Item C29 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting bate:—aW=tffiz12Qn— Division: Public Works
Bulk Item: Yes X No Department. Correction.Facilities
Staff Contact Person: Robert Stone 30�5 289-6077
AGENDA ITEM WORDING: Approval to exercise the second renewal option of the contract with
Siemens Industry, Inc. for the testing, certification, and maintenance of the Monroe County Detention
Center's fire alarm system, building automation system, and smoke control system; the Sheriffs
Administration Building's fire alarm system and building automation system; the Juvenile Justice
Center's fire alarm system and building automation system; the Courthouse Annex's fire alarm system,
the marathon Goverment Center building automation system and Crawl Key Medical Examiner's
Office Building Automation System(HVAC).
ITEM BACKGROUND: The contract with Siemens Industry, Inc. provides for three one-year
renewal options and an increase in quarterly payment in accordance with the percentage change in the
U,S.Department of Commerce Consumer Price Index(CPI-U) for all Urban Consumers as reported by the U.S.
Bureau of Labor Statistics at December 31 of the previous year of 1.7%.
PREVIOUS RELEVANT BOCC ACTION: On October 19, 2011, the BCC approved award of
bid and execute a new contract with Siemens Industry, Inc. On September 21, 2012, the BOCC
approved an amendment and first renewal agreement.
CONTRACT/AGREEMENT CHANGES: Contract renewal will commence October 1, 2013 and
terminate September 30, 2014; quarterly payments will increase by 1.7% CPI-U from $36,687.13
($154,748.51 annually) to$39,344.81 ($157,379.24 annually).
STAFF RECOMMENDATIONS: Approval,
TOTAL COST: $157-379-74 n1im BUDGETED: Yes X NO
Additional services not to exceed$60,000
COST TO COUNTY: Lme SOURCE OF FUNDS: Fines and For&_itures
101-20505-530340
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing— Risk Management
71
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
Revised 2/05
rIONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Y
Contract with: Siemens Industry, Inc. Contract
Effective Date: October 1,2013
;Expiration Date: September 0, 014
Contract Purpose/Description:.
Second Renewal Agreement for the testing,certification and maintenance of the
Detention Center's fine alarm system, building automation system,and smoke control
system;the Juvenile Justice Center's fire alarmm system and building automation system,
the Sheriff Administration Building's fire alarm system and building automation system,
the Courthouse Annex fire alarm.system,Marathon Government Center's building.
automation system, and Crawl Key Medical Examiner's Office Building Automation
System(IIVAQ.
Contract Manager: Alice Steryou - 4549 Facilities M,aint/Sto 4
(Name) (Ext.) (Department/Stop
for BOCC meeting on 09/17/1 A enda Deadline: 09/0 /1
CONTRACT COSTS
Total Dollar Value of Contract: $157,379.24+ Current Year Portion: S -0-
repairs n/t/e
60,000
Budgeted? YesN No D Account Codes: 101- 050 - 1J-—
Grant: NIA _ ..
County Match: l N/A - -.
ADDITIONAL COSTS
Estimated Ongoing Costs: /yr For:
1 of included in dollar value above e .maintenance,utilities,janitorial,salaries etc.
CONTRACT REVIEW
Changes Date Out
ate In Needed Reviewer
Division Director, ,�: � Yes[
Risk Management a F Yes[]No
O.M.B./Purchasing 13 Yes[]NoE 'f k .,0, ,,,
/ w , z..,r
County Attorney w$, Yes[l N,0 x
W
Comments: "W
a
F,
ORB Form Revised 2/27101 MCP#2
SECOND RENEWAL AGREEMENT
TESTING CERTIFICATION, AND MAINTENANCI=
MONROF COUNTY DE"E FNTION (-AI:N VER: FIRE; ALARM SYSTEM• APOGEE
131111.I)ING AI JTOMATION SYS-I'F:M 01VAC). ANI) SMOKE: CONTROI, SYSTEM
5I1E:RIFF'S ADM INISTKATION Bt.111.DING: FIRE AI.•ARM SYSTEM AND 13ClI_DINC=
AUTOMATION SYS'I'1-.M (11VAC)
KEY WEST C O11RTHOUSE ANNEX: FIRE ALARM SYSTEM
MONROE COUNTY JUVENILE 1USTICI= BUILD1N(i: FIRE ALARM SYSTFM AND
BUILDING AUTOMATION SYSTEM
MONROE COUNTY (MARATHON) GOV ERN M EN-I' CE NI'ER: BU11,1)ING
ALITOMATION SYSTEM
CRAWL. K1:Y MEDICAL EXAMINER'S 0Ff'ECI: BIIILDENG AUTOMATION SYSTEM (HVAC)
"TE{IS SECOND RENEWAL WAL AGRE'EMI NT is made and entered into this ___ day of
September. 2013. between MONROE: CDl_.INTY (hereinafter "County' or "Owner"). a political
subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West FI., 33040 and
S1F:ME:NS INDUSTRY. INC„ (formerly known as SIEMENS BUILDING TECHNOLOGIES, INC'.).
(hereinafter "Contractor"). a Florida corporation, whose address is 10 11 1 Business Drive. Miramar. FL
33025.
WHEREAS,REAS, the parties hereto did on October 19. 2011 enter into a testing_ certifications and
maintenance: agreement (hereinafter"Original Agreement"). and
WHEREAS. on September 21. 2012 the BOCC approved an amendment and first renewal
agreement. and
W'HE:RE:AS_ the parties have found the Original Agreement to be mutually beneficial; and
WHEREAS, the parties have found the amendment and first renewal agreement to be mutually
beneficial and:
WHEREAS, both parties find that it would be mutually beneficial to enter this second renewal
agreement: now therefore;
IN CONSIE)E:RATION of the mutual promises and covenants set forth below. the parties agree
as follows:
1. In accordance with Paragraph 5. 111RM ()l. AC;REEMI-:NI. the County exercises the
second of three (3) one-year options to renew the Original Agreement. This term will commence on
October 1, 2013 and terminate September 30, 2014. and the amount shall be adjusted in accordance
annually with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI-
t1) for all Urban Consumers as reported by the t1.S. Bureau of Labor Statistics at December 31 of the
previous year of 1.7%.
2. Paragraph 4. subparagraph I). of the original agreement is amended to read as follows:
1) COUNTY iNTY shall pay to the CONTRACTOR for the performance of all services
except those identified herein as "Corrective Maintenance and Component Replacement"
("Additional Services") on a per quarterly, in arrears basis on or before the 1st day of the
following, month in three (3) month periods. The CON1-RAC'I'0R shall invoice the COUNTY
quarterly for the :maintenance and testing performed under the Contract Documents contained
herein. 'I*he Contract amount shall be as stated by the CON'TRAC TOR's proposal as lollow's:
Monroe County Detention Center $75.229.0 3 per year
Sheriff's Administration Building $?0.677.85 per year
Key West Courthouse Annex $ 6,462.09 per year
Monroe County .Juvenile .Justice Building $32,826.87 per year
Monroe County Government Center $14,092.15 per year
Crawl Key Medical Examiner's Office $8,091,25 per year
3. All other provisions of the October 19. 2011 Original Agreement as Amended not inconsistent
herewith. shall remain in full force and effect.
THE REMAINDER OF THIS PAGE HA S BEEN INTENTIONALLY LEFT BLANK.
IN WITNESS Vvlfl:RF01', the parties have herCUnto set their hands and seal. the day and year first
written above-
(SEAL) BOARD 01 COUNTY COMMISSIONERS
ATTES 1 : A M Y IIEAV11_IN. CLERK of NIONRO F COUNTY. FLORIDA
B --- By _
Deputy Clerk Mayor
Date ...-..... ..
SIFM1?NS INDUSTRY. INC.
Witness Printed Name -�--
TODD GALIMIDI
ZONE MANAGER
-1 itfe gTLANTIG .. -_.
Witness Signature
Datc
Witness Printed Name
-.- KAONR C1l1hIT�' A` f `ti
—..-.. F} A 1-0
Witness Signature
AMENDMENT AND FIRST RENEWAL AGREEMENT
TESTING, CERTIFICATION,AND MAINTENANCE
MONROE COUNTY DETENTION CENTER: FIRE ALARM SYSTEM, APOGEE
BUILDING AUTOMATION SYSTEM (HVAC), AND SMOKE CONTROL SYSTEM
SHERIFF'S ADMINISTRATION BUILDING: FIRE ALARM SYSTEM AND BUILDING
AUTOMATION SYSTEM (HVAC)
KEY WEST COURTHOUSE ANNEX: FIRE ALARM SYSTEM
MONROE COUNTY JUVENILE JUSTICE BUILDING: FIRE ALARM SYSTEM AND
BUILDING AUTOMATION SYSTEM
MONROE COUNTY (MARATHON) GOVERNMENT CENTER: BUILDING
AUTOMATION SYSTEM
THIS AMENDMENT AND FIRST RENEWAL AGREEMENT is made and entered into this
21st day of September, 2012, between MONROE COUNTY (hereinafter "County" or "Owner"), a
political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West FL,
33040 and SIEMENS INDUSTRY, INC., (formerly known as SIEMENS BUILDING
TECHNOLOGIES, INC.), (hereinafter "Contractor"), a Florida corporation, whose address is 1000
Deerfield Parkway, Buffalo Grove, IL 60089.
WHEREAS, the parties hereto did on October 19, 2011 enter into a testing, certifications and
maintenance agreement(hereinafter"Original Agreement"); and
WHEREAS, the Original Agreement contains a list of the County facilities that are to be tested
certified and maintained; and
WHEREAS, the County requires the testing certification and maintenance of an additional
facility and the Contractor is willing to perform such work; and
WHEREAS, Paragraph 2, Scope of Work, needs to be amended to include the new facility in
the list of the facilities that are covered under the agreement; and
WHEREAS, the parties have found the Original Agreement to be mutually beneficial; and
WHEREAS, both parties find that it would be mutually beneficial to amend the Original
Agreement to add the additional facility and;
WHEREAS, both parties find that it would be mutually beneficial to enter this renewal
agreement; now therefore;
IN CONSIDERATION of the mutual promises and covenants set forth below, the parties agree
as follows:
1. In accordance with Paragraph 5. TERM OF AGREEMENT, the County exercises the first of
three (3) one-year options to renew the Original Agreement. This term will commence on October 1,
2012 and terminate September 30, 2013.
