Item Q1MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: November 2, 2010
SUBJECT: County Divisions' Monthly Activity Report for October, 2010
MONTHLY ACTIVITY REPORT - OCTOBER, 2010
KEY WEST AIRPORT
• In October, passenger figures for September were compiled. During that month, the
six airlines serving Key West International Airport carried a total of 33,440
passengers. This is a 49% increase over September of 2009. Total passenger numbers
for the first eight months of calendar year 2010 are up 18% over the same period in
2009.
• The first half of the Runway Safety Area (RSA) Project was completed in October
with the installation of the Engineered Material Arresting System (EMAS) at the east
end of the runway. Our EMAS was the 55t' installation in the world, and the 51st to be
installed at a US airport.
• The Airport was extremely busy during Fantasy Fest week. All of the airlines added
additional flights to accommodate very heavy passenger demand both before and after
the final weekend of events. Also, the General Aviation area of the airport was
overflowing with GA aircraft, swelling to more than twice the normal capacity.
MARATHON AIRPORT
• Formal request to U.S. Customs & Border Protection for Marathon User -Fee
Based Customs Service facility for harbor and airport arrivals is still pending
receipt of letter of support from Governor Crist.
• Project coordination is on -going with City of Marathon for expansion of Little
Venice Waste Water Treatment Plant located at the Florida Keys Marathon
Airport.
• Airport Emergency Plan (AEP) has been revised following new standards as
required of FAR Part 139 certificated airports and submitted to FAA for review.
• Airport Improvement Projects (AIP) for the design of the Airport Terminal Sewer
Laterals and a Wildlife Hazard Assessment are awaiting execution of Purchase
Service Orders. Funding for these projects is through an AIP Grant Agreement.
• Bid for the Taxiway Pavement Marking Upgrade Project was awarded to Hi-Lite
Markings, Inc. and contract was approved in the amount of $49,995.00. Pre -
constriction conference has been held and Notice to Proceed to be issued to start
constriction on November 17, 2010. Funding for this project is through an AIP
1
Grant Agreement.
• The Environmental Assessment Project associated with the runway relocation
proposal is on -going. Project funding is through an FAA Grant.
• Airport Rescue Fire Fighting (ARFF), Index A, vehicle has been delivered, radios
have been installed and vehicle will be placed into service upon completion of in-
service training during the month of November by ARFF personnel; funding for
this project is through an FDOT Joint Participation Agreement (JPA).
EMPLOYEE SERVICES
L Website Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
Monthly newsletter - Wellness
Human Resources:
Updated 6 job descriptions
IL Turnover Numbers To Date:
October 2010 Turnover: .20% Turnover as of last Oct 2009: 7.85%
Turnover so far 2010: 7.50%
Resignations: 0 1 Terminations: 0 Retired: 1 Deceased: 0 La offs:0
III. Major Activities/Meetings:
Human Resources
• No major activities
Risk
• Year end summary report completed by Interisk and sent to Finance.
Benefits (Group/Workers Comp)
• Year end summary report completed by Interisk for Workers' Compensation
and sent to Finance.
• Met with Gallagher Bassett, new Insurance Consultant, to go over current
county programs and benefits and discuss next steps in distributing an RFP.
Safety
• No major activities
BUDGET & FINANCE
Budget Analysts:
• Contracts Reviewed - 26
• Prepared/ posted budget transfers and resolutions -104
• Reviewed & Signed budget transfers- 61
• Transfers Prepared: 96
• Transfers Posted: 152
• Agenda Item Created: 1
• Signed off PAF's: 160
• Incoming mail - 21
• Outgoing mail —26
2
• Prepared and processed the October BOCC agenda packet.
• Processed Byrne grant reimbursement request for : GCMK (3), MCSO (2),
Samuel's Hse (1), State Atty (2).
• Processed RSAT grant reimbursement request for: GCMK (2), MCSO (1).
• Processed MCSB/Traffic Educ (1), Upper Keys Community Pool September
reimb request, MCSO (7) 911/Interagency Communication reimb request.
• True -Lip Fund 158 Revenue collections for the last quarter of FY10.
• Coordinate with Finance Dept. in regards to pending FY10 invoices and
rollover of FYI purchase orders.
• Prepared and sent TRIM packet to the State Dept. of Revenue.
• Many of the transfers posted were to clean up FY10 negative line items and a
couple transfers posted were to set up FYI line items.
• 92 of the 160 PAF's were for the 3% COLA for the firefighters that took into
effect on Oct. 1st
• Began FY10 revenue analysis for several funds including the ad valorem funds.
• Worked on a salary comparison project for Teresa. It compared salaries of
firefighters, BOCC employees (included Teamsters) and Sheriff Dept.
employees.
