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Item O1 P/2 BOARD OF COUNTY COMMISSIONERS C ounty of M onroe Mayor David Rice, District 4 Mayor Pro Tem Craig Cates, District 1 The Florida Keys Michelle Coldiron, District 2 Vacant, District 3 Holly Merrill Raschein, District 5 County Commission Meeting April 20, 2022 Agenda Item Number: O.1 Agenda Item Summary #10432 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for April 2022. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Qbdlfu!Qh/!2:88 P/2 Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Lindsey Ballard Completed 04/05/2022 4:25 PM Board of County Commissioners Pending 04/20/2022 9:00 AM Qbdlfu!Qh/!2:89 P/2/b M E M O R A N D U M Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: April 5, 2022 SUBJECT:County Divisions’ Monthly Activity Report for April 2022 ______________________________________________________________________________ MONTHLY ACTIVITY REPORT – APRIL 2022 Key West International Airport 3/7 CONRAC 3/9-3/10Concourse A Finance Briefings 3/16 BOCC 3/22 Class C Airspace Meeting w/ FAA 3/23 60% Concourse A Design Cost Meetings Florida Keys Marathon International Airport 3/28 MTH meet w/Mayor & Director of Millionaire Extension Services: Number of services provided: 41 phone calls, 121 emails, 64 one on one consults, 6 office visits/visits to clients, 39 learning events with 877 participants, 6 media submissions, and 320 publications distributed. Total Budget for FY 21/22: $231,973.00; Year to Date Expenditures and Encumbrances: $147,033.51; Remaining Balance: $84,939.39; Percentage of budget spent Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* and/or encumbered year-to-date: 63.4% The County Extension Director/Family & Community Development Agent accomplished the following activities: Alicia co-taught a train-the-trainer workshop for 19 sustainability directors and extension agents to learn how to develop a local Climate Smart Floridians program. Of those that responded to the survey, 100% reported that they will use the material in their job and 90% thought the training was excellent or good. Qbdlfu!Qh/!2:8: P/2/b Alicia presented the history of Cooperative Extension and Monroe County Extension to the Master Gardener trainees. Alicia participated in community resource development activities including developing state-wide indicators, district-level training and resources for Extension directors. Alicia spoke on the radio about how to find resources for starting a side-gig including these blogs https://blogs.ifas.ufl.edu/monroeco/2018/09/10/tips-to-start-a-side-gig/ https://blogs.ifas.ufl.edu/monroeco/2018/09/10/got-a-side-gig-important-steps-for- success/ The Environmental Horticulture Agent accomplished the following activities: The Environmental Horticulture Program was awarded a $3,000 Community Foundation of the Florida Keys Collaborative Grant to help families of the Keys learn to grow their own food through demonstration gardens, planting workshops, and other outreach at Grimal Grove in Big Pine Key. Michelle and the Master Gardener Volunteers gave a planting demonstration workshop in collaboration with Habitat for Humanity of the Lower Keys at Moss Landing Residential Community in Cudjoe. Residents learned proper planting techniques to create a more resilient landscape. The 2022 Master Gardener Interns took a field trip up to the Miami-Dade Extension Office and the Tropical Research & Educational Center for continued training to better serve the residents of Monroe County. Participants learned about plant pathology, tropical fruit care and maintenance, and propagation techniques. The Florida Sea Grant Marine Extension Agent accomplished the following activities: Shelly taught students at College of the Florida Keys about sponge restoration, sargassum composting, and stony coral tissue loss disease as part of the marine policy seminar series and the US Dive Club, South Florida Chapter about sargassum. Shelly gave the bi- monthly updates to the Florida Coral Disease coordination teams about stony coral tissue loss disease communications. Shelly presented to the new Master Gardener course about volunteer opportunities. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Shelly presented preliminary results of the EPA-funded sponge nitrogen cycling and sponge gardening experiments to the Florida Keys National Marine Sanctuary Water Quality Protection Program. Shelly also had a virtual poster at the University of Florida Fisheries and Aquatic Sciences graduate student symposium about sponges and nitrogen dynamics in the Florida Keys. 2 Qbdlfu!Qh/!2:91 P/2/b Shelly is helping to plan a Restoration Aquaculture symposium at the Tampa Bay Watch Discovery Center that will bring together state, local, and federal agencies as well as nonprofit organizations to discuss policy, permitting, and restoration aquaculture techniques for the state of Florida. Emergency Services: FIRE RESCUE Continue to participate in new EOC plan and design meetings as requested Participate as needed with transition and integration concerns relative to the new ERP software Continue to work on customized reports for management review for decision making purposes Working on developing department purchasing oversight and budget review process in conjunction with Workday Assisting with hiring and related activities to onboard 24 new firefighters in support of SAFER Grant Work continues on flood panel installation for MCFR headquarters to harden building against potential hurricane impact Participating in creation of FY23 Budget FIRE EMS/TRAUMA STAR Trauma Star flew a total of 102 flights, 20 Trauma, 2 Stroke, 3 Cardiac, and 77 Inter- facility Assist Training Division to clear (1) Provisional Paramedic USF Emotional Intelligence in the Workplace: Building Empathy for Success Workshop Leadership Monroe Public Relations Event at Station 14 Provisional Flight Paramedic Testing at Trauma Star North Trauma Star Orientation for 24 new hires with Chief Pilot at Training Academy UF Critical Care Paramedic: 16 hour Advanced 12 lead EKG and Capnography course LKMC Hurricane Evacuation Drill Planning Meeting Meeting with new ER Director of LKMC Trauma Star Operations Meeting at ST07 Trauma Star Budget Review Meeting at Headquarters Assist Billing Department with QA and ESO software technical support Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Create new Operations Plan for Trauma Star (1) aircraft in service FIRE ACADEMY/TRAINING Target Solutions – continuing education and SOP training, online; also worked on updating assignments for continuous monthly training and ISO reporting Scheduled multi-company training and posted to operations calendar Hosted Facility Training, including live fire training 2 - Driver operators signed off 2 – Paramedics signed off 3 Qbdlfu!Qh/!2:92 P/2/b th 24 new hires began on February 28,2022; full orientation training held with entire group Training schedule announced with list of courses from pump operator series and Fire Officer 1 series, Live Fire Training Instructor and Fire Investigators series Planning for 7 Mile bridge run New UTV outfitted for medical response New extrication tool in-service training for new Saltwater series Gen. 3 KWIA Continued role as Division Chief of Aviation, overseeing ARFF Operations at Key West International Airport (EYW) and Trauma Star Operations Provided fire extinguisher training to FBO / Fueling personnel at EYW Attended monthly Airlines and EYW tenant Monthly Meetings Held Trauma Star Monthly Meeting Staffed EMS Standby / Fire Watch for one music concert at East Martello Event Grounds Two ARFF Firefighters attended 40-hour Advanced ARFF Course at DFW, in Dallas, TX Participated with EYW Wildlife Hazard MTG Plan Review, in response to a triggering event Received manufacturer representative training at EYW for new set of Hurst Extrication Tools at FS 7 Received PO from airport administration for new Special Response Truck to replace and enhance MCI trailer Attended LKMC Planning Meeting for the LKMC Evacuation Drill in June 2022 FIRE MARSHAL Completed 22 Plan Reviews for New Construction or Renovation Permits Completed 61 Life and Fire Safety Inspections for New Construction or Renovation Permits Held 6 meetings to review Fire protection requirements with Designers/Contractors/Owners Attended 2 Pre-Construction/Construction Meetings Attended 1 Development Review Committee Meeting Completed 3 Letters of Coordination for Planning / Conditional Use Permits / Projects in Development Review Performed 49 Annual Fire and Life Safety Inspections Performed 6 Vacation Rental Annual Inspections Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Fulfilled 6 Responses for Public Information Requests / Fire Incident Report Requests Published 1 Fire Prevention Public Service Announcement/Social Media Message Processed 1 Fireworks Permit Engineering/Public Works/Project Management: Bridge #904982 Tubby’s Creek (Card Sound) and Bridge #904984 Mosquito Creek Bridge (Card Sound) Replacement Grant Award: FDOT advised staff that funding is being programmed in FDOT’s Work Program to fund Engineering Design and Permitting and Construction Phases for replacement of two bridges on Card Sound Road. 4 Qbdlfu!Qh/!2:93 P/2/b Engineering design and permitting funds were re-programmed to FDOT FY 2023 and construction funds were advanced to FY 2025. Draft RFQ for design services was submitted to FDOT LAP for review December 2021. Staff received comments from FDOT and provided responses to finalize the RFQ. th to review Work Program Staff attended a meeting with FDOT personnel on March 14 funding for the project Advertisement for Request Qualifications for Design and Permitting services scheduled thst for April 13, with a bid opening date of May 31. Bimini Drive (Duck Key) Bridge Replacement: Construction of Mechanically Stabilized Earth (MSE) retaining wall on east end of south side of bridge is ongoing. Sheet pile wall and concrete piles on east end of south side of bridge have been installed Contractor completed the sheet pile wall on the west end of the bridge and is working on installation of the concrete piles. FKEC removed the temporary electrical line from the bridge to clear the way for FKAA to perform final tie in of the sub aqueous water line. th . Final tie in is scheduled for April 4-6 Harbor Drive (Duck Key) Bridge Replacement: Engineering design and permitting is ongoing and design is at 90% submittal phase for the permanent bridge replacement project. Seaview Drive (Duck Key) Bridge Replacement: Engineering design and permitting is ongoing and design is at 90% for the permanent bridge replacement project. Card Sound Bridge Navigational Lighting Replacement Project: Task Order for engineering design services is on the April 2022 BOCC agenda for approval. 