2. Paragraph 2 of the original agreement is amended to read as follows:
2. SCOPE OF THE WORK:
SPECIFICATIONS FOR TESTING, CERTIFICATION, AND MAINTENANCE FOR
VARIOUS PUBLIC FACILITIES LOCATIONS AS FOLLOWS:
BUILDING AUTOMATION SYSTEM DEVICES IN CURRENT NUMBERS.-
BUILDING TYPE DESCRIPTION QUANTITY
(#UNITS)
MONROE COUNTY A VARIABLE AIR VOLUME (VAV) 26
DETENTION CENTER WITHOUT HEAT
MONROE COUNTY B VAV WITH ELECTRIC HEAT 5
DETENTION CENTER
MONROE COUNTY C VAV WITH FAN & ELECTRIC 9
DETENTION CENTER HEAT
MONROE COUNTY D CONSTANT VOLUME WITH 14
DETENTION CENTER ELECTRIC HEAT
MONROE COUNTY E FAN COIL UNITS 29
DETENTION CENTER
SHERIFF'S A VAV WITHOUT HEAT 27
ADMINISTRATION
BUILDING
MO [ROE COUNTY C VAV WITH FAN & ELECTRIC 31
JUVENILE JUSTICE HEAT
BUILDING
MONROE COUNTY =VA FAN & ELECTRIC 22GOVERNMENT CENTER
F
WL KEY MEDICAL C VAV WITH FAN & ELECTRIC 7
MINERS OFFICE HEAT
FIRE SYSTEM DEVICES PER BUILDING IN CURENT NUNIBERS:
Monroe County Detention Center EST System
Smoke Detectors 297
Heat Detectors 38
Duct Detectors (Smoke & Heat) 212
Manual Pull Stations 29
Tamper Switches 29
Flow Switches 13
Monroe County Sheriffs Administration Building EST System
Smoke Detectors 23
Heat Detectors 7
Duct Detectors (Smoke) 3
Manual Pull Stations 6
Tamper Switches 5
Flow Switches 5
Monroe County Courthouse Annex EST System
IRC-3 Panel I
Pull Stations 18
Ion Detectors 75
Photo Detectors 5
Duct Detector Modules 7
Thermal Detectors 8
Water Flow Modules 4
Supervisory Valve Modules 9
Control Modules (AHU shutdown,
Elevator Recall) 10
Main Controller I
Remote Zone Module I
Zone Addressable System Card 2
Monroe County Juvenile Justice Building EST System
Photo Smoke Duct Detectors 12
Ion Smoke Detectors I
Photo Smoke Detectors 96
Heat Detectors 17
Water Flow Switches 4
Pull Stations 15
3• Paragraph 3 of the original agreement is amended to read as follows:
SPECIFICATIONS-TESTING, CERTFICATION,AND MAINTENANCE
A. LOCATION: Monroe County Detention Center
5501 College Road
Stock Island, Key West, Fl. 33040
SYSTEM: Fire Alarm System — EST
The Contractor shall furnish all labor, material, equipment and documentation to
comply with the authority having jurisdiction for the certification, maintenance, and testing of the
Monroe County Detention Center's Fire Alarm System, including but not limited to the following:
1) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct annual tests of all required system components as per
the latest edition of NFPA 72H, Testing Frequencies.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct semi-annual tests of all required system components as
per the latest edition of NFPA 72H, Testing Frequencies.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct quarterly tests of all required system components as
per the latest edition of NFPA 72H, Testing Frequencies.
4) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner. The contractor shall maintain and test the
"FIREWORKS" fire control system and provide and install the latest software upgrades as they
become available.
5) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
With the Owner's prior approval, the Contractor shall repair or replace failed or
worn components to maintain the system in peak operating condition. Upgrade equipment by
systematically modernizing existing components as may be necessary. Components that are suspected
of being faulty will be repaired or replaced in advance to prevent system failure. The Contractor
shall provide cost estimates of such repairs or replacements for Owner's approval. Reimbursement
shall be in accordance with this Agreement.
6) FIRE DOOR EGRESS SYSTEM(FEAR):
The Contractor shall conduct tests as recommended by NFPA 101 on the Fire
Door Egress System. The Contractor shall test to verify proper function of the Fire Door Egress
System in response to automatic activation from the fire alarm system or manual activation from the
system operator's console. This test will also verify proper operation of Fire Door Egress System
override priorities and system reset.
B. LOCATION: Monroe County Detention Center
5501 College Road
Stock Island, Key West,FL 33040
SYSTEM: APOGEE Building Automation System (HVAQ
The Contractor shall furnish all labor, material, equipment and documentation to
comply with the service requirements for the maintenance and testing of the Monroe County
Detention Center's Building Automation System,including but not limited to the following:
1) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line
service equipment, to enable the Contractor to remotely log-on to this system via regular voice grade
dial-up phone line.
2) OPERATOR SUPPORT:
The Contractor shall provide unlimited consultation to assist the Owner in
identifying, verifying,and resolving problems found in executing system tasks.
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one (1) time per
year. In the event of hardware failure, the Contractor shall reload the graphics database and system
file from the current backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database and system file one (1)
time per year. In the event of memory loss, the Contractor shall reload the database from the current
backup copy.
c) FIELD PANEL DATABASE DIAGNOSTICS:
The Contractor shall perform field panel diagnostics, analyze the results
and make recommendations to optimize building control performance within the functional limits of
the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (1) time per year, provide evaluation and
tuning of the critical control loops to maintain system control to peak efficiency as building and
mechanical system characteristics change. Verify proper operation of all VAVs and TECs.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation to assist the
operator(s) in identifying, verifying and resolving software problems found in executing system
tasks.
f) SOFTWARE UP-GRADES:
The Contractor shall install the latest up-grades to existing system as
they become available.
4) SYSTEM PREVENTATIVE MAINTENANCE
The Contractor shall develop and perform preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
5) PNEUMATIC/ELECTRIC EQUIPMENT MAINTENANCE
a) DIAGNOSTIC SERVICES
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment, assist in
analyzing and troubleshooting problems, and make recommendations to optimize the building control
performance within the functional limits of the system.
b) OPERATING INSPECTIONS
Contractor shall provide one (1) routine scheduled operating inspection
to check system performance and equipment operating controls, to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES
The Contractor shall perform extensive annual services throughout the
contract year, developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed by
the Owner. Equipment shall include but not be limited to all VAVs, FCUs, VFDs, dampers and
controllers.
d) CALIBRATION
The Contractor shall provide evaluation and calibration of control loops to
achieve peak building efficiency and occupant comfort.
e) INSPECTION
Verify proper operation of all VAVs and fan coil units.
6) SYSTEM PERFORMANCE SERVICES- REVIEW AND EVALUATION
The Contractor shall provide dedicated account management to
coordinate the delivery of service, offer technical assistance for system programs and engineered
control strategies, and implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES
The Contractor shall provide on-line response, via modem, within two
(2) hours of request for corrective maintenance during the emergency response window
specified. If remote diagnosis determines a site visit is required to complete
troubleshooting procedures, the Contractor shall be on-site within 24 hours, upon Owner's
request.
8) CORRECTNE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to
maintain the system in peak operating condition. Upgrade equipment by systematically modernizing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such
repairs or replacement for Owner's approval. Reimbursement shall be in accordance with this
agreement.
C. LOCATION: Monroe County Detention Center
5501 College Road
Stock Island,Key West, fl. 33040
SYSTEM: Smoke Control System
The Contractor shall furnish all labor, material, equipment and
documentation to comply with the service requirements for the certification, maintenance, and
testing for the Monroe County Detention Center's Smoke Control System, including but not limited
to the following:
1) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
a) Smoke Control System Activation Test: The Contractor shall test
to verify proper function of the Smoke Control System in response to automatic activation from the
fire alarm system or manual activation from the system operator's console. This test will also
verify proper operation of Smoke Control System override priorities and system reset.
b) Smoke Control Svstem Activation Test: The Contractor
shall:
• Check Firefighter's Smoke Control Station for switch settings in auto
position.
• Deactivate stair tower pressurization system.
• Run point log and verify that the system is in the normal state.
• Perform manual smoke control system activation priority test.
• After performing individual zone test, reset system. Document that
system has been made ready.
• Return stair tower pressurization system to active mode
• Reset smoke control system and verify that system is reqady for smoke
control.
• Document findings.
Test performed per requirements set forth in the HVAC prints for Monroe County
Detention Center (Reference sheet10.37)
c) Firefighter's Smoke Control Station (FSCS) Test
The Contractor shall test to verify operation of the FSCS by placing each FSCS switch into each of
its active positions and observing the actual status or position of the corresponding smoke control
equipment.
d) Smoke Control Svstem FSCS Cabinet Test: The CONTRACTOR
shall perform the following:
• Check diagnostic LSD's, fuses and surge transient protection devices.
• Check line cards and function cards. Check cabling and ensure that all
wiring and terminations are secure.
• Check incoming AC power and power supply. Check power supply
voltages and adjust to +5 volts if necessary.
• Check the time and rest if necessary.
• Visually inspect FSCS cabinet and observe operating environment.
e) Smoke Control S stem Control Test er Smoke Control Zone:
The Contractor shall perform the following:
• Check and/or set starters of supply and return fans to their auto
settings.
• Initiate the auto smoke strategy form fire alarm system interface. i
Record all results on "Smoke Control Activation Test Record" form.
• Verify, using PT group tables or wild carding, that each piece of
smoke control equipment has been commanded per the schedule.
• Verify operation. Record and document any problems. Reset smoke
control system.
f) EM2E92%! Power Test: The Contractor shall verify operation of smoke
control system emergency power. Verify operation of each smoke control fan, damper and air-
handling unit. Verify operation of FSCS under emergency power.
2) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain the system in peak
operating condition. Upgrade equipment by systematically modernizing existing components as
may be necessary. Components that are suspected of being faulty will be repaired or replaced in
advance to prevent system failure. Contactor shall provide cost estimates of such repairs or
replacement for Owner's approval. Reimbursement shall be in accordance with this agreement
D. LOCATION: Sheriff's Administration Building
5525 College Road
Stock Island, Key West,fl. 33040
SYSTEM: Fire Alarm System—EST
The Contractor shall furnish all labor, equipment and documentation to comply
with the Authority Having Jurisdiction for the certification, maintenance, and testing of the
Sheriff's Administration Building Fire Alarm System - EST, including but not limited to the
following:
1) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct annual tests of all required system components as per
the latest edition of NFPA 72H, Testing Frequencies.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct semi-annual tests of all required system
components as per the latest edition of NFPA 72H, Testing Frequencies.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct quarterly tests of all required system components as
per the latest edition of NFPA 72H, Testing Frequencies.
B
4) SYSTEM PREVENTATIVE MAINTENANCE: k
The Contractor shall develop and perform preventative maintenance in accordance
with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
5) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain the system in peak
operating condition. Upgrade equipment by systematically modernizing existing components as may
be necessary. Components that are suspected of being faulty will be repaired or replaced in
advance to prevent system failure. Contractor shall provide cost estimates of such repairs or
replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
E. LOCATION: Sheriff's Administration Building
5525 College Road
Stock Island,Key West,fl. 33040
SYSTEM: Building Automation System (HVAC)
The Contractor shall furnish all labor, material, equipment and documentation
to comply with accepted service requirements for the certification, maintenance, and testing of
the Sheriff's Administration Building Automation System, including but not limited to the
following:
1) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line
service equipment, to enable the Contractor to remotely log-on to this system via regular voice
grade dial up phone line.
2) OPERATOR SUPPORT:
The Contractor shall provide unlimited consultation to assist the Owner in
identifying, verifying, and resolving problems found in executing system tasks.
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one (1)
time per year. In the event of hardware failure, the Contractor shall reload the graphics database and
system file from the current backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database and system file
one (1) time per year. In the event of memory loss, the Contractor shall reload the database from
the current backup copy.
c) FIELD PANEL DATABASE DIAGNOSTICS:
The Contractor shall perform field panel diagnostics, analyze the results
and make recommendations to optimize building control performance within the functional limits of
the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (1) time per year, provide evaluation and
tuning of the critical control loops to maintain system control to peak efficiency as building and
mechanical system characteristics change. Verify operation and calibration of all VAVs and TECs.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation to assist the operator(s) in
identifying, verifying and resolving software problems found in executing system tasks.
f) SOFTWARE UPGRADES:
The Contractor shall install the latest software upgrades to the
existing system as they become available.
4) PNEUMATIC/ELECTRIC EQUIPMENT MAINTENANCE
a) DIAGNOSTIC SERVICES
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment, assist in
analyzing and troubleshooting problems, and make recommendations to optimize the building control
performance within the functional limits of the system.
b) OPERATING INSPECTIONS
Contractor shall provide one (1) routine scheduled operating inspection to
check system performance and equipment operating controls, to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES
The Contractor shall perform extensive annual services throughout the
contract year, developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed by
the Owner. Equipment shall include but not be limited to all VAVs, FCUs, VFDs, dampers and
controllers.
