Item F06BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 17, 2010 Division: Emergency Set -vices
Bulls Item: Yes X No _ Department: Emergency Management
Staff Contact Person/Phone #: Jose Tezanos X6325
AGENDA ITEM WORDING: Approval of a Memorandum of Understanding for Expenditure of
Recipient Funding from the 2008 Emergency Management Performance Grant (EMPG) between
Monroe County and the Florida Division of Emergency Management (FDEM) in the amount of
$4,994.02, grant funded and no county match, for purchase of one 800 MHZ radio for the Emergency
Management Department; and authorization for the County Administrator to execute any other
required documentation in relation to the application process.
ITEM BACKGROUND: The U.S. Department of Homeland Security has made available the EMPG
funds to the FDEM to benefit Florida's County Emergency Management to purchase a trunked, digital,
and encrypted 800 MHZ radio system covering the entire state from Pensacola to Key West. The
system provides instantaneous interoperable communications with state law enforcement agencies.
Monroe County Emergency Management should receive a radio within 30 days after the full execution
of this MOU.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: It is appropriate to accept this State and federally funded. subgrant
agreement. A revenue cost center is requested of OMB.
TOTAL COST: 4 994.02 INDIRECT COST: NIA BUDGETED: Yes 140, X
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: 0 SOURCE OF FUNDS: EMPG Grant
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year 0
APPROVED BY: County Atty OMB/Purchasing X Risk Management X
DOCUMENTATION:
DISPOSITION:
Revised 7/09
Included X Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: State of Florida DEM Contract #11-NF 00-11-54-01-512
Effective Date: Upon FDEM execution
Expiration Date: 5 yrs from execution date
Contract Purpose/Description:
Approval of a Memorandum of Understanding for Expenditure of Recipient Funding
from the 2008 Emergency Management Performance Grant (EMPG) between Monroe
County and the Florida Division of Emergency Management (FDEM) in the amount of
$4,994.02, grant funded and no county match, for purchase of one 800 MHZ radio for the
Emergency Management Department; and authorization for the County Administrator to execute
any other required documentation in relation to the application process.
Contract Manager: Jose Tezanos 6325 14
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on Nov 17, 2010 Agenda Deadline: Nov 2, 2010
CONTRACT COSTS
Total Dollar Value of Contract: $ 4,994.02 Current Year Portion: $
Budgeted? Yes❑ No ® Account Codes: GE- - - -_
Grant: $ 4,994.02 - - -
County Match: $ 0 - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance
CONTRACT REVIEW
4,994.02
utilities, janitorial, salaries, etc
Changes
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Comments:
OMB Form Revised 2/27/01 MCP #2
Contract Number: 11-NF-00-11�54-01-512
MEMORANDUM OF UNDERSTANDING
FOR EXPENDITURE OF RECIPIENT FUNDING
FROM THE
2008 EMERGENCY MANAGEMENT PERFORMANCE GRANT
THIS MEMORANDUM OF UNDERSTANDING ("MOU") is entered into by and between Monroe
County ("Recipient") and the Florida Division of Emergency Management ("FDEM").
WHEREAS, the U.S. Department of Homeland Security has made available the 2008 Emergency
Management Performance Grant (EMPG) funds to the FDEM to benefit Florida's County Emergency
Management programs.
WHEREAS, the 2008 EMPG provides funds to enhance the capability of counties within the State
of Florida to prepare for, respond to, recover from and mitigate the effects of all hazards faced by the
jurisdiction.
WHEREAS, the federal grant guidance encourages States and subgrantees to cooperate in
procurement matters to achieve greater economy and efficiency, see 44 C.F.R. §13.36(b)(5).
WHEREAS, the 2008 Emergency Management Performance Grant guidance requires that, if the
State retains a portion of said grant funds on behalf of a Recipient, the State must enter into a MOU with the
Recipient, specifying the amount of funds to be retained by the State far the purchase of the below
identified equipment (the Purchases), and
NOW THEREFORE, in consideration of the mutual promises and conditions herein contained, the
parties agree to the following terms:
1. FDEM, in its administration of the EMPG funding, agrees to retain and expend the grant funds for
the Purchases on behalf of the Recipient. The total amount of the grant funds retained on behalf of
the Recipient for the purchase(s) identified below is: $4,994.02.
2. The Purchases to be made by FDEM on behalf of the Recipient consist of the equipment listed on
Attachment A (coltactedly the "Purchases"),
3. The Purchases shall be delivered by FDEM to Recipient within 30 days after the full execution of
this MOU, and the Recipient must complete and return Attachment A within 30 days thereafter
confirming the receipt of the Purchases.
4, The Recipient agrees that all notices provided under or pursuant to this MOU shall be in writing,
either by hand delivery, or first class, certified mail, return receipt requested, to the contract
representative identified below at the address set forth below and said notification shalt thereafter
be attached to the original of this MOU:
The name and address for the FDEM contract manager for this MOU is:
Name of Contract Manager: Jenene Helms
Florida Division of Emergency Management
Office of Policy and Financial Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-21M
Phone Number: 850-413-9920
E-mail: ienene.helms em.m orida.com
The name and address of the representative of the Recipient responsible for the administration of
this MOU is:
Irene Toner
Monroe County
490 63'd Street, Ocean Suite 150
Marathon, Florida 33060
Phone: 305-289-6065
E-mail: toner-ireneCcDmonroecounty.fl_gov
S. The Recipient shall use the Purchases for the purpose specified in the 2008 EMPG guidance.
6. The Recipient shall not transfer, rent, sell, lease, alienate, donate, mortgage, encumber or
otherwise dispose of the Purchases without the prior written consent of FDEM.
7. Any Recipient which is a state agency or subdivision, as defined in Section768.28, F(orida_Statutes
agrees to be fully responsible to the extent provided by Section 768.28, F.S.. for its negligent acts or
omissions or tortuous acts which result in claims or suites against FDEM, and agrees to be liable
for any damages proximately caused by said acts or omissions. Nothing herein is intended to serve
as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies. Nothing
herein shall be constructed as consent by a state agency or subdivision of the State of Florida to be
sued by third parties in any matter arising out of ant contract
8. This MOU, is effective upon its execution by the parties and may be modified only in writing with
execution by both parties. Thls MOU shall expire five (5) years from the date of execution,
9. This MOU and attachments contain all the terms and conditions agreed upon by the parties.
IN WETNESS WHEREOF, the parties hereto have caused this MOU to be executed by their
undersigned officials as duly authorized.
RECIPIENT. MONROE COUNTY FLORIDA DIVISION OF EMERGENCY
MANAGEMENT:
By: By:
Signature
David Halstead, Director
Division of Emergency Management
Name and Title
Date
LON E COUNTY.ATTOR
NE
Y
AFR
OV A,NC
LL
ASSISTANT O COUNTY ATTORNEY
Date ��U
._.
Date
Attachment A
Receipt of Purchases
Contract Number: 11 -N F-00-1 1-54-01-512
The following items) will be used and retained in accordance with paragraph 5 and G of this MOU.
hea—Docription Model/Sedal,Mumber AEL_Number
SLERS Radios
04CP-01-MOBL (attached)
The Recipient received the following Item(s) an the day of 2010.
Received by:
Printed Name and Title
County Name