1st Street and Bertha Street – Key West Drainage Improvement Project: Phases remaining – Flagler to Fogarty (east and west side) – currently working Staples to Fogarty section, Flagler to Venetia (east side – west side complete), milling and resurfacing Flagler. Final phase of project will be final lift of asphalt, sod and pavement Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* markings. EAC Amendment 5 and RS&H Amendment 1 for additional post design services during construciton on April BOCC agenda for approval. Project 65% complete overall and substantial completion scheduled for early November 2022. FDOT SCOP agreement extended to December 31, 2022. 5 Qbdlfu!Qh/!2:94 P/2/b Sands-Big Pine Key SLR Roadway Pilot Project: DEO - CDBG-MIT Grant agreement approved at March BOCC meeting and sent to DEO th for execution on March 24. Staff is awaiting receipt of CDBG program fully executed grant agreement to proceed. Staff received DEO Environmental Department comments for Sands Environmental Assessment and as part of 8 Step Process published Early Floodplain Notice for April comments. Next pending steps include Final Floodplain Notice and FONSI (finding of no significant impact). Received SFWMD permit for added Avenue G. Construction bidding can commence after completion/approval of all DEO CDBG pre- bidding requirements. Twin Lakes-Key Largo SLR Roadway Pilot Project: FDEM - HMGP grant agreement No. 4337-312 –Staff submitted signed and sealed bid set plans, specifications, all permits; and a draft of 2019, 2020 and 2021 staff reimbursement hours to FDEM Sharepoint site, working on Phase 1 quarterly report and milestones report as part of reimbursement package for review by FDEM. Design consultant – Staff reviewing Amendment 7 FDEM required H&H study received th on March 25. Received permit set. FDEM Phase II construction portion is currently considered a back-up project per FDEM with no award pending at this time. Phase II award is contingent of Phase I approval by FDEM. Staff working on FDEM RFI Recap of Damages to be submitted end of March. FDEP-Resilient Florida Infrastructure Grant Program -Staff notified of grant award in the amount of $3,931,269 for construction and construction engineering services for the project. Anticipate grant documents from FDEP after July 2022. DHS- Department of Homeland Security budget earmark $5.4 million appropriation announced by MC Legislative Affairs department –staff awaiting formal notification with program details. Construction grant funding from all sources required in place and executed prior to proceed with construction bidding. Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: th and additional EOR Staff sent single bidder award exception to FDOT on March 15 revised estimate justification on March 29, 2022. Construction award to single bidder pending FDOT approval. CEI consultant contract moved to April BOCC agenda, will be moved to May agenda if FDOT construction bid concurrence is not received in time for April meeting deadline. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* FDOT Maintenance Memorandum of Agreement fully executed by both parties. GIS Based Roadway Asset Management and Work Order System: Task order for HDR Engineering Services Inc. to evaluate asset management systems based on county Road Dept. needs was approved during January BOCC meeting. Information gathering meetings were held with Roads staff the first week in March Meeting with GIS and IT departments planned for April. 6 Qbdlfu!Qh/!2:95 P/2/b Roadway Vulnerability Study and Capital Plan: thrd Two public outreach virtual meetings were held on February 17and 23to provide information and update to the public. Consultant and staff continuing to work on additional conceptual design areas and implementation plan. Staff and consultant working on Policy considerations for implementation plan presentation to BOCC Koehn Subdivision-Big Pine Key Roadway and Drainage Project: Phase 1 - Koehn Ave. from Louise St. to end, Central Ave. from Louise St. to Driftwood St., Louise St., and Driftwood St.to McLean St. – all work is substantially complete. Pending thermoplastic markings, reflective pavement markers, and punch list items. Phase 2 –Koehn Ave. and Central Avenue from Geraldine St. to Louise St., Geraldine St to Mulberry St. and additional project Loma Lane - all work is substantially complete. Pending thermoplastic markings, reflective pavement markers, and punch list items. Phase 3 – Koehn Ave. and Central Ave. from Big Pine St. to Geraldine St., Ridge Ave., Lucrecia St., and Canal St. – completed milling and the installation of culvert drainage system along Koehn Ave. Reworking of lime rock base in progress. Pine Ave. rework from Geraldine St. to Driftwood St. also in progress. Change Order 1 to extend project area to end of Louise Street approved in November 2021. Change Order 2 to rework lime rock on McClean Street approved in February 2022. Project is 49% complete. Contract time is 273 calendar days. Substantial completion to be achieved by July 5, 2022. Key Largo III – Burton Drive Consultant revised roadway and drainage design. Staff reviewing. Staff submitted FDOT SCOP grant application for FY 2024. Boca Chica Road Hurricane Irma Repairs Project: Plans and specifications are complete Project was advertised for construction bid February 23, 2022. Bid opening date is scheduled for April 13,2022 Card Sound Road Mill/resurface/restriping: Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Staff has requested that FDOT program SCOP grant funds in the amount of $2,419,722 (75% of construction phase estimate) in its work program in fiscal year 2023 to partially fund construction and CEI. Roadway design is ongoing. Contract amendment for the consultant that adds tasks needed to comply with SCOP grant requirements was approved on the 3/16/22 BOCC agenda. Card Sound Bridge Project Development & Environment Project Staff met with FDOT Planning and Environmental staff to determine steps to begin PD&E phase for eventual replacement of Card Sound Bridge. 7 Qbdlfu!Qh/!2:96 P/2/b Duval, Whitehead, and Front Street Roadway Improvement ILA w/ City of Key West: Utility work is ongoing. Additional work to be added to scope on Eaton Street, due to FKAA need to replace waterline. County responsibility will be to fund half of roadway overlay on several blocks of Eaton Street; FKAA is responsible for overlay of lane where pipe will be replaced. Resurfacing of the County’s portion of Whitehead Street is tentatively set for April 11, 2022. Hurricane Irma No Name Key Bridge Repairs: Staff has reviewed and approved plans and specs and is preparing project manual to advertise for construction. Consultant working with permitting agency to determine if Corps permit can be extended or if a renewal permit will be to be obtained. Key Deer Boulevard Roadway Repairs: Design phase for construction is ongoing. Received ground penetrating radar data from the consultant. Crane Boulevard, Sugarloaf Shared Use Path In response to requests from residents for sidewalk on Crane Boulevard staff submitted a grant application to the FDOT Transportation Alternatives Program (TAP) for engineering design and permitting costs to fund the project. If awarded, funds would be programmed in the FDOT work program in FY 28 st Staff presented the project to FDOT staff on March 31; project was well received by TAP group. FDOT will announce grant recipients within the next few months. PROJECT MANAGEMENT Hurricane Irma Repairs: Following is a list of the remaining locations damaged by Hurricane Irma. Big Pine Key Community Park: Park Repairs Proposal received from engineering firm for design of improved flood panels for recreation building via FEMA grant. Procuring professional services for thedesign. Sheriff’s Residence Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Exterior wall installation in progress. Harry Harris Park: Wilkinson Point & Beach Jetty: Asphalt installed 4/4/2022. Closure of the beach area and construction to begin week of 4/6/2022. Long Key Transfer Station Metal Building and Recycle Bin Repairs: BOCC approved Change Order on the March agenda for additional structural repairs. st Contractor has submitted drawings to building department the week of March 21. 8 Qbdlfu!Qh/!2:97 P/2/b rd Marathon Annex 63Street: Project is 99 % completed. Facilities training scheduled for early April. Project Management will process a no cost change order to extend contract time to facilitate close out of the project. A revised conceptual has been received and is being reviewed. Assessing option to extend the seawall past the Courthouse. Marathon, Monroe County Senior Meal Site: Finishing procurement of scope provided by Citizen’s Insurance Report. RFP for new pavilion and tiki huts has been advertised. Bids are let on April 19, 2022. Citadel & Archway repairs Met with Architect and Contractor on 3/29/22 to clarify scope of work for additional repairs. Seawall There were two proposals submitted by the date of opening March 24, 2022. Earth Tech was the apparent low bidder and provided a compliant proposal. A recommendation to award a contract will be on the April BOCC agenda. Special Projects and Initiatives Following is a list of projects focusing on improving organizational efficiencies. Building and Grounds Standardizations Knowledgebase: Standardizations have been compiled and documented over the past five years developing a more comprehensive basis of design and owner preferred requirements for new construction and repairs. Continuing Services Contracts: Construction Auditing Continuing Services Contract: Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Contract will be on the April BOCC meeting. Small Engineering Continuing Services Contract: RFQ advertised. Opening May 10, 2022. CMAR Continuing Services Contract: RFP under review. Preparing to advertise in April. Post Disaster Staffing Continuing Services Contract: Preparing draft. Post Disaster Mold Remediation Continuing Services Contract: Preparing draft. 9 Qbdlfu!Qh/!2:98 P/2/b – CAP: Buildings schedule to begin on site assessments April 19, 2022. Finalizing Parks contract. Historic Florida Keys Foundation Preservation Awards: The award ceremony was held March 12, 2022, in which the County received two Ceramic Star Preservation Awards for work completed at the West Martello and the 1892 Sheriff Residence and Jail Museum. Any organization is limited to two awards per cycle. The County has received the maximum allowable awards over the past three years. Capital/Grant Funded Studies or Construction Projects Bernstein Park Re-Sod/Turf – CAP: Parks and Beaches Director assessing final options to determine project as a sod replacement or an artificial turf installation. Big Pine Lower Keys Scenic Viewing Area/Swimming Hole – Construction approximately 71% complete. Bathroom construction is ongoing; roof completed, stucco siding completed, exterior painting completed. Safety ladder additional scope approved and will be completed within next few weeks. Sidewalks and landscaping to begin in early April. Big Pine Senior Meal Site – TBD: Location will be demolished after final items are relocated. Assessing options for long term solution. Blue Heron – Big Pine Senior Meal Temporary Relocation – CAP: Electrical upgrades permit for meal site functionality submitted to building department. Blue Heron – Pickleball Court Improvements – P&R: Job site walk completed on March 24, 2022, for court safety extension. Bids are due on April 8, 2022. Boca Chica Shoreside Facility – TBD: Began coordination with Marine Resources and Planning to assess options for support of Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* a shoreside facility on Stock Island. Lots on Stock Island have been cleared of debris. Receiving a proposal for the programming and level 1 environmental assessments. East Martello Drainage & Parking Phase III - One bid was received on 2/23/2022 for more than currently available in grant funding. Project Management intends to award a contract to the bidder given the work can be adjusted to fit within funding limits. 