Item F29BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 17, 2010 Division: OMB
Bulk Item: Yes ® No ❑ Department: Grants Administration
Staff Person: Lisa Tennyson x4444
AGENDA ITEM WORDING: Authorization for the Mayor to execute a contract with
Heron -Peacock Supported Living for its Preventing Recidivism for Adults with Mental
Illness To Incarceration and Substance Abuse Program, using funds provided under
the Edward Byrne Memorial Justice Assistance Grant program, for the period from
Oct 1, 2010 through Sept 30, 2011.
ITEM BACKGROUND: Federal funds are provided through the Florida Department of
Law Enforcement. Substance Abuse Policy Advisory Board (SAPAB) reviews
proposals and makes recommendations to BOCC for local funding of programs.
Services provided under contract by Heron -Peacock Supported Living.
PREVIOUS RELEVANT BOCC ACTION: Approval to apply for grant funds given at July
2010 meeting. Contract with Florida Department of Law Enforcement is also on the
agenda for this meeting.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: A1212roval
TOTAL COST: $28,500 INDIRECT COST: BUDGETED: Yes ® No ❑
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $00 SOURCE OF FUNDS: FDLE
REVENUE PRODUCING: Yes ❑ No ® AMOUNT PER MONTH
YEAR
APPROVED BY:0OUNTY A4 RCHASING ❑ RISK MANAGEMENT
DOCUMENTATION: INCLUDED: ® NOT REQUIRED: ❑
DISPOSITION: AGENDA ITEM #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Education Effective Date: 10/01/10
Foundation
Expiration Date: 09/30/11
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation
of the Preventing Recidivism for Adults with Mental Illness To Incarceration and Substance
Abuse Program, services provided by Heron -Peacock Supported Living.
Contract Manager: Lisa Tennyson
(Name)
for BOCC meeting on 11/17/10
4444 OMB/Grants Mgt.
(Ext.) (Department)
nda Deadline: 11/06/10
CONTRACT COSTS
Total Dollar Value of Contract: $28,500 Current Year Portion: $28,500
Budgeted? Yes X No Account Codes: 125-06019-530490-GG1009-XXXXXX
Grant: $28,500
County Match: $0
ADDITIONAL COSTS
CONTRACT REVIEW
Changes Date Out
Da IP Needed Revi er
Division Director // 02 /O Yes❑ Nog-- 10
Risk Mana ent /� Yes❑ No(� f( .� Id
O.M.B./Pure sin tLJI- 0 Yes❑ No"/ (� J
County Attorney n)\P_\�b Yes❑ No®
Comments:
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EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS
AGREEMENT
THIS AGREEMENT is made and entered into this 17t" day of November, 2010,
by and between MONROE COUNTY, a political subdivision of the State of Florida,
whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to
as "COUNTY," and Heron -Peacock Supported Living, hereinafter referred to as
"AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -
grant of Edward Byrne Memorial Justice Assistance to the COUNTY to implement the
Preventing Recidivism for Adults with Mental Illness To Incarceration and Substance
Abuse Program to provide recidivism prevention services; and
WHEREAS, the County is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial
Assistance Grant funds to the AGENCY in accordance with the COUNTY'S application
for the Edward Byrne Memorial Assistance Grant.
NOW THEREFORE, in consideration of the mutual understandings and
agreements set forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from October 1, 2010 through
September 30, 2011, the date of the signature by the parties notwithstanding, unless
earlier terminated as provided herein.
2. SERVICES - The AGENCY will provide services as outlined in the
COUNTY'S Edward Byrne Memorial Justice Assistance Sub -grant Award, attached and
made a part hereof.
3. FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total
sum of $28,500. All funds shall be distributed and expended in accordance with the
Project Budget Narrative submitted as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "State of Florida Office of Criminal Justice Grants Florida
Department of Law Enforcement Sub -grant Award Certificate and Application" and all
laws, rules and regulations relating thereto are incorporated by reference (Attachment
C).
5. BILLING AND PAYMENT
(a) The AGENCY shall comply with the special program and expenditure
reporting requirements for Recovery Act funds. The AGENCY shall render to the
COUNTY a detailed quarterly program report not later than three calendar days after
the end of each calendar quarter. The AGENCY shall render to the COUNTY, at the
close of each calendar month, an itemized invoice properly dated, describing the
services rendered, the cost of the services, and all other information required by the
Program Director. The original invoice shall be sent to:
Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within
thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY.
7. TERMINATION - This Agreement may be terminated by either party at
any time, with or without cause, upon not less than thirty (30) days written notice
delivered to the other party. The COUNTY shall not be obligated to pay for any
services provided by the AGENCY after the AGENCY has received notice of
termination. In the event there are any unused Residential Substance Abuse
Treatment Funds, the AGENCY shall promptly refund those funds to the COUNTY or
otherwise use such funds as the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain
appropriate financial records which shall be open to the public at reasonable times and
under reasonable conditions for inspection and examination and which comply with the
Agreement incorporated in Section 4 of this Agreement.
9. AUDIT - The AGENCY shall submit to the COUNTY an audit report
covering the term of this Agreement, within one -hundred twenty (120) days following
the Agreement's lapse or early termination and shall also comply with all provisions of
the Agreement incorporated in Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return
receipt requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Rick Casey, Executive Director
1100 Simonton Street Heron -Peacock Supported Living
Key West, FL 33040 1320 Coco Plum Drive
Marathon, FL 33050
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding
from the Florida Department of Law Enforcement cannot be obtained or cannot be
continued at a level sufficient to allow for the services specified herein, this Agreement
may then be terminated immediately, at the option of the COUNTY, by written notice of
termination delivered in person or by mail to the AGENCY at its address specified
above. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all
services pursuant to this Agreement, the AGENCY shall abide by all statutes,
ordinances, rules, and regulations pertaining to, or regulating the provision of, such
services, including those now in effect and hereafter adopted, and particularly Article 1,
Section 3 of the Constitution of the State of Florida and Article 1 of the United States
Constitution, which provide that no revenue of the state or any political subdivision shall
be utilized, directly or indirectly, in aid of any church, sect or religious denomination or
in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or
regulations shall constitute a material breach of this Agreement immediately upon
delivery of written notice of termination to the AGENCY. If the AGENCY receives notice
of material breach, it will have thirty days in order to cure the material breach of the
contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this
Agreement shall assign this Agreement or any interest under this Agreement, or
subcontract any of its obligations under this Agreement, without the written consent of
the other.
14. EMPLOYEE STATUS — The AGENCY is an independent contractor.
Persons employed by the AGENCY in the performance of services and functions
pursuant to this Agreement shall have no claim to pension, worker's compensation,
unemployment compensation, civil service or other employee rights or privileges
granted to the COUNTY'S officers and employees either by operation of law or by the
COUNTY.
15. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify,
and defend the COUNTY, its commissioners, officers, employees, and agents against
any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly
arising from, or related to the provision of services hereunder by the AGENCY.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof as well as any
previous agreements presently in effect between the parties relating to the subject
matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of
this Agreement shall be valid only when expressed in writing and duly signed by the
parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their
names to be affixed hereto by the proper officers thereof for the purposes herein
expressed at Monroe County, Florida, on the day and year first written above.
(SEAL)
ATTEST: DANNY L. KOLHAGE, Clerk
in
Deputy Clerk
Witness
Witness
BOARD OF COUNTY
COMMISSIONERS
OF MONROE COUNTY, FLORIDA
in
Mayor/Chairman
Heron -Peacock Supported Living, Inc.