5) SYSTEM PREVENTATIVE MAINTENANCE
The Contractor shall develop and perform scheduled preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
6) SYSTEM PERFORMANCE SERVICES- REVIEW AND EVALUATION
The Contractor shall provide dedicated account management to coordinate the
delivery of service, offer technical assistance for system programs and engineered control strategies,
and implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES
The Contractor shall provide on-line response, via modem, within two (2)
hours of request for corrective maintenance during the emergency response window specified. If
remote diagnosis determines a site visit is required to complete troubleshooting procedures, the
Contractor shall be on-site within 24 hours, upon Owner's request.
8) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs or
replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
F. LOCATION: Monroe County Courthouse Annex
502 Whitehead Street
Key West,Fl.33040
SYSTEM: Fire Alarm System -EST
The Contractor shall furnish all labor, materials, equipment and documentation to
comply with the Authority Having Jurisdiction for the certification, maintenance, and testing of the
Monroe County Courthouse Annex Fire Alarm System, including but not limited to the following:
I) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct annual tests of all required system components as
per the latest edition of NFPA 72H,Testing Frequencies.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct semi-annual tests of all required system
components as per the latest edition of NFPA 72H, Testing Frequencies.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct quarterly tests of all required system components
as per the latest edition of NFPA 72H,Testing Frequencies.
4) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
5) CORRECTIVE MAINTENANCE AND COMPONENT REPLACIIVIIIVT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs or
replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
G. LOCATION: Monroe County Juvenile Justice Building
5503 College Road
Stock Island, Key West,Fl. 33040
SYSTEM: Fire Alarm System
The Contractor shall furnish all labor, equipment and documentation to comply with
the authority having jurisdiction for the certification, maintenance, and testing for the Department of
Juvenile Justice Building Fire Alarm System, including but not limited to the following:
1) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct annual tests of all required system components as
per the latest edition of NFPA 72H,Testing Frequencies.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct semi-annual tests of all required system
components as per the latest edition of NFPA 72H, Testing Frequencies.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct quarterly tests of all required system
components as per the latest edition of NFPA 72H, Testing Frequencies.
4) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
5) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to
maintain the system in peak operating condition. Upgrade equipment by systematically
modernizing existing components as may be necessary. Components that are suspected of being
faulty will be repaired or replaced in advance to prevent system failure. Contractor shall provide
cost estimates of such repairs or replacement for Owner's approval. Reimbursement shall be in
accordance with this agreement.
H. LOCATION: Monroe County Juvenile Justice Building
5503 College Road
Stock Island,Key West,Fl. 33040
SYSTEM: Building Automation System (HVAC)
The Contractor shall furnish all labor, material, equipment and documentation
to comply with accepted service requirements for the certification, maintenance, and testing of
the Monroe County Juvenile Justice Building's Building Automation System, including but not
limited to the following:
1) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line
service equipment, to enable the Contractor to remotely log-on to this system via regular voice
grade dial up phone line.
2) OPERATOR SUPPORT:
The Contractor shall provide unlimited consultation to assist the Owner in
identifying, verifying, and resolving problems found in executing system tasks.
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one (1) time
per year. In the event of hardware failure, the Contractor shall reload the graphics database and
system file from the current backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database and system file one
(1) time per year. In the event of memory loss, the Contractor shall reload the database from the
current backup copy.
c) FIELD PANEL DATABASE DIAGNOSTICS:
The Contractor shall perform field panel diagnostics, analyze the results
and make recommendations to optimize building control performance within the functional limits of
the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (1) time per year, provide evaluation and
tuning of the critical control loops to maintain system control to peak efficiency as building and
mechanical system characteristics change. Verify operation and calibration of all VAVs and TECs.
i
e) SOFTWARE CONSULTATION: k
The Contractor shall provide software consultation to assist the
operator(s) in identifying, verifying and resolving software problems found in executing system
tasks.
f) SOFTWARE UPGRADES:
The Contractor shall install the latest software upgrades to the existing
system as they become available.
4) PNEUMATIC/ELECTRIC EQUIPMENT MAINTENANCE
a) DIAGNOSTIC SERVICES
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment, assist in
analyzing and troubleshooting problems, and make recommendations to optimize the building control
performance within the functional limits of the system.
b) OPERATING INSPECTIONS
Contractor shall provide one (1) routine scheduled operating inspection
to check system performance and equipment operating controls, to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES
The Contractor shall perform extensive annual services throughout the
contract year, developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed by
the Owner. Equipment shall include but not be limited to all VAVs, FCUs, VFDs, dampers and
controllers.
5) SYSTEM PREVENTATIVE MAINTENANCE
The Contractor shall develop and perform scheduled preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
6) SYSTEM PERFORMANCE SERVICES - REVIEW AND EVALUATION
The Contractor shall provide dedicated account management to coordinate the
delivery of service, offer technical assistance for system programs and engineered control strategies and
implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES
The Contractor shall provide on-line response, via modem, within two (2)
hours of request for corrective maintenance during the emergency response window specified. If
remote diagnosis determines a site visit is required to complete troubleshooting procedures, the
Contractor shall be on-site within 24 hours, upon Owner's request.
i
8) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs or
replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
I. LOCATION: Monroe County Government Center
2978 Overseas Highway
Marathon,Fl. 33050
SYSTEM: Building Automation System (HVAC)
The Contractor shall furnish all labor, material, equipment and documentation to
comply with accepted service requirements for the certification, maintenance, and testing of the
Monroe County Government Center Building Automation System, including but not limited to the
following:
1) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line
service equipment, to enable the Contractor to remotely log-on to this system via regular voice rade
dial up phone line. g
?) OPERATOR SUPPORT:
The Contractor shall provide unlimited consultation to assist the Owner in
identifying, verifying, and resolving problems found in executing system tasks.
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one (1) time
per year. In the event of hardware failure, the Contractor shall reload the graphics database and
system file from the current backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database and system file one
(1) time per year. In the event of memory loss, the Contractor shall reload the database from the
current backup copy.
c) FIELD PANEL DATABASE DIAGNOSTICS: '
The Contractor shall perform field panel diagnostics, analyze the results
and make recommendations to optimize building control performance within the functional limits of
the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (1) time per year, provide evaluation and tuning
of the critical control loops to maintain system control to peak efficiency as building and mechanical
system characteristics change. Verify operation and calibration of all VAVs and TECs.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation to assist the operator(s)
in identifying, verifying and resolving software problems found in executing system tasks.
f) SOFTWARE UPGRADES:
The Contractor shall install the latest software upgrades to the existing
system as they become available.
4) PNEUMATIC AND/OR ELECTRIC EQUIPMENT MAINTENANCE:
a) DIAGNOSTIC SERVICES:
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment, assist in
analyzing and troubleshooting problems, and make recommendations to optimize the building
control performance within the functional limits of the system.
b) OPERATING INSPECTIONS:
Contractor shall provide one (1) routine scheduled operating inspection
to check system performance and equipment operating controls, to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES:
The Contractor shall perform extensive annual services throughout the
contract year, developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed
by the Owner. Equipment shall include but not be limited to all VAVs, FCUs, VFDs, dampers and
controllers.
5) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform scheduled preventative maintenance
in accordance with a program of standard maintenance routines as determined by the
manufacturer's recommendations and reviewed by the Owner.
6) SYSTEM PERFORMANCE SERVICES- REVIEW AND EVALUATION:
The Contractor shall provide dedicated account management to coordinate
the delivery of service, offer technical assistance for system programs and engineered control
strategies, and implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES:
The Contractor shall provide on-line response, via modem, within two (2)
hours of request for corrective maintenance during the emergency response window specified. If
remote diagnosis determines a site visit is required to complete troubleshooting procedures, the
Contractor shall be on-site within 24 hours upon owner's request.
8) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such
repairs or replacement for Owner's approval. Reimbursement shall be in accordance with this
agreement.
J. LOCATION: Crawl Key Medical Examiner's Office
56633 Overseas Highway,MM56
Marathon,Fl. 33050
SYSTEM: Building Automation System (HVAC)
The Contractor shall furnish all labor, material, equipment and documentation to comply
with accepted service requirements for the certification, maintenance, and testing of the Crawl Key
Medical Examiner's Office Building Automation System, including but not limited to the following:
1) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line service
equipment, to enable the Contractor to remotely log-on to this system via regular voice grade dial up
phone line.
2) OPERATOR SUPPORT:
The Contractor shall provide unlimited consultation to assist the Owner in
identifying, verifying, and resolving problems found in executing system tasks.
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one (1) time
per year. In the event of hardware failure, the Contractor shall reload the graphics database and system
file from the current backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database and system file
one (1) time per year. In the event of memory loss, the Contractor shall reload the database from the
current backup copy.
c) FIELD PANEL DATABASE DIAGNOSTICS:
The Contractor shall perform field panel diagnostics, analyze the results
and make recommendations to optimize building control performance within the functional limits of
the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (1) time per year, provide evaluation and tuning
of the critical control loops to maintain system control to peak efficiency as building and mechanical
system characteristics change. Verify operation and calibration of all VAVs and TECs.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation to assist the
operator(s) in identifying, verifying and resolving software problems found in executing system tasks.
4) PNEUMATIC AND/OR ELECTRIC EQUIPMENT MAINTENANCE:
a) DIAGNOSTIC SERVICES:
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment, assist in
analyzing and troubleshooting problems, and make recommendations to optimize the building control
performance within the functional limits of the system.
b) OPERATING INSPECTIONS:
Contractor shall provide one(1)routine scheduled operating inspection to
check system performance and equipment operating controls, to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES:
The Contractor shall perform extensive annual services throughout the
contract year, developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed by
the Owner. Equipment shall include but not be limited to all VAVs, FCUs, VFDs, dampers and
controllers.
5) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform scheduled preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
6) SYSTEM PERFORMANCE SERVICES - REVIEW AND EVALUATION:
The Contractor shall provide dedicated account management to coordinate the
delivery of service, offer technical assistance for system programs and engineered control strategies,
and implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES:
The Contractor shall provide on-line response, via modem, within two (2) hours
of request for corrective maintenance during the emergency response window specified. If remote
diagnosis determines a site visit is required to complete troubleshooting procedures, the Contractor
shall be on-site within 24 hours upon Owner's request.
8) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain the
system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs or
replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
K. RESPONSE TIME - Monday through Sunday, 24 hours per day:
The Contractor shall provide emergency service between scheduled preventative
maintenance calls, Monday through Sunday, including holidays, 24 hours per day. Emergencies are
to be determined by the Owner.
L. ON-SITE RESPONSE
The Contractor shall be on-site to provide emergency service within 24 hours upon
the Owner's request. Non-emergency calls as determined by Owner will be incorporated into the
next scheduled preventative maintenance visit.
M. DOCUMENTATION OF ALL SERVICES PROVIDED
The Contractor shall document each on-site service call and furnish the Owner with
a copy showing time, date, and a brief description of activity. Work orders for on-site system
preventative maintenance will list the inspection date, individual to report to, equipment identification,
equipment location, work to be performed, and any special instructions. All documentation shall be
submitted to the Owner by the Contractor with the quarterly invoice for payment.
N. QUALITY ASSURANCE PROGRAM
The Contractor shall meet the Owner on a semi-annual basis to evaluate system
performance and Owner's satisfaction with the quality of service that is being provided. Contractor
is to schedule a meeting with the Owner at the beginning of the contract year and an update
meeting six months into the contract year with the following being part of the agenda. Contractor
shall compile all maintenance criteria and procedures for all systems and equipment as
recommended by the Manufacturer. The maintenance criteria and procedures shall be formatted
under major headings of which is then to be incorporated into a bar/Gantt chart schedule utilizing
Microsoft Scheduler or equal, showing the Contractor's scheduled site visits and the tasks to be
accomplished in order to complete.the contract's scope.
f
1
O. STAFFING
The Contractor shall provide qualified personnel needed to ensure the adequate and
satisfactory monitoring and performance of the systems as required pursuant to this Agreement or
by law. The Contractor shall utilize any and all other additional personnel that may be necessary
for the maintenance of the systems during abnormal or emergency conditions for Monroe County,
Florida upon receipt of approval of such additional personnel by the Owner.
