second by RaiEtte Avael, the Board unanimously voted to impose the 48-month limit for FY2006 funding. Dave Owens agreed to get more information for the Board, so that decisions regarding future funding with these changes in mind can be made at the next meeting. Dan Dombroski and Candy Pierce-Watson addressed the Board concerning the proposal of Big Brothers/Big Sisters and Boys and Girls Club. Discussion centered around the population served and whether is was significantly different from the currently-funded program of Boys and Girls Club. Dan Dombroski addressed the Board regarding the proposal of Boys and Girls Club. Discussion included the different area served by this new program. Nelson Read addressed the Board regarding the proposal of Peacock Apartments. Discussion included other funding sources and number of beds funded. Nancy Jacobsen addressed the Board regarding the proposal of the Care Center for Mental Health/Family Treatment Drug Court. Discussion included the delay in starting the program, number of clients, referral of clients, and amount of money that may be unspent in FY2005. Judy Greenman and Jill Glinert addressed the Board regarding the proposal of Monroe County Education Foundation/Monroe Youth Challenge. Discussion included results of the current program in high schools and the different age group served by the new program. Dave Owens summarized the new, stricter policy of FDLE concerning drug-free events. Dave Owens suggested that the Board first consider the eligibility of the Big Brothers/Big Sisters program, then funding of existing programs, and then funding of proposed new programs. Rosemary Enright made a motion, seconded by Bill McNeill, not to fund the program of Big Brothers/Big Sisters. The Board discussed the lack of significant difference from the currently-funded program at Boys and Girls Club. Motion passed unanimously. Bill McNeill suggested that the Board in the future look at performance of programs when making funding decisions. [Amounts shown below are the total recommendations for each agency, which include 75% grant funds and 25% county match.] Catherine Vogel made a motion, seconded by RaiEtte Avael, to fund the Family Treatment Drug Court and Peacock Apartments at the same level as FY2005, but subtract $3,000.00 from Family Treatment Drug Court. After discussion, the motion was withdrawn. Mary Vanden Brook made a motion, seconded by Jane Muir-Isherwood, to make Peacock Apartments the number one priority for funding; motion passed unanimously. Jane Muir-Isherwood made a motion, seconded by Richard Roth, to fund Peacock Apartments in the amount of $66,504.00; motion passed unanimously. Jane Muir-Isherwood made a motion, seconded by Richard Roth, to fund Family Treatment Drug Court at the current year amount, minus $15,000.00 [$56,764.00]. Motion passed 9-4, with Rosemary Enright, Mary Vanden Brook, Bill McNeill, and Sunny Booker dissenting. RaiEtte Avael made a motion, seconded by Rosemary Enright, to proportionately split the remaining funds between Boys and Girls Club and Monroe Youth Challenge, in relation to the amounts requested [this was calculated to be 58%, or $39,620.00, for Monroe Youth Challenge and 42%, or $28,690.00, for Boys and Girls Club]. The motion passed with Jane Muir-Isherwood casting a dissenting vote. Dave Owens requested a motion to instruct him to proportionately apply any changes required by FDLE to the above amounts. He noted that FDLE may disqualify a program or change amounts; this motion would allow him to adjust amounts to use all funds without another SAPAB meeting. Richard Roth made the motion, seconded by Rosemary Enright, and it passed unanimously. At approximately 4:00 P. M., there being no further business, the meeting was adjou rned.