Title:
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ATTACHMENT A
EXPENSE REIMBURSEMENT REQUIREMENTS
This document is intended to provide basic guidelines to Human Service Organizations,
county travelers, and contractual parties who have reimbursable expenses associated with
Monroe County business. These guidelines, as they relate to travel, are from Florida Statute
112.061.
A cover letter summarizing the major line items on the reimbursable expense request needs
to also contain a notarized certified statement such as:
"I certify that the attached expenses are accurate and in agreement with the records
of this organization. Furthermore, these expenses are in compliance with this organization's
contract with the Monroe County Board of County Commissioners."
Invoices should be billed to the contracting agency. Third party payments will not be
considered for reimbursement. Remember, the expense should be paid prior to requesting a
reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the
contract. This document should not be considered all-inclusive. The Clerk's Finance
Department reserves the right to review reimbursement requests on an individual basis.
Any questions regarding these guidelines should be directed to 305-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter -company allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the charging
department are attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is
needed. If a Payroll Journal is provided, it should include: dates, employee name, salary or
hourly rate, total hours worked, withholding information and payroll taxes, check number
and check amount. If a Payroll Journal is not provided, the following information must be
provided: check amount, check number, date, payee, support for applicable payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for
reimbursement. For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments are
not allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for reimbursement.
The log must define the date, number of copies made, source document, purpose, and
recipient. A reasonable fee for copy expenses will be allowable. For vendor services, the
vendor invoice and a sample of the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
Telefax, Fax, etc.
A fax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller,
the telephone number, the date, and the purpose of the call.
Travel Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of
Travel Expenses. Travel must be submitted in accordance with Florida Statute 112.061.
Credit card statements are not acceptable documentation for reimbursement. If attending a
conference or meeting a copy of the agenda is needed. Airfare reimbursement requires the
original passenger receipt portion of the airline ticket. A travel itinerary is appreciated to
facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel
purchases should be documented with paid receipts. Taxis are not reimbursed if taken to
arrive at a departure point: for example, taking a taxi from one's residence to the airport for
a business trip is not reimbursable. Parking is considered a reimbursable travel expense at
the destination. Airport parking during a business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero.
Room must be registered and paid for by traveler. The County will only reimburse the
actual room and related bed tax. Room service, movies, and personal telephone calls are
not allowable expenses.
Meal reimbursement shall be at the rates established by ARTICLE XXVI, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. Meal guidelines
state that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon and
end after 2 p.m. for lunch reimbursement, and before 6 p.m. and end after 8 p.m. for dinner
reimbursement.
Mileage reimbursement shall be at the rate established by ARTICLE XXVI, TRAVEL, PER
DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. An
odometer reading must be included on the state travel voucher for vicinity travel. Mileage is
not allowed from a residence or office to a point of departure. For example, driving from
one's home to the airport for a business trip is not a reimbursable expense.
Non -allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included in the contract), contributions, depreciation expenses (unless
specifically included in the contract), entertainment expenses, fundraising, non -sufficient
check charges, penalties and fines.
ATTACHMENT B
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the expenses for (Organization name) for the time
period of to
Check #
Payee Reason
Amount
101
Company A Rent
$ X,XXX.XX
102
Company B Utilities
XXX.XX
104
Employee A P/R ending 05/14/01
XXX.XX
105
Employee B P/R ending 05/28/01
XXX.XX
(A)
Total
$ X XXX XX
(B)
Total prior payments
$ X,XXX.XX
(C)
Total requested and paid (A + B)
$ X,XXX.XX
(D)
Total contract amount
$ X,XXX.XX
Balance of contract (D-C)
$ X XXX XX
I certify that the above checks have been submitted to the vendors as noted and
that the expenses are accurate and in agreement with the records of this
organization. Furthermore, these expenses are in compliance with this
organization's contract with the Monroe County Board of County Commissioners and
will not be submitted for reimbursement to any other funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this day of 20
by who is personally known to me.
Notary Public
Notary Stamp
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property
to public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor
list."
ETHICS CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO 10-1990
MONROE COUNTY, FLORIDA
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date:
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this day of
20
NOTARY PUBLIC
My commission expires:
OMB - MCP FORM #4
FILE
Florida Department of
Law Enforcement
Gerald M. Bailey
Commissioner
SEP 2 9 mo
1 r; s 101 C?
190
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee, Florida 32302-1489
(850) 617-1250
www,fdle.state .fl,us
The Honorable Sylvia Murphy
Mayor
Monroe County Board of Commissioners
102050 Overseas Highway
Key Largo, FL 33037
Re: Contract No. 2011-JAGC-MONR-3-B2-159
Dear Mayor Murphy:
WCO
Charlie Crist, Governor
Bill McCollum, Attorney General
Alex Sink; Chief Financial Officer
Charles H. Bronson, Commissioner of Agriculture
The Florida Department of Law Enforcement is pleased to award an Edward Byrne
Memorial Justice Assistance Grant to your unit of government in the amount of
$ 28,500.00 for the project entitled, PREVENTING RECIDIVISM FOR ADULTS WITH
MENTAL ILLNESS TO INCARCERATION AND SUBSTANCE ABUSE. These funds
shall be utilized for the purpose of reducing crime and improving public safety.
A copy of the approved subgrant application with the referenced contract number is
enclosed for your file. All correspondence with the Department should always refer to
the project number and title.
Your attention is directed to the Standard Conditions of the subgrant. Changes were
made and an addendum was added to these conditions after your application was
received in this office. Therefore, the Standard Conditions and the Addendum should
be reviewed carefully by those persons responsible for project administration to avoid
delays in project completion and costs reimbursements.
The enclosed Certification of Acceptance should be completed and returned to the
Department within 30 calendar days from the date of award. This certificate constitutes
official acceptance of the award and must be received by the Department prior to the
reimbursement of any project expenditures.
Committed to
Service • Integrity * Respect • Quality
The Honorable Sylvia Murphy
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Janice Parish at 850/617-1250.
Sincerely,
CTaytorl H. Wilder
Administrator
CH W/J P/ps
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative, acknowledges receipt and
acceptance of subgrant award number 2011-JAGC-MONR-3-B2-159, in the amount
of $ 28,500.00, for a project entitled, PREVENTING RECIDIVISM FOR ADULTS
WITH MENTAL ILLNESS TO INCARCERATION AND SUBSTANCE ABUSE, for the
period of 10/01/2010 through 09/30/2011, to be implemented in accordance with the
approved subgrant application, and subject to the Florida Department of Law
Enforcement's Standard Conditions and any special conditions governing this
subgrant.
(Signature of Subgrantee's Authorized Official)
(Typed Name and Title of Official)
(Name of Subgrantee)
(Date of Acceptance)
Rule Reference 11 D-9.006 OCJG-012 (Rev. October 2005)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: 9 ' a g - / o
Grant Period: From: 10/01/2010 TO: 09/30/2011
Project Title: PREVENTING RECIDIVISM FOR ADULTS WITH MENTAL ILLNESS
TO INCARCERATION AND SUBSTANCE ABUSE
Grant Number: 2011-JAGC-MONR-3-B2-159
Federal Funds: $ 28,500.00
State Agency Match:
Local Agency Match: $ 0.00
Total Project Cost: $ 28,500.00
State Purpose Area: A: State/Local Initiatives - Coordinate/Organize Local
Initiatives/State Initiatives
CFDA Number: 16.738
Award is hereby made in the amount and for the period shown above of a subgrant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90-
351, as amended, and the Anti -Drug Abuse Act of 1988, P.L. 100-690, to the above
mentioned subgrantee and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and conditions as contained
in the Financial and Administrative Guide for Grants, Guideline Manual 7100 1 D,
Office of Justice Programs, Common Rule for State and Local Governments and A-
87, or OMB Circulars A-110 or A-102, as applicable, and A-21, in their entirety. It is
also subject to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the purposes and
authorization of P.L. 90-351, as amended, and P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the grant period provided
that within 30 days from the date of award, a properly executed Certificate of
Acceptance of Subgrant Award is returned to the Department.
