Item C26
BOARD OF COUNTY COMMISSIONERS
Meeting Date: 12/21/05
AGENDA ITEM SUMM~
7~~~
Louis LaTorre, Director/Social Services
Division: Community Services
Bulk Item: Yes -L No
Department: Social Services
AGENDA ITEM WORDING: Approval of Modification #001 to Contract #05EA-5K-11-54-01-019 between
Monroe County and Florida Department of Community Affairs, concerning Low Income Home Energy
Assistance Program funds,
ITEM BACKGROUND: This is a cost reimbursement Agreement. All other provisions of the Contract
not in conflict with this Modification remain in full force and effect. This Modification is for an increase
of $12,774 in addition to the $96,590 current FY2005-2006 LlHEAP allocation. Funds provided by the
program are available to qualified households for the payment of home heating and/or cooling costs.
PREVIOUS RELEVANT SOCC ACTION: On April 20, 2005 the Board of County Commissioners
Granted approval and authorized execution of Contract #05EA~5K-11-54-0 1-019.
CONTRACT/AGREEMENT CHANGES: An increase in funding for the 2005/2006 LlHEAP Program
(Low Income Home Energy Assistance Program).
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $109,364
BUDGETED: Yes X
No
COST TO COUNTY: N/A
REVENUE PRODUCING: Yes N/A
SOURCE OF FUNDS: Grant Funds
No N/A i AMOUNT PER MONTH N/A
r<AlVEAR N/A -
OMB/PuJchaMrig Risk Management
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Shella Barker, Director/Community Services
APPROVED BY: County Atty
DiVISION DiRECTOR APPROVAL:
DIVISION DIRECTOR:
DOCUMENTATION: Included:~ To Follow:_ Not Required:
DISPOSiTiON:
Agenda Item #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
f~~~
Louis LaTorre
Contract with: Department of Community Affairs Effective Date: Dec. 21 ,2005
Expiration Date: March 31,2006
Contract PurposelDescription: Low-Income Home Energy Assistance Program Agreemen.!J2t9vides funds to assist
eligible Ilous~hQJ9JLill meetingJhe co-,,~fl1gme energy. There has Qycn an increase in the allocatiQn,
CONTRACT SUMMARY
MOD #01
Contract # 05EA-5K-1l-54-01-019
Contract Manager: Louis LaTorre
(Name)
4573
(Ext.) .
Social Services/Stop 1
(Department)
for BOCC meeting on 12/21/05
Agenda Deadline: 12/06 ! .ill.
CONTRACT COSTS
Total Dollar Value of Contract: $
Budgeted? Y es ~ No _
Grant: $ N/A
County Match: N/A
Current Year Portion: $
Account Codes: 125-61535D5]<'XXX_
-
~~~ ~~
ADDITIONAL COSTS
Estimated Ongoing Costs: $ N/A
(Not included in dollar value above)
For: N/A
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date Out
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Division Director
Risk Management
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COI.:mtj' Attorney
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MOD# 001
MODIFICATION OF AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Modification is made and entered into by and bet\:v'een the State of Florida,
Department ofCommunlty Affairs, ("the Department"), and MONROE COlJNTY BOARD OF
COUNTY COMMISSIONERS, the ("Recipient") to modify DCA Contract Number
05EA-5K-l1-54-01-019 ("the Agreement"),
WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant
to which the Department has provided a grant of $96,590 Recipient; and
WHEREAS, additional funds have become available to increase the amount of the
funding granted to the Recipient.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. Paragraph (16)(a) Funding/Consideration is hereby modified to read as follows:
AThis is a cost-reimbursement Agreement. The Recipient shall be reimbursed for
costs incurred in the satisfactory performance of work hereunder in an amount not
to exceed $109,364 subject to the availability of funds and appropriate budget
authority." This revised contract amount includes:
1.
2
$2.6,590
+$7.791
+$1.372
+$3,611
Current FFY 2005-2006 LIHEAP contract allocation
Increase in Base Allocation
FFY 2004 Leveraging Funds
Emergency Contingency Funds
"
Y.