Grants Administration:
• EECBG Energy Grant: Preparation of revised Grant Agreement with State for
October agenda; continued updates and information to and coordination with
partners. Processed executed contract.
• HSAB Working Group: Organized, prepared agendas, minutes, and other
materials for, and facilitated third and fourth meetings of the HSAB working
group. Prepared presentation/agenda item for November agenda.
• 2011 HSAB Funding Cycle: Processed executed contracts for HSAB funding.
• 2011 BOCC Line Items Funding: Processed executed contracts for BOCC line
item funding.
• 2011 Legislative Agenda: Meeting with County Administration and preparation
of draft agenda and ongoing revisions.
• Lobbying: working with federal lobbyists re: earmarks and appropriations
requests; wastewater, etc.
• 2011 State JAG grants: Prepared five contracts with state and five MOUs with
service providers for new FDLE JAG grants for November agenda.
• 2010 State JAG grants: Completed all final expenditure reports to FDLE on
regular JAG grants and ARRA JAG grants. Reviewed, approved, processed
invoices for all Byrne JAG and RSAT grants. Completed drawdowns. Prepared
grant adjustments and closeouts for all of last year's FDLE grants.
• 2010 HSO/HSAB contracts: Final closeouts on all county contracts for FY10.
• BP Claims: Continue to work with BP to provide requested follow-up information
and documentation (employment and OT policies, payroll registers, etc.)
• FEMA: Met with FEMA representatives re: the closing out PWs for Ilse and Fay;
process of closing out whole storms: Frances, Dennis, and Rita.
Purchasing Department:
Totals for the month of October 2010 are as follows:
Total purchase orders processed 799
3
Total orders placed for departments 107
Total orders entered for departments 97
Office Depot orders processed 85
Staples Orders processed 6
We opened 1 bids and processed another 3 which was average from the previous
months. Addendums entered 0, contracts reviewed 45, and bills paid 6, and voided 35
purchase orders. We also processed 715 pieces of mail which was average from
previous months.
COMMUNITY SUPPORT SERVICES
Social Services Department (SSD)
In -Home And Nutrition Services (INNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 9/21/10—10/20/10):
• C-1 Congregate Meals totaled 1046 units during the reporting period, an increase of
nearly 30% over last month. Attendance has improved at all four meal sites, a trend
that should continue with the return of the seasonal clients beginning in November.
The Big Pine meal site, which was formerly funded by a stimulus grant, is now
included in the regular monthly OAA totals, serving to reduce the underachievement.
• C-2 Home -Delivered Meals totaled 3189 units during the reporting period, resulting in a
2% overachievement year-to-date. We are currently adding new clients to the program
only when other clients have left the program.
In -Home Services (Information in this section is for the period 08/21/10 — 9/30/10):
• III-B Screening and Assessment: No units this period, 100% year-to-date achieved.
• III-B Homemaking: 151.25 units this period, 100% year-to-date achieved.
• III-B Personal Care: 169.75 units this period, 100% year-to-date achieved.
We have spent $82,177, 100% of III-B funds (end of the contract).
o III-E In -Home Respite: 0 units this period, 100% year -to -date -achieved.
o III-E Facility Respite: 402.25 units this period, 100% year-to-date achieved. 2 clients on
the waiting list.
We have spent $56,560, 100% of III-E funds (end of the contract period).
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for September 2010:
• Case Management: 10.75 units for the month were produced; 34 units year-to-date.
• Homemaking: 129 units for the month were produced; 352 units year -to date.
• Home -Delivered Meals: Monthly units were 165 meals; 505 meals year-to-date.
• Personal Care: Monthly units were 30; 70 units year-to-date.
Overall Program Achievement was 17.52%, 7.48% underachieved.
CCE (Community Care for the Elderly) for the period 8/21/10-9/20/10:
• Case Management: No units for the period and 50 units year-to-date. 5% achieved
year-to-date. There are 161 clients on the waiting list.
• Intake: No units achieved and 9.5 units year-to-date. 17.76% achieved year-to-date.
• Chore: 2 units achieved and 2 units year-to-date, 13% achieved year-to-date.
• Homemaking: 649 units for the period and 1964 units year-to-date. 21% achieved
year-to-date. There are 136 clients on the waiting list.
• Personal Care: 547.5 units for the period and 1708 units year-to-date. 40.62%
achieved year-to-date. There are 69 clients on the waiting list.
• Respite: 349.5 units for the period and 1072.25 units year-to-date. 82.67% achieved
year to date. There are 23 clients on the waiting list.
CCE overall is at 28.76% achievement, which is 3.76% overachieved. Case Managers
have been reviewing their client care plans. We have started reducing services and
moving eligible clients into other programs.
