Item C19
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
April 20, 2022
Agenda Item Number: C.19
Agenda Item Summary #10424
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval of a First Amendment to Agreement with Gary's
Plumbing and Fire, Inc., for Full Maintenance Fire Protection Services at County facilities to
increase the annual not to exceed contract amount from $70,000.00 to $135,000.00 due to
unanticipated repairs and to correct the Notice provision. Funding is Ad Valorem.
ITEM BACKGROUND: On October 20, 2021, the BOCC approved a Bid Award for
Plumbing and Fire, Inc. for Full Maintenance Fire Protection Services with an initial one
(1) year term commencing on November 1, 2021, and terminating on October 31, 2022, with an
option to renew for additional periods. The quarterly inspection service amount of the contract shall
be $5,368.75, with the annual inspection service costs of $21,475.00. The total for one (1), Five-
Year Inspection Test for all buildings listed shall be $17,000.00, with the first five-year inspection to
be completed within three (3) months of contract commencement. The total annual contract amount
shall not exceed $70,000.00, unless pre-approved emergency work is required. The Agreement
states that the contract total compensation amount shall not exceed $70,000.00/year unless pre-
approved emergency work requiring additional funds is implemented. Repairs and repair proposals
to date have exhausted the funds allocated under this Agreement. There are six (6) months remaining
in the current fiscal year during which there are additional repairs and maintenance required. This
additional compensation funding will be needed before authorizing proposed repairs. This First
Amendment requests the addition of $65,000.00 to the Agreement, increasing the annual not to
exceed amount from $70,000.00 to $135,000.00. The Notice provision in paragraph 19 also is being
revised to reflect the new address for Facilities Maintenance at its Rockland Key location. Staff
seeks approval of this First Amendment increasing the contract amount and revising the Notice
provision.
PREVIOUS RELEVANT BOCC ACTION:
October 20, 2021 The BOCC approved a Bid Award for
Fire Protection Services.
CONTRACT/AGREEMENT CHANGES:
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D/2:
First Amendment with Gary's Plumbing and Fire Protection to increase the contract total
compensation amount from $70,000.00/year to $135,000.00/year
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
First Amendment Fire Protection Maintenance - Gary's Plumbing and Fire 04-20-2022 (Final legal
stamped)Partial Exec
Bid Award_Garys
COI-WC-Garys PF-02-06-2023-Exec
FINANCIAL IMPACT:
Effective Date: 04/20/2022
Expiration Date: 10/31/2022
Total Dollar Value of Contract: $135,000.00/year
Total Cost to County: $675,000.00 plus CPI-U adjustments
Current Year Portion: $135,000.00
Budgeted: Partially ($70,000 annually)
Source of Funds: Ad Valorem
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: N/A
Insurance Required: Yes (updated WC COI has been requested)
Additional Details: Requesting to increase the annual not to exceed amount from $70,000.00
to $135,000.00.
02/20/19 101-20505 · CORRECTION FACILITIES $250,000.00
02/20/19 001-20501 · FACILITIES MAINTENANCE $70,000.00
02/20/19 147-20503 · UNINC PARKS & BEACHES $5,000.00
Total: $325,000.00
REVIEWED BY:
Patricia Eables Completed 04/05/2022 10:26 AM
William DeSantis Completed 04/05/2022 10:46 AM
Purchasing Completed 04/05/2022 12:48 PM
Budget and Finance Completed 04/05/2022 3:51 PM
Brian Bradley Completed 04/05/2022 3:55 PM
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Lindsey Ballard Completed 04/05/2022 4:13 PM
Board of County Commissioners Pending 04/20/2022 9:00 AM
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