0 om"L f4. I
Authorized Official
Clayton H. Wilder
Administrator
Date
( ) This award is subject to special conditions (attached).
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Addendum To Standard Conditions
For Subgrant Recipients receiving Edward Byrne Memorial Justice Assistance Grant
(JAG) Program funds under Federal Grant No. 2010-DJ-BX-0455, the following
additional conditions apply:
1. Funds to Association of Community Organizations for Reform Now (ACORN)
Unallowable
Subgrant recipient understands and agrees that it cannot use any federal funds,
either directly or indirectly, in support of any contract or subaward to either the
Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
2. Task Force Training Requirement (Revised Standard Condition 63)
The subgrant recipient agrees that within 120 days of award, for any law enforcement
task force funded with these funds, the task force commander, agency executive,
task force officers, and other task force members of equivalent rank, will complete
required online (internet-based) task force training to be provided free of charge
through BJA's Center for Task Force Integrity and Leadership. All current and new
task force members are required to complete this training once during the life of the
award, or once every four years if multiple awards include this requirement. This
training will address task force effectiveness as well as other key issues including
privacy and civil liberties/rights, task force performance measurement, personnel
selection, and task force oversight and accountability. Additional information will be
provided by BJA regarding the required training and access methods via BJA's web
site and the Center for Task Force Integrity and Leadership (www.ctfli.org).
3. High Risk Subgrantees
The subgrant recipient agrees to comply with any additional requirements that may
be imposed during the grant performance period if the U.S. Department of Justice
determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70.
SFY 2011 Page 1
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Sylvia Murphy
Title: Mayor
Address: 102050 Overseas Highway
City:
Key Largo
State:
FL Zip: 33037
Phone:
305-453-8787 Ext:
Fax:
305453-8789
Email:
murphy-sylvia@monroecounty-fl.gov
Chief Financial Officer
Name:
Danny Kolhage
Title:
Clerk
Address:
500 Whitehead Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-3550 Ext:
Fax:
305-295-3663
Email: dkolhage@monroe-clerk.com
Application Ket # 2011-JAGC-1484 Section #1 Page 1 of 2
Contract 2011-JAGC-MONR-3-B2-159
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Sylvia Murphy
Title:
Mayor
Address:
102050 Overseas Highway
City:
Key Largo
State:
FL Zip: 33037
Phone:
305-453-8787 Ext:
Fax:
305-453-8789
Email:
murphy-sylvia@monroecounty-fl.gov
Project Director
Name:
Lisa Tennyson
Title:
Grants Administrator
Address:
1100 Simonton Street
Room 2-213
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-4444 Ext:
Fax:
Email: Tennyson-Lisa@monroecounty-fl.gov
Application Ret # 2011-JAGC-1484 Section #1 Page 2 of 2
Contract 2011-JAGC-MONR-3-62-159
Rule Reference 11D-M06 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Project Information
Project Title: PREVENTING RECIDIVISM FOR ADULTS WITH MENTAL
ILLNESS TO INCARCERATION AND SUBSTANCE ABUSE
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2010 End Date: 9/30/2011
Problem Identification
The proposed project is "Breaking the Cycle, Heron -Peacock Supported Housing to Prevent
Recidivism of Adults with Mental Illness to Incarceration and Substance Abuse." The program
provides housing and supportive services to men and women who are mentally ill, with a recent
history of incarceration and substance abuse; it also monitors all program clients to promote
successful recovery, prevent drug abuse and re -incarceration.
The plainly entitled report, "More Mentally III Persons are in Jails and Prisons Than Hospitals: A
Survey of the States" was a joint effort of the Treatment Advocacy Center and the National
Sheriffs Association, also asserts that 16% of those in prison have a serious mental illness. This
compares to a 1983 finding when the percentage was 6.4%. Thus in less than three decades, the
percentage of mentally ill prisoners has almost tripled.
In a Key West Citizen article, Monroe County Sheriff Bob Peryam, stated about the Monroe
County Correctional Facility that "we're looking at reducing the population of folks with mental
health issues, drug or alcohol issues, or homeless issues. Many of these people do not need to
be in jail." Monroe County Detention Center reports that 80+% of those arrested have substance
abuse problems. Incarceration of a mentally ill person is considerably more expensive than it is for
the average offender, since during incarceration; these offenders need ongoing mental health
treatment and supervision.
Many of the discussions and writings about release and reintegration of ex -offenders into the
community stress that if the person being released does not have a positive destination they are
more likely to be a repeat offender. What is needed to prevent this is to have stable housing,
support, and safe transportation to a recovery program in place before release. These services
are provided through Heron -Peacock. It has been shown that once people have housing they are
more receptive to participating in other programs to deal with mental health and substance abuse
issues. In fact, this past year 2 formerly incarcerated clients were among 10 clients that moved
from our program to independence in the community. Heron -Peacock not only offers a more
effective recovery environment than alternatives such as homelessness, correctional institutions,
and State psychiatric hospitals, they are considerably more cost effective. For example,
information provided by the Monroe County Sheriffs Office indicates that it costs approximately
$85.00 a day to maintain a prisoner in the County Jail. In addition, the daily cost of a stay at FL
Northeast State Psychiatric Hospital is approximately $233.00. By contrast the average cost per
day for our programs is $49.40.
Problem Significance: As described above there is a critical need to address the problems of
widespread, ineffective, and often unnecessary incarceration of people who have mental illness
and who have a dual diagnosis of substance abuse. This not only hurts the criminal justice system
and the taxpayers by overcrowding correctional
Application Het # 2011-JAGC-1484
Contract-JAGC-MONR- - -
Section #2 Page 1 of 5
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
facilities and presenting inmates who have difficult problems and need specialized expensive care
it can also harmfully affect a person with mental illness to the extent that they may never recover
and will suffer the "revolving door" cycle of drug and alcohol abuse, possible homelessness, and
recurring to incarceration.
Many of our severe and chronic mentally ill live on a $550 a month disability check which cannot
pay for housing in Monroe County. Our non-profit is the only provider of transitional and
permanent supportive housing for this population in the Florida Keys.
Needs Assessment: The problem of incarceration of adults with mental illness and substance
abuse, especially those who are not major offenders is very serious and is growing. Almost all jail
inmates with co-occurring mental illness and substance use disorders will leave correctional
settings and return to the community.
Monroe County is considered to be an area of critical need with inadequate resources, to meet
the requirements of a disproportionately high percentage of individuals with Mental Illness or Co -
Occurring Disorders, in need of services. Monroe County has the third highest incarceration rate
in the State of Florida. The Homeless rate in Monroe County is the one of the highest per capita,
in the State of Florida.
There is only 1 Assisted Living Facility with a Mental Health License serving a total of 16 low-
income clients and only 1 Housing facility with a total of 34 beds willing to take individuals with
serious mental illnesses and substance abuse. (These are the facilities of Heron -Peacock).
