Item C03
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
April 20, 2022
Agenda Item Number: C.3
Agenda Item Summary #10200
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval of a Second Amendment to the License Agreement with
Friends of the Key Largo Cultural Center, Inc. for management and operation of a variety of
cultural, recreational, and related programs at the Murray E. Nelson Government and Cultural Center
for a six (6) month term extension and an update of other provisions of the License Agreement.
ITEM BACKGROUND: This request is for approval of a Second Amendment to the License
Agreement of the Friends of the Key Largo Cultural Center, Inc., for a six (6) month term extension
and to update certain provisions of the License Agreement. The new term would commence
retroactive to March 18, 2022, and terminate on September 17, 2022. Paragraph 25, Non-
Discrimination is being revised to reflect the current language of the County for this provision.
Paragraphs 27 and 28 for Notice and Contact Persons are being revised to reflect updated contact
information for Facilities and for the Friends group. The insurances were currently waived for
Licensee due to the Covid-19 pandemic and no activities being conducted, but if they resume
activities, the Licensee must provide proof of current insurances first. Staff recommends approval of
this Second Amendment so Licensee can resume activities again.
PREVIOUS RELEVANT BOCC ACTION: On November 16, 2011, the BOCC approved a
License Agreement commencing November 17, 2011, and terminating on March 17, 2013. On
November 20, 2012, the BOCC approved Amendment #1 commencing March 18, 2013, and
terminating on March 17, 2015, that provided for annual reporting. On February 18, 2015,the
BOCC approved a License Agreement (Amendment #2) commencing March 18, 2015, and
terminating on March 17, 2017. On May 17, 2017, the BOCC approved the current License
Agreement commencing March 18, 2017, and terminating on March 17, 2022, and rescind the
License Agreement approved at the April 12, 2017 meeting which had the incorrect version of the
License Agreement. On April 21, 2021, the BOCC approved the First Amendment to temporarily
waive insurance requirements with Friends of the Key Largo Cultural Center, Inc. for management
and operation of a variety of cultural, recreational, and related programs at the Murray E. Nelson
Government and Cultural Center.
CONTRACT/AGREEMENT CHANGES:
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Approval of a six month Term extension & update Agreement provisions.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
04-20-2022-Extension-Friends of Key Largo-Partial Exec
04212021_Friends of Key Largo_MEN First Amendment Agreement (final & legal stamped) -
signed
3. 05_17_2017 Agreement_Friends of Key Largo_Exec
FINANCIAL IMPACT:
Effective Date: March 18, 2022
Expiration Date: September 17, 2022
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: Yes
Source of Funds: N/A
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: Yes If yes, amount: $10.28 per hour facilities fees
Grant: N/A
County Match: N/A
Insurance Required: Requesting to temporarily waive insurance requirements.
Additional Details: This Amendment is for a six (6) month term extension and to update
other provisions of the Agreement.
N/A
REVIEWED BY:
Kevin Wilson Completed 04/05/2022 2:56 PM
William DeSantis Completed 04/05/2022 3:11 PM
Patricia Eables Completed 04/05/2022 4:49 PM
Purchasing Completed 04/05/2022 4:56 PM
Budget and Finance Completed 04/05/2022 4:57 PM
Maria Slavik Completed 04/05/2022 4:58 PM
Lindsey Ballard Completed 04/05/2022 5:00 PM
Board of County Commissioners Pending 04/20/2022 9:00 AM
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FIRST AMENDMENT TO LICENSE AGREEMENT
(Murray E. Nelson Government and Cultural Center)
This First Amendment to License Agreement is ma de and entered into this 21st dayof
April, 2021, by and between MONROE COUNTY, FLORIDA, a political subdivision of the
State of Florida, hereinafter “COUNTY,” and FRIENDS OF THE KEY LARGO CULTURAL
CENTER, INC., hereinafter “LICENSEE” or “FRIENDS,” for management and operation of a
variety of cultural programs at the Murray E. Nelson Government and Cultural Center.
WITNESSETH:
WHEREAS, the Murray E. Nelson Government and Cultural Center, hereinafter “MEN
Building” or “Premises,” was built in 2009 for use by the COUNTY for government offices and
meeting rooms and use by the public for cultural programs; and
WHEREAS, the MEN Building is the only COUNTY facility designed to provide a
cultural center; and
WHEREAS, on May 17, 2017, the parties entered into a License Agreement for the
FRIENDS to provide recreational, cultural, charitable, educational, and related programs for the
residents of, and tourists to, Key Largo, at the MEN Building; and
WHEREAS, it is a legitimate public purpose to provide facilities and services for
recreational and cultural uses and social functions of the community; and
WHEREAS, COUNTY does not have the funds to hire an employee to be responsible for
developing, programming, and organizing recreational, cultural, and related activities for the MEN
Building; and
WHEREAS, the FRIENDS has provided its services to assist the COUNTY in developing
and managing recreational, cultural, and educational events, and programming for the MEN
Building since entering into its current License Agreement with the COUNTY in 2017; and
WHEREAS, Licensee is required to maintain certain insurance policies pursuant to its
License Agreement in order to provide liability protections and indemnification for the COUNTY,
unless any such policy is waived by the COUNTY; and
WHEREAS, The FRIENDS want to have assurances of the ability to regularly use the
Premises for recreational, cultural, charitable, and educational events; and
WHEREAS, it is necessary for the COUNTY to preserve its ability to provide at the MEN
building all government functions that it currently provides, including regular uses by the County
and other governmental agencies, and uses related to emergency responses to disaster and disaster-
preparedness;
WHEREAS, due the current situation with Covid-19 restrictions, FRIENDS has been
unable to host events at the MEN Building and have requested that the general liability, liquor
liability, automobile liability, Worker’s Compensation, and board member insurance
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