10 Qbdlfu!Qh/!2:99 P/2/b - TDC: Electrical work for A/C unit complete. Change Order being processed for track lighting replacements. Window glass coming in early April. Brick-pointing to complete first week of April. East Martello Roof – Contract approved with Triple M. Preconstruction meeting scheduled for April 6, 2022. Emergency Operations and Public Safety Center – FDEM, HMGP, FDOT: Completed all current requests for additional information (RAI) from the reviewers. A 45-day Public Notice was posted per NHPA requirements and will run through May 7, 2022. FDEM has forwarded Phase 1 deliverables to FEMA for review. FEMA will start the Large Project Notification / Strategic Funds Management process to notify the US Congress of this pending award. Phase II award required before construction may begin. Harry Harris Park Resiliency Redesign – Resiliency Grant: Award notification received. A meeting with the consultant, parks director, resiliency director and project management discussed possible resiliency options in preparation for project kickoff. – Meeting with SHIPO to discuss options resulting from GPR has not been scheduled due to conflicts. Change of staff at SHIPO has pushed meeting to April. Phone call initial discussion went well pursuing shovel testing. - TDC: Construction documents arecomplete. Submitting TDC application for additionalfunding. -nourishment -TDC: Submittals and plans for post-construction environmental monitoring have been Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* submitted. Mitigation activities will be coordinated with FKNMS / FWC following the end of lobster season. HMGP Generators – HMGP: Received notice of award and working towards a Phase 1 design agreement. HMGP Wind Retrofit – HMGP: RFQ advertised February 18, 2022, with an opening date of April 14, 2022. 11 Qbdlfu!Qh/!2:9: P/2/b Jackson Square Chiller Building - CAP: Waiting for Key West Chief Building Official (CBO) to complete Involuntary Condemnation letter. Assessing unity of title option for Jackson Squareparcels. Preparing RFQ for the design to accommodate scope revisions, and an RFP for a CMAR Contractor. Jackson Square Communications Tower Move - CAP: New location for the tower being negotiated by MCSO. No change from last month. Key Largo Park Playground Equipment Replacement – Parks: GSA proposals being acquired for redesign and replacement of playground equipment to be approved by Parks Director. KW Lighthouse New Oil House Display - TDC: Architect finalizing the construction drawings and specifications. Contract for six oil butt containers being finalized. Historic Sheriff Residence and Jail Museum at Jackson Square - TDC: Completing negotiations with Pedro Falcon to begin final phase of this project. Contract to be submitted to BOCC at April meeting. MCSO Stock Island Detention Center Generator Building – CAP: nd Drawings are progressing and 2 round of county reviews scheduled for early April. Pigeon Key Honeymoon Cottage & Commissary Restorations – TDC, DHR: Project is approximately 95%complete. Honeymoon Cottage building now complete. Commissary building now complete. Pigeon Key Sprinkler System - TDC: Work to resume in April. Pigeon Key Wastewater System -Unfunded: Working to support effort to obtain funding and then coordination of systeminstallation. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Pigeon Key Foundation requested direct appropriation included in Legislature passed budget. Awaiting governor’s signature. - CAP: Courthouse Final inspections have been passed for the Courthouse. Punch list is being created Detention Center MCSO has occupied the Detention Center and is preparing their staff for the migration of inmates 12 Qbdlfu!Qh/!2::1 P/2/b Public Defender Offices at 316 Simonton in Key West - CAP: Key West building permit applied for. RFP has been published. Reynolds Street Pier Pile Repairs – TDC, FDOT-TAP: TAP grant has been programmed in the FDOT Work Program. TDC funding has been adjusted to better align with FDOT funding timeline. – Fleet moved in on March 31, 2022. – Office trailer to be located on County property adjacent to other department trailers. GSA contracts are on hold until further notice because of the supply chain problems. The County is waiting for response from vendor on in-stock office models if they will meet local wind loads. – Preparing plan for phased buildout of the site. Permission to advertise RFQ for conceptual design of a master plan planned approved on the March BOCC meeting. Rowell’s Waterfront Park Phase I – TDC, FDOT, CAP: Work is 36% complete. Bathroom foundation, CMU block walls, tie beams completed, roof truss, and dry in complete. Landscaping in progress. Rowell’s Waterfront Park Phase II – CDBG-CV, CAP: CDBG grant application review in progress; additional documentation required. 50% Design Plans completed. 90% Design Plans expected by April 15th for review. Supervisor of Elections Key West Office Relocation - Assessing possible locations. Tabulation machines relocated out of old courthouse. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Tavernier Fire Station Hardening – CDBG-MIT: Coordinating with new CDBG grant manager. Transfer Stations Equipment Buildings: Obtaining quotes for conceptual and probability of costs for an equipment building at each of the three transfer stations. Unsafe Structures - Code: Preparing for removal of structure on Jamaica Street, Duck Key. 13 Qbdlfu!Qh/!2::2 P/2/b Scope of work negotiated; received proposal from Contractor. Task Order being drafted for legal approval. FACILITIES – UPPER KEYS Murray Nelson Government Center: Provided Assistance for five events in the Auditorium Hosted BOCC meeting in the Auditorium, March 16, 2022 Set exterior security light timer operation to reflect time change Removed damaged door to ice machine in breakroom and replaced with new stnd Changed directory to show Parks and Beaches room 244 1and 2 floor Removed blue chair from Commissioner office Moved furniture from Room 224 for Park and Beach new office area Moved furniture from Suzi Rubio office to room 224 – Park and Beach Reset breaker in permit office due to surge of multiple space heaters,micro waves, medium sized refrigerators and normal work station operating for this area nd Lubed swing door on 2 floor entrance to code enforcement offices Assembled book case and lateral file cabinet for Suzi Rubio office room 219 Repaired cabinet door latch in Veterans Affairs Replaced old sound board with new carpet wall board stnd Contractor access for annual maintenance of fire suppression system 1 & 2 floor Replaced non operable light bulb in scan room 125 Keys received for John Allen and Naomi Pagidas for room 244 and exterior door to Murray Moved boxes from scan room 125 to hallway Power outage March 22, 2022 – reset equipment operation Relocated furniture as requested in planning department Removed damaged floor receptacle covers and installed new floor mounted receptacle duplex covers in lobby Key Largo Social Service: (New location – Tradewinds Plaza Shopping Center): Unload pallets of food off truck and place inside on table weekly operation Picked up cardboard boxes and took to dump Plantation Key Courthouse: Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Set exterior security light timer operation to reflect time change Removed non operable light fixtures and installed new 48 “ LED light fixtures Loaded 3 old large office chairs and took to dump per Pamela Hancock Replaced non operable light switch with new in Judges outer office Removed existing non operable emergency lights and installed new LED light / exit sign Adjusted Court room clocks to reflect accurate time Loud noise back court A -vacuum breaker at hose bibb stuck in open, reset water pressure Removed debris from drain piping for a/c in back office 14 Qbdlfu!Qh/!2::3 P/2/b Ellis Building: Checked back door closure and locking operation - all works good st Repaired leak at 1 floor womens bathroom sink Set exterior security light timer operation to reflect time change Placed ant traps and sprayed for ants Cleared debris in drain piping and removed standing water in AHU for the clogged a/c Replaced stained ceiling tiles due to the leak from the a/c Secured door access handle and adjusted closure Islamorada Library: Unload pallets of food off truck and place inside on table weekly operation Picked up cardboard boxes and took to dump Key Largo Library: Cleaned outside windows of building Repaired urinal from not flushing Set exterior security light timer operation to reflect time change Sprayed for ants in kitchen area Removed wasp nest in tree exterior to library entrance door Replaced wall mounted light fixture at entrance to Library Blew leaves and hosed down sidewalks for Community Fair on March 23, 2022 Loaded items to be taken to the transfer station Installed new wall mounted hose hanger PK Garage: Contractor installed new grinder pumps to help resolve flushing issue Set exterior security light timer operation to reflect time change PK Roth Health: Installed wall mounted parking lot signage PK Roth Building: Set exterior security light timer operation to reflect time change Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* PK Roth Clerk: Replaced existing flush meter with new in urinal of public restroom to help flushing Checked operation in server room for no a/c coil frozen – contractor to replace PK New Court House: •Delivered artwork to new courthouse • New soap dispensers take batteries to work - installed batteries •Stocked bathrooms with janitorial supplies 15 Qbdlfu!Qh/!2::4 P/2/b Lysiloma Land Lot: Removed non operable lights and installed new ceiling mounted 48” LED fixtures Key Largo Park Duplex: Repaired water leak Duplex #2, remove drywall insulation and fixed repair Removed non operable stove Duplex #1 and Julio provided his own stove Transfer Station 106: Changed water heater Repaired urinal Transfer Station 106: Installed 2 new toilet seats in bunk room area bathrooms Installed flush valve in right stall in restroom near bunk room Installed new flush meter repair kit in public restroom Installed new flow meter in Captains restroom Set exterior security light timer operation