Item C16
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
April 20, 2022
Agenda Item Number: C.16
Agenda Item Summary #10404
BULK ITEM: Yes DEPARTMENT: Engineering / Roads
TIME APPROXIMATE: STAFF CONTACT: Debra London (305) 453-8754
N/A
AGENDA ITEM WORDING: Approval of Amendment 5 to the Agreement with EAC
Consulting, Inc. for engineering design of the 1st Street and Bertha Street Roadway Improvement
Project (Key West) to add post design services in the maximum not to exceed amount of $16,000.00,
revising the total contract amount to $499,827.16.
ITEM BACKGROUND:
This Amendment 5 adds post design services funds for engineering support required due tocontract
change orders and project complexity during the remaining construction phase.
PREVIOUS RELEVANT BOCC ACTION:
October 20, 2021 the BOCC approved Amendment 4 to the contract with EAC Consulting, Inc. for
additional design services in the maximum not to exceed amount of $2,612.00 to relocate a bus
shelter as requested and paid for by the City of Key West, revising the total contract amount to
$483,827.16.
August 18, 2021 the BOCC approved Amendment 3 to the contract to add $9,594.00 in post design
services; specifically, City requested landscape cutouts and drainage structure S-20 change order
revisions, revising the total contract amount to $481,215.16.
November 20, 2019 the BOCC approved Amendment 2 to the contract to add the additional survey
services by the EAC subconsultant, Longitude Surveyors in the amount of $3,451.55, which
reallocated funds from the Storm Water Pump Station Design task resulting in no increase to the
base contract amount, to allow
part of this project.
January 23, 2019 the BOCC approved Amendment 1 to the contract with EAC Consulting, Inc. for
additional engineering design for City of Key West (City ) requested improvements to the sidewalks
st
and traffic control devices maintained by the City as part of the 1 Street/Bertha Street Roadway
Improvement Project in the maximum not to exceed amount of $20,495.00 revising the total contract
amount to $471,621.16.
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May 16, 2018 The BOCC approved a contract with EAC Consulting, Inc. for Engineering, Design,
st
Permitting and Post Construction Services for the 1 Street/Bertha Street (Key West) Roadway
Improvement Project in the maximum not to exceed amount of $451,126.16, including optional
services in the amount of $104,352.35.
October 18, 2017 The BOCC approved negotiations with EAC Consulting, Inc., the highest ranked
respondent to the RFQ for engineering design and permitting services for the project.
CONTRACT/AGREEMENT CHANGES:
Additional post design services due to construction contract extension
STAFF RECOMMENDATION: Approval of Amendment 5 to contract with EAC Consulting,
Inc.
DOCUMENTATION:
EAC Amendment 5 - 1st and Bertha Signed
EAC contract and 4 amendments
FINANCIAL IMPACT:
Effective Date: April 20, 2022
Expiration Date: 30 days after final completion and final approval of construction by FDOT.
Total Dollar Value of Contract Amendment 5: $16,000.00
Total Cost to County: $16,000.00
Current Year Portion: $12,000.00
Budgeted: yes
Source of Funds: 304-27000-CR1605
CPI: n/a
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts: n/a
Revenue Producing: no If yes, amount:
Grant: no grant for construction - not design
County Match: n/a
Insurance Required: yes
Additional Details: Amendment 5 to EAC design contract to add post design services
04/20/22 304-27000 · TRANSPORTATION PROJECTS $16,000.00
post design- KW requested items
REVIEWED BY:
Judith Clarke Completed 04/01/2022 4:18 PM
Christine Limbert Completed 04/04/2022 11:52 AM
Purchasing Completed 04/04/2022 11:59 AM
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Budget and Finance Completed 04/04/2022 1:11 PM
Brian Bradley Completed 04/04/2022 1:29 PM
Lindsey Ballard Completed 04/04/2022 4:45 PM
Board of County Commissioners Pending 04/20/2022 9:00 AM
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