ADI (Alzheimer's Disease Initiative) for the period 8/21/10 — 9/20/10: 158 units were
produced in the period and 495.25 units year to date. 21% year-to-date achieved, 4%
underachieved. Case Managers will move some clients into the program to reduce the
underachievement. Five clients on the waiting list.
HCE (Home Care for the Elderly Program) for the period 9/16/10 - 10/15/10: 16 billable
units this period, 49.75 billable units year-to-date. 14.38% year-to-date achieved, 18.96%
underachieved. We gained two new clients but still need to ask the Alliance for Aging
for more clients.
Monroe County Transit
Department Activity for October 2010
• One-way trips provided: 1822
Unduplicated clients served: 209
Special Needs Clients registered: 446
• Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
Deposited Revenue: $2,235.85
Expenditures: $8,201.08
Percentage Spent Fiscal YTD: 1.1%
Social Services Department —October 2010
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 962
Unduplicated Welfare client households that received service 125
New Welfare cases receiving service
Low Income Home Energy Assistance Grant Program cases-38 $9,450.00
Low Income Crisis Assistance cases — 43 $15,132.51
Total $24,582.51
Home and field visits 111
Office visits 259
EHEAPS 0
Homelessness Prevention Approved Cases- 3 $8,832.00
Interesting Community Support Services Updates:
• Michelle Gilliland attended the Damage Assessment Training for SERT.
• 6 homes were weatherized this month $4,600 average expenses for month of Oct
5
Bayshore Manor (BSM)
Bayshore Manor's current census is 15 residents. The current census is five
private pay and 10 subsidized. BSM provided 171.75 hours of OA3E respite care,
39 hours private pay respite and 0 hours of Medicaid Waiver this month.
Bayshore Manor has five OA3E clients and one private pay respite client.
There are two clients on the wait list.
Revenue for October 2010 $31,797.70
Expenditures for the same period $13,081.37
Percentage of the budget spent year to date 2.64 %
LIBRARY
• Library statistics continue to reflect the consistent use and appreciation of
traditional Library services as well as those reflecting the new technology, as
circulation for the month reached 29,599 items
• 256 new Library cards were issued in September
• 31,599 customers used Library services onsite, making personal visits to check
out various Library materials, attend programs, and enjoy the numerous in-house
services
• 1,718 of those onsite visitors made use of the Library's wireless internet access, in
addition to those who accessed the service form the Library parking lots and
outdoor seating areas; another 6,165 internet sessions were logged through our in-
house public access PC's
• In April, 2010, we celebrated 400,000 views of our online history Florida Keys
photo collections (you can see our collections here:
http://www.flckr.com/photos/keyslibraries); now, less than five months later, the
site has exceeded 500,000 views. These photos have been donated to the Library
over many decades and kept safely in the Library vault. Only recently have we
had the technology and the volunteer power to share them on such a grand scale,
and the results are beyond expectations.
• Our annual statistics show a 16% increase in Reference Services83,411
questions were asked of Library staff in this last fiscal year. Many of these dealt
with job searching, e-government referrals and health informationa telling
reflection of current community needs and concerns.
• Our fiscal 2010 budget was closed out, with very little remaining in our
discretionary funds. We anticipate similar results for the coming year, as our flat
budget will be stretched even further to meet growing patron needs and
expectations.
EXTENSION SERVICES
• Number of services provided: 381 phone calls, 36 office visits, 23 visits to clients,
8 group teachings with 641 participants, 6 media submissions, and 576
publications distributed. Total Budget for FY 10/11: $186,491.00; Year to Date
Expenditures and Encumbrances: $104,310.57; Remaining Balance: $82,180.43;
Percentage of budget spent and/or encumbered year to date: 2%.
The Extension Director accomplished the following activities:
• Participated in the South District All -Faculty meeting via video conferencing.
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• Attended the four -day annual Florida Sea Grant Extension Training in
Gainesville.
• Produced and presented a 20-minute presentation on "An Introduction to Climate
Change" at the Key West Unitarian Universalist Church, with 50 people in
attendance.
• Participated in a four -day Florida Keys Marine Ecosystem Conference at Hawk's
Cay.
• Attended a meeting of the Florida Keys Commercial Fishermen's Association to
discuss plans for the 6th Annual Florida Keys Seafood Festival, oil spill funding,
law enforcement concerns, and upcoming fishing regulations.
The Environmental Horticulture Agent accomplished the following activities:
• Set up an environmental friendly -landscaping educational booth at the Florida
Keys Birding & Wildlife Festival at Curry Hammock State Park. Eight Master
Gardeners helped answer questions asked by 106 clientele.