to reflect time change Replaced broken soap dispenser and fixed wall with spackle FACILITIES – MIDDLE KEYS rd Marathon Annex 63St.: Multiple Daily sanitizing of office due to Covid-19 Monthly AC PM RFS for exterior painting – awaiting bids Replaced battery in sensor in malfunctioning logistics door Pick up and dispose of pallets Assemble lockers Pick up and transport lockers to Layton FS Marathon Health Department: Multiple daily sanitizing of office due to COVID-19 Monthly AC PM RFS for exterior painting – awaiting bids Adjustments to AC unit Assist with core keys Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Install new pulley and light on flagpole Replace two exhaust fan motors Marathon Courthouse: Monthly AC PM Reattach screen to Sallyport Reattached baseboards Paint back exterior wall of old IT room Repaired AC drain pipe Cleanup due to leaking drain pipe 16 Qbdlfu!Qh/!2::5 P/2/b Marathon Government Center: Monthly AC PM Multiple daily Sanitizing of office due to COVID-19 Pick up and deliver boxes to Key Largo Repaired flushing mechanisms in 2 toilets Pick up and install door sweeps on shower room doors Replaced light bulbs in men’s restroom Cleaned Shower Room B Replace shower curtain in Shower Room B Pick up and deliver boxes to Kew West Replaced bad bulbs in stairwell Inspect all AC exhaust fans Investigate cause of noise in AC Installed soundboard in BOCC room Repaired Urinal Cleaned IT room Build, paint and install 2 safety shields in second floor waiting area planning department Vendor escort for shutter maintenance Install speed control device on fan on roof over Dias for noise reduction Installed signs for terns on rooftop Marathon Library: Substantial completion walk through Deliver new recycle container Install refrigerator on second floor Medical Examiner Monthly PM AC filters Vendor assist Seimens Marathon Tax Collector: Multiple daily sanitizing of office due to COVID-19 Remove dirt and rock from landscape area Install preventative weed mat Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Put 2 truckloads of gravel in parking area Water heater repair Repair ceiling tiles that are sagging Marathon Clerk of Court: Monthly PM AC Filters Pest control State Attorney: Monthly A/C maintenance 17 Qbdlfu!Qh/!2::6 P/2/b Multiple daily sanitizing of office Moved parking sign over one spot Installed no parking sign Removed tree from rear of building to allow traffic flow from rear of building Long Key Tower: Monthly A/C maintenance Electrical box repair for flagpole light Public Defender: Monthly A/C maintenance Multiple daily sanitizing of office due to COVID-19 Catch and release curly tailed lizard Public Works Facilities Maintenance: Monthly compressor Maintenance carpenter shop Monthly PM A/C Multiple daily sanitizing of office due to COVID-19 Vehicles cleaned and maintained Inspected all return vents and air supply vents at Big Pine FS Vendor Escort Fire Extinguisher Demolition prep office Rockland Key Remove all electrical power Install ballard in front of meter and backflow preventer. Fill hole with concrete Replace cover for marine resources boat Interview for Maintenance Worker 3 applicants Place order for new AC motors Pressure wash condensing unit Weekly staff meetings Groundskeeping for all Middle Keys Facilities Public Works – Engineering: Daily sanitizing and cleaning due to COVID-19 Provide assistance to engineering department for 10 year capital management Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Public Works – Fleet: Daily sanitizing and cleaning due to COVID-19 Public Works – 911 Communications: Daily sanitizing and cleaning due to COVID-19 Monthly AC PM Window Repair Marathon Senior Center/AARP: Monthly PM A/C filters Yard maintenance and trash pickup 18 Qbdlfu!Qh/!2::7 P/2/b Install new flagpole light Replace water damaged particle board with plywood Delivered bucket truck to put up light Bucket truck training Conch Key Fire Station: Monthly AC PM Replace brackets on urinal dividers Grout tiles in shower Layton Fire Station: Monthly AC PM Installed Door Bell on front door Repair outlet in ladder truck Electrical sub panel with 30 amp outlet Assemble lockers Remove old lockers Treated and pressure cleaned oil stained area in bay FACILITIES – LOWER KEYS Bayshore Manor: Replaced AC filter Replaced 2 locks for rooms 103 & 110 General clearing of building Moved boxes and printer Moved refrigerator from Bayshore to Senior Plaza Installed 2 lock sets for rooms used as storage Relocated voting tabulators from Jackson Square for storage All keys Restoration check machine for possible mold Repaired ac leak Big Pine Library: Repaired tiles in the Reference section Replaced AC filters Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Installed face-time clock Repaired tile grout throughout library Re-attached soap dispenser in woman’s restroom Fleet @Yard: Moved part of office to the Marathon Fleet office Gato Building: Painted common areas of the building (walls, waiting rooms) Replaced ac filters Check Electric-Health Dept.-replaced 2 outlets 19 Qbdlfu!Qh/!2::8 P/2/b Moved file cabinets from one office to another Replaced flag damaged by wind Sturtz-installed panel bar Replaced US Flag Health Dept.-basement cleaned out Paint the wall located in Administrator’s office Moved boxes of documents for HR to the Bayshore storage st Cleaned / wet vac 1 floor sewage leak Gary’s Plumbing repaired major blockage of toilets Repaired VAV.C5 unit condensation leak Harvey Government Center: Install and paint entrance sign Monroe Concrete Products supplied pump mix Jackson Square: rd Lester Bldg.-State Attorney’s 3 floor-replaced light bulbs in several offices rd Lester Bldg.-3 floor unclogged pan/pipe for air handler Lester Bldg.- State Attorney office 3rd floor-need lightover desk nd Lester Bldg.-2 floor Gary’s Plumbing replaced toilet had crack st Lester Bldg.-install shutters on 1 floor Lester Bldg.-changed AC filter in States Attorney’s office Lester Bldg.-Private Investigator’s office-changed-out wet ceiling tiles st Lester Bldg.-Civil 1 floor-replaced wet ceiling tile woman’s bathroom Historic Courthouse-replaced 6 lamps th Historic Courthouse-4 floor replaced light bulbs in lobby Historic Courthouse-moved 21 boxes from HC to Old Jail Historic Courthouse-reattached trim to signage for Historic Courthouse Historic Courthouse-Traffic-installed plexiglass dividers Historic Courthouse-Felony Dept.-installed new flap lock with key Historic Courthouse-Felony Dept.-repaired 2 carts Historic Courthouse-Real Estate dept.-1st floor installed lights Historic Courthouse-Real Estate-replaced lift door st Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Historic Courthouse-1floor lobby replaced light bulbs Historic Courthouse-3rd hallway replaced light bulbs Historic Courthouse-Generators- Check Electric checked VDF operations nd Historic Courthouse-2 floor-installed temporary heater Historic Courthouse-Planning Dept.-prep, prime and paint walls Historic Courthouse-pressure washed front step of Courthouse Historic Courthouse-repaired 3 toilets and 1 urinal Historic Courthouse-Finance dept-back-office wall pained Historic Courthouse-installed lift door Historic Courthouse-changed ac filters 20 Qbdlfu!Qh/!2::9 P/2/b Historic Courthouse-Finance moved furniture back into office rd Historic Courthouse-Finance moved furniture to Lester Bldg. 3 floor Historic Courthouse-Finance took furniture for disposal Historic Courthouse-installed light bulbs in the elevator st Historic Courthouse-changed ac filter 1 floor Clerks office Freeman Justice Center-unclogged drain pans from penthouse roof area rd Freeman Justice Center-3 floor IT Dept.-disposed of batteries st Freeman Justice Center-1 floor adjusted door and lubricated it Freeman Justice Center-replaced rollers for the gates per Barnes inspection Freeman Justice Center-3rd floor-Judge Jones replaced soap dispensers Freeman Justice Center -changed out 6 lamps Freeman Justice Center-moved bookshelves from Judge Koenig’s office to Courtroom A ndrd Freeman Justice Center-remounted 2 toilets and repaired 3 leaking toilets in 2 & 3 floors nd Freeman Justice Center-replaced lights bulbs in women’s bathroom 2 floor Freeman Justice Center-removed plexiglass from Courthouse D per Judge Helms Freeman Justice Center-moved filing cabinet to Judge Koenig’s office nd floor, installed exit lights Freeman Justice Center-2 rd Freeman Justice Center-3 floor lobby replaced exit lights and bulbs nd Old Jail-moved 2 pallets of boxes from Sally Port to Old Jail 2floor Annex-tested new circuits for portable generator Sally Port-United Door & Gate-installed commercial rolling door Jackson Square-Gary's Plumbing replaced ball valve on irrigation line Jackson Square-replaced expired certificated for all elevators Key West Library: Picked up recycling bin 5-times Children’s dept.-Sub Zero cleared ac drain Circulation Dept-Sub Zero installed new motor and capacitor Replaced light bulbs in men’s bathroom in auditorium Repaired ac vents in auditorium Pressure washed patio area after the Holi Color Festival Repaired doors located in the FOL book sale storage Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Replaced flapper chain for toilet and urinal in men’s bathroom Installed facial recognition time clock Measure windows for new shutters to be replaced Assembled office chair Key West Lighthouse: Replaced sink fixture in women’s bathroom Repaired toilet leak in women’s bathroom Gary’s Plumbing replaced wall shut-off valve / women’s bathroom Repaired men’s bathroom stall door 21 Qbdlfu!Qh/!2::: P/2/b Marathon Government Center: Paint common areas WIC Clinic – paint offices, hallways, and common areas Martello Towers: West Towers-replaced ceiling fan in Pavilion and moved existing ones East Martello- Gary’s repaired flushmate system back bathroom (New) Plantation Key Courthouse: Disposed of 2 dump-truck loads of old documents to dump Professional Bldg.: County Attorney-Gary’s Plumbing cleared toilet in women’s bathroom County Attorney-Shredded 32 boxes of documents Rockland Carpenter Shop: Back fill tie down in preparation to pour concrete Rockland Fleet: Removed chain link fence from around bay doors Renovated container to make bathroom ADA compliant Installed and painted bathroom door Installed flooring, installed, and painted baseboards in bathrooms Installed tire racks Removed air compressor from shed at old yard brought to Rockland Installed handicap ramp to new trailer/office Installed lockset for office and bathrooms Installed roof vents for outside container Installed bathroom soap, toilet paper and hand paper dispensers Rockland Roads & Bridges: Installed door latch for women’s bathroom Miscellaneous: rd 3 Avenue Lot on Maloney Avenue Clear empty lot Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Secured fence around empty lot Secured gate to property Filled in property of veteran with rock and gravel Remove all electrical panel boxes and meter cans from fence COTS Removed shed Arnold will tow to Key Largo Flags at Half Staff in honor of