4.
2. Attachment H (Budget Summary and Workplan) is hereby deleted in its entirety and
replaced with Amended Attaclunent H.
3. Attachment I (Budget Detail) is hereby deleted in its entirety and replaced with
Amended Attachment L
4. The additional Emergency Contingency Funds being subgranted to the Recipient
under this Modification must be used in accordance with the follo'vving requirements;
a. Coordinate services 'vvith other local agencies order to reach and provide
assistance to the targeted households impacted by these weather events.
b. In addition to the current reporting requirements, identify and report the number
of households served with these funds weekly to the Department. Track the
amount of dollars spent for this purpose and report in Department monthly.
c. These funds must be used exclusively for this purpose until February 1,2006. At
that time the Recipient may choose to use the funds to serve the broader eligible
population.
d. Funds expended by your agency to serve this population prior to the signing of this
amendment may be counted for this purpose.
5. All provisions of the Agreement being modified and any attachments thereto in
conflict with this Modification shall be and are hereby changed to conform with this
Modification, effective as of the date of the last execution of this Modification by
both parties.
6. All provisions not in conflict with this Modification remain in full force and effect,
and are to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates
set out herein.
RECIPIENT MONROE COUNTY BOARD OF ST A TE OF FLORIDA
COUNTY COMMISSIONERS DEPARTMENT OF' COMMUNITY AFFAIRS
BY:
BY:
Kimball Love, Director
Division of I-lousing and Community
Development
(Type Name and Title)
Mayor/Chairman
DATE: December 21. 2005
DATE:
59-6000749
Federal Identification Number
LIHEAP
REVISED ATTACHMENT H
BUDGET SUMMARY AND WORKPLAN
I. Budget Summary
I B. C D. E. F.
Last Increase Leveraging Emergency TOTAL
BUDGET Approved in .Base Contingency Modified
CATEGORY Budget Allocation Funds Budget
Amount
REVENUE AND FUNDING
I. LIHEAP Funds (No Leveraging Funds) 96,590 7,791 3,611 107,992
GRANTEE ADMINISTRA nVE EXPENSE (Cell 2F cannot exceed 7.5% of Cell 1 F)
2. Salaries including: Fringe, Rem, Utilities, Travel, Other 7,244 - - 7,244
GR-\NTEE OUTREACH EXPENSE (Cell 3F cannot exceed 15% orthe difference between Cell IF lmd Cell 2F)
3. Salaries including: Fringe, Rent, Utilities, Travel,
Other - - - -
DIRECT CLIENT ASSISTANCE
4. Home Energy Assistance Payments
(Ce1l4F must be at least 25% ofCel! IF) 24,143 2,350 - 26,993
5. Crisis Benefits Payments 63,266 4,941 - 68,207
6. Weather Related/Supply Shortage
(Cell 6F must be at least 2% of Cell ] F) 1,932 - 3,611 5.543
7. DIRECT CLIENT ASSISTANCE SUBTOTAL
(Lines 4+5+6) 89,346 7,791 3,611 100,748
LEVERAGING FUNDS ONLY
tL Home Energy Assistance - -
9. Crisis Assistance 1,372 1.372
10. LEVERAGING SUBTOTAL (Lines 8+9) 1.372 1 1.7?
~- ~-~""="'=-~~ -- -<=-~ e-
ll. GRAND TOTAL (Lines 2+ 3 +7+10) 96,590 7,791 1,372 3.611 109,364
II. WORKPLAN
Estimated # of HOllseholds Estimated Estimated Expenditures
Type of Assistance Cost (Estimated # of Households X
Pcr EstimatedCost Per Household)
P revio us Amended Household Amounts must agree with Column F above.
LlHEAP W/OUT LEVERAGING
Home Energy 241 270 100 I 26,998
Crisis 316 341 200 68,207
i , ,
We,lther Related/Supply Shortage
10
, n
10
5,5,~3
TOTAL
567
629
100,748
LEVERAGING
Home Energy
7
200
1,372
Crisis
TOTAL
7
1,372
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