• Gave two presentations to 25 Master Garden Interns at the Miami -Dade Master
Gardener training: "Vegetable Gardening" and "Vegetable Gardening Problems."
• Taught a six -hour Green Industries -Best Management Practices (GI-BMP)
workshop in Marathon with two landscapers in attendance.
• Held six regional plant clinics with 12 Master Gardeners assisting 15 clientele.
• Participated in the South District All -Faculty meeting via video conferencing.
• Made three site visits: Key Colony Beach - reviewed recent tree planting project
in a park; Key Largo - dying Gumbo Limbo tree due to environmental stress;
Islamorada - Coconut Palm tree with red palm mites and lethal yellowing.
• Proctored four pesticide exams: two Public Health and two CORE.
The Family & Community Development Agent accomplished the following activities:
• Chaired the Family & Consumer Sciences session of the South District All -
Faculty meeting and presented an Office Energy Efficiency Program to other
county agents.
• Worked with six High School Financial Literacy Classes.
• Attended an educational webinar, "Web Wise: Web Applications for FCS
Professionals" sponsored by the American Association of Family & Consumer
Sciences (AAFCS).
• Collaborated with two high school science teachers to develop climate education
components to add to their curriculum which would meet sunshine state
standards.
• Attended and coordinated county participation in the second annual Southeast
Florida Regional Climate Leadership Summit in Miami.
EMERGENCY SERVICES
Fire Rescue
• Updated several Monroe County Fire Rescue Standard Operating Procedures
(SOPS) and Forms. Some of October's revisions related to the provisional
paramedic program, Chaplaincy program, and accountability.
rA
• Received and analyzed bids for set pricing for medical supplies and
pharmaceuticals. Staff recommendation prepared for presentation to BOCC at
November meeting.
• Completed inventory of all capital assets for reconciliation to Property Clerk
records.
• Operations and Training Chiefs attended County Damage Assessment Class
10/13/2010
• Utilized our recently completed annual hire list to select and qualify new
candidates for employment, to begin work the week of November 1, 2010.
Fire Marshal
• Attended Growth Management's Contractor's Summit Preparation and
Presentation Meeting
• Gave presentation to the school Principals covering Fire Protection in Schools.
• Participated in the Major Development Review meetings for Sunshine Key and
Overseas Trailer Park
• Completed plan reviews and inspections for upper and lower Keys.
Training
• Completed a 40-hr 1st Responder Class in the Lower Keys
• Completed a State Certified Firefighter I class, students sat for the State test on
October 23rd
• Conducted a State Certified 40-hr Live Fire Instructor Training.
• Conducted Fire Prevention Education at Sugarloaf Elementary, Banana Cabana
Academy and Light House Christian Academy. Stations 8, 9, 11 Sugarloaf
Volunteer Fire and Big Coppitt Volunteer Fire also attended.
• Conducted Fire Extinguisher Training for the US Postal Service
Trauma Star/EMS
• Interviews were held, and selections were made to fill Flight Nurse vacancies.
• Rolled out new Provisional Paramedic Preceptor Program for newly hired
Firefighter/Paramedics
• Hosted Monroe County "EMS User Group" meeting
• Represented Monroe County Fire Rescue at State EMS Advisory Council meeting
Emergency Management
• Completion of WebEOC training for all county agencies.
• Set up and prepared the Tavernier (Radiological) Emergency Operations Center
capabilities to serve as an exercise and response facility.
• Reviewed and approved emergency plans for Lower Keys Medical Facility and
Key West Health and Rehabilitation Center.
• Hosted and assisted with two State Initial Assessment and Preliminary Damage
Assessment Trainings for the county and municipalities.
PUBLIC WORKS
• Pollution Control removed 39.60 tons of debris illegally dumped in County rights
of way and 11.57 tons for other departments (1,560 lbs from the Key West
9
Garage; 4,360 lbs from Marathon Public Works; a small boat weighing 400 lbs
for the Sheriff s Office, and 16,8201bs of brush for the Marathon Airport)
• Five events held at the Nelson GC required a total of five (5) hours of staff
overtime
• Installed three AED boxes with defibrillators donated by the Key Largo
Ambulance Corp.
• Completed minor electric, plumbing and a/c repairs at PK Courthouse, AARP,
Spottswood, Ellis, Islamorada Library, Key Largo Library and PK Garage
• Completed various repairs to playground equipment at Harry Harris Park
• Repaired utility building door at Friendship Park
• Completed minor plumbing, irrigation and electric repairs at Harry Harris Park
and KL Park
• Installed rip rap bags and crushed rock fill at eroded shoulder areas of Card
Sound Road
• Repaired depression at the entrance/exit road of the PK Government complex
• Completed repairs at the AARP parking area at the PK Government complex
• Completed road repairs at the Medical Examiner's entrance road on Grassy Key
• Began receiving biodiesel fuel again after not being available for several months
• Began new year bulk ordering of common parts and supplies in order to get best
price
• Completed extensive electrical work in support of MCSO new hi -tech canteen
program for the Detention Centers
• To increase natural lighting per Florida Model Jail Standards, completed opaque
roof panel installation at PK Jail Recreation Yard
PROJECT MANAGEMENT/ENGINEERING
Engineering Services
• Duck Key Security System is being re -advertised for bids.