Madeleine Albright 22 Qbdlfu!Qh/!3111 P/2/b Fire Stations Station #08 – Stock Island: Trimmed trees and landscaping Window lever installed Installed 2 exterior lights by mural Repaired sensor control for bay door #2 Station #09 – Big Coppitt: Sub Zero-replaced parts for ice machine Replaced kitchen ceiling tiles Station #10 – Sugarloaf: Installed new flagpole with light installed South Florida Utility Locating -ground penetrating radar locate various utilities Replaced ballast and light bulbs in common areas Spread rock fill on the west end of building driveway Window lever installed United Doors-installed 2 new cables pull rope and reset rollers Station #11 – Cudjoe: Lubricated bay door Station #13 – Big Pine: Replaced rod in lock assembly to bathroom door Replaced motor of the exhaust fan in the bathroom Replaced sink faucet in men bathroom Replaced 3 toilet seats ROADS & BRIDGES Upper Keys Road Department: Buzz Bar Operation - 40.99miles Weed Control on SUP - 31680 ft Mowing Operation - 8.3 miles Sign Department - 85 new signs installed, 10 new posts installed, 7 underground locates performed. Sweeping Operation - 83.03 miles Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Pick up Material at CEMEX -30.07 tons of #4 rock picked up. TRASH PICK UP - 281 bags at 4777 pounds. Clean up storage yard at Animal Shelter @ MM106Remove Seaweed from Harry Harris Park – 9.19 tons ROW permits issued - Upper Keys 8 permits issued, Lower Keys 19 Permits issued Trench drain refurbish - 60 ft using 18tons of #4 rock Cold Patch - 5 roads using 1000 lbs of Cold patch 23 Qbdlfu!Qh/!3112 P/2/b Lower Keys Road Department: Mowing Operation - 15 Miles Weed eating Operation - 17 Miles Brush Cut/Chip Operations - 127 Miles Recycled Mulch - 16 Loads delivered for free Sweeping Operations - 5 Miles Sign Work – 32 Signs, 14 Posts, 16 Locates Special Projects – Support: Assisted Marine Resources: Removed 14 Loads of Debris from County Lot on Maloney Ave Assisted FWC and Land Steward with removal of trimmed vegetation from Ships Way and Linda Loma Sub Division (chipped and hauled debris) Assisted D.E.P by installing a Sign for Kayak Launch FLEET MANAGEMENT GPS: Add GPS Unit installations to the PMI – On Going Lead Mechanics GPS vehicle monitor training – On Going. Providing new and/or re-programed GPS Prokees for various Departments – On Going Over 400 GPS units installed. Generators: Weekly testing of generators discovered Bayshore generator failed, diagnosis discovered not economically viable to repair. Replaced generator with another portable from Fleet inventory, installation to be completed on Monday April 4, 2022. West Summerland Key communication tower generator fail to start on weekly exercise. Diagnosed to a failed control panel. Backup generator installed place while accessing cost for repairs. Card Sound generator out of service, back-up in place Card Sound generator concern identified, warranty repairs will take place shortly Card Sound generator will be wired with pigtail for easier back-up generator installation All Power has started generator hurricane season preparation, Portable generators load Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* banking should be completed by end of month KL Andros Road tower generator has been taken off-line and fuel drained. A portable generator has been assigned, connected, and secured to the site. Ruth Ivins gen size according to Marathon Electric (Randy Mearns) needs 60-80kw 3phase. Draws 70amps. JT getting 3rd price on ATS. Sugarloaf fire station generator removed for repairs. Diagnosis determined the genset is non repairable. Unit will have to be replaced, backup generator in place. Waiting on status for generator replacement. Gen Crew responsible for Sugarloaf FD gen fuelingBPK Senior Citizen Center Building generator out of service, building not being used at this time. 24 Qbdlfu!Qh/!3113 P/2/b All stationary generators inspected – Scheduled for a minimum of once a month. All generators exercised a minimum of once a month. Seeking right sized back-up generator for Bernstein park -per the usage, a 100Kw has been determine for the need. Discussions remain. Special Maintenance and corrosion control Emergency Communications tower generators – On Going CRC Communicate with Assistant County Administrator regarding stationary generator GPS tracking, weekly exercise start-up and no-start conditions – On Going. Sheriff Department: Communicating with new Sheriff Dept. Fleet Manager regularly – On Going New Sheriff Dept. interlocal agreement-pending Performing multiple recalls on Sheriff’s Ford vehicles “In-House”Warranty repairs, thus reducing the downtime in the dealerships Train and mentor the Sheriff’s Fleet Manager as to the FASTER software with literature and video’s –literature has been issued with On Going mentoring Vehicle Accident Repair: Assisting Risk with outstanding accident claim cleanup going back 5 years Unit is at a body repair shop in Key Largo. Vehicle Replacement: Completed, training truck issued to Roads upper Keys Agenda Item #10069 for 14 Ford F150’s for the Budgeted Vehicle Replacement list. Purchase Order issued to vendor Ordered a Ford Explorer for Emergency Management as per the Budgeted Vehicle Replacement list Ordered a Ford Explorer for Human Resources as per the Budgeted Vehicle Replacement list Ordered a Ford Explorer for Libraryas per the Budgeted Vehicle Replacement list Ordered a Ford Maverick for Planning & Environmental Resources Department as per the Budgeted Vehicle Replacement list Ordered (2) Clam trucks on Ford F750 chassis. One unit is for Solid Waste and one unit is for Upper Keys Roads & Bridges. Created a Purchase Order for and ordered one (1) Doosan Trailer mounted Air Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Compressor for Upper Keys Roads & Bridges as per the Budgeted Vehicle Replacement list Created a Purchase Order for three (3) Zero Turn Riding mowers for Solid Waste, two (2) Zero Turn Riding mowers for Facilities, four (4) Zero Turn Riding mowers for Parks & Beaches, two (2) Zero Turn Riding mowers for Roads & Bridges as per the Budgeted Vehicle Replacement list These new mowers will have a rear discharge deck in order to reduce any incident/accident claims from rocks and debris discharge and Tweels to reduce maintenance cost without ever replacing tires. Ordered new transport tilt trailer for Parks & Bridges.Trailer has been received, processing documents. 25 Qbdlfu!Qh/!3114 P/2/b Working on Specifications on a Hazardous Box Truck for Solid Waste Department as per the Budgeted Vehicle Replacement list Working on Specifications on a painter’s truck for Facilities as per the Budgeted Vehicle Replacement list, A F150 will be the replacement Working on Specifications on a Ford F450 Tilt Bed truck for Facilities as per the Budgeted Vehicle Replacement list, received a quote and submitted to Facilities for review Working on Specifications on a van for Information Tech as per the Budgeted Vehicle Replacement list Surplus: Surplus assets are be picked up by the awardees Surplus sale held and all but 2 to be awarded December surplus still has 6 units remaining to be picked up - 2 units remain, return receipt notice sent to Mr. Johnson Next vehicle surplus sale approved for advertisement. Assisting Social Service Department with surplus vehicle sales –On Going Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies- internal audit is in process to make determination. -On Going Seeking salvage companies for disposal of scrap metal and non-sellable County units. – Using Paradise Towing and Weeks for scrap removal Working with a upper keys scrap man Fuel Management: FMLive has discrepancy with Veeder Root reading at the Magnolia Site, will need the repairs performed by vendor. Looking into Catwalk for Magnolia Fuel Tank FDEP closure of former Key Heights Drive fuel tank- Working with FDEP to finalize the closure Fuel Billing cross training-High Priority-ongoing The three fuel sites combined processed and distributed approximately (9,471.770) gallons of unleaded and (3,553.20) gallons of diesel fuel. KW fuel island shut down and for transfer of ownership of fuel tank Assisting KWIA with registration transfer of ownership of fuel tank Assisting MCSB as the school’s bus barn on Stock Island Diesel pump has been of-Line th since March 11. Two of MC Fleet’s 990-gallon diesel fuel trailers have been deployed Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* on MC school bus property to support the School Bus Operations. ETA for MCSB fuel th pump repair is April14-15. COVID-19: Fleet Management follows the latest CDC Guidelines as per Safety Department Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand sanitizer, paper towels, spray disinfectants, thermometers, facial tissues, etc. – On Going Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate what will work best for MC Fleet operations – Continued Education. 26 Qbdlfu!Qh/!3115 P/2/b Covid SOP for Fleet Management – Sanitize every vehicle, prior to and after, service or repairs. Keep the Fleet Management staff aware of any changes in regard to Covid policies and tactics. Mechanics and garage staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible – on Going Storm Preparation: Reviewing hurricane responsibilities with Fleet Staff – Reviewed at each potential weather event. Developed a Disaster Preparedness Plan for Fleet Work with Preliminary Damage Assessment Team with training Begin “Load Testing” for all Generators New Web EOC Training with Bill Uptegrove, Tammy Acevedo, and Daryl Greenlee – on going Rockland Key Garage Transition: Jay and Tammy relocated to Marathon Tania, Ed and Daryl relocated to Gato Finish construction and complete move out of the Key West garage – March 31, 2022 Move into the Rockland Key facility and open for Business, April 4, 2022 Fleet Employees: Jay Knostman working with Bill Uptegrove to obtain Underground Storage Tank certification (A/B) – pending Provide Techs with personal protective equipment, phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. – On Going Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET with A.S.E. to manage employee A.S.E. Certifications. – On Going Beginning the process for the A.S.E. Blue Seal Shop certification. All garage employees received monthly safety training – Safety Topics – Fire Safety and Office Safety Seeking updated hybrid vehicle training materials for Fleet Mechanics. Ford Provides free on-line training for Hybrid and Electric vehicles – Training curriculum selected and requested from the mechanics. Free On-Line training available through our STARS access through Ford –On Going Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* ‘‘In-House Ford warranty training and connectivity-ongoing –Executive Assistant Tammy Acevedo is training to be the Ford Warranty Administrator for Monroe County Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training – On Going. Fleet cross training and refresher training – On Going. Catered lunch held for Norman recognizing is 30 years of service FLAGFA.org conference attended by Daryl and Bill 27 Qbdlfu!Qh/!3116 P/2/b Other Fleet Items: Ford Recall involves major frame reinforcement, effects three aerial bucket trucks. One truck is at a dealer and two trucks are going to be done “In-House”. New Fleet fillable PDF PM Report created Monroe County Fleet Management is providing Maintenance, Repairs and Ford “In- House” warranty work for the following agencies: 1. The City of Key Colony Beach’s Public Works and Law Enforcement vehicles. 