P. MATERIALS AND EQUIPMENT
Such tools and equipment acquired by the Owner or by Contractor for the Owner with
budgeted funds will remain a part of the facility upon termination of this Agreement. The Contractor
shall take all steps necessary to preserve and maintain any warranties on any of the tools, equipment
and facility components, and to keep the Owner informed in a timely manner of all steps taken to
preserve and maintain such warranties.
Q. MAINTENANCE, REPAIR AND REPLACEMENT
The Contractor shall, when providing maintenance or repair services, maintain the
systems in good condition and repair, including making all necessary repairs and replacements
consistent with standard NFPA requirements and Fire Alarm System, Smoke Control System, and
Building Automation System practices. The Contractor shall maintain the safety of the systems at a
level consistent with applicable law and normal practices for systems of similar magnitude. The
Contractor shall maintain the systems and equipment in good repair and in a neat, orderly and litter
free condition in order to protect the systems against deterioration and to maintain the aesthetic
quality of the facilities. The Contractor shall correct any material deficiencies, inefficient operation
and maintenance of the systems throughout the term hereof pursuant to the provisions hereof for
normal conditions in Monroe County, Florida for a period of twelve (12) months after the earlier of
substantial completion of the work or first beneficial operation or use. All auxiliary equipment not
manufactured by Contractor carries only such warranty as given by the manufacturer thereof and
which is hereby assigned to County. THE EXPRESS WARRANTIES SET FORTH HEREIN
CONSTITUTE CONTRACTOR'S SOLE WARRANTY OBLIGATION AND ARE IN LIEU OF
AND EXCLUDE ALL OTHER WARRANTIES WHETHER STATUTORY, EXPRESS OR
IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE WHICH ARE HEREBY
EXPRESSLY DISCLAIMED. The Owner shall have the right to request copies of maintenance
records maintained by the Contractor during normal business hours. The Contractor shall maintain
the facility in such a manner as to keep all warranties in full force and shall not act, or allow any
other party to act,so as to interfere with the effectiveness of such warranties.
R. FINES AND PENALTIES
The Contractor shall be liable for the following: 1) Any fines or civil penalties which
may be imposed by any governmental or quasi-governmental agency or body; and 2) any judgments or
liabilities arising from actions by non-government or quasi-governmental agencies or bodies for 6
i
I
violations of applicable county, state, and federal laws and regulations to the extent directly arising
out of, or resulting from, the performance of its duties and obligations under this Agreement,
including, without limitation, acts and omissions of the Contractor, its employees, agents, officers
and subcontractors. The Contractor shall not be responsible for any fines or civil penalties due to
legal proceedings concluded prior to execution of this Agreement, unless such fines or civil penalties
are the direct result of an act or omission of the Contractor pursuant to the terms hereof.
S. HOURLY LABOR AND MARKUP RATE
Each bid shall also contain an hourly labor rate for upgrades, repair or
replacement work not within the scope of maintenance and testing and a markup rate for materials
and equipment furnished. Expenses for travel, lodging, per diem and other authorized
expenses shall be paid pursuant to Florida Statutes §112.061. All repair work necessary
requiring reimbursement for funding by the Owner will require prior approval by the Owner unless
it is deemed an emergency and the Owner's representative cannot be contacted. In such case,
documentation will be required certifying emergency requirement immediately after the fact.
T. SPECIAL PROVISIONS
TOOL CONTROL PLAN - The Monroe County Detention Center requires a Public
Works Department staff member to inventory all visitor's and contractor's tools on the approved
Visitor/Contractor Tool Inventory form prior to entering and departing the facility. Only those tools
necessary for the project will be allowed inside the facility. Contractors shall be under staff escort
and supervision at all times while in the secured envelope of the facility or anywhere inmates may
have access to the work area. The escort shall have in his/her possession a contractor tool
inventory. Any discrepancies in the tool inventory will be handled by the escort as outlined in
remain at the facility until attempts of tool recovery have been completed.Section 16 of the Monroe County Administrative Instruction #6606.2 and the Contractor shall
SMOKING POLICY - The Monroe County Detention Center is a non-smoking
facility. Employees and contractors are not permitted to bring tobacco, cigarettes, cigars, lighters or
matches into the secured envelope. If these items are brought into this facility, the act is considered
to be an Introduction of Contraband which is punishable by law. The minimum action that a
Contractor may expect from the Monroe County Sheriffs Office for Introduction of Contraband is
to be permanently barred from future entrance to the facility.
U. SPECIFICATIONS
The specifications contained herein are considered to be the minimum standards required. The
maintenance of the systems shall comply with all applicable Federal, State, and Local codes and
ordinances.
4. Paragraph 4, subparagraph D, of the original agreement is amended to read as follows:
D. COUNTY shall pay to the CONTRACTOR for the performance of all services
except those identified herein as "Corrective Maintenance and Component Replacement"
("Additional Services") on a per quarterly, in arrears basis on or before the 1st day of the
following month in three (3) month periods. The CONTRACTOR shall invoice the COUNTY
quarterly for the maintenance and testing performed under the Contract Documents contained
herein. The Contract amount shall be as stated by the CONTRACTOR's proposal as follows:
Monroe County Detention Center $73,971.51 per year
Sheriffs Administration Building $20,332.20 per year
Key West Courthouse Annex $ 6,354.07 per year
Monroe County Juvenile Justice Building $32,278.14 per year
Monroe County Government Center $13,856.59 per year
Crawl Key Medical Examiner's Office
$7,956.00 per year
5. All other provisions of the October 19, 2011 Original Agreement not inconsistent herewith,
shall remain in full force and effect.
THE REMAINDER OF THIS PAGE HA S BEEN INTENTIONALLY LEFT BLANK.
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IN WITNESS WHEREOF, the parties have hereunto :set their hands and ;peal, the day and year first
written above.,
(SEAL) BOARD OF COUNTY COMMISSIONERS
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ATTEST: DA fNY t OL AGE, CLERK OF MONROE COUNTY, FLORIDA
By By /Ox/
Deputy Clerk Mayor
Date -
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SIEMENS INDUSTRY, INC,
Witness Printed Name
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AGREEMENT FOR
TESTING, CERTIFICATION, AND MAINTENANCE
MONROE COUNTY DETENTION CENTER:FIRE ALARM SYSTEM,APOGEE
BUILDING AUTOMATION SYSTEM(HVAC),AND SMOKE CONTROL SYSTEM
SHERIFF'S ADMINISTRATION BUILDING: FIRE ALARM SYSTEM AND BUILDING
AUTOMATION SYSTEM(HVAC)
KEY WEST COURTHOUSE ANNEX: FIRE ALARM SYSTEM
MONROE COUNTY JUVENILE JUSTICE BUILDING: FIRE ALARM SYSTEM AND
BUILDING AUTOMATION SYSTEM
MONROE COUNTY (MARATHON)GOVERNMENT CENTER: BUILDING
AUTOMATION SYSTEM
:Z
This Agreement is made and entered into this �Vday of October, 2011, between
MONROE COUNTY, FLORIDA ("COUNTY"), a political subdivision of the State of Florida,
whose address is 1100 Simonton Street, Key West, Florida 33040, and SIEMENS INDUSTRY, INC.
("CONTRACTOR"), a foreign corporation, whose address is 1000 Deerfield Parkway, Buffalo
Grove, IL 60089.
WHEREAS, COUNTY desires to provide testing, certification, and maintenance services for
various public facilities, and
WHEREAS, CONTRACTOR desires and is able to provide testing, certification, and
maintenance services to various public facilities; and
WHEREAS, it serves a legitimate public purpose for CONTRACTOR to provide testing,
certification, and maintenance services to various public facilities,now therefore,
IN CONSIDERATION of the mutual promises and covenants contained herein, it is agreed
as follows:
1. THE AGREEMENT
The Agreement consists of this document,the bid documents,exhibits, and any addenda only.
2. SCOPE OF THE WORK:
SPECIFICATIONS FOR TESTING, CERTIFICATION, AND MAINTENANCE FOR
VARIOUS PUBLIC FACILITIES LOCATIONS AS FOLLOWS:
BUILDING AUTOMATION SYSTEM DEVICES,IN_CURRENT NUMBERS:
Agreement 1 August 2011
BUILDING TYPE DESCRIPTION QUANTITY
#UNrrs
MONROE COUNTY A VARIABLE AIR VOLUME (VAV) 26
DETENTION CENTER WITHOUT HEAT
MONROE COUNTY B VAV WITH ELECTRIC HEAT 5
DETENTION CENTER
MONROE COUNTY C VAV WITH FAN & ELECTRIC 9
DETENTION CENTER HEAT
MONROE COUNTY D CONSTANT VOLUME WITH 14
DETENTION CENTER ELECTRIC HEAT
MONROE COUNTY E FAN COIL UNITS 29
DETENTION CENTER
SHERIFF'S ADMINISTRATION A VAV WITHOUT HEAT 27
BUILDING
MONROE COUNTY JUVENILE C VAV WITH FAN & ELECTRIC 31
JUSTICE BUILDING HEAT
MONROE COUNTY C VAV WITH FAN & ELECTRIC 22
GOVERNMENT CENTER HEAT
FIRE SYSTEM DEVICES PER BUILDING.IN CURRENT NUMBERS:
MONROE COUNTY DETENTION CENTER—EST SYSTEM
Smoke Detectors 297
Heat Detectors 38
Duct Detectors(Smoke&Heat) 212
Manual Pull Stations 29
Tamper Switches 29
Flow Switches 13
MONROE COUNTY SHERIFF'S ADMINISTRATION BUILDING—EST SYSTEM
Smoke Detectors 23
Heat Detectors 7
Duct Detectors(Smoke) 3
Manual Pull Switches 6
Tamper Switches 5
Flow Switches 5
MONROE COUNTY COURTHOUSE ANNEX—EST SYSTEM
IRC-3 Panel 1
Pull Stations 18
Ion Detectors 75
Agreement 2 August 2011
Photo Detectors 5
Duct Detector Modules 7
Thermal Detectors 8
Water Flow Modules 4
Supervisory Valve Modules 9
Control Modules(AHU Shutdown,Elevator Recall) 10
Main Controller 1
Remote Zone Module 1
Zone Addressable System Card 2
MONROE COUNTY JUVENILE JUSTICE BUILDING—EST SYSTEM
Photo Smoke Duct Detectors 12
Ion Smoke Detectors 1
Photo Smoke Detectors 96
Heat Detectors 17
Water Flow Switches 4
Pull Stations 15
3. SPECIFICATIONS—TESTING.CERTFICATION.AND MAINTENANCE
A. LOCATION: Monroe County Detention Center
5501 College Road
Stock Island,Key West,Fl.33040
SYSTEM: Fire Alarm System-EST
The Contractor shall furnish all labor, material, equipment and documentation to
comply with the authority having jurisdiction for the certification, maintenance, and testing of the
Monroe County Detention Center's Fire Alarm System, including but not limited to the following:
1) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct annual tests of all required system components as
per the latest edition of NFPA 72H,Testing Frequencies.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct semi-annual tests of all required system
components as per the latest edition of NFPA 72H,Testing Frequencies.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct quarterly tests of all required system components
as per the latest edition of NFPA 72H,Testing Frequencies.
4) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner. The Contractor shall maintain and test the
"FIREWORKS" fire control system and provide and install the latest software upgrades as they
become available.