• FDOT performed 60% audit on Geiger Creek Bridge Project resulting in high
accolades for staff s adherence to DOT procedures and contract administration.
Project Management
TDC Projects
• East Martello Bathrooms — Project commencing early November.
• West Martello Fence — Asking bids to be rejected at November BOCC and go
back out for bid.
• West Martello Brick & Mortar — October BOCC rejected all initial bids. Back out
to bid in December. Bid openings will be January 2011.
• East Martello Brick & Mortar — October BOCC rejected all initial bids. Back out
to bid in December. Bid openings will be January 2011.
County Projects
• Marathon Courthouse Renovations — BOCC approval for Pedro Falcon at
November meeting.
• ADA Transition Plan — Should be presented at December BOCC for final review.
Wastewater
• Obtained KLWTD staff recommendation to reduce wastewater EDU assessment
from 219.5 EDUs to 29.1 (one-time assessment reduction of $564,000 and
recurring reduction of $76,700/year) based on Public Works flow data. Requires
final KLWTD Board approval.
• Requested reduction of assessment for MENGCC from 29.5 EDUs to 11.7 EDUs
(one time reduction
of $33,100) and request application of overage paid in 2008 to Key Largo Park
assessment.
Reduction will result in going cost reduction of $7,200/year). Pending KLWTD
response.
TECHNICAL SERVICES
We completed 199 work orders, completed migration to new exchange server by copying
over public folders, created a schedule for migration to the new County web -site
provider, selected a preferred PC manufacturer, installed new Veterans Administration
software, migrated an additional 12 gigabytes of data into Alchemy, pushed out new
Microsoft security updates and updated library computers.
VETERANS AFFAIRS
Clients Assisted: 2094
New Clients Assisted: 65
Field Visits 9
Benefits Delivery At Discharge 11
Van Clients Transported: 147
(to the VAMC, Miami as well as other Miami area hospitals, without incident)
The Veterans Affairs Department:
The financial data for the month of October totals to $88,090.00 and indicates the amount
of new revenue brought into Monroe County derived from claims for the entire
department, including Key Largo and Marathon.
The financial data captured monthly will vary due to the Veterans Administration
variable time frame on adjudication of awards, as well as the amount awarded.
10
GROWTH MANAGEMENT
FISCAL YEAR(S) 2009, 2010, 2011 Planning, Code Enforcement, Environmental
Restoration and Boating Improvement Fund REVENUE
Revenue Ending October
FY 2009
FY 2010
FY 2011
Plaiuung
$64,721
$41,676
$28,623
Code
$21,013
$2,605
$31,019
Enviro. Rest.
$29,653
$13,335
$1,000
1 $5,831
1 $808
1 $245
�BIF
TOTAL
1 $121,218
1 $58,424
1 $60,887
.i4■►arUl�arlylrC�i+�MS..
$140,000
$120,000Q�h
100,000
2009
80,000 ,l{ty 2010
■ 2011
$60,000
�I,t i
�S�'i�t�! �ify •ry'7' 1���1?
i
$40,000
$20,000
�fi�h5'�
rJl1{r),�V
$ ......... .. .........
Planning Code Enviro. Rest. BI F TOTAL
11
2009, 2010 & 2011 GROWTH MANAGEMENT EXPENSES
EXPENSES ENDING OCTOBER
Total
Total
Total
FY 2011
FY 2010
FY 2009
%
Budgeted
Expenses
Expenses
Expenses
Expenses
Expenses
Variance
Expenses
FY 2010
FY 2009
Ending
Ending
Ending
Expenses
FY'11
October
October
October
Ending
Oct. FY
2011 from
Oct. FY
2010
Growth Mgmt.
$773,577
$419,431
$448,743
$16,138
$3,210
$7,958
503%
Admire.
Geographic Info.
$199,855
$209,676
$231,399
$18,484
$1,550
$3,521
1193%
(GIS)
Planning
$1,189,704
$990,168
$985,726
$20,426
$22,091
$19,884
92%
Comprehensive
$260,000
$301,385
$46,045
$0
$0
$617
0%
Plan
Planning
$84,167
$80,563
$84,698
$1,312
$1,518
$1,735
86%
Commission
Environmental
$297,679
$280,108
$269,072
$5,460
$4,281
$7,329
128%
Resources
Code Enforcement
$1,203,570
$1,155,600
$1,048,251
$18,547
$24,127
$29,772
77%
Boating Impiv.