2. The City of Marathon’s Fire Rescueand Law Enforcement vehicles 3. Keys Energy 4. The Monroe County School District In discussion with FHP to perform Speedo Cal In discussion with FWC to perform Speedo Cal Checking into City of Layton fleet maintenance program Checking into Villages of Islamorada fleet maintenance program Checking into the Florida Keys Aqueduct Authority fleet maintenance program Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their E.V.T. certifications. - On Going Mentoring Working with and coordinating “In-House” Ford Warranty repairs and claim submissions for MCFR mechanics so the work can stay internal – On Going Mentoring Working with mechanic Joe Maus at MCFR and verified that the new alignment lift for Rockland Key will support the Ford F550 ambulance chassis when needed. Bill Uptegrove was able to setup MCFR with tires off of the Florida State Contract Pricing – On Going Mentoring Monroe County Working with and coordinating training for MCFRmechanics Joe Maus and Robert Egger. Both are now under the Ford STARS training and both have access to all Ford Service publications to support their operations. – On Going Mentoring Fleet Management “In-house” Ford Warranty program on paid warranty claims to date is $18,022.71 Trying to address flooding at PK Garage, Talked with Roads & Bridges Upper Keys and the site is to be evaluated to determine proper course of action. Created three (3) binders, one for each garage with needed information on how toaddress items like injuries, emergencies and contact information to perform daily duties in the absence of the Mechanic Leads. The Holidays brought this concern to light. Hold monthly Administrative Staff meeting Garage Inspections to be held Monthly Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Replacement of vehicle lifts at all garages- On Going of this Safety Item. Research Florida law in relation to in-house vehicle lift inspection and repair – Reviewing OSHA information. Work in Progress Revise vehicle numbering system for County vehicles – On Going. Mandatory Take home vehicles for on-call mechanics – On Going. Provide strategic plan monthly safety reminders-eco driving instructions, etc.- Distributing to All Users – On Going Re-implementing garage weekly communications meetings – On Going. Reorganizing Fleet Staff duties, responsibilities, and direct reports – On Going. Replace old, three outdated garage shop trucks-pending. 28 Qbdlfu!Qh/!3117 P/2/b Replacing defective license tags for various Department vehicles -On Going Replacing old worn-out vehicle decals for various County Departments – On Going Researching MSDS availability on web-pending www.msds.com/ Three garages combined opened and/or completed approximately (454) work orders. Updating Risk Department; advising of added and deleted units for insurance purpose - On Going Verified toll by plate invoices for various Departments - On Going New CDL Testing program offered at the College of the Florida Keys KW Campus. Sending CDL driving exams to the KW campus, CDL Background and fingerprints are performed at the Big Pine Licensing Facility now. Will most likely end soon, (at this time) they will not be able to do test on individuals if their permit was issued AFTER 2-7 due to a new testing procedure??? Verify mechanics CDL driver license and endorsements- – Verified and scheduled for exams – On Going. Communicating with Transportation Dept regarding specialized PMI program in progress and data is imported to the FASTER Work-Order of that Asset. Less than 24 down time of is 94.59%, equates to more vehicles are repaired and back at work in under 24 hours Monitoring garage work orders-actives, finished, deferred, closed, Indirect Labor of 33.31% and Direct Labor of 66.69%. – On Going Created a FASTER Dashboard to monitor all four shops top ten Key Performance Indicators (KPI’s) Schedule Repairs of 76.74% verses Non-Schedule of 23.26% Repairs Scheduled with IT to update the FASTER Dashboard and the FASTER Win to 7.0 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* 29 Qbdlfu!Qh/!3118 P/2/b Employee Services- March, 2022 Employee Benefits Department 1.!Distribution of Weekly Benefits-Eblasts (3): FL Blue Better You 5 Week Lifestyle Nutrition Webinar (03/01/2022); Quantum EAP March Newsletters (03/09/2022); New Quest Location in Key West (03/29/2022) 2.!Biweekly conference call with benefits consulting team 3.!Monthly conference call with ClearTrack HR 4.!Weekly Employee Benefits Meetings 5.!Weekly Conference Call with Kelly Cummings, HR Executive Administrator 6.!Employee Services Monthly Meeting 7.!End-of-Year Benefits Plan Review Meeting with Gallagher Benefits Consultants 8.!Airtame and Polycom Training 9.!Workday - Coordination with ClearTrack for File Prep 10.!Phone support to general benefit questions 11.!Phone/in-person 4) 12.!2022 FMLA Tracking 13.!Processing of MN Life Claims 14.!Processing of MN Supplemental Life Open Enrollment Applications 15.!EGWP Age-In Census/Action Memos 16.!Extensive Rx Support 17.!Minnesota Supplemental Life Insurance Audit 18.!Employer-paid Group Life Beneficiary Designation Form Audit 19.!BerryDunn Analysis Report Rebuttal Meeting 20.!SHOWBenefits Mobile Solution Demo and Review 21.!FY2023 Budget Preparation Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Qbdlfu!Qh/!3119 P/2/b Employee Benefits Department 2020/2021 Monthly Report APRIL MAY JUNE JULY AUGUST SEPT 15 9 8 26 16 12 NEW HIRES 9 15 14 11 11 17 TERMINATIONS 3 1 1 4 3 2 NEW RETIREES MEDICAL 0 0 1 0 0 1 NEW RETIREES LIFE ONLY 4 0 5 1 0 2 DECEASED # LIFE CLAIMS 6 13 11 9 8 13 OTHER COVERAGE CHANGES 6 4 9 5 8 14 ACCOUNT CHANGES 1642 1642 1642 1642 1642 1642 ACTIVE WITH MEDICAL 120 120 120 120 120 120 ACTIVE NONMEDICAL 278 278 278 278 278 278 RETIREES WITH MEDICAL 96 96 96 96 96 96 RETIREES DVL ONLY 12 12 12 12 12 12 RETIREES WITH LIFE ONLY 5 5 5 5 5 5 SURVIVING SPOUSE 2 4 4 4 5 7 COBRA 0 0 0 0 0 0 WAIVER OF PREMIUM LIFE INS OCT NOV DEC JAN FEB MARCH 22 9 22 16 14 22 NEW HIRES 11 19 14 11 16 9 TERMINATIONS 1 0 3 1 4 3 NEW RETIREES MEDICAL 0 0 0 0 1 0 NEW RETIREES LIFE ONLY 4 0 1 0 1 3 DECEASED # LIFE CLAIMS 9 5 9 8 10 3 OTHER COVERAGE CHANGES 10 5 5 7 12 6 ACCOUNT CHANGES 1642 1642 1642 1642 1642 1172 ACTIVE WITH MEDICAL 120 120 120 120 120 104 ACTIVE NONMEDICAL 278 278 278 278 278 206 RETIREES WITH MEDICAL 96 96 96 96 96 195 RETIREES DVL ONLY Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* 12 12 12 12 12 105 RETIREES WITH LIFE ONLY 5 5 5 5 5 5 SURVIVING SPOUSE 0 6 5 4 4 4 COBRA 0 0 0 0 0 0 WAIVER OF PREMIUM LIFE INS Qbdlfu!Qh/!311: P/2/b Human Resources !Worked on employee verifications for employment !Worked on updating several job descriptions with departments to help with employee re-classes and equity adjustments !Met with several departments on HR issues !Met to discuss another Evergreen study !Worked on Budget preparation for HR budget !Met to discuss Workday HR training !Met with Gallagher on possibility of meeting with the Fire Rescue Department for a Conflict Resolution assessment !Attended training on Polycom and Airtame !Worked on Workday Performance Review system !Reviewed Berry Dunn report !Met on and had a discussion on Uniform Policy !Initiated Sick Leave Pool open enrollment Recruiting: !In March, 2022, the County had 34 open positions for which we received 109 total applicants; 17 internal and 92 external. !Of the 109 total applicants, 90 were deemed to have met the minimum requirements for the positions to which they applied, and 19 did not qualify. !Of our 109 applicants 33 people reapplied. !Total 29 current openings 1 re-posting from a previous posting, 9 were new postings during the month of March, 2022. Turnovers: !We had 7 new hires (0 Temporary) and 4 promotions. !We had a total of 5 resignations/retirements/terminations and 0 deceased for the month of March, 2022. !Resignations-average year-to-date: 1.66% Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* !Retirements-average year-to-date: 0.66% Qbdlfu!Qh/!3121 P/2/b Countywide Turnover by Month Avg. HeadcountJanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 51320155710612738682478 5252016644671034799473 5332017108103947117410386 53820181064611665477173 52620197511144312635566 5512020676238281285269 5972021435466576103362 603202245500000000014 JanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 20150.97%1.36%1.95%1.17%2.34%1.36%0.58%1.56%1.17%1.56%0.39%0.78%15.20% 20161.14%0.76%0.76%1.14%1.33%1.90%0.57%0.76%1.33%1.71%1.71%0.76%13.90% 20171.88%1.50%1.88%0.56%1.69%0.75%1.31%2.06%1.31%0.75%1.88%0.56%16.14% 20181.86%1.12%0.74%1.12%2.04%1.12%1.12%0.93%0.74%1.30%1.30%0.19%13.57% 20191.33%0.95%2.09%0.19%0.76%0.76%0.57%2.28%1.14%0.57%0.95%0.95%12.55% 20201.09%1.27%1.09%0.36%0.54%1.45%0.36%1.45%2.18%1.45%0.91%0.36%12.52% 20210.73%0.54%0.91%0.73%1.09%1.09%0.91%1.27%1.09%1.81%0.54%0.54%10.39% 20220.73%0.91%0.91%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%2.32% Resignations and Terminations by Month Avg. HeadcountJanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 513201545948528462461 525201643256533677253 533201775825269547363 538201893349864345159 5262019638143311425454 5512020464128161053252 597202122333556572245 603202233410 JanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 20150.78%0.97%1.75%0.78%1.56%0.97%0.39%1.56%0.78%1.17%0.39%0.78%11.89% 20160.76%0.57%0.38%0.95%1.14%0.95%0.57%0.57%1.14%1.33%1.33%0.38%10.10% 20171.31%0.94%1.50%0.38%0.94%0.38%1.13%1.69%0.94%0.75%1.31%0.56%11.82% 20181.67%0.56%0.56%0.74%1.67%1.49%1.12%0.74%0.56%0.74%0.93%0.19%10.97% 20191.14%0.57%1.52%0.19%0.76%0.57%0.57%2.09%0.76%0.38%0.95%0.76%10.27% 20200.73%1.09%0.73%0.18%0.36%1.45%0.18%1.09%1.81%0.91%0.91%0.36%9.44% 20210.36%0.36%0.54%0.54%0.54%0.91%0.91%1.09%0.91%1.27%0.54%0.54%7.54% 20220.54%0.54%0.73%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%1.66% Retirements (and Deaths) By Month Avg. HeadcountJanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 513201512124210210016 525201621211501122220 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* 533201733214212203023 538201813122201132018 526201912300101210112 551202021411012232019 597202121213101131117 60320221214 JanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 20150.19%0.39%0.19%0.39%0.78%0.39%0.19%0.00%0.39%0.19%0.00%0.00%3.12% 20160.38%0.19%0.38%0.19%0.19%0.95%0.00%0.19%0.19%0.38%0.38%0.38%3.81% 20170.56%0.56%0.38%0.19%0.75%0.38%0.19%0.38%0.38%0.00%0.56%0.00%4.32% 20180.19%0.56%0.19%0.37%0.37%0.37%0.00%0.19%0.19%0.56%0.37%0.00%3.35% 20190.19%0.38%0.57%0.00%0.00%0.19%0.00%0.19%0.38%0.19%0.00%0.19%2.28% 