Agreement 3 August 2011
5) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
With the Owner's prior approval, the Contractor shall repair or replace failed
or worn components to maintain the system in peak operating condition. Upgrade equipment by
systematically modernizing existing components as may be necessary. Components that are
suspected of being faulty will be repaired or replaced in advance to prevent system failure. The
Contractor shall provide cost estimates of such repairs or replacements for Owner's approval.
Reimbursement shall be in accordance with this Agreement.
6) FIRE DOOR EGRESS SYSTEM(FEAR):
The Contractor shall conduct tests as recommended by NFPA 101 on the Fire
Door Egress System. The Contactor shall test to verify proper function of the Fire Door Egress
System in response to automatic activation from the fire alarm system or manual activation from the
system operator's console. This test will also verify proper operation of Fire Door Egress System
override priorities and system reset.
B. LOCATION: Monroe County Detention Center
5501 College Road
Stock Island,Key West,FL 33040
SYSTEM: APOGEE Building Automation System(HVAC)
The Contractor shall fumish all labor, material, equipment and documentation to
comply with the service requirements for the maintenance and testing of the Monroe County
Detention Center's Building Automation System, including but not limited to the following:
1) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line
service equipment, to enable the Contractor to remotely log-on to this system via regular voice grade
dial-up phone line.
2) OPERATOR SUPPORT:
The Contactor shall provide unlimited consultation to assist the Owner in
identifying,verifying, and resolving problems found in executing system tasks.
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one(1) time
per year. In the event of hardware failure, the Contactor shall reload the graphics database and
system file from the current backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database and system file
one (1)time per year. In the event of memory loss, the Contractor shall reload the database from the
current backup copy.
Agreemert 4 August 2011
c) FIELD PANEL DATABASE DIAGNOSTICS:
The Contractor shall perform field panel diagnostics, analyze the
results and make recommendations to optimize building control performance within the functional
limits of the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (1) time per year, provide evaluation and
tuning of the critical control loops to maintain system control to peak efficiency as building and
mechanical system characteristics change.Verify proper operation of all VAVs and TECs.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation to assist the
operator(s) in identifying, verifying and resolving software problems found in executing system
tasks.
f) SOFTWARE UP-GRADES:
The Contractor shall install the latest up-grades to existing system as
they become available.
4) SYSTEM PREVENTATIVE MAINTENANCE
The Contractor shall develop and perform preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
5) PNEUMATIC/ELECTRIC EQUIPMENT MAINTENANCE
a) DIAGNOSTIC SERVICES
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment, assist in
analyzing and troubleshooting problems, and make recommendations to optimize the building control
performance within the functional limits of the system.
b) OPERATING INSPECTIONS
Contractor shall provide one(1) routine scheduled operating inspection
to check system performance and equipment operating controls, to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES
The Contractor shall perform extensive annual services throughout the
contract year, developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed by
the Owner. Equipment shall include but not be limited to all VAVs, FCUs, VFDs, dampers and
controllers.
d) CALIBRATION
The Contractor shall provide evaluation and calibration of control loops
to achieve peak building efficiency and occupant comfort.
Agreement 5 August 2011
e) INSPECTION
Verify proper operation of all VAVs and fan coil units.
6) SYSTEM PERFORMANCE SERVICES -REVIEW AND EVALUATION
The Contractor shall provide dedicated account management to coordinate the
delivery of service, offer technical assistance for system programs and engineered control strategies,
and implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES
The Contractor shall provide on-line response, via modem, within two (2)
hours of request for corrective maintenance during the emergency response window specified. If
remote diagnosis determines a site visit is required to complete troubleshooting procedures, the
Contractor shall be on-site within 24 hours,upon Owner's request.
8) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs
or replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
C. LOCATION: Monroe County Detention Center
5501 College Road
Stock Island,Key West,FL 33040
SYSTEM: Smoke Control System
The Contractor shall famish all labor, material, equipment and documentation to
comply with the service requirements for the certification, maintenance, and testing for the Monroe
County Detention Center's Smoke Control System,including but not limited to the following:
1) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
a) Smoke Control System Activation Test: The CONTRACTOR shall
test to verify proper function of the Smoke Control System in response to automatic activation from
the fire alarm system or manual activation from the system operator's console. This test will also
verify proper operation of Smoke Control System override priorities and system reset.
b) Smoke Control System Activation Test: The CONTRACTOR shall:
• Check Firefightet's Smoke Control Station for switch settings in
auto position.
• Deactivate stair tower pressurization system.
• Run point log and verify that the system is in the normal state.
• Perform manual smoke control system activation priority test.
Agreement 6 August 2011
• After performing individual zone test, reset system. Document
that system has been made ready.
• Return stair tower pressurization system to active mode.
• Reset smoke control system and verify that system is ready for
smoke control.
• Document findings.
Test performed per requirements set forth in the HVAC prints for
Monroe County Detention Center(Reference Sheet 10.37).
c) Firefighter's Smoke Control Station (FSCS) Test: The
CONTRACTOR shall test to verify operation of the FSCS by placing each FSCS switch into each of
its active positions and observing the actual status or position of the corresponding smoke control
equipment.
d) Smoke Control System FSCS Cabinet Test: The CONTRACTOR shall
perform the following:
• Check diagnostic LEDs, fuses and surge transient protection
devices.
• Check line cards and function cards. Check cabling and ensure
that all wiring and terminations are secure.
• Check incoming AC power and power supply. Check power
supply voltages and adjust to+5 volts if necessary.
• Check the time and reset if necessary.
• Visually inspect FSCS cabinet and observe operating environment.
e) Smoke Control System Control Test per Smoke Control Zone: The
CONTRACTOR shall perform the following:
• Check and/or set starters of supply and return fans to their auto
settings.
• Initiate the auto smoke strategy from fire alarm system
interface. Record all results on"Smoke Control Activation Test Record" form.
• Verify,using PT group tables or wild carding,that each piece of
smoke control equipment has been commanded per the schedule.
• Verify operation. Record and document any problems. Reset
smoke control system.
f) Emergency Power Test: The CONTRACTOR shall verify operation of
smoke control system emergency power. Verify operation of each smoke control fan, damper and
air-handling unit. Verify operation of FSCS under emergency power.
2) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
Agreement 7 August 2011
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs
or replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
D. LOCATION: Sheriffs Administration Building
5525 College Road
Stock Island,Key West,FL 33040
SYSTEM: Fire Alarm System-EST
The Contractor shall furnish all labor, equipment and documentation to comply with
the Authority Having Jurisdiction for the certification, maintenance, and testing of the Monroe
County Courthouse Annex Fire Alarm System,including but not limited to the following:
1) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct annual tests of all required system components as
per the latest edition of NFPA 72H,Testing Frequencies.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct semi-annual tests of all required system
components as per the latest edition of NFPA 72H,Testing Frequencies.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct quarterly tests of all required system components
as per the latest edition of NFPA 72H,Testing Frequencies.
4) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
5) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs
or replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
E. LOCATION: Sheriffs Administration Building
5525 College Road
Stock Island,Key West,FL 33040
SYSTEM: Building Automation System (HVAC)
The Contractor shall furnish all labor, material, equipment and documentation to
comply with accepted service requirements for the certification, maintenance, and testing of the
Agreement 8 August 2011
Sheriff's Administration Building's Building Automation System, including but not limited to the
following:
1) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line
service equipment, to enable the Contractor to remotely log-on to this system via regular voice grade
dial up phone line.
2) OPERATOR SUPPORT:
The Contractor shall provide unlimited consultation to assist the Owner in
identifying,verifying, and resolving problems found in executing system tasks.
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one(1)time
per year. In the event of hardware failure, the Contractor shall reload the graphics database and
system file from the current backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database and system file
one(1)time per year. In the event of memory loss, the Contractor shall reload the database from the
current backup copy.
c) FIELD PANEL DATABASE DIAGNOSTICS:
The Contractor shall perform field panel diagnostics, analyze the
results and make recommendations to optimize building control performance within the functional
limits of the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (1) time per year, provide evaluation and
tuning of the critical control loops to maintain system control to peak efficiency as building and
mechanical system characteristics change. Verify operation and calibration of all VAVs and TECs.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation to assist the operator(s) in
identifying,verifying and resolving software problems found in executing system tasks.
f) SOFTWARE UPGRADES:
The Contractor shall install the latest software upgrades to the existing
system as they become available.
4) PNEUMATIC/ELECTRIC EQUIPMENT MAINTENANCE
a) DIAGNOSTIC SERVICES
Agreement 9 August 2011
f
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment, assist in
analyzing and troubleshooting problems,and make recommendations to optimize the building control
performance within the functional limits of the system.
b) OPERATING INSPECTIONS
Contractor shall provide one(1) routine scheduled operating inspection
to check system performance and equipment operating controls, to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES
The Contractor shall perform extensive annual services throughout the
contract year, developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed by
the Owner. Equipment shall include but not be limited to all VAVs, FCUs, VFDs, dampers and
controllers.
5) SYSTEM PREVENTATIVE MAINTENANCE
The Contractor shall develop and perform scheduled preventative maintenance
in accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
6) SYSTEM PERFORMANCE SERVICES -REVIEW AND EVALUATION
The Contractor shall provide dedicated account management to coordinate the
delivery of service, offer technical assistance for system programs and engineered control strategies,
and implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES
The Contractor shall provide on-line response, via modem, within two (2)
hours of request for corrective maintenance during the emergency response window specified. If
remote diagnosis determines a site visit is required to complete troubleshooting procedures, the
Contractor shall be on-site within 24 hours,upon Owner's request.
8) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs
or replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
F. LOCATION: Monroe County Courthouse Annex
502 Whitehead Street
Key West, FL 33040
SYSTEM: Fire Alarm System-EST
Agreement 10 August 2011
The Contractor shall furnish all labor, materials, equipment and documentation to
comply with the Authority Having Jurisdiction for the certification, maintenance, and testing of the
Monroe County Courthouse Annex Fire Alarm System,including but not limited to the following:
1) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct annual tests of all required system components as
per the latest edition of NFPA 72H,Testing Frequencies.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct semi-annual tests of all required system
components as per the latest edition of NFPA 72H,Testing Frequencies.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct quarterly tests of all required system components
as per the latest edition of NFPA 72H,Testing Frequencies.
4) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
5) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs
or replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
G. LOCATION: Monroe County Juvenile Justice Building
5503 College Road
Stock Island,Key West,Florida 33040
SYSTEM: Fire Alarm System
The Contractor shall furnish all labor, equipment and documentation to comply with
the authority having jurisdiction for the certification, maintenance, and testing for the Department of
Juvenile Justice Building Fire Alarm System, including but not limited to the following:
1) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct annual tests of all required system components as
per the latest edition of NFPA 72H,Testing Frequencies.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct semi-annual tests of all required system
components as per the latest edition of NFPA 72H,Testing Frequencies.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
Agreement 11 August 2011
The Contractor shall conduct quarterly tests of all required system
components as per the latest edition of NFPA 72H,Testing Frequencies.
4) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
5) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs
or replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
H. LOCATION: Monroe County Juvenile Justice Building
5503 College Road
Stock Island,Key West,Fl.33040
SYSTEM: Building Automation System(HVAC)
The Contractor shall furnish all labor, material, equipment and documentation to
comply with accepted service requirements for the certification, maintenance, and testing of the
Monroe County Juvenile Justice Building's Building Automation System, including but not limited
to the following:
1) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line
service equipment, to enable the Contractor to remotely log-on to this system via regular voice grade
dial up phone line.
2) OPERATOR SUPPORT:
The Contractor shall provide unlimited consultation to assist the Owner in
identifying,verifying, and resolving problems found in executing system tasks.
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one(1) time
per year. In the event of hardware failure, the Contractor shall reload the graphics database and
system file from the current backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database and system file
one (1) time per year. In the event of memory loss, the Contractor shall reload the database from the
current backup copy.