In a recent study conducted by the MCJMHSA, occupants of four facilities in the area that
provide housing for the homeless were interviewed. 59% responded that they had been arrested
at some time and 46% indicated that they had at some time received counseling for a mental
health or substance abuse problem. In addition, 86% reported that they were participating in a
program or shelter for homelessness. As such, there is an interrelationship among mental illness,
substance abuse, homelessness, and arrest and incarceration that must be addressed. Data
provided by the Southernmost Homeless Assistance League (SHAL) from the 2009 Point -in -Time
study performed in January 2009 showed there were 1,040 homeless people in Monroe County at
that time. Out of the 289 people surveyed who indicated they had a disabling condition, 108
(37%) had problems relating to mental health and 165 (57%) had issues with drug or alcohol
addiction. These are the very populations that our proposed project will serve.
In addition, the 2009 survey indicates that of the subpopulations of the homeless, one of those
with the greatest need and the least resources to serve were the Mentally 111. In fact, the problems
of inappropriate incarceration and its link to homelessness have become so epidemic that the
federal Substance Abuse and Mental Health Services Administration (SAMHSA) has identified
major initiatives "to divert individuals with mental illness from the criminal justice system to mental
health treatment and appropriate supported services." Heron -Peacock is the only supported living
program of its kind in the Keys for people with a history of co-occurring disorders.
Project Summary
The United States Fellowship of Florida d/b/a Heron -Peacock Supported Living (herein referred
to as Heron -Peacock) proposes the project entitled "Breaking the Cycle, Heron -
Application Ref # 2011 -JAGC- 1484 Section #2 Page 2 of 5
Contract -JAGC-MONR- - -
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Peacock Supported Housing to Prevent Recidivism of Adults with Mental Illness to Incarceration
and Substance Abuse." It focuses on decreasing clients' return to homelessness and
incarceration or re-carceration in correctional facilities by providing competent referral and intake
services, provision of housing and activities to stabilize their situation and help them with
recovery and assistance with obtaining benefits e.g. Social Security income, and a supported
employment program to ensure that clients have resources so that they will have income to
sustain them and enable clients to function on their own and prevent repeat incarceration.
In short, our housing and supported services help people with mental illness and a history of
incarceration to obtain residential, personal, and financial stability to become self-reliant and live
successfully and independently in the community.
The spectrum of clients in the program includes men and women, 18 years of age and older
from all backgrounds and demographic groups who because of their mental health difficulties and
concurrent problems with drugs or alcohol have been recently incarcerated. Heron -Peacock
operates two facilities one in Key West and one in Marathon in the Middle Keys for a total of 50
beds. Peacock Apartments in Key West offers 34 beds. The Heron, a licensed Assisted Living
Facility (ALF) in Marathon with 16 beds provides more intensive support. Services include stable
housing, medication management and supervision, drug screening testing and counseling,
referrals to other providers for psychiatric consultations, prescriptions, medical and dental care
and related services. Transportation, life skill development, supported employment, and
recreational outings are other activities. Other services may include assistance with personal
grooming, food service, and help with daily activities such as shopping; banking, etc., and 24-hour
staff support. Both facilities offer educational programs, skills development, supported
employment, and other constructive activities, especially those provided by the Personal Growth
Center of the Guidance Care Center in Marathon. Clients also receive assistance with applying for
and obtaining benefits such as Social Security Programs.
Of the current capacity of 50 clients at Heron -Peacock 19 or 38% fall into the target population
of the proposed project, adults with a history of incarceration and dual diagnoses of mental illness
and substance abuse. This is the group that will be served by our prevention and education
project. From November 2009 to May 31, 2010, 23 clients with a history of incarceration were
served. 8 of these clients were referred from the Monroe County Jail Diversion Program. Out of
this group, 19 men and women had co-occurring diagnoses of substance abuse.
The participants in this program will only be those referred to us through the criminal justice
system -- mostly though Pre -Trial Services and the Monroe County Jail Diversion Program; on
occasion, the program will also recieve a referral through the Forensic Unit of the State Hospital.
Objectives and related activities are as follows:
1) a. To prevent recidivism of clients with a history of incarceration, primarily those entering
through Pre -Trial Services or the Monroe County Jail Diversion Program. Activities: a. Use of
Intake and Referral: The Site Manager and Team Leader will use the intake and referral process
to facilitate entry into the Heron -Peacock Supported Living Program of people referred with a
history of arrest and incarceration, and have a diagnosis of mental illness. Actions include initial
contact with applicant, review of the
Application Ref # 2011 -JAGC-1 484 Section #2 Page 3 of 5
Contract -JAGC-MONR- - -
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
referral for suitability and agreement of the applicant to accept program goals and policies,
conducting background checks and excluding those with a history of violence, non-compliance
with medications and other inappropriate behaviors, determining ability to pay client fees: and
attempting to assist with this. The person applying is then accepted or not accepted into the
program. b. Provision of Stable Housing and Supported Services: Clients are provided with
housing at Heron or Peacock, assessed through use of a personal plan instrument, appropriate
supportive services are identified and implemented;
2) Drug abuse prevention and intervention. Activities: The project will use Assessment,
Monitoring, Testing, 90-day Program and Treatment Referrals to address and reduce problems of
substance abuse. Staff will determine if the applicant has a history of substance abuse and
discuss what the problems are. During this process clients are advised that the program does not
permit drug or alcohol use and this can be grounds for discharge. Clients are drug and alcohol
tested randomly on a monthly basis and immediately for cause. If someone tests positive they are
counseled by staff and must agree in writing to participate in a 90-day program during which they
are tested weekly and participate in recovery treatment through a program such as AA or through
counseling from a recovery and treatment professional. After the initial test the client is given two
more chances. If they test positive two more times during the 90 days they are discharged from
the program. This approach is unique and has been proven to be more effective than programs
that discharge offenders after one positive test. Professionals in the field regard our program as a
best practice since it assumes that people with substance abuse problems are likely to relapse
and need help not punishment.
3) Recovery and wellness. This addresses all three areas of need, mental health, drug abuse,
and incarceration and includes activities directed at getting clients better and able to achieve the
highest degree of independence possible and community integration. It will decrease their
likelihood of being arrested and returning to incarceration and assist in their resistance to abuse
drugs and alcohol since they will have a stable and viable lifestyle. Methods of support include
stabilization, entry, and continuation in the program, Wellness Recovery Action Plan (WRAP),
supported employment, and related activities.
Heron -Peacock staff will provide the services including referrals to treatment programs and
medical personnel. Staff members working with the project include the Site Manager, Team
Leader, and two Case Management Support Workers. Funding for a portion of these positions is
included in the program budget.
Heron -Peacock works closely with other relevant service providers in the community including
the Guidance Care Center, The Guidance Clinic, The Crisis Stabilization Unit (De Poo Hospital),
Pre -Trial Services and the Court System, including the Public Defender's Office, and the Monroe
County Jail Diversion Program, and Samuel's House.
