Resolution 064-2022 RESOLUTION NO. 064 -2022
A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS TO AUTHORIZE THE
PAYMENT OF EXPENSES AND INVOICES RELATED TO TRADE SHOWS AS SET FORTH IN THE APPROVED
MONROE COUNTY TOURIST DEVELOPMENT 2021-2022 MARKETING PLAN INCLUDING BUT NOT
LIMITED TO REGISTRATION, BOOTH RELATED EXPENSES, AND PROMOTIONAL ITEMS AND TO ALSO
AUTHORIZE THE PAYMENT OF EXPENSES AND INVOICES FOR ADVANCE REGISTRATION, BOOTH
RELATED EXPENSES AND TRAVEL RELATED EXPENSES FOR TRADE SHOWS THAT ARE TO BE HELD
DURING FISCAL YEAR 2023 AND ARE TO BE PAIL) FROM TOURIST DEVELOPMENT COUNCIL FUNDS IN
FISCAL YEAR 2022
WHEREAS, the Monroe County Beard of County Commissioners approves the Monroe County Tourist
Development Council (TDC) Marketing Plan each year,which list various Trade Shows that are attended during
the current fiscal year by the TDC Sales Team as part of their sales, promotional and marketing efforts; and
WHEREAS, the TDC Sales Team also identifies trade shows that will occur in the next fiscal year and
seeks approval each year from the Board to pay for advance registration, booth related expenses and travel for
those trade shows which are paid from the current fiscal year; and
WHEREAS, the TDC often needs to quickly register and pay for registration and booth related cost,
which are often not known in advance whereby preauthorization for the request to purchase cannot be
obtained; and
WHEREAS, the TDC Sales Team participates in various trade shows to promote tourism which is an
integral part of their sales, promotional and marketing efforts; and
WHEREAS, it is also necessary to secure registration, booth related expenses, promotional items, and
advance travel expenses for these tourists related trade shows and sometimes it is necessary to pay for said
expenses up to one year in advance of the trade shows and in an expedited manner, in order to secure a
desirable space as some shows are filled quickly, or have an early registration deadline; and
WHEREAS, it is also necessary to pay the registration fees, booth related expenses, promotional items,
and travel expenses during the current fiscal year for trade shows which occur in the next fiscal year:
NOW THEREFORE, BE IT RESOLVED by the Monroe County Board of County Commissioners as follows..
Section 1.The Board authorizes the payment of expenses,including registration,booth related expenses,
promotional items and travel relating to trade shows as set forth in the approved Monroe County Tourist
Development 2022-2023 Marketing Plan.
Section 2. The Board waives the purchasing policy requirement to submit a Request to Purchase and a
purchase order does not need to be issued when there is not sufficient time to obtain a preauthorization for
Trade Show related expenses.
Section 3. The Board also authorizes payment of expenses for the following cost of additional advance
registrations, booth related expenses and travel expenses for trade shows as set forth below which will occur in
fiscal year 2023 and will be paid in the fiscal year 2022 out of Tourist Development Council funds.
1,
Atlanta
Pride
Oct-22 $5,600
TTG Rimini $10,000
Oct-22
USA/Canada Experience $10,000
Oct-22
Travel &Adventure Slows $18,000
Oct 22 - Mar 23
BrandUSA Travel week $25,000
Oct-22
I G LTA $1.2, 00
Oct-22
®EMA $25,,000
Nov-22
I M E $45,000
Nov-22
World Travel Market $55,000
Nov-22
ATTA World Summit $7,000
Oct. 2022
Focus (Film Commission) $12,500
Dec- 2
BIT Milan $10,000
Jan-2
AAA Showcase Pittsburgh $7,000
Jan-23
FITUR $15,000
Jan-23
Visit USA Austria $2,500
Nov-22
Visit USA
Switzerland $5'IIt
Jan-22
2
•
ABTA Travel Cony. $4,000
Oct-22
Discover America Sweden $3,000
Oct-22
FDM Travel Show $1,000
UK
• Oct-22
Swansons Consumer Day UK $1,000
Oct-22
Total Request: $273,600
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at a regular meeting
of said Board held on the 16th day of February,A.D.2022
Mayor David Rice Yes
Mayor Pro Tem Craig Cates Yes
04,p ! C0mmioAe Michelle Coldiron Yes
�lacant, District 3 Vacant
C mmissioner Holly Merrill Raschein Yes
'"� t�� BOARD OF COUNTY COMMISSIONERS`OF MONROE COUNTY, FL
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ttea::Kevin Madok, Clerk BY
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AS DEPUTY CLERK Tourist Development Council
MONROE COUNTY ATTORNEY
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