Agreement 12 August 2011
c) FIELD PANEL DATABASE DIAGNOSTICS:
The Contractor shall perform field panel diagnostics, analyze the
results and make recommendations to optimize building control performance within the functional
limits of the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (1) time per year, provide evaluation and
tuning of the critical control loops to maintain system control to peak efficiency as building and
mechanical system characteristics change. Verify operation and calibration of all VAVs and TECs.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation to assist the
operator(s) in identifying, verifying and resolving software problems found in executing system
tasks.
f) SOFTWARE UPGRADES:
The Contractor shall install the latest software upgrades to the existing
system as they become available.
4) PNEUMATIC/ELECTRIC EQUIPMENT MAINTENANCE
a) DIAGNOSTIC SERVICES
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment, assist in
analyzing and troubleshooting problems,and make recommendations to optimize the building control
performance within the functional limits of the system.
b) OPERATING INSPECTIONS
Contractor shall provide one(1) routine scheduled operating inspection
to check system performance and equipment operating controls, to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES
The Contractor shall perform extensive annual services throughout the
contract year, developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed by
the Owner. Equipment shall include but not be limited to all VAVs, FCUs, VFDs, dampers and
controllers.
5) SYSTEM PREVENTATIVE MAINTENANCE
The Contractor shall develop and perform scheduled preventative maintenance
in accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
6) SYSTEM PERFORMANCE SERVICES -REVIEW AND EVALUATION
The Contractor shall provide dedicated account management to coordinate the
delivery of service,offer technical assistance for system programs and engineered control strategies,
and implement the quality assurance program.
Agreement 13 August 2011
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES
The Contractor shall provide on-line response, via modem, within two (2)
hours of request for corrective maintenance during the emergency response window specified. If
remote diagnosis determines a site visit is required to complete troubleshooting procedures, the
Contractor shall be on-site within 24 hours,upon Owner's request.
8) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs
or replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
1. LOCATION: Monroe County Government Center
2978 Overseas Highway
Marathon,Florida 33050
SYSTEM: Building Automation System (HVAC)
The Contractor shall furnish all labor, material, equipment and documentation to
comply with accepted service requirements for the certification, maintenance, and testing of the
Monroe County Government Center Building Automation System, including but not limited to the
following:
1) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line
service equipment, to enable the Contractor to remotely log-on to this system via regular voice grade
dial up phone line.
2) OPERATOR SUPPORT:
The Contractor shall provide unlimited consultation to assist the Owner in
identifying,verifying, and resolving problems found in executing system tasks.
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one (1)time
per year. In the event of hardware failure, the Contractor shall reload the graphics database and
system file from the current backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database and system file
one (1)time per year. In the event of memory loss, the Contractor shall reload the database from the
current backup copy.
c) FIELD PANEL DATABASE DIAGNOSTICS:
Agreement 14 August 2011
The Contractor shall perform field panel diagnostics, analyze the
results and make recommendations to optimize building control performance within the functional
limits of the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (1) time per year, provide evaluation and
tuning of the critical control loops to maintain system control to peak efficiency as building and
mechanical system characteristics change. Verify operation and calibration of all VAVs and TECs.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation to assist the
operator(s) in identifying, verifying and resolving software problems found in executing system
tasks.
f) SOFTWARE UPGRADES:
The Contractor shall install the latest software upgrades to the existing
system as they become available.
4) PNEUMATIC AND/OR ELECTRIC EQUIPMENT MAINTENANCE:
a) DIAGNOSTIC SERVICES:
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment, assist in
analyzing and troubleshooting problems, and make recommendations to optimize the building control
performance within the functional limits of the system.
b) OPERATING INSPECTIONS:
Contractor shall provide one (1)routine scheduled operating inspection
to check system performance and equipment operating controls, to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES:
The Contractor shall perform extensive annual services throughout the
contract year, developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed by
the Owner. Equipment shall include but not be limited to all VAVs, FCUs, VFDs, dampers and
controllers.
5) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform scheduled preventative maintenance
in accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
6) SYSTEM PERFORMANCE SERVICES -REVIEW AND EVALUATION:
The Contractor shall provide dedicated account management to coordinate the
delivery of service, offer technical assistance for system programs and engineered control strategies,
and implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES:
Agreement 15 August 2011
The Contractor shall provide on-line response, via modem, within two (2)
hours of request for corrective maintenance during the emergency response window specified. If
remote diagnosis determines a site visit is required to complete troubleshooting procedures, the
Contractor shall be on-site within 24 hours upon Owner's request.
8) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs
or replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
J. RESPONSE TIME-Monday through Sunday, 24 hours per day:
The Contractor shall provide emergency service between scheduled preventative
maintenance calls, Monday through Sunday, including holidays, 24 hours per day. Emergencies are
to be determined by the Owner.
K. ON-SITE RESPONSE
The Contractor shall be on-site to provide emergency service within 24 hours upon the
Owner's request. Non-emergency calls as determined by Owner will be incorporated into the next
scheduled preventative maintenance visit.
L. DOCUMENTATION OF ALL SERVICES PROVIDED
The Contractor shall document each on-site service call and furnish the Owner with a
copy showing time, date, and a brief description of activity. Work orders for on-site system
preventative maintenance will list the inspection date, individual to report to, equipment
identification, equipment location, work to be performed, and any special instructions. All
documentation shall be submitted to the Owner by the Contractor with the quarterly invoice for
payment.
M. QUALITY ASSURANCE PROGRAM
The Contractor shall meet the Owner on a semi-annual basis to evaluate system
performance and Owner's satisfaction with the quality of service that is being provided. Contractor
is to schedule a meeting with the Owner at the beginning of the contract year and an update meeting
six months into the contract year with the following being part of the agenda. Contractor shall
compile all maintenance criteria and procedures for all systems and equipment as recommended by
the Manufacturer. The maintenance criteria and procedures shall be formatted under major headings
of which is then to be incorporated into a bar/Gantt chart schedule utilizing Microsoft Scheduler or
equal, showing the Contractor's scheduled site visits and the tasks to be accomplished in order to
complete the contract's scope.
N. STAFFING
The Contractor shall provide qualified personnel needed to ensure the adequate and
satisfactory monitoring and performance of the systems as required pursuant to this Agreement or by
law. The Contractor shall utilize any and all other additional personnel that may be necessary for the
Agreement 16 August 2011
maintenance of the systems during abnormal or emergency conditions for Monroe County, Florida
upon receipt of approval of such additional personnel by the Owner.
O. MATERIALS AND EQUIPMENT
Such tools and equipment acquired by the Owner or by Contractor for the Owner with
budgeted funds will remain a part of the facility upon termination of this Agreement. The Contractor
shall take all steps necessary to preserve and maintain any warranties on any of the tools, equipment
and facility components, and to keep the Owner informed in a timely manner of all steps taken to
preserve and maintain such warranties.
P. MAINTENANCE,REPAIR AND REPLACEMENT
The Contractor shall, when providing maintenance or repair services, maintain the
systems in good condition and repair, including making all necessary repairs and replacements
consistent with standard NFPA requirements and Fire Alarm System, Smoke Control System, and
Building Automation System practices. The Contractor shall maintain the safety of the systems at a
level consistent with applicable law and normal practices for systems of similar magnitude. The
Contractor shall maintain the systems and equipment in good repair and in a neat, orderly and litter
free condition in order to protect the systems against deterioration and to maintain the aesthetic
quality of the facilities. The Contractor shall correct any material deficiencies, inefficient operation
and maintenance of the systems throughout the term hereof pursuant to the provisions hereof for
normal conditions in Monroe County, Florida for a period of twelve (12) months after the earlier of
substantial completion of the work or first beneficial operation or use. All auxiliary equipment not
manufactured by Contractor carries only such warranty as given by the manufacturer thereof and
which is hereby assigned to County. THE EXPRESS WARRANTIES SET FORTH HEREIN
CONSTITUTE CONTRACTOR'S SOLE WARRANTY OBLIGATION AND ARE IN LIEU OF
AND EXCLUDE ALL OTHER WARRANTIES WHETHER STATUTORY, EXPRESS OR
IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE WHICH ARE HEREBY
EXPRESSLY DISCLAIMED. The Owner shall have the right to request copies of maintenance
records maintained by the Contractor during normal business hours. The Contractor shall maintain
the facility in such a manner as to keep all warranties in full force and shall not act, or allow any
other party to act,so as to interfere with the effectiveness of such warranties.
Q. FINES AND PENALTIES
The Contractor shall be liable for the following: 1) Any fines or civil penalties which
may be imposed by any governmental or quasi-governmental agency or body; and 2) any judgments
or liabilities arising from actions by non-government or quasi-governmental agencies or bodies for
violations of applicable county, state, and federal laws and regulations to the extent directly arising
out of, or resulting from, the performance of its duties and obligations under this Agreement,
including, without limitation, acts and omissions of the Contractor, its employees, agents, officers
and subcontractors. The Contractor shall not be responsible for any fines or civil penalties due to
legal proceedings concluded prior to execution of this Agreement,unless such fines or civil penalties
are the direct result of an act or omission of the Contractor pursuant to the terms hereof.
Agreement 17 August 2011
R. HOURLY LABOR AND MARKUP RATE
Each bid shall also contain an hourly labor rate for upgrades, repair or replacement
work not within the scope of maintenance and testing and a markup rate for materials and equipment
furnished. Expenses for travel, lodging, per diem and other authorized expenses shall be paid
pursuant to Florida Statutes §112.061. All repair work necessary requiring reimbursement for
funding by the Owner will require prior approval by the Owner unless it is deemed an emergency and
the Owner's representative cannot be contacted. In such case, documentation will be required
certifying emergency requirement immediately after the fact.
S. SPECIAL PROVISIONS
TOOL CONTROL PLAN—The Monroe County Detention Center requires a Public
Works Department staff member to inventory all visitor's and contractor's tools on the approved
Visitor/Contractor Tool Inventory form prior to entering and departing the facility. Only those tools
necessary for the project will be allowed inside the facility. Contractors shall be under staff escort
and supervision at all times while in the secured envelope of the facility or anywhere inmates may
have access to the work area. The escort shall have in his/her possession a contractor tool inventory.
Any discrepancies in the tool inventory will be handled by the escort as outlined in Section 16 of the
Monroe County Administrative Instruction #6606.2 and the Contractor shall remain at the facility
until attempts of tool recovery have been completed.
SMOKING POLICY—The Monroe County Detention Center is a non-smoking
facility. Employees and contractors are not permitted to bring tobacco, cigarettes, cigars, lighters or
matches into the secured envelope. If these items are brought into this facility, the act is considered
to be an Introduction of Contraband which is punishable by law. The minimum action that a
Contractor may expect from the Monroe County Sheriff s Office for Introduction of Contraband is to
be permanently barred from future entrance to the facility.
T. SPECIFICATIONS
The specifications contained herein are considered to be the minimum standards required. The
maintenance of the systems shall comply with all applicable Federal, State, and Local codes and
ordinances.
4. PAYMENTS TO CONTRACTOR
A. COUNTY'S performance and obligation to pay under this agreement, is contingent
upon annual appropriation by the Board of County Commissioners. COUNTY shall pay in
accordance with the Florida Local Government Prompt Payment Act; payment will be made after
delivery and inspection by COUNTY and upon submission of a proper invoice by CONTRACTOR.
B. CONTRACTOR shall submit to COUNTY invoices with supporting documentation
acceptable to the Clerk, on quarterly schedule in arrears. Acceptability to the Clerk is based on
generally accepted accounting principles and such laws, rules and regulations as may govern the
Clerk's disbursal of funds.
C. Expenses for travel, lodging, per diem and other authorized expenses shall be paid
pursuant to Florida Statute 112.061 and Monroe County Ordinance.