20200.36%0.18%0.73%0.18%0.18%0.00%0.18%0.36%0.36%0.54%0.36%0.00%3.45% 20210.36%0.18%0.36%0.18%0.54%0.00%0.00%0.18%0.18%0.54%0.18%0.00%2.85% 20220.18%0.36%0.18%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.66% Qbdlfu!Qh/!3122 P/2/b Human Resources Turnover Report Termination Date Worker Job Title Primary Termination Reason 3/7/2022 Colton Butler Transportation Retired 3/18/2022 Daymarys Rodriguez Risk Management Resigned Assistant 3/22/2022 Jordan Dewhirst Firefighter EMT Resigned 3/31/2022 Donald Crouch Superintendent Card Sound Retired Operations 3/31/2022 Mary Wingate Chief Operations Retired Floodplain Regulatory Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Qbdlfu!Qh/!3123 P/2/b Human Resources Information Systems Projects started that month 4 1. Workday Video Training Tutorials 2. Intranet site for Workday Resources 3. BerryDunn Summary Memo Feedback 4. Internal Department Training - New Hire Orientation Projects in progress that month 9 1. Workday Support/Training/Testing - ongoing 2. Housing Allowance Policy 3. Security Surveillance Project - ongoing 4. Workday Additional Training Material - ongoing 5. Workday Weekly/Monthly Reports - ongoing 6. Remote Workers department set up and tracking in Workday helpdesk ticket submitted 7. Position ID# editing and tracking for departments 8. Time clock employee enrollment and training 9. Benefits premium refunds setup and completion in Workday Project Finished that month 6 1. Time Clock Implementation coinciding with Workday 2. Department Training completed for Recruiting/Interviewing/Hiring process 3. New Hire Orientation/Compliance Tracking and Reports in Workday - caught up and passed duties onto Megan Fiore- Abreu. 4. Employee Performance Review Workday Testing 5. BerryDunn Summary Memo Feedback 6. Internal Department Training - New Hire Orientation Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Qbdlfu!Qh/!3124 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* P/2/b Safety and Security Office The Safety and Security office continues making progress on the implementation of the Security Plan with Access Control and Video Surveillance solutions being installed at County Facilities. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Qbdlfu!Qh/!313: Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* P/2/b Qbdlfu!Qh/!3141 P/2/b VETERANSAFFAIRS CLIENTSTATISTICALDATA MONTHLYREPORT March22 CLIENTSASSISTED 6! 0§®¤ # ««² ΔΓΒ ЊАЍА #«¨¤³ $ ³ .¤¶ #«¨¤³² ЌЊ &¨¤«£ 6¨²¨³²ΐ #®¬¯¤² ³¨® £ 0¤²¨® &¨«¨¦² ЌЍ Ћ &« ¦ 0±¤²¤³ ³¨® (®¬¤«¤²² 6¤³¤± ² !²²¨²³¤£ Ћ ЌЋБ #®¬¬´¨³¸ )µ®«µ¤¬¤³ "® ±£ ®¥ 6¤³¤± ² !¯¯¤ «² (¤ ±¨¦² Ћ Ќ - ± ³§® -®¡¨«¤ /¥¥¨¢¤ tźƓƓĻķźĻƷƓğƒĻƷĻƩğƓƭƚƓbğƷźƚƓğƌźĻƷƓğƒğƩĻƷĻƩğƓƭ5ğǤ͵ - ©®± #®¬¬´¨³¸ %µ¤³ hƓĻŅźĻƌķǝźƭźƷƷƚƦźƓźĻƷƓğƒĻƷĻƩğƓźƓŷƚƭƦźĭĻĭğƩĻ͵ VETERANSTRANSPORTATIONPROGRAM ВЊ 4± ²¯®±³ ³¨® # ««² ЌЌ 6¤³¤± ² 4± ²¯®±³¤£ MCVADTransp.Resumed10/13/2021 FINANCIALAWARDDATA 2¤³±® ¢³¨µ¤ 0 ¸¬¤³² υЍЋЍͲЉЊЎ͵ЎЏ υЌВБͲЌЍЋ͵ЉЍ 2¤®¢¢´±¨¦ !´ « 0 ¸¬¤³² ThefinancialdatacapturedmonthlywillvaryduetotheVeterans!£¬¨¨²³± ³¨®Ȍ²variabletimeframeinadjudicating Foranyfurtherinformationregardingthisreport,pleasecontactCathyCrane,DirectorofVeteransAffairs@ext.5156 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Qbdlfu!Qh/!3142 P/2/b PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County’s habitat restoration and improvement projects to enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump- out services are provided throughout unincorporated Monroe County; (2) the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and (3) working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Qbdlfu!Qh/!3143 P/2/b Special Note for March, April,May, & June2020: The Monroe County Planning & Environmental Resources rd offices closed effective March 23 in response to the COVID-19 pandemic. Limited applications were accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All applications accepted as of June 1, 2020. Offices fully reopened on April 12, 2021. Planning and Environmental Resources Comparison of Total Annual Applications 1000 900 800 700 600 500 400 300 200 100 0 2010201120122013201420152016*2017*2018*2019*2020*2021*2022* thru Feb. * Includes ROGO Allocation Applications Qbdlfu!Qh/!3144 P/2/b 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 104 Appeals & Settlements 1 1 158 Development Agreements 0 1 001 Environmental Resources 3 3 039 FLUM Amendments 3 1 026 Historic Preservation 4 3 3111 Home Occupation 0 1 001 LDRD 0 2 013 LUD Amendments 3 1 217 Major Conditional Use 0 1 023 Minor Conditional Use 3 4 6316 NROGO 0 0 101 Plats 1 0 023 Pre-App 12 13 19 12 56 Public Assembly1 2 4512 Road Abandonment 0 1 012 ROGO/ROGO Exemptions 50 67 34 66 217 Shoreline Approvals 1 0 001 TDR 0 0 101 Temp Const Staging 0 0 202 Text Amendments8 12 6430 Tier Amendment 1 2 205 Time Extensions 2 0 002 TRE transfer 0 1 304 Vacation Rentals 26 102 265 75 468 Variance 11 8 4629 Variance - Dock (Long) 1 0 012 Variance - PC 0 2 237 Total 132 230 356 193 911 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Qbdlfu!Qh/!3145 P/2/b 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 2 147 Appeals & Settlements 3 14 Development Agreements 3 3 Environmental Resources 6 1 6720 FLUM Amendments 1 1 Historic Preservation 9 4 6625 Home Occupation 11 LDRD 1 135 LUD Amendments 1 1 1 3 Major Conditional Use 1 1 114 Minor Conditional Use 6 1 3 10 NROGO Other Traffic Reviews 22 Plats 4 2 39 Pre-App 14 6 21 14 55 Public Assembly2 1 3 Road Abandonment 1 1 417 ROGO/ROGO Exemptions 47 28 44 45 164 Shoreline Approvals TDR 1 1 Temp Const Staging Text Amendments2 8 2315 Tier Amendment 1 1 Time Extensions 3 2 117 TRE transfer Vacation Rentals 63 59 70 72 264 Variance 3 2 7416 Variance - Dock (Long) 3 3 Variance - PC 415 Total 168 121 177 105 635 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Qbdlfu!Qh/!3146 P/2/b 2021 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 214 Appeals & Settlements 2 2 138 Development Agreements 1 1 Environmental Resources 7 6 10 730 FLUM Amendments Historic Preservation 6 9 8528 Home Occupation 22 LDRD 1 2 3 LUD Amendments Major Conditional Use 1 135 Minor Conditional Use 3 4 4516 NROGO Other Traffic Reviews 1 315 Plats 1 45 Pre-App 17 24 22 17 80 Public Assembly 2 237 Road Abandonment 1 1 2 ROGO/ROGO Exemptions 55 58 80 68 261 Shoreline Approvals TDR Temp Const Staging 2 2 Text Amendments 2 518 Tier Amendment 1 1 Time Extensions 617 TRE transfer 1 1 Vacation Rentals 40 75 66 74 255 Variance 8 8 911 42 Variance - Dock (Long) 1 1 2 Variance - PC 4 48 Total 144 198 225 203 770 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Qbdlfu!Qh/!3147 P/2/b 2022 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 1 Appeals & Settlements Development Agreements Environmental Resources 2 2 FLUM Amendments Historic Preservation 6 6 Home Occupation LDRD 1 1 LUD Amendments Major Conditional Use Minor Conditional Use NROGO Other Traffic Reviews 2 2 Plats Pre-App 10 10 Public Assembly2 2 Road Abandonment ROGO/ROGO Exemptions 45 45 Shoreline Approvals TDR Temp Const Staging Text Amendments1 1 Tier Amendment Time Extensions TRE transfer Vacation Rentals 37 37 Variance 3 3 Variance - Dock (Long) Variance - PC Total 110 110 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Qbdlfu!Qh/!3148 P/2/b 2017 Feb Planning & Environmental Resources Applications 2018 Feb Year to Date through 2019 Feb 2020 Feb Feb 2017 vs Feb 2018 vs Feb 2019 vs Feb 2020 vs Feb 2021 vs Feb 2022 2021 Feb 2022 Feb 8 6 4 2 0 Chart excludes: Pre-Apps, ROGO, ROGO Exemptions, Vacation Rentals & Vacation Rental Exemptions Qbdlfu!Qh/!3149 P/2/b 2017 Feb Planning & Environmental Resources 2018 Feb Pre-Apps, ROGO & Vacation Rentals Application 2019 Feb 2020 Feb Year to Date through 2021 Feb Feb 2017 vs Feb 2018 vs Feb 2019 vs Feb 2020 vs Feb 2021 vs Feb 2022 2022 Feb 35 30 25 20 15 10 5 0 Qbdlfu!Qh/!314: P/2/b Qbdlfu!Qh/!3151 P/2/b GIS Accomplishments – February 2022 GIS Projects - Data/Map Requests/Technical/Web App Development - Oracle APO Project–Planning -Karen Pleasant – Oracle Consultants - Key West Harbor Project – GIS Mapping – Marine Resources – Celia Hitchins - Private – Vacant Lands – GIS Updates–MCLA – Christine Hurley - LiDAR Data Research – Engineering – Judith Clarke - Parks Project – Meeting – Kimberly Matthews - Elevation Certificates – GIS Updates - Building Footprints – GIS Updates - FLUM/LUD/Tier Amendments – Mapping – Planning Physical Address Assignments: 5 GIS Data Requests: 4 Public Planning & Environmental Map App Usage – February 2022 Qbdlfu!Qh/!3152 P/2/b Marine Resources Office - Accomplishments- March 2021 through February 2022 Channel Marker Program: Channel Marker/Buoy Replacements 16 14 15 12 10 11 8 8 6 4 2 002000000 0 MarAprMayJuneJulyAugSeptOctNovDecJanFeb 20212022 MonthChannel Marker/Buoy Replacement Costs Mar '21 $0.00 Apr $0.00 May $8,900.00 June $0.00 July$15,540.00 Aug $0.00 Sept $14,347.00 Oct $0.00 Nov $0.00 Dec $0.00 Jan '22 $0.00 Feb $40,774.00 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Total $79,561.00 Total annual costs for marker/buoy replacements for the past twelve-month period were significantly higher than the cost during the same timeframe in 2021 ($26,037) due to routine maintenance needs. Qbdlfu!Qh/!3153 P/2/b Derelict Vessel Program: Derelict Vessels Removed = 85 20 18 16 12 13 121212 8 8 6 4 12100 0 MarAprMayJuneJulyAugSeptOctNovDecJanFeb 20212022 Month Derelict Vessel Removal Costs $97,668.00 March 2021 $68,584.00 April $7,600.00 May $28,325.00 June $3,415.00 July $70,615.00 August $76,638.00 September $0.00 October $0.00 November $56,101.00 December $99,993.00 January 2022 $13,438.00 February $522,377.00 Total Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* There were a total of 85vessels removed in the past twelve-month period with significantly highercosts compared to the same timeframe in 2021($290,483). However, 59of these vessels were grant-funded through the FWC Derelict Vessel Removal Grant Program which represents a cost savings of $399,631to the County (or 74% of total expenditures) in the past twelve-month period. These costs are included in the table above. Qbdlfu!Qh/!3154 P/2/b CODE COMPLIANCE DEPARTMENT ACTIVITY FEB 01, 2022 - FEB 28, 2022 The Code Compliance Department responds to complaints received from various sources, walk- ins, phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. Qbdlfu!Qh/!3155 P/2/b Qbdlfu!Qh/!3156 P/2/b Qbdlfu!Qh/!3157 P/2/b Qbdlfu!Qh/!3158 P/2/b Qbdlfu!Qh/!3159 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* P/2/b Qbdlfu!Qh/!315: Ending FB ,146,8272,252,3342,325,132,146,8272,252,3342,325,132 0000 22,665158,51518,818160,81531,08223,80026,5262,46031,02923,80026,5522,460 2,296,7441,928,2352,161,6222,134,999 3,347,0252,319,4092,086,7502,180,4402,295,814 142,873 44,258 97,863 57,203 3,2691,000 44,930571,364 101,908 700,000 81,523 6,26340,00046,57781,79725,44422,89416,5127,2364,0952,9294,1947,98014,348 138,233 80,00082,143 BUILDING FUND - 180 BUDGETED REVENUE ANALYSIS 33,00040,07340,07333,00030,90533,42923,17720,82539,19042,57332,43014,6248,28310,83610,050 40,0003,980 FOR THE BUDGET