Item C33 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 17, 2013 Division: Public Works/En�ineering
Bulk Item: Yes X No _ Department: Project Management
Staff Contact Person/Phone#:David Hill X4307
AGENDA ITEM WORDING: Approval to waive purchasing policy and to negotiate a contract with
William P. Horn Architect P.A. for the Redevelopment of Bernstein Park on Stock Island. The only
irregularity in the bid was the failure to include the Drug-Free Workplace form in the bid package. This
project will be funded by the One Cent Infrastructure Tax.
ITEM BACKGROUND: On August 22, 2013, a selection committee of four members held a public
meeting to rank the submittals of five Architectural/Engineering firms who submitted responses to the
RFQ for the Redevelopment of Bernstein Park on Stock Island. William P. Horn Architect P.A. was
ranked#1 of the five firms, however he unintentionally omitted the Drug Free Workplace form from the
response. William P. Horn Architects has regularly filed a Drug Free Workplace form with Monroe
County. Mr. Horn will be asked to execute a new Drug Free Workplace form to include in the contract
for the Redevelopment of Bernstein Park.
PREVIOUS RELEVANT BOCC ACTION: On April 17, 2013, the BOCC approved to advertise a
Request for Qualification for the Redevelopment of Bernstein Park.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval to negotiate a contract with William P. Horn Architects,
P.A. If a mutually satisfactory agreement cannot be reached between staff and William Horn, then staff
will negotiate with the second ranked firm, and so forth.
TOTAL COST: N/A INDIRECT COST: N/A BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: Fund 304
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
Revised 7/09
Professional Services for the Redevelopment of
Bernstein Park,Stock Island
Selection Committee Ranking Meeting
Monroe County Project Management August 22,2013
1100 Simonton Street 2:30 p.m.
1 s`Floor Conference Room
Key West FL 33040
A Selection Committee Ranking Meeting was held at the above location to discuss the
Redevelopment of Bernstein Park. Present at the meeting were committee members Ann Riger,
Contracts Administrator;Johnnie Yongue,Project Management Technician;James Bruce,
Building Technician;and Dr. James Boilini, Co-Chairman to the Monroe County Parks&
Recreation Board. Also present was Pamela Hancock,Executive Assistant,Public Works&
Engineering. There were no members of the public present.
The committee discussed the proposal submitted by Atkins. After discussion,the
committee scored and ranked Atkins as follows:
Name Total Score Rank
Johnnie Yon ue 96 3
Ann Riger 82 5
Dr.James Boilini 76 4
James Bruce 162 5
The committee discussed the proposal submitted by William P. Horn,Architecture. After
discussion,the committee scored and ranked William P. IIorn,Architecture as follows:
Name Total Score Rank
Johnnie Yongue 100 1
Ann Riger 97 1
Dr.James Boilini 82 1
James Bruce 89 1 1
The committee discussed the proposal submitted by Stantec. After discussion,the
committee scored and ranked Stantec as follows:
Name Total Score Rank
Johnnie Yongue 86 5
Ann Riger 90 4
Dr. James Boilini 65 5
James Bruce 79 2
The committee discussed the proposal submitted by Barmello,Ajamil &Partners, Inc.
After discussion,the committee scored and ranked Barmello, Ajamil &Partners,Inc. as follows:
Name Total Score Rank
Johnnie Yongue 100 1
Ann Ri er 96 2
Dr.James Boilini 77 2
James Bruce 75 4
The committee discussed the proposal submitted by Calvin, Giordano and Associates.
After discussion, the committee scored and ranked Calvin, Giordanoand Associates as follows:
Name Total Score Rank
Johnnie Yon ue 90 4
Ann Ri er 89 3
Dr. James Boilini 72 3
James Bruce 76 1 3
After totaling the final ranking score sheet for each proposal, William P.Horn,
Architecture was the highest ranked participant(see attached fmal ranking sheet).
There being no further business before the selection committee,the meeting was
adjourned at 3:30 p.m.
Respectfully submitted,
Pamela G. Hancock,Executive Assistant
Public Works&Engineering
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