Agreement 18 August 2011
D. COUNTY shall pay to the CONTRACTOR for the performance of all services except
those identified herein as "Corrective Maintenance and Component Replacement" ("Additional
Services")on a per quarterly, in arrears basis on or before the I"day of the following month in three
(3) month periods. The CONTRACTOR shall invoice the COUNTY quarterly for the maintenance
and testing performed under the Contract Documents contained herein. The Contract amount shall be
as stated by the CONTRACTOR's proposal as follows:
Monroe County Detention Center $71,817.00 per year
Sheriffs Administration Building $19,740.00 per year
Key West Courthouse Annex $ 6,169.00 per year
Monroe County Juvenile Justice Building $31,338.00 per year
Monroe County Government Center $13,453.00 per year
E. COUNTY shall compensate the CONTRACTOR for Additional Services performed
under this Agreement, as follows:
i. The actual cost of parts and materials, excluding freight and taxes which are
reimbursed as charged with no markup, purchased from a manufacturer plus see Attachment 1 for
percentaee. A Manufacturer's Invoice must accompany all requests for payment for any part,which
exceeds $500.00, and may be requested at the discretion of the Owner for any part, regardless of the
cost. If the CONTRACTOR and the Manufacturer are the same entity, CONTRACTOR shall
confirm and provide the COUNTY with best customer pricing status.
ii. Contractor's labor and equipment costs for additional services performed under
this agreement will be calculated using the unit prices set forth in the CONTRACTOR's bid as
follows:
1. Labor—normal working hours of 8:00 am to 5:00 pm, Monday through
Friday, excluding holidays see Attachment 1 for hourly rates
2. Labor — overtime rate, other than the normal working hours, including
weekends and holidays see Attachment 1 for overtime hourly rates
iii. Total Compensation to CONTRACTOR for additional services under this
Agreement shall not exceed SIXTY THOUSAND AND N0/100 DOLLARS ($60,000.00) unless
pre-approved emergency work requiring additional funds is implemented.
5. TERM OF AGREEMENT
This Agreement shall commence on October 1, 2011, and ends upon September 30, 2012,
unless terminated earlier under paragraph 19 of this Agreement.
The COUNTY shall have the option to renew this Agreement for up to an additional three(3)
one-year periods at terms and conditions mutually agreeable to the parties, exercisable upon written
notice given at least 60 days prior to the end of the initial term. Unless the contract clearly indicates
otherwise,references to the"term"of this Agreement shall mean the initial term of one year.
The Contract amount shall be adjusted annually in accordance with the percentage change in
the U.S. Department of Commerce Consumer Price Index (CPI-U) for all Urban Consumers as
reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI-U computation at
December 31 of the previous year.
Agreement 19 August 2011
6. ACCEPTANCE OF CONDITIONS BY CONTRACTOR
CONTRACTOR has, and shall maintain throughout the term of this Agreement, appropriate
licenses.Proof of such licenses and approvals shall be submitted to the COUNTY upon request.
7. FINANCIAL RECORDS OF CONTRACTOR
CONTRACTOR shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting principles
consistently applied. Each party to this Agreement or their authorized representatives shall have
reasonable and timely access to such records of each other party to this Agreement for public records
purposes during the term of the Agreement and for four years following the termination of this
Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid to
CONTRACTOR pursuant to this Agreement were spent for purposes not authorized by this
Agreement, the CONTRACTOR shall repay the monies together with interest calculated pursuant to
Sec. 55.03,Florida Statutes, running from the date the monies were paid to CONTRACTOR.
8. PUBLIC ACCESS
The COUNTY and CONTRACTOR shall allow and permit reasonable access to, and
inspection of, all documents, papers, letters or other materials in its possession or under its control
subject to the provisions of Chapter 119, Florida Statutes,and made or received by the COUNTY and
CONTRACTOR in conjunction with this Agreement; and the COUNTY shall have the right to
unilaterally cancel this Agreement upon violation of this provision by CONTRACTOR.
9. HOLD HARMLESS AND INSURANCE
Notwithstanding any minimum insurance requirements prescribed elsewhere in this
agreement, Contractor shall defend, indemnify and hold the COUNTY and the COUNTY's elected
and appointed officers and employees harmless from and against (i) any claims, actions or causes of
action, (ii) any litigation, administrative proceedings, appellate proceedings, or other proceedings
relating to any type of injury (including death), loss, damage, fine, penalty or business interruption,
and(iii) any costs or expenses that may be asserted against, initiated with respect to,or sustained by,
any indemnified party only to the extent caused directly by, (A) any activity of CONTRACTOR or
any of its employees, agents, sub-contractors or other invitees during the term of this AGREEMENT,
(B) the direct negligence or willful misconduct of CONTRACTOR or any of its employees, agents,
sub-contractors or other invitees, or(C)CONTRACTOR's default in respect of any of the obligations
that it undertakes under the terms of this AGREEMENT, except to the extent the claims, actions,
causes of action, litigation, proceedings, costs or expenses arise from the intentional or sole negligent
acts or negligent acts in part or omissions of the COUNTY or any of its employees, agents,
contractors or invitees (other than CONTRACTOR). Insofar as the claims, actions, causes of action,
litigation,proceedings, costs or expenses relate to events or circumstances that occur during the term
of this AGREEMENT, this section will survive the expiration of the term of this AGREEMENT or
any earlier termination of this AGREEMENT.
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement. Failure of CONTRACTOR to comply with
the requirements of this section shall be cause for immediate termination of this agreement.
Agreement 20 August 2011 -
Prior to execution of this agreement,CONTRACTOR shall furnish the COUNTY Certificates
of Insurance indicating the minimum coverage limitations in the following amounts:
WORKER'S COMPENSATION AND EMPLOYER'S LIABILTTY INSURANCE: Where
applicable,worker's compensation coverage to apply for all employees at a minimum statutory limits
as required by Florida Law, and Employee's Liability coverage in the amount of$500,000 bodily
injury by accident, $500,000 bodily injury by disease, policy limits, and $500,000 bodily injury by
disease,each employee..
COMPREHENSIVE AUTOMOBILE VEHICLE LIABILITY INSURANCE: Motor vehicle liability
insurance, including applicable no-fault coverage,with limits of liability of not less than$300,000.00
per occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability. If
single limits are provided, the minimum acceptable limits are $100,000 per person, $300,000 per
occurrence, and$50,000 property damage. Coverage shall include all owned vehicles, all non-owned
vehicles, and all hired vehicles.
COMMERCIAL GENERAL LIABILITY: Commercial general liability coverage with limits of
liability of not less than $1,000,0 00.00 per occurrence combined single limit for Bodily Injury
Liability and Property Damage Liability.
CERTIFICATES OF INSURANCE. Original Certificates of Insurance shall be provided to the
COUNTY at the time of execution of this Agreement and certified copies provided if requested.
Each policy certificate shall be endorsed with a provision that not less than thirty(30)calendar days'
written notice shall be provided to the COUNTY before any policy or coverage is canceled or
restricted. The underwriter of such insurance shall be qualified to do business in the State of Florida.
If requested by the County Administrator, the insurance coverage shall be primary insurance with
respect to the COUNTY, its officials,employees, agents and volunteers.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MUST BE NAMED AS
ADDITIONAL INSURED ON ALL POLICIES EXCEPT WORKER'S COMPENSATION.
10. NON-WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of
COUNTY and CONTRACTOR in this Agreement and the acquisition of any commercial liability
insurance coverage, self-insurance coverage, or local government liability insurance pool coverage
shall not be deemed a waiver of immunity to the extent of liability coverage,nor shall any Agreement
entered into by the COUNTY be required to contain any provision for waiver.
11. INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement CONTRACTOR is an independent
contractor and not an employee of the Board of County Commissioners of Monroe County. No
statement contained in this agreement shall be construed so as to find CONTRACTOR or any of his
employees, subcontractors, servants, or agents to be employees of the Board of County
Commissioners of Monroe County.
12. NONDISCRIMINATION
CONTRACTOR agrees that there will be no discrimination against any person, and it is
expressly understood that upon a determination by a court of competent jurisdiction that
Agreement 21 August 2011
discrimination has occurred, this Agreement automatically terminates without any further action on
the part of any party, effective the date of the court order. CONTRACTOR agrees to comply with all
Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination.
These include but are not limited to: 1) Title VI of the Civil Rights Act of 1964 (PL 88-352)which
prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education
Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits
discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20
USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination
Act of 1975, as amended(42 USC ss. 6101-6107)which prohibits discrimination on the basis of age;
5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; 6)The Comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of
1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of
alcohol and drug abuse patient records; 8) TitIe VIII of the Civil Rights Act of 1968 (42 USC s. et
seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The
Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as maybe amended from time to
time, relating to nondiscrimination on the basis of disability; 10) Any other nondiscrimination
provisions in any Federal or state statutes which may apply to COUNTY and CONTRACTOR to, or
the subject matter of,this Agreement..
13. ASSIGNMENT/SUBCONTRACT
CONTRACTOR shall not assign or subcontract its obligations under this agreement to others,
except in writing and with the prior written approval of the Board of County Commissioners of
Monroe County, which approval shall be subject to such conditions and provisions as the Board may
deem necessary. This paragraph shall be incorporated by reference into any assignment or
subcontract and any assignee or subcontractor shall comply with all of the provisions of this
agreement. Unless expressly provided for therein, such approval shall in no manner or event be
deemed to impose any additional obligation upon the board.
14. COMPLIANCE WITH LAW AND LICENSE REOUIREMMENTS
In providing all services/goods pursuant to this agreement, CONTRACTOR shall abide by all
laws of the Federal and State government, ordinances, rules and regulations pertaining to, or
regulating the provisions of, such services, including those now in effect and hereinafter adopted.
Compliance with all laws includes, but is not limited to, the immigration laws of the Federal and
State government. Any violation of said statutes, ordinances, rules and regulations shall constitute a
material breach of this agreement and shall entitle the Board to terminate this Agreement.
CONTRACTOR shall possess proper licenses to perform work in accordance with these
specifications throughout the term of this Agreement.
15. DISCLOSURE AND CONFLICT OF INTEREST
CONTRACTOR represents that it, its directors, principals and employees, presently have no
interest and shall acquire no interest, either direct or indirect, which would conflict in any manner
with the performance of services required by this contract, as provided in Sect. 112.311, et seq.,
Florida Statutes. COUNTY agrees that officers and employees of the COUNTY recognize and will
Agreement 22 August 2011
be required to comply with the standards of conduct for public officers and employees as delineated
in Section 112.313, Florida Statutes, regarding,but not limited to, solicitation or acceptance of gifts;
doing business with one's agency; unauthorized compensation; misuse of public position, conflicting
employment or contractual relationship;and disclosure or use of certain information.
COUNTY and CONTRACTOR warrant that, in respect to itself, it has neither employed nor
retained any company or person, other than a bona fide employee working solely for it, to solicit or
secure this Agreement and that it has not paid or agreed to pay any person, company, corporation,
individual, or firm, other than a bona fide employee working solely for it, any fee, commission,
percentage, gift,or other consideration contingent upon or resulting from the award or making of this
Agreement. For the breach or violation of the provision, the CONTRACTOR agrees that the
COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to
offset from monies owed, or otherwise recover,the full amount of such fee, commission, percentage,
gift,or consideration.
16. NO PLEDGE OF CREDIT
CONTRACTOR shall not pledge the COUNTY'S credit or make it a guarantor of payment or
surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness.
CONTRACTOR further warrants and represents that it has no obligation or indebtedness that would
impair its ability to fulfill the terms of this contract.
17. NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in writing and hand delivered
or mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to the
following:
FOR COUNTY: FOR CONTRACTOR:
Monroe County Siemens Industry Inc.