$750,774
$306,309
$320,737
$2,524
$0
$9,165
2524%
Environmental
$192,444
$153,611
$127,392
$1,518
$1,577
$1,116
96%
Restoration
Marine Resources Office
Completed removal of four derelict vessels
Compiled and submitted FWC Pilot Program monthly survey data
Prepared new GIS layers linking unpermitted mooring photos to Pilot Program
data
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• Prepared an ILA reimbursing the City of Marathon for mooring field related
expenses
• Prepared synopsis of county, state, and federal regulations regarding maintenance
dredging
• Prepared draft RFQ for outsourcing waterways projects
• Reviewed October version of Coastal & Conservation technical document from
Keith & Schnars
• Attended internal meeting to review Walkers Island comp plan amendment
application
• Prepared an ILA reimbursing the City of Key West for mooring field related
expenses
• Reviewed Scope of Work submitted by SFRPC for revisions to the Marina Siting
Plan
• Submitting quarterly grant reimbursement documents to Clean Vessel Act
Program
• Addressed non -payable issues with invoicing from the July trap retrieval program
• Coordinated with City of Key West and City of Titusville on optimal pumpout
boat design and specifications
• Compiled past Marina Siting Plan documentation for internal meeting to review
appropriate direction for Marina Siting Plan and the need to perform a Needs
Analysis for marinas/slips
• Pumped out 50 vessels in Key Largo
CODE ENFORCEMENT DEPARTMENT
Number of New Cases Opened 213
Number of Inspections completed 1244
Number of Cases Heard before Special Magistrate- 38
Fines & Fees Collected $ 39,943.21
Number of Contractor Citations Issued 12
Totals Collected $ 39,943.21
CTTC OFFTCF
- Tier Committee GIS Maps DRC and Planning Commission
- TDRC Meeting (10/15)
- GIS Server/Intranet Site Maintenance and data updates/editing (on -going)
- SE Florida Inundation Mapping Meeting
- SE Florida Inundation Vulnerability Analysis - Deadline end of November
- Tier/Land Cover/Species Analysis — Growth Management
- General map projects — Growth Management
- Zoning/FLUM Maps — Donna Bosold
- Zip Code Maps - NFIB
- Data requests; SWC, FKAA, Kimley Horn, FGCU, etc.
- Boat ramp site selection analysis demo for Rich Jones
- Multipart feature geometry — script handling.
- Loading geometry script techniques.
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- Uniform county -wide grid system research, to be standardized with other
established grid systems (such as USGS quads (DOQ).
- Processing techniques for `in memory' geoprocessing performance.
Support for Addressing Layer project - combining use of cursor processing,
geometry object methods, and geoprocessing tool functions.
- Database support; text value domain update and field value cleanup of Zoning
feature class.
- Parcel feature class update.
Database maintenance, getting status return results from geoprocessing tools.
- SE FL Inundation Vulnerability project
- Spatial Analyst alternative research, support for Inundation Vulnerability project.
- 12 Address Assignments
PLANNING & ENVIRONMENTAL RESOURCES
CURRENT PLANNING CATEGORY
Appeal to Planning Commission in Progress.....................................................................
2
Appealto DOAH in Progress...........................................................................................
3
Alcoholic Beverage in Progress.........................................................................................
7
Code Enforcement Referral (estimated at 1 per week per Current Planner (4 ..................
16
Conditional Use, Major Permit Issued...............................................................................
1
Conditional Use, Major Permit in Progress.......................................................................
5
Conditional Use, Major Deviation Applied.......................................................................
2
Conditional Use, Major Deviation in Progress..................................................................
2
Conditional Use, Minor Permit in Progress.......................................................................
2
Conditional Use, Minor Deviation Applied.......................................................................
1
Conditional Use, Minor Deviation in Progress..................................................................
1
Conditional Use, Time Extension Applied........................................................................
1
Conditional Use, Time Extension in Progress...................................................................
1
Conditional Use, TDR in Progress.....................................................................................
1
Development Agreement Applied.....................................................................................
1
Development Agreement in Progress................................................................................
2
Home Occupational Permits Applied................................................................................
1
Home Occupational Permits in Progress...........................................................................
2
Public Assembly Permits Applied.....................................................................................
4
Public Assembly Permits in Progress................................................................................
1
Public Assembly Permits Issued........................................................................................
6
Road Abandonment in Progress.........................................................................................
3
Variance Administrative Completed..................................................................................
