Item C08
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
April 20, 2022
Agenda Item Number: C.8
Agenda Item Summary #10348
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight (305) 292-4527
N/A
AGENDA ITEM WORDING: Approval of a contract amendment upgrading the Asset Essentials
software to Asset Essentials Professional Plus to allow more departments to utilize the software.
The fee increase over five (5) years is $35,958.52. This is funded by one cent infrastructure sales
surtax.
ITEM BACKGROUND: In 2016 Facility Dude software was selected to assist with the
management of facility maintenance work orders.
In December 2021, the software was upgraded from Facility Dude to Asset Essentials and Capital
Predictor to improve the ability to submit and manage work orders, plan and schedule routine and
preventative maintenance, routine inspections, streamline work and tasks though resource leveling,
and inventory building assets with QR bar coding. This included implementation costs. The county
now wishes to upgrade to Asset Essentials Professional Plus to allow more departments to utilize the
software. This amendment will utilize competitively bid pricing in accordance with cooperative
purchasing/piggybacking procedures.
Fees
The first-year fees for the upgrade of the software to Asset Essentials Professional Plus is $0.00 with
nd
no impact to the total FY22 expense. Optional yearly renewals have increased as a result by: 2
rdthth
year $8,342.80, 3 year $8,759.94, 4 year $9,197.94, 5 year $9,657.84. The total five year
contract increase is $35,958.52.
Company Name Change
The provider of the software has change its name from Dude Solutions, Inc to Brightly Software,
Inc.
PREVIOUS RELEVANT BOCC ACTION:
05/18/2016 Ratification of contract for Facility Dude for $49,717.20
12/8/2021 Approval of contract to upgrade from Asset Essentials and Capital Predictor software
for $174,052.74
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CONTRACT/AGREEMENT CHANGES:
Upgrade to software
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Tracking & Maintenance Project Agreement- Amendment #1_signed by contractor
Facility Dude Contract 2016
Dude Contract_Executed_Item C7_12.8.21
Dude Solutions COI exp 10.2.22
FINANCIAL IMPACT:
Effective Date: 5/1/2022
Expiration Date: TBD
Total Dollar Value of Contract: $380,904.57
Total Cost to County: $380,904.57
Current Year Portion: $174,052.74
Budgeted: Yes
Source of Funds:
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: N/A If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: Yes Approved COI Attached
Additional Details:
REVIEWED BY:
Joseph DiNovo Completed 04/05/2022 2:19 PM
Purchasing Completed 04/05/2022 2:28 PM
Kevin Wilson Completed 04/05/2022 2:51 PM
Budget and Finance Completed 04/05/2022 2:57 PM
Brian Bradley Completed 04/05/2022 3:23 PM
Lindsey Ballard Completed 04/05/2022 4:46 PM
Board of County Commissioners Pending 04/20/2022 9:00 AM
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