/Application Ker ;t 2011-JAGC-1484
Contract -JAGC-MONR- - -
Section #2 Page 4 of 5
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
Answer: No
Application Ref # 2011-JAGC-1484
Contract -JAGC-MOLAR- - -
Section #2 Page 5 of 5
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 005 - Drug Treatment Programs
State Purpose Area: A - State/Local Initiatives - Coordinate/Organize Local Initiatives/State
Initiatives
Activity Description
Activity: Assessment
Target Group: Mentally III
Geographic Area: Rural
Location Type: Community -based organization
Activity Description
Activity: Assessment
Target Group: Substance Abusers
Geographic Area: Rural
Location Type: Community -based organization
Activity Description
Activity: Drug Testing
Target Group: Mentally III
Geographic Area: Rural
Location Type: Community -based organization
Activity Description
Activity: Drug Testing
Target Group: Substance Abusers
Geographic Area: Rural
Location Type: Community -based organization
Activity Description
Activity: Drug Testing
Target Group: Offenders of all types
Geographic Area: Rural
Location Type: Community -based organization
Application Ref # 2011-JAGC-1484 Section #3 Page 1 of 5
Contract 2011-JAGC-MONR-3-B2-
Rule Reference 11 D-9.006 OCJG-005 (rev_ April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Activity Description
Activity:
Case Management
Target Group:
Mentally III
Geographic Area: Rural
Location Type:
Community -based organization
Activity Description
Activity:
Case Management
Target Group:
Substance Abusers
Geographic Area: Rural
Location Type:
Community -based organization
Activity Description
Activity:
Case Management
Target Group:
Offenders of all types
Geographic Area: Rural
Location Type:
Community -based organization
Activity Description
Activity:
Substance Abuse Treatment
Target Group:
Substance Abusers
Geographic Area: Rural
Location Type:
Community -based organization
Activity Description
Activity:
Transitional Housing
Target Group:
Substance Abusers
Geographic Area: Rural
Location Type:
Community -based organization
Activity Description
Activity:
Transitional Housing
Target Group:
Mentally III
Geographic Area: Rural
Location Type:
Community -based organization
Application Ref #
2011-JAGC-1484 Section #3 Page 2 of 5
Contract
2011-JAGC-MONR-3-B2-
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Activity Description
Activity:
Life Skills Training
Target Group:
Substance Abusers
Geographic Area:
Rural
Location Type:
Community -based organization
Activity Description
Activity:
Life Skills Training
Target Group:
Mentally III
Geographic Area:
Rural
Location Type:
Community -based organization
Activity Description
Activity:
Employment Preparation
Target Group:
Substance Abusers
Geographic Area: Rural
Location Type:
Community -based organization
Activity Description
Activity:
Employment Preparation
Target Group:
Mentally III
Geographic Area: Rural
Location Type:
Community -based organization
Activity Description
Activity:
Life Skills Training
Target Group:
Offenders of all types
Geographic Area:
Rural
Location Type:
Community -based organization
Activity Description
Activity:
Employment Preparation
Target Group:
Offenders of all types
Geographic Area:
Rural
Location Type:
Community -based organization
Application Ref #
2011-JAGC-1484 Section #3 Page 3 of 5
Contract
2011-JAGC-MONR-3-132-
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Objectives and Measures
Objective: 03.A.DS* - Number of program participants receiving services
Measure: Part 1
Number of program participants to receive services during the grant period
Goal: 19
Measure: Part 2
Number of program participants to receive services during each reporting period
Goal: 19
Objective: 05.A.DS* - Number of program slots offered through initiatives
Measure: Part 1
Number of program slots to be available at the start of the grant period
Goal: 19
Measure: Part 2
Number of program slots to be created (added) during the grant period using grant
funds
Goal: 19
Objective: 06.A.BT* - Number of program participants who completed programming
Measure: Part 1
Number of program participants to complete programming during the grant period
Goal: 19
Measure: Part 2
Number of program participants who will exit programming during the grant period
(complete or not complete)
Goal: 19
Objective: 58.A.Sl - Number of existing local initiatives
Measure: Part 1
Will this grant continue a local initiative that was begun with any other funding
source, including a prior year's grant?
Goal: Yes
Application Ret # 2011-JAGC-1484 Section #3 Page 4 of 5
Contract 2011-JAGC-MONR-3-B2-
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
r ry "jr r 4 of (S' �lrvl{ii 4 , ifivj vyty ill 144i fl�ly vlit (U{t lit 1tt fi f$ S }c.l i 4 44y S:, (S 11Ir)S r7) �1 k� IS7 1SSl� r �)) 1
Section Questions:
Question: If 'other" was selected for the geographic area, please describe.
Answer: NA
Question: If 'other" was selected for location type, please describe.
Answer: NA
Application Ref # 2011-JAGC-1484
Section #3 Page 5 of 5
Contract 2011-JAGC-MONR-3-B2-
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the 5ubgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR / Vendor Number: 596000749
Budget:
Budget Category
Federal
Match
Total
Salaries and Benefits
$0.00
$0.00
$0.00
Contractual Services
$28,500.00
$0.00
$28,500.00
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0.00
-- Totals --
$28,500.00
$0.00
$28,500.00
Percentage
100.0
0.0
100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref # 2011-JAGC-1484 Section #4 Page 1 of 4
Contract 2011-JAGC-MONR-3-B2-
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
=�.. 9777
Budget Narrative:
Budget Narrative
Contractual Services:
Heron -Peacock Supported Living will provide 1,900 hours of servcies to clients who are dually
diagnosed with mental illness and substance abuse who also have a recent history of
incarceration.
The Service will include: assessments, case management and support services, drug testing,
substance abuse counseling and recovery, and skills training.
Services will be provided approximately 36.5 hours per week, 52 weeks per year for a total of
approximately 1,900 hours during the grant period. The services will be provided by case
management staff members.
Unit: 1 hour
Unit cost: $15.00
Assessments:
50 units@ $15.00 = 750
Substance Abuse Testing, Counseling and Recovery Programming:
925 units@ $15.00 = $13,875
Case Management:
925 units @ $15.00 = $13,875
Unit cost calculation: 1,900 hours x 15.00 = $28,500
CONTRACT
Monroe County will exectue a contract with U.S. Fellowship of Florida d/b/a Heron -Peacock
Supported Living for the period of Oct 1, 2010 through Sept 30, 2011 to cover the grant period. A
copy of the executed contract will be sent to FDLE.
Application Ref# 2011-JAGC-1484
Section #4 Page 2 of 4
Contract 2011-JAGC-MONR-3-132-
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
4�rS�Ss
0Sliyt
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: NA
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: NA
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: Monroe County's OCO threshold is $1,000.
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: NA
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Unit cost basis:
Salaries of contractual service provider:
Site Manager:
20% of 29,120 = $ 5,842
Case Mgmt Team Leader
35% of $29,460 = $10,311
Full Time Support Case Worker
32% of $29,460 = $9,427
Part Time Support Case Worker
20% of $11,440 = $2,288
No benefits
Total Salaries = $27,868
Supplies, including drug test kits = $632
Total budget = $28,500
Total service units to be provided: approximately 36.5 hours per week for 52 weeks
for a total of approximately 1,900 service hours.
Unit Cost = $28,500 / 1900 hours = $15
Application Ref # 2011-JAGC-1484
Section #4 Page 3 of 4
Contract 2011-JAGC-MONR-3-62-
Rule Reference 11 D- M6 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Unit cost was established by contracted service provider in June 2010.
Application Ref# 2011-JAGC-1484
Section #4 Page 4 of 4
Contract 2011-JAGC-MONR-3-B2-
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Standard Conditions
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 17 of this section.