YEAR ENDING SEPTEMBER 30, 2022(289,650)(288,650) 1,461,5571,045,395 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS (9,581) U:\\Budget and Finance\\OMB\\BUDGET\\FY 23 BUDGET FOLDER\\Fund Balance\\FY23 - Funds 153 157 158 160 163 164 1803/9/20223:18 PM 0138,2330700,00044,93000571,36400 38,00031,35012,202 20222022202220212021202120202019201820172016201520142013201220112010114,00051,898120,000124,320124,364120,000111,582121,645106,479112,964116,93187,36085,50262,11147,59953,0784,920 YearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYearYear Fiscal FiscalFiscal Fiscal FiscalFiscal FiscalFiscalFiscalFiscalFiscalFiscalFiscalFiscalFiscalFiscalFiscal 5,503,3502,181,2035,793,0006,044,8166,188,5195,773,0005,967,7385,757,0434,988,3294,662,9745,505,2953,940,0033,469,0532,399,07425,503,3502,181,2036,964,9076,044,8166,188,5196,529,7455,967,7385,757,043 4,988,3294,662,9745,505,2953,940,0033,469,0532,399,0742 EstimatedYTDAdoptedEstimatedActualAdoptedActualActualActualActualActualActualActualActualActualActualActual 5,320,0002,126,6845,600,0005,876,4435,879,5855,580,0005,078,6745,471,9744,833,2284,506,2914,761,2973,801,834 389002389001 361005GI 322005SG5,225,0002,099,1195,500,0005,845,8655,848,4985,500,0004,996,5315,390,4514,731,3214,449,0884,663,4353,757,5763,204,153322103SG95,00027,565100,00030,57831,088341904SG47,50022,39650,00050,59750, 61650,00045,43849,93543,75155,58658,45343,67942,793341905SG341908SG66,50029,50270,00073,72373,74870,00066,14371,71062,72857,37858,47843,68142,709364001GF 381136GT381304GT 369001GM 3/9/2022 15:14 Total Svcs-Quasi Fee/Charges Revenues: Building PermitsBldg Pmt Competency (every 2 years) Total Licenses/Permits Serv-Other Radon FeesServ-Other-Planning FeesServ-Other Cert Prog Fees Investment IncomeDisposition of Fixed AssetsMiscellaneous Revenue Trsf Fm Emp. Fair Share Housing-136Trsf Fm 125Trsf Fm 304 Trsf Fm Subtotal RevenuesBalance Fund Forward(LESS 5% Florida Statute)Building MSTU Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* P/2/b 69,350 Qbdlfu!Qh/!3161 20222022 114,000 (972,243) 5,320,0005,503,3505,503,350 EstimatedEstimated 2,621 67,567 51,898 20222022 YTDYTD 2,126,6842,181,2032,181,203 (0) 44,05373,00072,80432,09814,24630,49390,00090,00014,36585,500 2021202220212022 124,320120,000184,159538,659538,659 2,307,3353,401,9533,401,9533,401,9536,044,8166,964,9072,181,2035,503,3505,498,6786,964,9072,113,6366,475,5932,853,4733,401,9533,469,5202,429,7115,876,4435,600,0006,044,8165,793,0006,044,8166,964,9075 ,151,7156,127,3062,085,0255,820,9415,498,6786,964,9072,113,6366,475,593 EstimatedAdoptedEstimatedAdopted 46,33633,38254,732 124,364184,159 20212021 ActualActual 2,307,3356,188,5195,093,9013,401,953 1,094,618546,138 5,879,5856,050,2866,188,5194,821,6285,093,901 (0) 73,00072,80490,00050,00030,000 120,000981,067146,844538,659 20212021 (288,650)(289,650) AdoptedAdopted 2,307,3356,529,7456,529,7452,307,3355,580,0005,773,0001,045,3951,461,5576,529,7454,797,2156,529,745 146,910 60,15962,04574,509 0044,930700,000138,233 (294,053)(1,112,808)(461,882) 571,364509,033509,033538,659538,659 893,2891,151,1602,018,3982,596,1874,029,1683,735,1162,622,3072,160,425 257,871867,238577,7891,432,981 2,399,0743,469,0533,940,0034,933,9314,662,9744,988,3295,712,1135,267,737 893,2891,151,1602,018,3992,596,1874,029,1683,735,1162,622,3072,160,4252,307,335 U:\\Budget and Finance\\OMB\\BUDGET\\FY 23 BUDGET FOLDER\\Fund Balance\\FY23 - Funds 153 157 158 160 163 164 1803/9/20223:18 PM 1,3519,6775,95143,72678,15278,2858,90281,82559,89474,235 53,07847,59962,11185,50287,360116,931112,964106,479121,645111,58118,81612,47817,55336,52650,80955,70243,71948,621118,49577,482 2011201220132014201520162017201820192020 956,559 1,056,956956,5592,180,4402,086,7502,319,4093,347,0253,801,8344,761,2974,506,2914,833,2285,471,9745,078,674 2,252,3342,146,827 2,252,3342,146,8272,399,0743,469,0533,940,0035,505,2954,662,9744,988,3295 ,757,0435,967,7372,351,3802,200,4202,135,2512,558,0883,284,0623,484,9954,439,0925,959,1545,558,3295,133,4242,352,7312,210,0972,141,2022,601,8143,362,2144,072,3134,957,0266,101,1396,218,9275,820,827 1% 20102011201220132014201520162017201820192020 ActualActualActualActualActualActualActualActualActualActualActual (199,847)(100,397)(63,270) 1,256,8032,325,1322,252,3342,146,8272,399,0743,469,0533,940,0035,505,2954,662,9744,988,3295,757,0435,967,7372,524,9792,352,7312,210,0972,141,2022,601,8143,362,2144,072,3134,957,0266,101,1396,218,9275 ,820,8271,056,956 Subtotal Building Fund - Fund 180 Revenues:ActualActualActualActualActualActualActualActualActualActual Licenses/PermitsSvcs-Quasi Fee/ChargesOther RevenueTransfers InLess 5% Fund Bal Fwd Appropriations:Opera ting -52502Building Legal -67506Building Refund -54501Cash Balance 85565-991 Transfers Out 86553-910Contingency 85565-990/995 Building Fund -180 Fund Balance Forward CalculationFiscal YearAudited Fund Bal Prior YearRevenueExpensesEstimated Ending Fund BalanceTotalTotal Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* P/2/b Qbdlfu!Qh/!3162 0000 $0.00$0.00$0.00 ))))) $14,115.62$14,115.62$44,455.00 $172,896.00$172,896.00$105,641.00$211,215.00$316,856.00$112,488.00$156,943.00 $660,810.62 N/A TO BE PERMITTEDTO BE PERMITTEDTO BE PERMITTEDTO BE PERMITTEDTO BE PERMITTED ((((( WAIVERS APPROVED BY BOCC WAIVERS APPROVED BY BOCC WAIVERS APPROVED BY BOCC WAIVERS APPROVED BY BOCC WAIVERS APPROVED BY BOCC PROJECTED OUTSTANDING FEE PROJECTED OUTSTANDING FEE PROJECTED OUTSTANDING FEE PROJECTED OUTSTANDING FEE PROJECTED OUTSTANDING FEE $0.00$0.00$0.00$0.00$0.00$0.00 $6,062.80 $4,609.38 $81,985.82$44,929.60$43,119.02 $66,801.48$33,836.72$19,442.47 $236,405.59$361,095.64 AS OF AS OF AS OF AS OF AS OF $1,021,439.22$1,021,439.22 Permit Fees Permit Fees Permit Fees Permit Fees Permit Fees Waived (*Actual) Waived (*Actual) Waived (*Actual) Waived (*Actual) Waived (*Actual) FEBRUARY 2022FEBRUARY 2022FEBRUARY 2022 FEBRUARY, 2022 FEBRUARY, 2022 $18,725$57,712$28,856$18,749 $6,062.80 $192,381$316,423 $7,455.00 $85,200.00$94,680.00 $17,808.00$25,263.00 $751,521.57 $571,364.00 $172,896.00$358,838.80 $530,712.00$105,641.00$211,215.00$847,568.00 $1,211,192.11 $1,391,349.68 TOTAL (*Estimated amounts)(*Estimated amounts)(*Estimated amounts)(*Estimated amounts)(*Estimated amounts) BOCC Waiver Amount BOCC Waiver Amount BOCC Waiver Amount BOCC Waiver Amount BOCC Waiver Amount OUTSTANDING: 1 XXXXXX CLOSEDCLOSEDCLOSEDCLOSEDCLOSED XXXX ISSUEDISSUEDISSUEDISSUEDISSUED XXX APPLIEDAPPLIEDAPPLIEDAPPLIEDAPPLIED 2 XXX DDDDD NOT NOT NOT NOT NOT RECEIVERECEIVERECEIVERECEIVERECEIVE 103845 12251657142812 280 # of # of # of # of # of 465 UNITSUNITSUNITSUNITSUNITS AFFORDABLE AFFORDABLE AFFORDABLE AFFORDABLE AFFORDABLE AFFORDABLE HOUSING FEE WAIVERS : less funds returned to Fund 180: less funds returned to Fund 180 TOTAL AFFORDABLE UNITS (since FY19): All prior Affordable Housing projects Affordable Housing projects Credit Funds not returned:FL Keys Community Land Trust (Seahorse Cottages) Habitat-Hibiscus LaneLand Authority (applied not issued see 12/8/21)Monroe County Credit Monroe County-Tiny Home Project (Key Largo-complete; Ramrod, & Cudjoe-not received)Mobile Homes Holdings Coco, LLCMobile Homes Holdings Suncrest, LLC Tom Ryan, Inc.Quarry III Wrecker's CayConch Republic Housing Alliance LLC (Seahorse Cottages) (NOTE: Waiver for 26 units but Res. 028-2019 previously approved by BOCC on 1/23/19 was for 12 of these 26 units)(Waiver for $202,348 same situation $105,641 net only for 14 units)Riehl Alice Living TrustLand Authority - (2-Bed 1-Bath Units replacing those 2-Bed 1-Bath Units approved 7/17/2019 Waiver therefore $112,488 - $94,680 = $17,808)Florida Keys Community Land Trust, Inc. ($44,455 - $29,500 waived in august 2018 and - $7,500 waived in September 2018 = $7,455 to be waived)Once "ISSUED": enter actual amount being waivedOnce "CLOSED": update outstanding amount to $0. FY19 FEE WAIVERS-AFFORDABLE FY19 (10/18-9/19) FEE WAIVERS-AFFORDABLE-PRIOR TO FY19 FEE WAIVERS-AFFORDABLE FY20 (10/19-9/20)FEE WAIVERS-AFFORDABLE FY21 (10/20-9/21)FEE WAIVERS-AFFORDABLE FY22 (10/21-9/22) ISSUED COMPLETE APPLICATION RECEIVED PROJECT TO BE RECEIVED Prior to FY18FY18FY16 Total-Prior to FY19 1/23/20194/17/20197/17/20197/17/2019 Total-FY19:10/16/20194/15/20204/15/20205/20/20205/20/2020 Total-FY20:11/17/2020 2/17/20219/15/2021Total-FY21:12/8/20211/ 22/2022 Total-FY22:NOTE: Suncrest at application in FY20 (rather than at issued FY21) P/2/b Feb 2022 Total Issued Permits by Fiscal Year 9,484 10,000 9,000 7,525 8,000 6,651 7,000 6,004 5,377 6,000 4,7984,796 4,743 4,352 5,000 4,000 3,000 1,901 2,000 1,000 0 FY12-13FY13-14FY14-15FY15- 16FY16-17 *FY17-18 *FY18-19FY19-20**FY20-21FYTD21-22 * FY16-17, FY17-18: No Permit Revenue in September 2017, and waived just under $2,058,000 in permit fees representing over 4,200 permits (total job value for these permits approximately $76,437,000) from September 2017 thru February 2018 due to Hurricane Irma. **FYR19-20 Office Closure due to COVID-19 as of March 23, 2020. Feb 2022 Total Job Value for Issued Permits by Fiscal Year $375.M $400.M $335.9M $308.9M $350.M $284.7M $300.M $255.7M $254.3M $250.M $189.M $179.M $200.M $135.7M $150.M $117.9M $100.M $50.M $.M FY12-13FY13-14FY14-15FY15- 16FY16-17 *FY17-18 *FY18-19FY19-20**FY20-21FYTD21-22 * FY16-17, FY17-18: No Permit Revenue in September 2017, and waived just under $2,058,000 in permit fees representing over 4,200 permits (total job value for these permits approximately $76,437,000) from September 2017 thru February 2018 due to Hurricane Irma. **FYR19-20 Office Closure due to COVID-19 as of March 23, 2020. Qbdlfu!Qh/!3163 P/2/b Qbdlfu!Qh/!3164 P/2/b Feb 2022 Total Number of Plan Reviews on Applied Permits by Fiscal Year (All Disciplines) 34,352 35000 28,401 28,055 30000 24,363 20,656 20,628 25000 18,557 20000 16,210 13,289 15000 10,696 10000 5000 0 Excludes"N/A" and Logged CSR "L" resulted reviews *FY16-17: No Plan Reviews in September 2017 due to Hurricane Irma ** FY17-18: Plan review included those for over 4,200 permits related to damage caused by Hurricane Irma Qbdlfu!Qh/!3165 P/2/b Feb 2022 Total Number of Inspections on Permits by Fiscal Year (All Disciplines) 39,327 40,000 35,631 35,666 34,736 32,314 31,027 35,000 26,550 30,000 22,414 25,000 19,013 20,000 13,903 15,000 10,000 5,000 - Excludes"N/A" inspections Note: Implementation of IVR system reduced the number of inspection types starting in FY12-13 *FY16-17: No Inspections in September 2017 due to Hurricane Irma **FY17-18: Number of inspections indicates much lower increase from previous year as compared to plan reviews – this is due in part to over 4,200 Hurricane Irma related permits were required all plan reviews while requiring a lower than normal number of related inspections, such as roofs and replacement A/C. Qbdlfu!Qh/!3166 P/2/b Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Qbdlfu!Qh/!3167 P/2/b Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Qbdlfu!Qh/!3168 P/2/b Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* Qbdlfu!Qh/!3169 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu!gps!Bqsjm!3133* NUMBER OF APPLICATIONS