Facilities Maintenance Department ATTN: Joe Summerlin,Account Executive
3583 South Roosevelt Boulevard 3021 N.Commerce Parkway
Key West,Fl.33040 Miramar, FL 33025
and and
Monroe County Attorney Siemens Industry, Inc.
Post Office Box 1026 1000 Deerfield Parkway
Key West, FL 33041-1026 Buffalo Grove, IL 60089
18. TAXES
COUNTY is exempt from payment of Florida State Sales and Use taxes. CONTRACTOR
shall not be exempted by virtue of the COUNTY'S exemption from paying sales tax to its suppliers
for materials used to fulfill its obligations under this contract, nor is CONTRACTOR authorized to
use the COUNTY'S Tax Exemption Number in securing such materials. CONTRACTOR shall be
responsible for any and all taxes, or payments of withholding, related to services rendered under this
agreement.
Agreement 23 August 2011
19. TERMINATION
A. The COUNTY may terminate this Agreement with or without cause prior to the
commencement of work.
B. The COUNTY or CONTRACTOR may terminate this Agreement for cause with
seven(7)days notice to CONTRACTOR. Cause shall constitute a breach of the obligations of either
party to perform the obligations enumerated under this Agreement.
C. Either of the parties hereto may cancel this agreement without cause by giving the
other party sixty(60)days written notice of its intention to do so.
20. GOVERNING LAW,VENUE,INTERPRETATION,COSTS,AND FEES
This Agreement shall be governed by and construed in accordance with the laws of the State
of Florida applicable to agreements made and to be performed entirely in the State. In the event that
any cause of action or administrative proceeding is instituted for the enforcement or interpretation of
this Agreement, the COUNTY and CONTRACTOR agree that venue will lie in the appropriate court
or before the appropriate administrative body in Monroe County,Florida.
21. MEDIATION
The COUNTY and CONTRACTOR agree that, in the event of conflicting interpretations of
the terms or a term of this Agreement by or between any of them the issue shall be submitted to
mediation prior to the institution of any other administrative or legal proceeding. Mediation
proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the
Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of
Monroe County.
22. SEVERABILITY
If any term, covenant, condition or provision of this Agreement (or the application thereof to
any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of
competent jurisdiction,the remaining terns, covenants, conditions and provisions of this Agreement,
shall not be affected thereby; and each remaining term, covenant, condition and provision of this
Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the
enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would
prevent the accomplishment of the original intent of this Agreement. The COUNTY and
CONTRACTOR agree to reform the Agreement to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken provision.
23. ATTORNEY'S FEES AND COSTS
COUNTY and CONTRACTOR agree that in the event any cause of action or administrative
proceeding is initiated or defended by any party relative to the enforcement or interpretation of this
Agreement, the prevailing party shall be entitled to reasonable attorney's fees in both trial and
appellate proceedings. Each party agrees to pay its own court costs, investigative, and out-of-pocket
expenses whether it is the prevailing party or not, through all levels of the court system.
Agreement 24 August 2011
24. ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted
to be resolved by meet and confer sessions between representatives of COUNTY and
CONTRACTOR. If no resolution can be agreed upon within 30 days after the first meet and confer
session, the issue or issues shall be discussed at a public meeting of the Board of County
Commissioners. If the issue or issues are still not resolved to the satisfaction of COUNTY and
CONTRACTOR,then any party shall have the right to seek such relief or remedy as may be provided
by this Agreement or by Florida law.
25. COOPERATION
In the event any administrative or legal proceeding is instituted against either party relating to
the formation, execution,performance, or breach of this Agreement, COUNTY and CONTRACTOR
agree to participate,to the extent required by the other party, in all proceedings, hearings,processes,
meetings, and other activities related to the substance of this Agreement or provision of the services
under this Agreement. COUNTY and CONTRACTOR specifically agree that no party to this
Agreement shall be required to enter into any arbitration proceedings related to this Agreement.
26. BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the
benefit of COUNTY and CONTRACTOR and their respective legal representatives, successors, and
assigns.
27. AUTHORITY
Each party represents and warrants to the other that the execution, delivery and performance
of this Agreement have been duly authorized by all necessary COUNTY and corporate action, as
required by law.
28. CLAIMS FOR FEDERAL OR STATE AID
CONTRACTOR and COUNTY agree that each shall be, and is, empowered to apply for,
seek, and obtain federal and state funds to further the purpose of this Agreement; provided that all
applications,requests,grant proposals, and funding solicitations shall be approved by each party prior
to submission.
29. PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances, and
rules and pensions and relief, disability, workers' compensation, and other benefits which apply to
the activity of officers, agents, or employees of any public agents or employees of the COUNTY,
when performing their respective functions under this Agreement within the territorial limits of the
COUNTY shall apply to the same degree and extent to the performance of such functions and duties
of such officers, agents,volunteers,or employees outside the territorial limits of the COUNTY.
Agreement 25 August 2011
30. LEGAL OBLIGATIONS AND RESPONSIBILITIES
This Agreement is not intended to, nor shall it be construed as, relieving any participating
entity from any obligation or responsibility imposed upon the entity by law except to the extent of
actual and timely performance thereof by any participating entity,in which case the performance may
be offered in satisfaction of the obligation or responsibility. Further,this Agreement is not intended
to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of
the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law.
31. NON-RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement
to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or
program contemplated hereunder, and the COUNTY and the CONTRACTOR agree that neither the
COUNTY nor the CONTRACTOR or any agent, officer, or employee of either shall have the
authority to inform, counsel, or otherwise indicate that any particular individual or group of
individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart,
inferior to, or superior to the community in general or for the purposes contemplated in this
Agreement.
32. ATTESTATIONS
CONTRACTOR agrees to execute such documents as the COUNTY may reasonably require,
to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace
Statement.
33. NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or agreement of
any member, officer, agent or employee of Monroe County in his or her individual capacity, and no
member, officer, agent or employee of Monroe County shall be liable personally on this Agreement
or be subject to any personal liability or accountability by reason of the execution of this Agreement.
34. EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be
regarded as an original,all of which taken together shall constitute one and the same instrument.
35. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of
reference only, and it is agreed that such section headings are not a part of this Agreement and will
not be used in the interpretation of any provision of this Agreement.
36. PUBLIC ENTITY CRIME INFORMATION STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction
for a public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair of
Agreement 26 August 2011
a public building or public work, may not submit bids on leases of real property to a public entity,
may not be awarded or perform work as a Construction Manager, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor list."
37. MUTUAL REVIEW
This agreement has been carefully reviewed by Contractor and the County therefore, this
agreement is not to be construed against either party on the basis of authorship
38. INCORPORATION OF BID DOCUMENTS
The terms and conditions of the bid documents are incorporated by reference in this contract
agreement.
39. ANNUAL APPROPRIATION
The County's performance and obligation to pay under this agreement is contingent upon an
annual appropriation by the Board of County Commissioners. In the event that the County funds on
which this Agreement is dependent are withdrawn, this Agreement is terminated and the County has
no further obligation under the terms of this Agreement to the Contractor beyond that already
incurred by the termination date.
40. FORCE MAJEURE
Contractor shall not be responsible for loss, delay, injury, damage or failure of performance
that may be caused by circumstances beyond its control, including but not restricted to acts or
omissions by County or its employees, agents or contractors,Acts of God, war,civil commotion, acts
or omissions of government authorities, fire, theft, corrosion, flood, water damage, lightning, freeze-
ups, strikes, lockouts, differences with workers, riots, explosions, quarantine restrictions, delays in
transportation, or shortage of vehicles, fuel, labor or materials. In the event of any such delay or
failure,the time for performance shall be extended by a period equal to the time lost plus a reasonable
recovery period.
41. CONSEQUENTIAL DAMAGES AND LIMITATION OF LIABILITY
Anything herein notwithstanding,in no event shall either County or Contractor be liable to the
other party for special, indirect, incidental or consequential damages, including commercial loss, loss
of use, or lost profits, even if either party has been advised of the possibility of such damages and, in
any event, Contractors aggregate liability for any and all claims, losses or expenses arising out of the
Agreement, or out of any goods or services, furnished under the Agreement, whether based in
contract negligence, strict liability, agency, warranty, trespass, indemnify or any other theory of
liability shall be limited to the lesser of$1,000,000 or the total compensation received by Contractor
from County under the Agreement.
Agreement 27 August 2011
IN WITNESS WHEREOF, COUNTY and CONTRACTOR hereto have executed this
Agreement on the day and date first written above in four (4) counterparts, each of which shall,
without proof or accounting for the other counterparts,be deemed an original contract.
(SEAL) BOARD OF COMMISSIONERS
Attest: DANNY L. KOLHAGE,CLERK OF MO O'IDA
By: C` By:
Deputy Cie '`:.:4":..;. : ayor
Date: 1 L — 1 Cl- It Date: I O —
WITNESSES for CONTRACTOR: SEEMTNS INDUST Y,INC.
Si re of perso uthorized to
Signature �'' legally bind C rpor lion
Date: c t f
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Telephone Number: (45 4 -6600
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Agreement 28 August 2011
At t4ohoea 1
E.- MEN S
.South Florida.41AE10.1t and IM ERIAL RATES
EFFECTIVE.1440r'y 1. 2910
HVAC Mech;�njc-Pipeft-tter
Sved4tist/Technician or Etectrical Installer
Building Automation S 1 45-001h,r Me I chanic $122.5-01hir
Fire Lift Safety. $135.001hr Electrical Installer $122.50/hr
Security $135.00/hr
620.1icati6n
fingineerintat S1 75.001hr Proiect.Manager S1 7."Qlhr
OVERTIME RATES:
overtime Rates are defined as follows:
MONDAY-FRIDAY(Outside of Normal Business Hours*) = 1..S X.APPROPRIATE RATE
SATURDAY'S 1.5 x.APPAOPPJATE RATE
SUNDAYS-&HOUDAn 2.0 x.APM. PMATE WE
4NORMAL.'BUSNESS HOURS:&-00 AM--5.00 PM,MONDAY THRU FRIDAY
MINIMUM SEAVICE-TIME
4 HOUR MINIMUM CHARGE,dispatch or via Sierriens On-Line Service
Advantage.Service Cgritract Customers-.
• RECEIVE-A DISCOUNT PROM CURRENT PUBLISHED LIST PRICE,ON BUILDING AUTOMATION COMPONENTS as published
;n-.the.Powers controls Pnewrialk-10wro.nic&Ap"eeAutomation PRICING GUIDE.
• RECEM*Trade:Ner/RICING FROM SIEMENS FIRESAFETY COMPONENTS as published In the FIRESAFETY PRICE LIST.
• ALL OUTSIDE MATERIAL fNCLUDING MATERIAL FROM OTHER SIEMENS DIVISIONS WILL RE SOLD PER THE OUTSIDE
PURCHASE MA RKuP SCHEDULE.
.
• RECEIVE A 20%DISCOUNT ON TECHNICAL LABOR(PROJECT MANAGER.APPLIC.ENGINEER.SPECIALISTITECHNICIAN)
a RECEIVE-A-20%DiSCOUNT ON MECHAKICALIRECTRICAL LABOR(HvAc MECHANIC.PIPEFITTER,tLUCTRICAL INSTALLER)
• 2 W Wi.tIMINIMILIM-01A.RGIE.,clisp$0 or via Siemens On-tine service
Mark-Up for Outside:Purchased.Material
For use whert calculating pricing of nori-standard products for Labor&Material and NonAnstalled product
SIEMENS:COST MULTIPLIER
$ 0.01 thru $ 150'.00 X .2.00
$ 150.01 thru $ 500.00 = X 1.75
$ 500-0.1 thru $S.'000.OD X 1.65
$5.000.01 and Up X 1.55
Siemens Building Technologies,Inc
3021 N Commerce Pkwy 2969 SW 400 Avenue
Miramar.FL 33025 Pajm City.F-L 3499D
(954)!36"600 (772)41$-28.00