I. All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) (hftp://www.oip.usdoi.gov/financialquide/index.htm)
and the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
(hftp://www.oip.usdoi-ciov/BJA/qranViag.htmi) as well as Federal statutes, regulations,
policies, guidelines and requirements and Florida laws and regulations including but not
limited to:
• Florida Administrative Code, Chapter 11D-9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program": hftps://www.flruies.org/
Office of Management and Budget (OMB) Circulars: hftp://www.whitehouse.gov/omb/circulars
o A-21 (2 CFR 220), "Cost Principles for Educational Institutions"
o A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal Governments"
o A-102, "Grants and Cooperative Agreements with State and Local Governments"
o A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
o A-122 (2 CFR 230), "Cost Principles for Non -Profit Organizations"
o A-133, "Audits of States, Local Governments, and Non -Profit Organizations"
Code of Federal Regulations: http:/twww.gpoaccess gov/cfr/index html
o 28 CFR 38, "Equal Treatment for Faith -Based Organizations"
o 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
o 28 CFR 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)"
o 28 CFR 18, 22, 23, 30, 35, 42, 61, and 63
• Public Law 109-162, Title XI —Department of Justice Reauthorization, Subtitle B—
Improving the Department of Justice's Grant Programs, Chapter 1—Assisting Law
Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program
and Local Law Enforcement Block Grant Program:
http://www.oipxusdoigov/BJA/granVia-g html
• United States Code: hftp://www.qpoaccess.aov/uscode/index.htmi
o 42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office of Justice Programs
Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments
and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal
Governments," or OMB Circular A-21, "Cost Principles for Educational Institutions."
b. All procedures employed in the use of federal funds for any procurement shall be according
SFY 2011
Page 1
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
to U.S. Department of Justice Common Rule for State and Local Governments, or OMB
Circular A-110, or OMB Circular A-102, and Florida law to be eligible for reimbursement.
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames:The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, within 15 days after the end of the reporting period. In addition, if the
subgrant award period is extended beyond the 'original" project period, additional
Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, as specified in item 17, Performance of Agreement Provisions.
(2) Report Contents: Performance reports must include a response to all objectives included
in your subgrant. A detailed response is required in the narrative portion for yes/no
performance objectives. The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems.
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty-one (31) days after the end of the reporting period. In addition,
if the subgrant award period is extended, additional Project Expenditure Reports shall
be submitted. Project Expenditure Reports for grants made under the Recovery Act
must be submitted monthly. See the Recovery Act Conditions for additional
information.
(b) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (OCJG) through the Subgrant Information
Management ON -line (SIMON) system.
(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre -
audit and post -audit.
(d) Before the "final' Project Expenditure Report will be processed, the subgrant
recipient must submit to the Department all outstanding project reports and must
have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture of reimbursement.
(e) Reports are to be submitted even when no reimbursement is being requested.
(2) The Financial Closeout Documentation shall be submitted to the Department within forty-
five (45) days of the subgrant termination date.
(3) If applicable, the subgrant recipient shall submit Quarterly Project Generated Income
Reports to the Department within 31 days after the end of the reporting period covering
subgrant project generated income and expenditures during the previous quarter. If any
PGI remains unspent after the subgrant ends, the subgrant recipient must continue
SFY 2011 Page 2
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
submitting quarterly PGI reports until all funds are expended. (See Item 10, Program
Income.)
C. Other Reports
The recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of the
project budget as approved by the Department.
b. All expenditures and cost accounting of funds shall conform to the Office of Justice Programs
Financial Guide, the Common Rule, and OMB Circulars A-21, A-87, and A-110, or A-102 as
applicable, in their entirety.
C. All funds not spent according to this agreement shall be subject to repayment by the subgrant
recipient.
5. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the subgrant period. Only project costs incurred on or after
the effective date and on or prior to the termination date of the subgrant recipient's project are
eligible for reimbursement.
7. Advance Funding
Advance funding shall be provided to a subgrant recipient upon a written request to the
Department.
8. Trust Funds
a. The unit of local government must establish a trust fund in which to deposit JAG funds.
The trust fund may or may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used for program purposes
and expended before the subgrant end date. Any unexpended interest remaining at the
end of the subgrant period must be submitted to the Office of Criminal Justice Grants for
transmittal to the Bureau of Justice Assistance.
9. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to § 112.061, Fla. Stat.
SFY 2011 Page 3
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
10. Program Income (also known as Project Generated Income)
a. All income generated as a direct result of a subgrant project shall be deemed program
income.
b. Any project that will potentially earn PGI must submit an Earnings and Expenditures Report
to report how much PGI was earned during each quarter. A report must be submitted each
quarter even if no PGI was earned or expended.
c. PGI expenditures require prior written approval from the Office of Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award. If the cost is allowable under the Federal grant program, then the cost would be
allowable using program income.
d. Program income should be used as earned and expended as soon as possible. Any
unexpended PGI remaining at the end of the Federal grant period must be submitted to the
Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance.
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)
for an eight -hour day. Approval shall be based upon the contract's compliance with requirements
found in the Financial Guide, the Common Rule, and in applicable state statutes. The
Department's approval of the subgrant recipient agreement does not constitute approval of
consultant contracts. If consultants are hired through a competitive bidding process (not sole
source), the $450 threshold does not apply.
12. Property Accountability
a. The subgrant recipient agrees to use all non -expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to § 274, Fla. Stat.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for
State and Local Governments or the federal OMB Circular A-110 or A-102, as applicable.
This obligation continues as long as the subgrant recipient retains the property,
notwithstanding expiration of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and
Local Governments, or the federal OMB Circular A-110 or A-102, as applicable.
14. Copyright
The awarding agency reserves a royalty -free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
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b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
15. Publication or Printing of Reports
The subgrant recipient shall submit for review and approval one copy of any curricula, training
materials, or any other written materials that will be published, including web -based materials and
web site content, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date.
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Award No. [contact the Office of Criminal Justice Grants for award
number] awarded by the Bureau of Justice Assistance, Office of Justice Programs. The opinions,
findings, and conclusions or recommendations expressed in this publication/program/exhibition
are those of the author(s) and do not necessarily reflect the views of the Department of Justice."
16. Audit
Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a
single or program -specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Circular A-133 and other applicable federal law. The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
in the subject audit. The contract shall be identified as federal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of §
11.45, Fla. Stat. , "Definitions; duties; authorities; reports; rules."; § 215.97, Fla. Stat. ,
"Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10.550, "Local
Governmental Entity Audits" and Chapter 10.650, "Florida Single Audit Act Audits Nonprofit
and For -Profit Organizations."
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. In order to be complete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings. Incomplete audit reports will not be accepted by the
Department.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for a period of three (3) years from the date the
audit report is issued, unless extended in writing by the Department.
f. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year
are exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this
case, written notification, which can be in the form of the "Certification of Audit Exemption"
form, shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end of the fiscal year.
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g. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or written notification of audit exemption should be sent to the
following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
17. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event, the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
18. Commencement of Project
a. If a project is not operational within 60 days of the original start date of the award period, the
subrecipient must report by letter to the Department the steps taken to initiate the project, the
reasons for delay, and the expected start date.
b. If a project is not operational within 90 days of the original start date of the award period, the
subrecipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and re -
obligate subgrant funds to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written adjustment to this agreement.
19. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other
sources,
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(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
20. Written Approval of Changes in this Approved Agreement
a. Subgrant recipients must obtain prior approval from the Department for major substantive
changes such as changes in project activities, target populations, service providers,
implementation schedules, project director, and designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 10% of the total
budget between budget categories.
b. Subgrant recipients may transfer up to 10% of the total budget between current, approved
budget categories without prior approval as long as the funds are transferred to an existing
line item
c. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
subgrant recipient's right to appeal the Department's decision is contained in § 120, Fla. Stat.,
and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under § 120, Fla. Stat.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Department, of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant
recipient, implementing agency, or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of § 119, Fla. Stat. , and
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made or received by the subgrant recipient or its contractor in conjunction with this
agreement.