2
Variance Administrative in Progress.................................................................................
1
Variance, Planning Commission Completed.....................................................................
1
Variance, Planning Commission in Progress.....................................................................
1
Permits Reviewed & Processed.........................................................................................
104
VacationRental applied.....................................................................................................
4
Vacation Rental Mgr. License Applied.............................................................................
2
Vacation Rental Mgr. License Issued................................................................................
3
ROGO related applications
ROGOExemptions Applied..............................................................................................
4
14
ROGO Exemptions/Denials Issued....................................................................................
7
Mixed Use Category
LUD Map Amendment Completed....................................................................................
3
MCC Text Amendment, In Progress.................................................................................
7
MCC Text Amendment Completed...................................................................................
1
Customer Service
In -person inquiries estimated at 5 per day per planner (2).........................................
300
Telephone inquiries estimated at 10 per planner (7) per day .............................................
2100
Email inquiries estimated at 5 per planner (7) per day ......................................................
300
Request for Research Applications....................................................................................
3
Lettersof Understanding....................................................................................................
1
Administrative Meetings
Development Review Committee — 2 meetings, 2 items
Planning Commission - 2 meetings, 12 items
COMPREHENSIVE PLANNING CATEGORY
Kathy Grasser, Comprehensive Planner
L COMPREHENSIVE PLAN UPDATE
InvoiceManagement........................................................................................................2
Teleconference with K&S on population project deadline issues...................................1
Teleconference with K&S on CIP...................................................................................3
Parksand Recreation........................................................................................................1
Read the 2005 Master Plan..............................................................................................1
Senta copy to Public Works............................................................................................1
IL PROJECTS
Krause
Wrote and edited 3 agenda item summaries....................................................................9
Wrote and edited 2 ordinances.........................................................................................6
Wroteand edited 1 memo................................................................................................
I
Created and edited maps with assistance from GIS........................................................12
Put together 3 BOCC packets..........................................................................................3
Sent documents to GMD and public regarding Goal 107................................................1
Comprehensive Planning Web Page
Meeting with A.A. on updating the web page.................................................................1
Reviewed additional data................................................................................................2
III. REPORTS
2009 Public Facilities Capacity Assessment Report
Editedand proof read.......................................................................................................2
Wrote BOCC documents (set).........................................................................................1
Capital Improvement Element
Wrote CIP Table 4.1 and BOCC documents (set)...........................................................1
Key Haven
Informal meeting with Janis on fill..................................................................................1
Conversation with Biologist on Key Haven
IV. STAFF
Comprehensive Planning Staff Meetings
Meetings...........................................................................................................................
3
15
Assisted Staff
Assisted with 2 sign in sheets for meeting.......................................................................1
Various software issues....................................................................................................5
V. MEETINGS
Attended BOCC meeting for Ramrod Key.....................................................................1
VI. EMAILS
Received and Responded to Emails
RECEIVED
RAMROD KEY, GOAL 107
50
LIVABLE COMMUNIKEYS PLAN
9
COMPREHENSIVE PLAN UPDATE
45
GIS
5
CAPITAL IMPROVEMENTS
43
POPULATION PROJECTIONS
8
WEB SITE
4
NO NAME KEY
1
COMP PLAN UPDATE
45
SUGARLOAF
3
HURRICANE EVACUATION
4
PUBLIC FACHATES REPORT
3
EXCEL
14
TOTAL
234
SENT
TOTAL
300
MEETING SET UP EMAILS
CIE
2
COMP PLAN UPDATE
38
STAFF
11
DCA WORKSHOP
31
MISC
1
TOTAL
83
TOTAL EMAILS
617
COMPREHENSIVE PLANNING
Comprehensive Planning - Mitch Harvey..................................................................10/10
Development Review Committee Meetings....................................................................2
Planning Commission Meetings......................................................................................2
Comp Plan Update Teleconference with Keith & Schnars to review progress ...............2
Review of Keith & Schars Invoices................................................................................2
16
CompPlan Team Meeting...............................................................................................4
Reviewed planning staff reports......................................................................................2
Hurricane Evacuation Model Conference Call...............................................................1
Prepared BOCC agenda summaries and backup for Amendment to the K&S Contract
2
Updated draft Lower Keys LCP.....................................................................................1
Prepared staff report for Wisteria FLUM........................................................................1
Responded to E-mails and phone calls...........................................................................25
Received, distributed, and reviewed amended drafts of eight elements of the Comp
Plan Technical Document................................................................................................1
Received a Letter of Understanding from DCA regarding the Compilation Report
that identifies Major Issues to be addressed in the Evaluation and Appraisal Report ....1
ENVIRONMENTAL RESOURCES
PERFORMANCE REVIEW
CATEGORY:
Administrative Relief/Beneficial Use Apps.....................................................................1
Code Enforcement Referral............................................................................................6
Letter of ROGO Land Dedication....................................................................................1
Permit Application Site Visit [est]..................................................................................10
OTHER: Misc Bio...........................................................................................................