C. The subgrant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons.
25. Signature Authority
The Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative, who sign the Signature Page, have
the authority to request changes to the approved agreement. The prior mentioned individuals
have authority to sign or make amendments to the Sole Source, ADP Justification and the
Privacy Certification forms. The Project Director has authority to submit requests for approval of
specific travel, and Performance Reports, with the exception of the Financial and Closeout
Package, which also requires the signature by the Chief Financial Officer of the Subgrant
Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some
other person signature authority for him/her, the chief officer or elected official must submit to the
Department a letter or resolution indicating the person given signature authority. The letter
indicating delegation of signature authority must be signed by the chief officer or elected official
and the person receiving signature authority. The letter must also specify the authority being
delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for
the Subgrant recipient or Implementing Agency, Project Director, or Contact Person, the
Department must be notified in writing with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by law, the provisions of § 435, Fla. Stat. shall
apply.
a. All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to § 435, Fla. Stat., using the level
2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
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for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is required, the fingerprints of the employee
or applicant for employment shall be taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing of the fingerprints.
29. Drug Court Projects
A Drug Court Project must comply with § 397.334, Fla. Stat., "Treatment -Based Drug Court
Programs."
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
31. Criminal Intelligence System
The subgrant recipient agrees that any information technology system funded or supported by the
Office of Justice Programs funds will comply with 28 C.F.R. Part 23, Criminal Intelligence
Systems Operating Policies, if the Office of Justice Programs determines this regulation to be
applicable. Should the Office of Justice Programs determine 28 C.F.R. Part 23 to be applicable,
the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28
C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as
per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of the Office of Justice Programs Financial Guide is required from all projects
that are involved with confidential funds. The signed certification must be submitted at the time of
grant application.
33. Equal Employment Opportunity (EEO)
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national origin, religion, sex, disability, or age in funded programs or activities. All
subgrant recipients and implementing agencies must comply with any applicable statutorily -
imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §
10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. §
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5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29
U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the
Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); the Age Discrimination
Act of 1975 (42 U.S.C. §§ 6101-07); and Department of Justice Non -Discrimination
Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith -
based and community organizations).
b. A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more
employees and it has received any single award of $25,000 or more from the Department of
Justice. The plan must be prepared using the on-line short form at
http://www.oip.usdoi.gov/about/ocr/eeop comply htm, must be retained by the subgrant
recipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
C. If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has
received any single award of $500,000 or more from the Department of Justice, it must
submit its plan to the Department of Justice for approval. A copy of the Department of
Justice approval letter must be submitted to FDLE. The approval letter expires two years
from the date of the letter.
d. A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if it is
has fewer than 50 employees or if it does not receive any single award of $25,000 or more
from the Department of Justice or if it is a nonprofit organization, a medical or educational
institution, or an Indian Tribe. If an organization is exempt from the EEO Plan requirement, it
must submit an EEO Certification to FDLE.
e. The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance.
f. In the event a Federal or State court of Federal or State administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion,
national origin, sex, or disability against a recipient of funds, the recipient will forward a copy
of the finding to the Office for Civil Rights, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination by public and private entities on the
basis of disability and requires certain accommodations be made with regard to employment
(Title 1), state and local government services and transportation (Title II), public accommodations
(Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrant recipient agrees to assist FDLE in complying with the NEPA, the National
Historic Preservation Act, and other related federal environmental impact analyses
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requirements in the use of subgrant funds by the subgrant recipient. This applies to the
following new activities whether or not they are being specifically funded with these subgrant
funds. That is, it applies as long as the activity is being conducted by the subgrant recipient
or any third party and the activity needs to be undertaken in order to use these subgrant
funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on
the National Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example, in office, household, recreational, or educational
environments.
(5) Implementation of a program relating to clandestine methamphetamine laboratory
operations, including the identification, seizure, or closure of clandestine
methamphetamine laboratories.
b. The subgrant recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance. The subgrant recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed by the
Department of Justice, for programs relating to methamphetamine laboratory operations.
c. For any of a subgrant recipient's existing programs or activities that will be funded by these
subgrants, the subgrant recipient, upon specific request from the Department and the U.S.
Department of Justice, agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
program or activity.
37. Non -Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Nonprocurement)" These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless
authorized by the Department. If the subgrant is $100,000 or more, the subgrant recipient and
implementing agency certify that they and their principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department or agency;
Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
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c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on
Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant
certifies that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement;
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal grant or cooperative agreement,
the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all sub -recipients shall
certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 39, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
40. Additional Restrictions on Lobbying
Recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or
policy, at any level of government, without the express prior written approval of the Office of
Justice Programs.
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41. "Pay —to —Stay"
Funds from this award may not be used to operate a "pay -to -stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay -to -stay" programs. "Local
jail," as referenced in this condition, means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not include juvenile detention centers. "Pay -to -
stay" programs as referenced in this condition, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessment/impact statements as required under the National Environmental Policy Act.
a. General Requirement: The subgrant recipient agrees to comply with Federal, State, and
local environmental, health and safety laws and regulations applicable to the investigation
and closure of clandestine methamphetamine laboratories and the removal and disposal of
the chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories.
Specific Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
laboratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s) where any remaining chemicals,
equipment, and waste from a seized laboratory's operations are placed or come to rest.
Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from any of clandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these
protective measures directly throughout the life of the subgrant. In so doing, the subgrant
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor or other qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned by the subgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
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glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter -agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
(9) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity.
43. Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of
1964, 42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with LEP. For more
information on the civil rights responsibilities that recipients have in providing language services
to LEP individuals, please see the website at http://www.lep.gov.
44. The Coastal Barrier Resources Act
The subgrant recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P. L. 97-348) dated October 19, 1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the
Coastal Barrier Resources System.
45. Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report.
46. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrant recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
SFY 2011 Page 14
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
47. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified as an area having special flood hazards.
48. National Historic Preservation Act
It will assist the Department (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
49. Omnibus Crime Control and Safe Streets Act
The subgrant recipient will comply and assure the compliance of all contractors, with the
applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended; the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act; as
appropriate; the provisions of the current edition of the Office of Justice Program Financial and
Administrative Guide for Grants; and all other applicable State and Federal laws, orders,
circulars, or regulations.
50. Human Research Subjects
Grantee agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of Justice
Programs policies and procedures regarding the protection of human research subjects, including
obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
51. National Information Exchange Model specifications
To support public safety and justice information sharing, the Office of Justice Programs requires
the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines
for this particular grant. Grantee shall publish and make available without restriction all schemas
generated as a result of this grant to the component registry as specified in the guidelines. For
more information on compliance with this condition, visit
http://www.niem.-gov/implementationciuide,php.
52. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by the
Bureau of Justice Assistance.
SFY 2011 Page 15
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
53. Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section
3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or
information. Grantee further agrees, as a condition of grant approval, to submit a Privacy
Certificate that is in accord with requirements of 28 C. F. R. Part 22 and, in particular, section
22.23.
54. State Information Technology Point of Contact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This is to facilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In addition, the recipient agrees to maintain an administrative
file documenting the meeting of this requirement. For a list of State Information Technology
Points of Contact, go to http://www.it.oip.aov/default aspx?area=policyAndPractice&page=1046.
55. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks as the communication backbone to achieve interstate connectivity, unless the subgrant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed IT system.
56. Supplanting
The subgrant recipient agrees that funds received under this award will not be used to supplant
State or local funds, but will be used to increase the amounts of such funds that would, in the
absence of Federal funds, be made available for law enforcement activities.
57. Conflict of Interest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
58. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally -assisted programs.
59. Limitations on Government Employees Financed by Federal Assistance
The subgrant recipient will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28,
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance.
60. Equal Treatment for Faith Based Organizations
The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the
Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the
SFY 2011 Page 16
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
"Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that
Department of Justice grant awards of direct funding may not be used to fund any inherently
religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in
time or place from the Department of Justice funded program, and participation in such activities
by individuals receiving services from the grantee or a sub -grantee must be voluntary. The Equal
Treatment Regulation also makes clear that organizations participating in programs directly
funded by the Department of Justice are not permitted to discriminate in the provision of services
on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,
faith based organizations may, in some circumstances, consider religion as a basis for
employment. See http://www.oip.gov/about/ocr/equal fbo htm.
61. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fully funded by the grant must certify that they worked solely on the
grant. The certification must be prepared at least semi annually and must be signed by the
employee and by a supervisory official having first hand knowledge of the work performed by the
employee.
62. Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct
The subgrant recipient must promptly refer to the Florida Department of Law Enforcement, Office
of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor,
subcontractor, or other person has either 1) submitted a false claim for grant funds under the
False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving grant funds
63. Task Force Training Requirement
The subgrant recipient agrees that within 120 days of award, for any law enforcement task force
funded with these funds, the task force commander, agency executive, task force officers, and
other task force members of equivalent rank, will complete required online (internet-based) task
force training to be provided free of charge through BJA's Center for Task Force Integrity and
Leadership. This training will address task force effectiveness as well as other key issues
including privacy and civil liberties/rights, task force performance measurement, personnel
selection, and task force oversight and accountability. Additional information will be provided by
BJA regarding the required training and access methods via BJA's web site and the Center for
Task Force Integrity and Leadership (www.ctfli.org).
SFY 2011 Page 17
RESOLUTION NO. .' ' 1 - 2010
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FISCAL YEAR 2011
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
funding for Fiscal Year 2011 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program; and
WHEREAS, the Monroe County Board of Commissioners agrees to serve as the
coordinating unit of government in the preparation of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of $132,959 with no
cash match; and -
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the Fiscal Year 2011 grant funds to the Florida
Department of Law Enforcement Edward Byrne Memorial Justice Assistance
Grant (JAG) Program; and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monrw Count
Florida, at a regular meeting of said Board held
on the 21st day of July, A.CFa2C�03.
c-> 7'
Mayor Murphy
Yes =f�
Mayor Pro Tern Carruthers
Yes
rev
Commissioner Neugent
Yes = ~
s
Commissioner DiGennaro
Yes
Commissioner Wigington
Yes
c.n
Co
(Seal) Monro
ounty Bo f issioners
Attest:Soide. 1
Clerk of Court
MONRO 0 4TORN -Y
A,PP V!= AS TO FORM:
i RISTINE M. LIMBERT-BARROWS
ASSISTANT
COUNTY ATTORNEY
-I
i�
0
0
0
0
CERTIFICATION FORM
Recipient Name and Address: Monroe County Board of County Commissioners
Grant Title: Recidivism Prevention for Mentally III Grant Number: 2011 -JAGC-1 484 Award Amount: $ 28,500
Contact Person Name and Title: Lisa Tennyson, Grants Administrator Phone Number: (305) 292-4444
Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP), its component agencies, and the
Office of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to OJP for review, and implement an Equal
Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R §§ 42.301-.308. The regulations exempt some recipients from all of
the EEOP requirements. Other recipients, according to the regulations, must prepare, maintain on file and implement an EEOP, but they
do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption from the EEOP requirement must
complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B
below. A recipient should complete either Section A or Section B, not both. If a recipient receives multiple OJP or COPS grants,
please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been
prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, Office of Justice Programs,
U.S. Department of Justice, 810 71h Street, N.W., Washington, D.C. 20531. For assistance in completing this form, please call (202)307-
0690 or TTY (202) 307-2027.
Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. please check all the boxes that
apply,
❑ Recipient has less than 50 employees,
❑
Recipient is an Indian tribe,
❑ Recipient is a non-profit organization,
❑
Recipient is an educational institution, or
❑ Recipient is a medical institution,
❑
Recipient is receiving an award less than $25,000
I, [responsible official], certify that
[recipient] is not required to
prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R §42.302. I further certify that
[recipient) will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Print or type Name and Title Signature Date
Section B- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an
EEOP Is on File for Review.
If a recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000,
then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C.F.R. § 42.305):
I, Roman Gastesi, Jr., County Administrator [responsible official], Certify that
the Monroe County Board of County Commissioners [recipient[,which has 50 or more
employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an
EEOP in accordance with 28 CFR §42.301, et seq., subpart E. I further certify that the ESOP has been formulated and
signed into effect within the past two years by the proper authority and that it is available for review. The ESOP is on file in
the office of: Calvin Allen, EEO Officer, Monroe County BOCC [organization,
at 1100 Simonton street, Key west, Florida 33040 [addressl,for review by the public and
employees or for review or audit by officials of the relevant 72Y
ency or the Office for Civil Rights, Office of
Justice Programs, U. S. Department of Justice, as required byre at' ns.
Roman Gastesi, Jr., County Administrator _ 7/21/10
Print or type Name and Title Date
OMB Approval No. 1121-0140 Expiration Date: 0 1 /31/06
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Signature:
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
_ Ck:
Lq
Typed Name and Title: a Cj
.,�z.
Date: V CD
t
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
Typed Name of S r,
Signatu
Typed Name and Title:
Date:
nt Recipient:
v ( Gs
Implementing Agency
Official, Administrator or Designated Representative
Typed Name of Im emen ing Agency: -1 o
Signature:
Type ame Title:
Date: TU
Application Ref # 2011-JAGC-1484 Section #6 Page 1 of 1
Contract -JAGC-MONR- - -
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
7-�
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
Signature:
Typed Name and Title:
Date:
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
Typed Name
Signature. l'`1
Typed Name
Date:
Typed
Signat
Typed
Date:
Implementing Agency
Official, Administrator or Designated Representative
i " '( 'L I '.) (: t c,
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Application Ref # 2011-JAGC-1484
Contract -JAGC-MONR- - -
Section #6 Page 1 of 1
Rule Reference I ID-9.006 OCJG-005 (rev, April 2005)
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Signature:
Corrections on this page, including Strikeovers, 4z =_ ('f':�
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
i
Typed Name and Title: ;,,�,�.._.,rj �..���
Date:
Typed
Typed
Date:
CJ
Subgrant Recipient
Authorizing Offtclal of Governmental Unit
CD
(Commission Chairman, Mayor, or Designated Representative) �CD
Implementing Agency
Official, Administrator or Designated Representative
Typed Name of Imp enf g Agency: L { C��V, r! G ` a
Signature: Y v E
Typed me an itle:
Date: lk-
A PROVED AS�TO_Fr."y,-:'.
Application Ref # 2011-JAGC-1484� Section #6 Page 1 of 1
Contract -JAGC-MONR- - -
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)