I
TierDesignation Review................................................................................................6
WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS:
Administrative Relief /Beneficial Use.............................................................................1
Vegetation Mitigation Letter............................................................................................2
Code Enforcement Assessment Memo............................................................................6
GISMap (Assorted).........................................................................................................15
GOCEARecording..........................................................................................................1
ROGO Land Dedication Letter........................................................................................1
MEETINGS:
FWS/FEMA....................................................................................................................1
DRC.................................................................................................................................2
OTHER:
PhoneCalls [Estimated]...................................................................................................400
Front Counter Walk Ins [Estimated]................................................................................'100
BUILDING DEPARTMENT
PERMITS
INSPECTIONS
PLAN REVIEW
Upper Keys
425
1,646
1,391
Middle KeN-s
177
584
792
Low er KeN-s
-
-
96
TOTAL
602
2,230
2,279
17
2500
�>
2000
1500
st m PERMITS
1000iS\ '
li%1} i''i rasa m INSPECTIC1NS
500 k'\} sj iy06
}`r
3�n �„Sr PLAN REVIEW
s'sSi( (,`,' a t,'li lil 1's}t \l tltit'f
Upper Keys Middle Keys Louver Keys TOTAL
BUILDING DEPARTMENT - OCTOBER, 2010
2007-2008
2008-2009
2009-2010
$184,638,392
$165,201,022
$123,431,655
18
$ 200,000,000
MONROE.
COUNTY
$ I80,00J,000
GRO-W-- H
$160.000_000
141ANAGEMENT
$140.000_000
BUILDING PERIt1IT
VALUATION
$120-000,000
QCTQBER_ 2010
$100.000.000
$80,000,000
$60,000,000
$40,0O0,000
520,000;000
4.,.
$0
2007-2008 2008-2009
2009-2010
BUILDING DEPARTMENT INSPECTIONS— OCTOBER, 2010
Inspections, FY 2011 vs. 2010
Aug,
09,
Aug,
10,
Sept,
09,
Sept,
10,
Oct.,
09,
Oct.,
10,
YTD
Total-FY
10
YTD
Total-FY
11
Building
903
886
1,213
830
1,122
894
1,122
894
Plumb/Mech
393
781
847
947
681
1,098
681
1,098
Electrical
238
270
273
362
317
355
317
355
Total
1 1,6871
1,937
12,547
12,139
1 2,120
1 2,31471
2,1201
2,347
19
BUILDING DEPARTMENT — OCTOBER, 2010
Inspectors
October, 2010
Total #
Average-20 days
Upper Keys -Building -Acker, Scott
477
23.85
Lower/Middle Kevs-Electrical-A1bar an, Mike
134
6.70
Lower/Middle KeN-s-Building-Bowden, Mike
225
11.25
Upper Keti-s-Elec/Plumb/Mech/Bldg-Kas rzak, Adam
410
20.50
Lower/Middle Keys-Building-Phimiev, Tucker
62
3.10
Lower/Middle Keys-Plumbing/Mechanical-Sellers,
Corev
163
8.15
Upper KeN-s-Building/Elec/Plumb/Mech-Sullivan, Steve
492
24.60
Upper Keys-Plumbing/Mechanical-Tugwell, Paul
267
13.35
20
600
500
400
300
2 00
100
0
Fatal 4 of Inspections - OCtal}eL 2010
Vk
t
BUILDING DEPARTMENT - OCTOBER, 2010
20,817.04
Natal #
MONROE COUNTY
GROWTH TMANAGEMENT-
REVENUE-OCTOBER, 2010
Upper Keys mMiddleKeys m Lower Keys
21
Revenue 2010 vs. 2009
FY - Oct.,
FY - Oct.
Office
Aug., 09'
Aug., 10'
Sept., 09'
Se t. 10'
Oct., 09'
Oct., 10'
09'
10'
Upper
Keys
$79,143
$115,582
$90,939.55
$78,720
$73,624.01
106,766.95
$73,624.01
106,766.95
Middle
Keys
1 $85,913
$89,816
$107,459.45
$57,164
$104,948.36
122,953.16
$104,948.36
122,953.16
Lower
Keys
$23,893
$17,909
$29,998.58
$12,505
$73,580.48
20,817.04
$73,580.48
20,817.04
TOTAL
$188,949
$223,307
$228,397.58
$148,390
$252,152.85
250,537.15
$252,152.85
250,537.15
22